Wichita Biomedical Campus (WBC) External Signage

Agency:	Wichita State University
State:	Kansas
Type of Government:	State & Local
Posted Date:	Mar 3, 2026
Due Date:	Mar 6, 2026
Solicitation No:	Wichita
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Wichita 100021 WBC External Signage

WICHITA STATE UNIVERSITY

REQUEST FOR PROPOSAL (RFP)

RFP Number:

RFP Issuance Date:

RFP Pre-Proposal Zoom

Conference:

RFP Question Deadline:

RFP Closing Date:

Procurement Officer:

Item / Service:

Agency:

Agency Location:

Service Locations:

Period of Contract:

Guarantee:

RFP Scope:

Procurement Type:

Wichita 100021

Thursday, February 19, 2026

Tuesday, February 24, 2026 @ 10:00am CST

(Zoom Link: Meeting ID: 949 7976 8645 Password: 805523)

Thursday, February 26, 2026 @ 5:00pm CST

Friday, March 6, 2026 @ 2:00pm CST

(Zoom Public Reading Meeting ID: 950 7834 1197 Password: 996301)

Robby Murray

316-978-5185

robby.murray@wichita.edu

Wichita State University

Office of Purchasing

1845 Fairmount, Campus Box 38

Wichita, KS 67260-0038

Wichita Biomedical Campus (“WBC”) External Signage

Wichita State University (“WSU”)

201 S. Topeka

Wichita, KS 67202

Wichita Biomedical Campus, Main Building

The term of this contract is from date of award until all contractual

obligations have been satisfied by the contractor

No Monetary Guarantee Required

WSU is issuing this Request for Proposal (“RFP”) to solicit

proposals (“Proposals”) from qualified equipment

manufacturers/distributors of Exterior Signage (“Bidders”) is seeking

a solution to be provided by one vendor to supply equipment, labor,

installation material and follow-up support for the Wichita

Biomedical Center exterior signage as described in the referenced

WBC Technical Exterior 12.5 Specification

Sealed Bid (See Section 2.1)

READ THIS RFP CAREFULLY AND CHECK FOR UPDATES

This RFP (Number Wichita-100021) was posted to WSU Office of Purchasing Internet website and may be

downloaded at: WSU Bid Solicitations.

It shall be the Bidder's responsibility to monitor this website on a regular basis for any changes or

addenda.

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Wichita 100021 WBC External Signage

SECTION I

INSTRUCTIONS AND CONDITIONS FOR BIDDERS

1.1. Basic Requirements. Bidders must be a registered business in good standing and authorized to

do business in the State of Kansas. Bidders must provide a certificate of good standing on request. Failure

to provide proof of registration and/or a certificate of good standing may result in delay or disqualification.

1.2. Bid Specifications. Bidder must be able to meet all bid specifications, minimum qualifications,

and performance specifications set forth in this RFP.

1.3. Bid Proposal. Bidder’s Proposal must comply with Section III: Proposal Instructions and

Requirements.

1.4. Proposal Reference Number: The RFP Number identified on the first page of this RFP (the “RFP

Cover Page”) has been assigned to this RFP and MUST be shown on all correspondence or other

documents associated with this RFP, including any Proposal, and MUST be referred to in all verbal

communications. Any communication or submission that does not reference the RFP Number may be

rejected or not considered by WSU, in WSU’s sole discretion.

1.5. Communication with WSU During RFP Process: All inquiries, written or verbal, shall be directed

only to the Procurement Officer at the contact information identified on the RFP Cover Page. No

communication is to be had with any other WSU employee regarding this RFP except: (1) in the course of

RFP negotiations; (2) during RFP site inspections or visits; (3) at the time of negotiation and signing of any

contractual documents resulting from the Proposal; and (4) as otherwise specified in this RFP. Violations

of this provision by Bidder or WSU personnel may result in the rejection of the Proposal.

1.6. No Bid Revisions: No additional revisions to Proposals shall be made after the Closing Date

unless requested by WSU.

1.7. Cost of Preparing Proposal: The cost of developing and submitting the Proposal is entirely the

responsibility of the Bidder. This includes costs incurred by Bidder to determine the nature of the

engagement, Bidder’s preparation and submission of their Proposal, the negotiation of the resulting

Contract and/or terms and conditions, and other costs associated with this RFP or post-award efforts to

enter into a Contract.

