Wet Well Cleaning & Disposal

CITY OF GAINESVILLE
REQUEST FOR PROPOSAL
RFP No. (26014)
(Wet Well Cleaning & Disposal)
Proposal Release: (April 6, 2026)
Proposal Questions Deadline: (April 16, 2026 @ 10:00am)
Proposal Due Date: (April 30, 2026 @ 2:00pm)
Award Date: (April 30, 2023) EST
Postal Return Address: Courier Delivery Address:
City of Gainesville City of Gainesville
Department of Water Resources Department of Water Resources
757 Queen City Parkway, SW 757 Queen City Parkway, SW
Gainesville, GA 30501 Gainesville, GA 30501

City of Gainesville
Request for Proposal
RFP No. (26014)
(Wet Well Cleaning & Disposal)
Sealed Proposals will be received by the City of Gainesville, Department of Water Resources, 757 Queen City
Pkwy, SW, Gainesville, GA. 30501 until (2:00pm)., (April 30, 2026), for the Purchase of (Wet Well Cleaning &
Disposal). Bids will be opened at 1006 S. Bradford Street, Ext. Gainesville, GA. 30501
OVERVIEW
The City of Gainesville, Georgia (Hereafter also referred to as "The City") seeks Proposals to provide (Wet Well
Cleaning & Disposal) for its (Department of Water Resources).
The City desires to purchase (Wet Well Cleaning & Disposal). (Wet Well Cleaning & Disposal) is expected to be
available for use at the (Department of Water Resources) not later than (July 1, 2026).
PROPOSAL CORRESPONDENT
Upon Release of this Request for Proposal, all vendor communications concerning this acquisition must be
directed to the Department of Water Resources correspondent listed below:
(Tammy Grier)
City of Gainesville
1006 S. Bradford Street, Ext. Gainesville, GA. 30501
Phone: (770.531.2663)
FAX: (770.531.2672)
(tgrier@gainesvillega.gov)
Unauthorized contact regarding the Proposal with other Gainesville City employees may result in
disqualification. Any oral communications will be considered unofficial and non-binding on the City of
Gainesville. Vendor should rely only on written statements issued by the Proposal correspondent.
PROPOSAL QUESTIONS
All questions must be submitted in writing to the Proposal correspondent named above. Questions must be
received by 10:00 a.m., (04/16/26). A list of questions and answers will be provided to all know proposers
and by request. Requests may be made to the Proposal correspondent named above.
PROPOSAL RESPONSE DATE AND LOCATION

The Department of Water Resources must receive the vendor's Proposal in a sealed envelope, in its entirety,
not later than (2:00pm), Eastern Standard Time in Gainesville, Georgia on (April 30, 2026). Proposals arriving
after the deadline will be returned unopened to their senders. All Proposals and accompanying
documentation will become the property of the City of Gainesville and may not be returned. One (1) original
and (1) copy of this Proposal must be submitted to allow for evaluation. Proposals must be clearly marked on
the outside of the package:
(Wet Well Cleaning & Disposal #26014)
Vendors assume the risk of the method of dispatch chosen. The City of Gainesville assumes no responsibility
for delays caused by any delivery service. Postmarking by the due date will not substitute for actual Proposal
receipt. Late Proposals will not be accepted nor will additional time be granted to any vendor. Proposals may
not be delivered by facsimile transmission or other telecommunication or solely by electronic means.
Proposal Schedule:
Proposal Release: (April 6, 2026)
Proposal Questions Deadline: (April 16, 2026 @ 10:00am)
Proposal Due Date: (April 30, 2026 @ 2:00pm)
Award Date: (April 30, 2023) EST
WAIVER OF TECHNICALITIES
All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville
reserves the right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept
any portion thereof if it is determined that either method results in lower costs, better service, final
satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Determination of
best response to Proposal will be the sole judgment of the City of Gainesville. Proposals shall remain valid for
ninety days for the date of Proposal opening.
PROPOSAL REJECTION
The City of Gainesville reserves the right to reject any or all Proposals at any time without penalty.
Any vendor, who acts as a supplier to another vendor submitting a Proposal and also submits a Proposal of
their own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice
of unethical or immoral business practices. Any vendor associated with this practice may be banned from
doing business with the City of Gainesville for up to three years.
MODIFICATION OF PROPOSALS
Any clerical mistake that is patently obvious on the face of the Proposal may, subject to the limitations
described below, be corrected upon written request and verification submitted by the proposers. A
nonmaterial omission in a Proposal may be corrected if the Administrative Service Department determines

