5707 - White 20# Bond Bulk Paper **Addendum No.1 Issued 5/26/26**

May 26, 2026
REQUEST FOR QUOTES
TO FURNISH AND DELIVER
WHITE 20# BOND BULK PAPER
TO
CITY OF REDDING, CALIFORNIA
(Schedule 5707)
In accordance with the provisions of the Municipal Code of the City of Redding, Quotes
must be submitted to the Purchasing Office of the City of Redding, located on the 3rd Floor of
City Hall, 777 Cypress Avenue, Redding, California 96001 prior to 2:00 p.m., PT, Friday, June
19, 2026 for providing bulk paper per the attached specifications and general conditions.
QUOTES RECEIVED AFTER THIS TIME AND DATE WILL NOT BE ACCEPTED OR
CONSIDERED.
The cut-off date and time for receiving questions regarding this bid is 5:00 p.m. PT, on
Tuesday, June 9, 2026. All inquiries must be made in writing and may be submitted to the buyer's
email address shown below.
All quotations must be submitted on the standard quotation form provided by the City of
Redding. Quotations may be sent via:
* Email: quotes@cityofredding.gov (reference RFQ schedule # in subject line)
* Overnight Delivery
* U.S. Mail / Hand Delivered to address listed in this cover page
The City of Redding reserves the right to reject any or all quotes, in part or in their entirety.
In addition, the City will award any resulting purchase order in a manner consistent with the City
Purchasing Ordinance.

NOTE
If a potential bidder received this solicitation document through some means other
than from the City of Redding (including from the City of Redding Internet web site), it is
the responsibility of the potential bidder to advise the assigned City of Redding
Purchasing contact of its intention to submit a bid so that any addenda or other
correspondence related to this solicitation will be sent to the potential bidder. When
contacting the Purchasing Division, the bidder shall provide the solicitation number
located on the cover page of this document. Transmittal of this information must be in
writing, by U.S. Mail, or e-mail. Transmittal of this information via telephone is not
acceptable.
Please submit quotes on enclosed form only. Forward to:
City of Redding
Purchasing Division
777 Cypress Avenue
Redding, CA 96001
Quotes must be received by the Purchasing Office prior to 2:00pm PT on the date
indicated below. Mailing envelope or email subject line is to be clearly marked with the
following notation:
Quotations for Schedule No. 5707; opening at
"2:00 P.M. on Friday, June 19, 2026"
Quotes may not be considered unless:
1. Original Quote proposal form is completed and signed
2. Signature is legible - indicating full first and last name -NO INITIALS
3. Brand, brightness and recycled content clearly notated
4. Product specification or cut-sheets provided (If applicable)
The City of Redding
Purchasing Division

QUOTE PROPOSAL FORM
FURNISH AND DELIVER
WHITE 20# BOND BULK PAPER
TO
THE CITY OF REDDING, CALIFORNIA
(Schedule 5707)
To: City of Redding
Quintin Mitchell, Buyer
Date_____________________
The undersigned________________________________________________________________
(Corporate Name of Bidder)
agrees to furnish to the City of Redding, California, at the prices quoted below and in accordance with
specifications and general conditions on file in the office of the Purchasing Division of the City of Redding;
a copy of which is attached hereto and is hereby made a part of this proposal:
Qty Description Cost Per Pallet Extended Price
3 White 20# Bond Paper 8.5" x 11"
Minimum 92 Brightness Required
Pallet = (40) cases; (10) reams per case, (500) sheets per ream $ $
Sales Tax (7.25%) $
Total Cost Delivered
$
Brand ________________________________.
Brightness ________________.
Recycled Content Percentage _______________.
Prices shall reflect White 20# Bond Paper in 8.5" x 11" size with a minimum brightness of 92. The "unit of
measure" is a pallet consisting of (40) cases, (10) reams per case and (500) sheets per ream. Bidder shall input
their price per pallet, the extended price consisting of (3) pallets, sales tax calculated at Redding's 7.25% rate
and the all-inclusive total cost delivered amount.
A specific and verifiable brand or manufacturer must be clearly identified in the bid submission. The City
reserves the right to research and evaluate the quality and reliability of the proposed product. Submissions
listing "Generic," "Universal," or similar non-specific brands will not be considered compliant with this
requirement.