1.8. Proposals as WSU Property: All Proposals become the property of WSU upon submission. With

few exceptions, the Kansas Open Records Act (K.S.A. 45-215, et seq.) requires all information contained

in Proposals to become open for public review once a Contract is formed or all Proposals are rejected.

Please note: Bidders will NOT be notified prior to release of any documents submitted in response to this

RFP.

1.9. Submission of Proprietary Information: Trade secrets or proprietary information legally

recognized as such and protected by law may be requested to be withheld if clearly labeled “Proprietary”

on each individual page and provided as separate from the main Proposal. Pricing information is not

considered proprietary, and the Bidder’s entire Proposal will not be considered proprietary. All information

requested to be handled as “Proprietary” shall be included as a separate attachment; the attachment must

be clearly identified and submitted separately from the main proposal in Unimarket. The Bidder shall provide

detailed written documentation justifying why this material should be considered proprietary. WSU reserves

the right to accept, amend, or deny such requests for maintaining information as proprietary in accordance

with Kansas law. WSU does not guarantee protection of any information which is not submitted as required.

1.10. Federal, State, and Local Taxes -Governmental Entity: Unless otherwise specified, the Proposal

price shall include all applicable federal, state, and local taxes. The successful Bidder is solely responsible

for, and shall pay, all taxes lawfully imposed on it with respect to any good or service delivered in

accordance with this RFP. WSU does not agree to reimburse or pay Bidder for any taxes assessed unless

itemized in Bidder’s bid. WSU is exempt from state sales, use, and federal excise taxes for direct

purchases made in Kansas. These taxes should not be included in the Bidder's price quotations.

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Wichita 100021 WBC External Signage

1.11. Debarment of Bidders: Pursuant to K.S.A. 75-37,103, a Bidder may be debarred from

consideration for award of contracts for a period of up to three (3) years for any of the reasons set forth in

K.S.A. 75-37,103(b).

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Wichita – 100021 WBC External Signage

SECTION II

PROCUREMENT TYPE, PROCESS, AND SELECTION

2.1. Procurement Type: WSU’s competitive procurement types include: (1) Sealed Bid; (2) Negotiated

Bid; and (3) Simplified Acquisitions. The type of procurement for this RFP is noted on the RFP Cover Page.

2.1.1.

A Sealed Bid process includes: (1) a solicitation to bid; (2) publication of solicitation; (3)

Proposals submitted under seal by Bidders and the Proposals are not opened or reviewed

until the Closing Date; (4) Proposals are reviewed by WSU after the Closing Date and are

generally evaluated without discussion without the Bidders; and (5) WSU awards the work

to the “Responsible Bidder” whose Proposal is determined to be the most advantageous

to WSU based on the neutral criteria established by WSU.

2.1.2.

A Negotiated Bid is a more flexible bidding procedure that includes the receipt of Proposals

and permits negotiations between WSU and Bidders. This process usually affords the

Bidders an opportunity to revise their Proposal before award of a Contract to account for

changes in scope of services or goods, timelines, or value-added changes to a project.

“Negotiation” includes discussion, persuasion, and alteration of initial assumptions and

positions, and give-and-take may apply to price, schedule, technical requirements, type of

contract, or other terms of a proposed contract. “Best and final offers” are frequently

required under the Negotiated Bid procurement.

2.1.3.

Simplified Acquisitions is the most flexible form of procurement. Simplified Acquisitions can

only occur if the procurement expenditure does not exceed the WSU established threshold.

A Simplified Acquisition affords WSU the ability to call upon qualified vendors, contractors,

and individuals for a quote and to negotiate a final agreement.

2.2

RFP Committee Selection: Final evaluation and selection will be made by designated

representatives of WSU who have been designated as potentially utilizing the goods and/or services

solicited in this RFP, referred to collectively as the Procurement Negotiation Committee (PNC).

PNC COMMITTEE

Stacy Christie – Director Special Projects,

Facilities Planning

Jory Boyd - Director of Purchasing

David Rau, Director of Special Projects, KUMC

Emily Patterson - Executive Director Facilities

Planning

Robby Murray - Purchasing, Sr. Procurement

Officer

Adlai Woodworth, Director of Projects and

Planning, KUMC

2.3 Appearance Before Committee: The PNC may award to the low Bidder or the Bidder

determined to be in the best interest of WSU without question or negotiation. The PNC reserves

the right to request information from Bidders as needed. If information is requested, the PNC is not

required to request the information of all Bidders. The PNC may require, as a condition of bidding,

that Bidders be required to appear before the PNC to explain the Bidder's understanding and

approach to the RFP and/or to respond to questions from the PNC concerning the Proposal.