that correction to be in the City's best interest. Omissions affecting or relating to any of the following shall be
deemed material and shall not be corrected after Proposal opening:
(1) Price Information; and
(2) Any required Insurance
WITHDRAWAL OF PROPOSALS
Proposals may be withdrawn at any time prior to the Proposal opening. After Proposals have been publicly
opened, withdrawal of a Proposal shall be based upon the following:
The Proposer shall give notice in writing of his claim of right to withdraw his Proposal due to an error within
two business days after the conclusion of the Proposal opening procedure. Proposals may be withdrawn from
consideration if the price is substantially lower than the other Proposals due solely to a mistake therein,
provided the Proposal was submitted in good faith, and the mistake was a clerical mistake as opposed to a
judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a
quantity of work, labor or material made directly in the compilation of the Proposal, which unintentional
arithmetical error or unintentional omission can be clearly shown by objective evidence drawn from
inspection of original work papers, documents and materials used in the preparation of the Proposal sought to
be withdrawn. The proposer's original work papers shall be the sole acceptable evidence of error and mistake
if he elects to withdraw his Proposal. If a Proposal is withdrawn under the authority of this provision, the
lowest remaining responsive Proposal shall be deemed to be the low Proposal.
NON-ENDORSEMENT
As a result of the selection of a vendor to supply Services and/or services to the City of Gainesville, the City of
Gainesville is neither endorsing nor suggesting that the vendor's product is the best or only solution. The
vendor agrees to make no reference to the City of Gainesville in any literature, promotional material,
brochures, sales presentation or the like without the express written consent of the City of Gainesville.
PROPRIETARY PROPOSAL MATERIAL
Any information contained in the Proposal that is proprietary will be neither accepted nor honored. All
information contained in this Proposal is subject to public disclosure.
RESPONSE PROPERTY OF THE CITY OF GAINESVILLE
All material submitted in response to this request becomes the property of the City of Gainesville. Selection or
rejection of a response does not affect this right.
NO OBLIGATION TO BUY
The City of Gainesville reserves the right to refrain from contracting with or purchasing from any vendor. The
release of this Proposal does not compel the City of Gainesville to purchase.
COST OF PREPARING PROPOSALS
The City of Gainesville is not liable for any cost incurred by vendors in the preparation and presentation of
Proposals and demonstrations submitted in response to this Proposal.

NUMBER OF PROPOSAL COPIES REQUIRED
Vendors are to submit one (1) original Proposal and one (1) copy.
ADDENDA
Proposers are responsible to check the City of Gainesville's website for the issuance of any addenda prior to
submitting a Proposal. The address is http://www.gainesville.org/purchasing
PROPOSAL AWARD AND EXECUTION
The City will select the Proposal that, in its sole discretion, is the most responsive and responsible Proposal to
the City. The City reserves the right to make any award without further discussion of the Proposal submitted;
there may be no best and final offer procedure. Therefore, the Proposal should be initially submitted on the
most favorable terms the vendor can offer. The specification may be altered by the City of Gainesville based
on the vendor's Proposal and an increase or reduction of services with the manufacturer may be negotiated
before Proposal award and execution.
LOCAL VENDOR PREFERENCE
Local Vendor means a Proposer or offeror which operates and maintains a brick and mortar business, i.e. a
physical business address, within the city limits of the City of Gainesville, has a current business license, has
paid in full all real and personal taxes owed the City, is considered a vendor in good standing with the City and
can obtain an active vendor status.
A local vendor may receive an opportunity to match for purchases, Proposals, Proposal or contracts over
$20,000 and less than $150,000. The local vendor may be given an opportunity to match the lowest price
Proposal, if the quotation or Proposal of the local vendor is within 3% of the lowest price Proposal by a non-
local vendor. In the event a local vendor matches the lowest price Proposal, including all other terms, quality,
services and conditions, then the local vendor shall be awarded the contract.
In the event the price Proposal of more than one local vendor is within 3% of the lowest overall price Proposal
of a non-local vendor, the local vendor with the lowest Proposal will be given the first opportunity to match
the lowest overall price Proposal. If this local vendor declines to match the price Proposal, then the local
vendor with the next lowest Proposal within 3% will be given the opportunity to match the lowest Proposal.
This process will continue with all local vendors having Proposal within 3% of the lowest overall Proposal by a
non-local vendor.
Policy to be stated. This policy shall be so stated in all applicable solicitations.
Exemptions. This provision does not apply to public works construction projects or road projects pursuant to
the laws of the State of Georgia (O.C.G.A 36-91 or 32-4).
PROPOSAL REQUIREMENTS/EVALUATION CRITERIA
The City will evaluate all written submittals. It is incumbent upon the proposers to demonstrate within their
Proposals how each requirement will be satisfied. All Proposals must meet the specification as outlined in this
Proposal. The City reserves the right to investigate the qualifications and experience of the proposers, or to
obtain new Proposals. Proposals not sufficiently detailed or in an unacceptable form may be rejected by the