Prices bid shall be all-inclusive of product, packaging, shipping, handling, delivery and any applicable fees.
Sales tax shall be itemized separately. Delivery must be scheduled with the City's Reprographics Department
and shall accommodate the City's delivery requirements. The City does not have a loading dock or forklift on-
site. The vendor shall unload the pallets via a truck lift-gate (or similar) and use a pallet-jack to position the
pallets within the City's storage room. The City and its employees will not assist in the unloading process with
the exception of providing direction. Vendors not able to meet these delivery requirements shall not bid.

Pursuant of SB 1383 and Public Contract Code Sections (22150-22154) "If fitness and quality are equal, each
local public entity shall purchase recycled products, as defined in Section 12200, instead of nonrecycled
products whenever recycled products are available at the same or a lesser total cost than nonrecycled items."
Vendor shall bid their most cost-effective option with a preference to recycled options, only if the cost is the
same or less than non-recycled options.
The City reserves the right to reject any or all bids and to waive minor irregularities. It is understood that this
quote shall remain open and shall not be withdrawn for a period of forty-five (45) days from the date prescribed
for the opening of this quote.
The award of the bid/quote, if it is awarded, will be to the lowest responsible bidder whose proposal complies
with all the requirements and specifications prescribed. This a singular bulk order. The prices quoted herein are
firm, and are not subject to change.
If there are any deviations from the specifications set forth herein, the bidder shall note the deviations in his bid.
Failure to note a deviation from the specifications may be grounds for rejection by the City of that particular bid.
Where deviations are noted, the City reserves the right to accept a bid containing such deviations provided that,
in the sole opinion of the City, the deviation or deviations so noted do not affect the overall capability of the
item bid to perform the function for which it is to be acquired and such deviations result in lesser total cost to the
City for the subject item.
The bidder hereby acknowledges that Addenda Nos._____, _____, _____, to this bid have been received, if any
(Bidder insert Addendum No. Of each Addendum received). Bidder understands failure to acknowledge any
addenda issued may cause the bid to be considered non-responsive. Bidder may check the website listed below or
contact the Purchasing Division to confirm the number of addendums (if any), that have been issued.
https://www.cityofredding.gov/government/departments/purchasing/bid_opportunities.php
It is further agreed the materials to be furnished under this proposal will be delivered, with all freight
charges and liability borne by supplier, off-loaded by supplier, F.O.B., Redding, CA,
to City Hall, Reprographics, 777 Cypress Ave, 1st Floor loading area, Redding, CA, 96001.
The City intends to issue a PO within (5) business days after closing of bid.
Delivery of product must occur within the date range of July 6th, 2026 to July 16th, 2026.
Please initial acknowledging the delivery dates can be met X________
Respectfully submitted,
______________________________ By:________________________________
(Mailing Address) (Signature)
______________________________ ___________________________________
(City, State & Zip Code) (Print Name & Title)
/ ___________________________________
(Telephone/Fax) (Corporate Name of Bidder)
______________________________ Include with Submission;
(Email Address) - Specifications or cut-sheets (if applicable)
- Copy of Company's W-9

CITY OF REDDING
REQUEST FOR QUOTATIONS
GENERAL CONDITIONS
1. DEFINITIONS:
In these specifications the word "City," means the City of Redding, California.
The term "Bidder," means the person, firm, or corporation submitting a quotation on these
specifications or on any part thereof.
The term "Contractor" or "Vendor", means the person, firm, or corporation with whom the
Contract is made by said City, or the agent or legal representative who may be appointed to
represent such party, firm, or corporation in the execution of this Contract.
2. PROPOSALS:
Quotations, to receive consideration, shall be made in accordance with the following
instructions:
(a) Quotations shall be made as indicated on the forms contained in the documents
attached hereto and entitled "Quotation," properly executed in ink, with all blank
spaces filled in. The signatures of all persons signing the quote shall be in
longhand. The completed original Quotation Form shall be without alterations or
erasures and shall not be removed from this binding. Additional information may
be submitted by the bidder on a separate sheet.
(b) Before submitting a quote, bidders should read the Specifications carefully and
should inform themselves completely as to all existing conditions and limitations.
The quote shall include the cost of all items necessary to complete the Contract.