Meetings with and appearances before the PNC are not subject to the Kansas Open Meetings Act.

Bidders are prohibited from electronically recording these meetings.

2.4 Pre-Proposal Virtual Conference: An optional virtual Pre-Proposal conference has been

scheduled for Tuesday, February 24, 2026 @ 10:00am CST. Attendance at the pre-proposal

zoom conference is optional but recommended. The meeting can be accessed by the following

(Zoom Link: Meeting ID: 949 7976 8645 Password: 805523)

2.5 Pre-Proposal Questions: Questions requesting clarification of the RFP, if allowed, must be

submitted in WRITING. The Messages Tab under the Unimarket Bid Request, located in the

Unimarket Supplier Portal, is the preferred method for transmitting questions. However, questions

may also be sent to the Procurement Officer by email prior the RFP Question Deadline indicated

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Wichita – 100021 WBC External Signage

on the RFP Cover Page. Failure to notify the Procurement Officer of any conflicts or ambiguities in

the RFP may result in items being resolved in the best interest of WSU. Any modification to this

RFP as a result of Pre-Proposal Questions shall be made in writing by addendum and sent

electronically to all Bidders who received the original request. Only written communications are

binding.

2.6 Acceptance or Rejection: WSU reserves the right to accept or reject any or all Proposals or part

of a Proposal; to waive any informalities or technicalities; clarify any ambiguities in this RFP; modify

any criteria in this RFP; and unless otherwise specified, to accept any item in a Proposal.

2.7 Selection Criteria: Award shall be made in the best interest of WSU as determined by the PNC.

WSU reserves the right to make an award based on any of the following factors and is not required

to make the determination based solely on cost. Consideration will be given, but is not limited, to

each of the following criteria:

2.7.1 Proposal cost [NOTE: Bidders are not to inflate prices in the initial Proposal as cost is a

factor in determining who may receive an award or be invited to formal negotiations];

2.7.2 Ability to agree to the terms and conditions set forth in Section 4 (Award and Contract

Provisions) without material modification;

2.7.3 Any prior experience providing the goods and/or services to WSU within the five (5) year

period prior to Proposal;

2.7.4 Documented experience in providing the same goods and/or services to any third party;

2.7.5 Product, service, and performance specifications;

2.7.6 Qualified staff and/or subcontractors;

2.7.7 Adequacy and completeness of Proposal;

2.7.8 Compliance with the terms and conditions of the RFP;

2.7.9 Response format as required by this RFP.

2.8 Proposal Disclosures:

2.8.1 In the event this is a Sealed Bid, at the time of closing, only the names of those who

submitted Proposals shall be made public information. No price information will be released. Bid

tab results will not be given to individuals over the telephone. Results may be obtained after contract

finalization by obtaining a bid tabulation from the Office of Purchasing. Bid results can be obtained

by sending a written request, referencing the Solicitation name and number to the following:

Wichita State University

Office of Purchasing

1845 Fairmount St, Campus Box 38

Wichita, KS 67260-0038

purchasing.office@wichita.edu

2.8.2 Copies of individual Proposals may be obtained by submitting an Open Records Request

at https://openrecords.wichita.edu. Once your request is received, you will be provided an estimate

of the cost to reproduce the documents. Upon receipt of that amount, the documents will be

transmitted to you electronically, except that no information in any Proposal file shall be released

until a Contract has been executed or all Proposals have been rejected

2.9 Retention of Proposals: WSU reserves the right to destroy all Proposals if the RFP is withdrawn,

the RFP does not result in an agreed Contract, or in accordance with Kansas law. Late Proposals

will not be considered a valid Proposal and shall not be retained unless deemed necessary by

WSU.

Page 5 of 25

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Closing Date	Bid Number	Buyer	Description	Department	Addendum
03/06/26	Wichita-100021	RAM	Wichita Biomedical Campus (WBC) External Signage Addendum #1 Addendum #2 Addendum #3	Facilities Planning	3

Wichita Biomedical Campus (WBC) External Signage

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