City. Dates and documentation included in the Proposal become public information upon opening the
Proposals. Interested firms must follow the process outlined in the following pages in submitting their
Proposal.
SELECTION CRITERIA
a. Price _40__%
b. Experience _20__%
c. Responsible/Responsiveness to RFP _20__%
(The City shall consider the comprehensiveness of the proposal, demonstrated understand of the project, and
methodology)
d. Reference Input _20__%
e. Processor's ability to comply with the applicable ordinances and resolutions of the city, the
regulations and ordinances of the County, and the laws of the State of Georgia and United
States. pass/fail
f. Past performance of previous contracts with the City of Gainesville. pass/fail
g. Processor's ability to furnish the necessary bonds and /or insurance. pass/fail
h. Processor's ability to comply with the schedule of commencement of the services including
staffing, equipment, and permitting. pass/fail
PROPOSER'S RESPONSIBILITY
When determining whether a proposer is responsible, or when evaluating a Proposal, the following factors
may be considered, any one of which will suffice to determine whether a proposer is responsible or the
Proposal is the most advantageous to the City:
* The ability, capacity and skill of the proposer to perform the contract or provide the equipment and/or
service required.
* The character, integrity, reputation, judgment, experience and efficiency of the proposer.
* Whether the proposer can perform the contract within the time specified.
* The quality of performance of previous public and private contracts or services, including, but not
limited to, the proposer's failure to perform satisfactorily or complete any written contract. The City's
termination for default of a previous contract with a proposer, within the past three years, shall be
deemed to be such a failure.
* The previous and existing compliance by the Proposer with laws relating to the contract or service.
* Evidence of collusion with any other Proposers, in which case colluding proposers will be restricted
from submitting further Proposals on the subject project or future Proposals, for a period not less than
three years.

* The proposer has been convicted of a crime of moral turpitude or any felony, excepting convictions
that have been pardoned, expunged or annulled, whether in this state, in any other state, by the
United States, or in a foreign country, province or municipality. Proposer shall affirmatively disclose to
the City all such convictions, especially of management personnel or the proposers as an entity, prior
to notice of award or execution of a contract, whichever comes first. Failure to make such affirmative
disclosure shall be grounds, in the City's sole option and discretion, for termination for default
subsequent to award or execution of the contract.
* If the proposer will be unable, financially or otherwise, to perform the work.
* At the time of the Proposal opening, the proposer is not authorized to do business in the Georgia, or
otherwise lacks a necessary license, registration or permit.
* Due to the location of some of our lift stations, access constraints may require different size
equipment, longer hoses and the likes to provide the services as required. It is the contractor's
responsibility to inform themselves of such constraints and take that into consideration when
submitting a bid.
* The Proposer's work must conform to any applicable O.S.H.A. Confined Space and Georgia D.O.T.
guidelines.
* Confined (Permit) Space Entry- OSHA Definition
* 1) Limited means of entry or exit,
* 2) Not intended for human occupancy,
* 3) May/Could contain a hazardous atmosphere,
* 4) Contains engulfment or entrapment hazards,
* 5) Contains other hazards,
* ** Tanks, vessels, storage hoppers, pipelines, manholes, tankers, bins, excavations, vaults, etc.
* Proposer is responsible for having all certifications for their employees for confined space entry.
Proposer is responsible for having all equipment for confined space entry.
* Any other reason deemed proper by the City.
* No work will be assigned to subcontractors without the prior written approval of the City of
Gainesville-DWR.
o The Contractor agrees to provide and maintain insurance coverage until the contract is completed
and to furnish certificates from its insurance carriers showing that it carries insurance in the
following minimum limits:
Commercial General Liability Each
Occurrence
General Liability 1,000,000.00
Personal & Advertising Injury 1,000,000.00
Medical Expense Any One Person 5,000.00
Damage to Rented Premises 50,000.00
General Aggregate 2,000,000.00

Products - Complete / Operations
Aggregate 1,000,000.00
Auto Liability - Incl BI and PD
Combined Single Limit per Accident
Any Auto 1,000,000.00
or
All Owned 1,000,000.00
All Hired 1,000,000.00
All Non-Hired 1,000,000.00
Excess / Umbrella Liability 3-See Below
Each Occurrence 1,000,000.00
Aggregate 1,000,000.00
Workers Compensation and Employers
Liability
Each Employee 1,000,000.00
Each Accident 1,000,000.00
o Proof of Insurance
The Contractor shall furnish the Owner with certificates showing the type, amount, class of
operations covered, effective dates, and date of expiration of policies. Such certificates
shall also contain substantially the following statement: The insurance covered by this
certificate will not be cancelled or materially altered, except after thirty (30) days written
notice has been received by the Owner.
(Product Requirements)
The contractor is responsible for all labor, materials and equipment necessary to complete the job as
outlined in the Scope of Service. Payments will be processed after the completion of service and after
receipt of a detailed invoice and completed manifest. Manifests must show signatures for Generator,
Hauler, and Disposer for all loads. Invoices must show details to include: date, description, quantity,
rate, and amount per service rendered
Changes in the Law
The contractor shall perform its services in accordance with the requirements of Federal, State and Local
law. The City of Gainesville Department of Water Resources reserves the right to revise the Contract if
the contractor provides information that additional services, or service under different conditions is
necessary due to a change in the law.