(c) Each quotation shall be enclosed in a sealed envelope addressed to the Purchasing
Division of the City of Redding, 777 Cypress Avenue, Redding, California
96001. The outside of the envelope shall be plainly marked with Bidder's name
and address and the Quotation Schedule Number.
(d) All quotes received after the scheduled closing time for receipt of bids shall NOT
be accepted or considered and shall be returned to the bidder unopened.
3. WITHDRAWAL OF BID:
Any bidder may withdraw his quote, either personally or by written request, at any time prior to
the scheduled closing time for receipt of bids. Written requests are to be addressed to the
Purchasing Division of the City of Redding.
4. INTERPRETATION:
If a prospective bidder is in doubt as to the true meaning of any part of the "Notice Inviting
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Quotations," "General Conditions," or the "Specifications," or finds discrepancies in or
omissions in the same, he may submit to the City a written request or an interpretation or a
correction thereof. Any interpretations or corrections of the proposed documents will be made
only by addendum mailed or delivered to each person receiving a set of such documents. Such
addendum shall be considered as part of the Contract.
5. AWARD OF CONTRACT OR REJECTION OF QUOTATION:
The Contract will be awarded within forty-five (45) calendar days after the opening of quotes.
The City, however, reserves the right: (1) to award quotes received on the basis of individual
items, or groups of items, or on the entire list of items unless this right is denied by the Bidder in
its quote; (2) to reject any or all quotes, or any part thereof; (3) to waive any informality in
quotes; and (4) to accept the quote that is in the best interest of the City. The City's decision
shall be final.
(a) The award of the contract, if it awarded, will be to the lowest responsible bidder
whose proposal complies with all the requirements prescribed. If the lowest
responsible bidder refuses or fails to execute the contract, the City may award the
contract to the second lowest responsible bidder. If the second lowest responsible
bidder refuses or fails to execute the contract, the City may award the contract to
the third lowest responsible bidder. If award can not be made within 45 calendar
days from the opening of quotes an extension period may be granted to keep the
Quote open, upon written agreement between the City and concerned bidder.
(b) Execution of Contract
Upon the City's issuance of an intent to award letter, the bidder to whom the
contract is to be awarded, shall submit all required insurance and certificates
within 10 business days. No proposals shall be considered binding on the City
until the contract has been executed by all parties thereto.
6. ASSIGNMENT OF CONTRACT:
No assignment by the Contractor of any contract to be entered into hereunder or any part thereof,
or of funds to be received thereunder by the Contractor, will be recognized by the City unless
such assignment has had the prior approval of the said City and surety has been given due notice
of such assignment in writing and has consented in writing.
7. QUALIFICATIONS OF BIDDER:
Only contractors of established reputations for proper execution of the work called for in the
Specifications will be considered in making the award.
8. ERRORS AND OMISSIONS:
The Contractor will not be allowed to take advantage of any error or omission in the
Specifications. Full instructions will always be given when such error or omission is discovered
and brought to the City's attention in writing.
Quotations General Conditions - Rev. 02/24/2025 Page 2

9. DELIVERIES, DESTINATIONS, EXTENSION OF TIME:
The successful bidder shall deliver the items called for in his quote free from any and all claims,
debts, or demands whatsoever. Delivery is F.O.B. Redding, California, with all freight charges
borne by the successful bidder.
Deliveries shall be made as set forth in Detail Specifications or Purchase Order. Delivery is
defined as complete delivery in good order at place designated in Detail Specifications.
Applications for extension of time beyond guaranteed completion time shall be made in writing
to the City not less than seven (7) calendar days from the beginning of any condition which will
cause delay. Allowances will be made for delay of delivery due to strikes, fires, floods, or other
causes clearly beyond the control of the Contractor.
10. PATENT RIGHTS:
The equipment to be furnished hereunder shall not, either in construction, manufacture, use, sale
or other particular, infringe any letters patent heretofore granted, and the Contractor shall defend
and pay the entire cost of defending any claim or suit whenever or wherever made or brought
against the City based upon an infringement or alleged infringement of such letters patent, and
shall indemnify and save harmless the said City from and against any and all liability, damage,
loss or injury adjudged or sustained in any such claim or suit, or adjudged or sustained by reason
of the equipment to be furnished hereunder constituting any infringement of any letters patent, or
adjudged or sustained by reason of inability of said City to use equipment because of any
infringement or alleged infringement of any letter patent.
11. MATERIALS, WORKMANSHIP, AND DESIGN:
All work must be done and completed in a thorough, workmanlike manner by mechanics skilled
in their various trades, notwithstanding any omission from the Specifications. The Contractor
shall be held to guarantee all material, apparatus, and equipment to fulfill all requirements and
special guarantees set forth in the Specifications.
The fact that materials or equipment shall have been successfully tested and passed by the
Engineer shall not relieve the Contractor of responsibility in case of later development of flaws
or defects.
12. COMPLIANCE WITH SPECIFICATIONS OF MATERIALS:
Whenever in the Specifications any material or process is indicated, or specified by patent or
proprietary name or by name of manufacturer, such specifications shall be deemed to be used for
the purpose of facilitating description of the material or process desired and shall be deemed to
be followed by the words "or equivalent", and the Contractor may offer any material or process
which shall be equal in every respect to that so indicated or specified; provided, however, that if
the material, process, or article offered by the Contractor is not equal in every respect to that
specified; then the Contractor must furnish the material, process or article specified, or one that
is the equal thereof in every respect.
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13. FAILURE TO MEET REQUIREMENTS OF SPECIFICATIONS AND
GUARANTEES:
Should the test of any material, apparatus, or equipment show that it does not meet the
guarantees and requirements of the Specifications, the Contractor shall at once proceed to furnish
the new parts as may be necessary to bring it up to requirements. All expenses of furnishing new
parts, or alteration to existing parts, and of tests made necessary by such failure to meet the
guarantees and other requirements of the Specifications shall be borne by the Contractor.
The City reserves the right to continue the use or operation of defective material or equipment
until satisfactory replacements or repairs have been made, provided that the period of such use
pending such corrections shall not exceed one year from date of delivery at designated place in
Detail Specifications without the written consent of the Contractor.
14. PAYMENT TERMS:
Payment Terms are Net 30 unless otherwise agreed to by both parties. Cash discounts offered
for payment in less than twenty (20) calendar days will not be considered as a basis of award.
All cash discounts shall be taken and computed from the date of delivery or completion and
acceptance of the material and service, or from the date of invoice, whichever is latest.
Each payment obligation of the City is conditioned upon the availability of State or local
government funds which are apportioned or allocated for the payment of such obligation. If the
funds are not allocated and available for the continuance of the function performed by the
Supplier, the product or service directly or indirectly involved with the performance of that
function may be terminated by the City at the end of the period for which funds are available.
15. PUBLIC INFORMATION
All submitted bids and information included therein or attached thereto shall become public
record upon their delivery to the City. Bids may be reviewed by outside interested parties after
all bids received for a particular project have been reviewed and the intended awardee has been
selected.
By submission of a bid, Vendor understands and agrees that the City of Redding is subject to the
California Public Records Act (Cal. Gov. Code section 62500 et seq.), and that all or part of the
quote submitted by Vendor may be subject to disclosure therein regardless of whether the
proposal or part thereof is marked as proprietary. The City reserves sole discretion to determine
whether disclosure is necessary under State law, and Vendor hereby releases City from all
liability relating to such disclosure. City shall have no obligation to litigate the issue of
disclosure under the Act on behalf of Consultant.
16. NONDISCRIMINATION PROVISION:
Except as provided in Section 12940 et. seq. of the California Government Code, contractor shall
not discriminate against any person because of his/her race, religious creed, color, national
origin, ancestry, physical disability, mental disability, medical condition, mental status, sexual
orientation or sex nor refuse to hire or employ the person or to refuse to select the person for a
training program leading to employment, or to bar or to discharge the person from employment,
Quotations General Conditions - Rev. 02/24/2025 Page 4

or from a training program leading to employment, or to discriminate against the person in
compensation or in terms, conditions or privileges of employment. The contractor shall insert in
all subcontracts for any work covered by this contract this nondiscrimination provision.
17. TERMINATION OF CONTRACT:
The City may, by giving ten (10) calendar days written notice to the Contractor, terminate this
contract prior to the designated completion date FOR DUE CAUSE. Due cause for termination
shall be, but not limited to, the best interests of the City, failure of the product to meet
specifications, and/or for reasons of unsatisfactory service. The City may, upon giving thirty
(30) calendar days written notice to Contractor, terminate the contract with or without cause.