Site Visits may be scheduled with Chris Hamilton. Phone number. 770-856-6554.
Number of Services to be purchased: 1
It is the City's intent to purchase (Wet Well Cleaning & Disposal) for a three year period. Proposals should
include pricing details for (Wet Well Cleaning & Disposal).
This contract will be for a 3 year period, beginning July 1, 2020 and be in effect until June 30, 2023. The
contract may be extended for a second one-year and third one-year term by mutual consent of both parties
with no changes to terms, conditions, and prices.
Scope of Services:
Bidder must clean grease and grit from the below described wastewater wet wells. All material must be
properly disposed, and bidder must supply completed manifest. All quantities are estimated volumes and one
cubic foot is equal to 7.5 gallons of material for the purposes of this bid. The quantities shown below are for
Bid evaluation purposes only. Actual quantities are uncertain. No quantities are guaranteed and are not
intended as such.
MATERIALS:
The contractor is responsible for all permits, labor, materials and equipment that are necessary to
complete the job as outlined in the Scope of Service.
DAMAGES:
Contractor shall be responsible for damages to properties caused by Contractor. Damages caused by the
Public or normal wear shall be brought to attention of City (Owner) and recommendations made for
proper repair or replacement at Owner's expense. The Contractor will also be responsible for the wet
well debris, and any damages, spills, etc. when it leaves City Property.
ADDITIONAL SERVICES:
Contractor shall include a separate listing of additional services offered, with price or applicable hourly
labor rate
1. Service
The contractor agrees to provide services for the Wet Well Cleaning & Disposal, per terms of
enclosed proposal. It shall be the responsibility of the contactor to use skilled, trained personnel,
supervised to use reasonable care to ensure proper performance. The contractor is responsible for
following all OSHA rules and regulations, including certifications, permits and equipment for
confined spaces.

The City will not provide space or facilities for storage or processing of Wet Well Debris at any of
its water reclamation plants or other properties.
The processor shall be responsible for obtaining all permits and approvals necessary to provide
services, except permits that may be required by regulation to be obtained by the City.
The City will consider only proposals from qualified processors with a history of successful
operation of Wet Well Cleaning & Disposal and disposal.
2. Service Locations and wet well volumes per ft.
WET
LIFT WELL
STATION STATION NAME LOCATION VOLUME
# GALLONS
Per Ft.
2 Lakemont 998 Lakemont Drive, NW 30501 212
3 Robson's Crossing 2449 Atlanta Highway 30542 147
5 Plant Station 546 Mountain View Circle, NW 30501 1150
6 Pine Cove Apartments 2376 Browns Bridge Road 30504 212
7 Flat Creek 2640 Old Flowery Branch Road 30504 588
8 Willow Ridge 2704 Old Flowery Branch Road 30504 147
9 McEver Ext. 974 McEver Road Ext. 30504 898
10 Elan 1310 McEver Road Ext. 30504 147
13 Springhaven 2539 Hollow Drive 30504 212
14 Dawsonville HWY 1909 Dawsonville Hwy 30501 2400
15 Centennial Park 3514 Mabry Road 30504 147
16 North Bradford 400 Bradford Street NW 30501 147
17 Clarks Bridge Condos 141 Senior Circle 30501 212
18 Ramsey Road 2790 Ramsey Road 30501 212
19 The Trail 3411 The Trail Road 30501 147
20 Clubhouse 3101 The Lake Road 30501 147
21 White Sulphur 2651 Sargent Road 30501 588
22 Ind. Park North 2871 Sargent Road 30501 588
23 Exit #7 2229 Old Hamilton Place 30507 846
25 Allen Creek 2430 Monroe Drive 30507 2400
26 Lakeview 886 Lakeview Drive 30501 2550
27 Cry Creek 1597 Burns Drive 30501 212
28 Chicopee 63 N Avenue 30504 588
29 Burns Drive 1535 Burns Drive 30501 588
30 McEver Vineyards 1241 Vineyard Way 30504 588
32 Thompson Bridge 101 Woodlake Drive NW 30506 1500
33 Fieldale 5161 Thompson Bridge Road 30564 1300
34 Water's Edge #1 2609 Gold Leaf Point 30504 212
35 Water's Edge #2 2712 Waters Edge Drive 30504 212
36 Water's Edge #3 2750 Waters Edge Drive 30504 147