Upon termination or other expiration of the contract, each party will assist the other party in
orderly termination of the contract and the transfer of all assets, tangible and intangible, as may
facilitate the orderly, non-disrupted business continuation of each party.
18. HOLD HARMLESS:
Vendor hereby agrees to protect, defend, indemnify and hold harmless, City, its officers, elected
or appointed officials, employees, agents and volunteers from and against any and all claims,
damages, losses, expenses, judgements, demands, penalties, fines, defense costs, and
consequential damage and liability of any kind of nature, however caused, arising directly or
indirectly out of the obligations or operations herein undertaken by Vendor, caused in whole or
in part by any act or omission of the Vendor, any subcontractors, any directly or indirectly
employed by any of them or anyone for whose acts any of them may be liable, including but not
limited to concurrent active or passive negligence, except where caused by the active negligence,
sole negligence or willful misconduct of the City. Vendor will conduct all defense at its sole cost
and expense and City shall have right to approve or disapprove Vendor's legal counsel. City
shall be reimbursed for all costs and attorney's fees incurred by City in enforcing this obligation.
This indemnity shall apply to all claims and liability regardless of whether any insurance policies
are applicable. The policy limits do not act as a limitation upon the amount of indemnification to
be provided by Vendor.
19. DEVIATIONS:
If there are any deviations from the specifications set forth herein, the bidder shall note the
deviations in his bid. Failure to note a deviation from the specifications may be grounds for
rejection by the City of that particular bid. Where deviations are noted, the City reserves the
right to accept a quote containing such deviations provided that, in the sole opinion of the City,
the deviation or deviations so noted do not affect the overall capability of the item quoted to
perform the function for which it is to be acquired and such deviations result in a lesser total cost
to the City for the subject item.
20. GOVERNING LAW AND VENUE:
Any action filed regarding the award of this Bid/Proposal must be filed with the Superior Court
of the County of Shasta, California.
Any subsequent agreement shall be deemed to have been entered into in Redding, California; all
questions of the validity, interpretation or performance of any of its terms or of any rights or
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obligations of the parties to the agreement shall be governed by California law; and any action
brought by either party to enforce any of the terms of the agreement shall be filed with the
Superior Court of the County of Shasta, California.
21. DEFAULT BY SUPPLIER:
In case of default by Supplier, the City reserves the right to procure the goods or services from
other sources and to hold the Supplier responsible for any excess costs occasioned to the City
thereby. Supplier must notify the City immediately upon knowing that non-performance or delay
will apply to this order whether as a result of Force Majeure or not. Supplier shall not be held
accountable for additional costs incurred due to default as a result of Force Majeure. When
delay is ascertained Supplier is to submit in writing a Recovery Plan for this order. If the
Recovery Plan is not acceptable to the City or not received within 10 calendar days of the
necessary notification of delay or Force Majeure default, then the City may cancel this order in
its entirety at no cost to the City, owing only for goods and services completed to that point.
22. CITY OF REDDING BUSINESS LICENSE
The awarded Vendor/Contractor may be required to obtain a City of Redding Business License
per Municipal Code 6.02 - Business Licenses.
6.020.020 It is unlawful for any person to be engaged in business in the city without having a
valid license from the city to do so, in compliance with any and all regulations contained in this
chapter pertaining to the business, unless the person is exempt under the provisions of this
chapter. No person who is an employee, or the direct representative of a licensee, shall be
required to pay a license fee for doing any part of the work of the licensee.
23. INSURANCE (IF REQUIRED)
Contractor shall designate the City of Redding, 777 Cypress Avenue, Redding, CA 96001 as the
Certificate Holder of the insurance. Contractor shall furnish the City with certificates of
insurance and original endorsements effecting the coverages required by this clause. Certificates
and endorsements shall be submitted electronically via the City's approved system for electronic
insurance document management. A link will be provided for the Contractor, or their insurance
agent, to enter and upload documents directly to the City's approved electronic system. The
certificates and endorsements for each insurance policy are to be signed by a person authorized
by the insurer to bind coverage on its behalf. All endorsements are to be received and approved
in the City's approved electronic system by the City's Risk Manager prior to the commencement
of contracted services. The Contractor is to cease performing work if out of compliance with
these requirements. The City may withhold payments to the Contractor if adequate certificates
of insurance and required endorsements have not been submitted as described above or provided
in a timely manner.
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