West Virginia Council for Community and Technical College Education

West Virginia Community &
Technical College System
Request for Proposal ("RFP")
RFP No. 26275
For more information about WVCTCS, please visit https://wvctcs.org.
TITLE: Construction Manager - Pierpont Community & Technical College's Aviation Maintenance
Technology Facility (PCTC AMT) Project
PROPOSAL DUE DATE: May 28, 2026, 2:00pm ESDT
PROCUREMENT OFFICIAL: Kelley Smith, Director of Procurement
bid.receipt@wvhepc.edu
Any and all communication shall be held with the Director of Procurement Official.
Proposers shall not communicate with any other West Viginia Community & Technical
College System, (WVCTCS), and Pierpont Community & Technical College, (PCTC),
personnel or representative during the RFP process. If Proposers are found to have
communicated with any other representative of WVCTCS, and/or PCTC during the RFP
process, the Proposer may be disqualified, and the Proposal will not be accepted by
WVCTC.
I. INTRODUCTION AND OVERVIEW OF SOLICITATION
A. OVERVIEW OF SOLICITATION
The Owner, West Viginia Community & Technical College System, (WVCTCS), is initiating this
Request for Proposals ("RFP") to solicit Proposals from qualified firms or individuals ("Proposers")
for the following: Using the Construction Manager ("CM") at Risk project delivery method to
construct a new Pierpont Community & Technical College Aviation Maintenance Technology
Facility, (PCTC AMT). The new PCTC AMT facility is to be located at the Benedum Airport
Authority's Aerotech Park off WV Route 279 in Bridgeport, WV. This 65,000 square-foot facility
will feature two large high bay hangars to accommodate a multitude of aircraft training support. The
Aviation-related specialty labs and shops include Avionics, Flight Control, Hydraulics, Composite
Metals, Non-Destructive Testing, Sheet Metal, Wood, and Paint. The facility also includes an
expanded welding lab for specialty training for students beyond the requirements of aeronautics.
General classroom spaces adjoin the labs and hangars for a direct connection between instructional
and practical learning. In addition to the administration area, support spaces include the Computer
Lab, Learning Resource Center, Student Lounge, and Testing Center.
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B. SOLICITATION SCHEDULE
The following is an anticipated Solicitation Schedule. The WVCTCS may, in its sole
discretion change this schedule at any time. If WVCTCS changes dates in the schedule
before the deadline for receipt of Proposals, it will do so by an addendum to this RFP. It is
each prospective Proposer's responsibility to check the will be posted at the following
URL:
https://wvctcs.org/purchasing-and-finance
It is the Bidder's obligation to check this website for current information regarding this
RFP and its timelines.
RFP Publication May 8, 2026
Question Deadline (see Exhibit A) May 21, 2026, 2:00pm ESDT
Proposal Due Date ("Due Date") May 28, 2:00pm ESDT
Anticipated Contract Start Date June/July 2026
C. PRE-PROPOSAL MEETING:
See Exhibit A - Instructions To Bidders
II. SCOPE OF SERVICES
Proposer must be aware that the overall Project Schedule is paramount in this project,
and a schedule extension is unacceptable. Proposers must take this into consideration in
preparing the Proposal.
See Exhibit A - Instructions To Bidders
See Exhibit B - General Terms and Conditions
See Exhibit C - Guidelines For Vendors For Submissions Via Email
See Exhibit D - Bid Certification And Signature
See Exhibit E - Addendum Acknowledgement
See Exhibit F - Project Description
See Exhibit G - Preconstruction Scope of Work
See Exhibit H - GMP Development and Bidding
See Exhibit I - CM Cost Worksheet
See Exhibit J - Classification of CM Project Costs
See Exhibit K - Owner's Budget Cost of Construction
See Exhibit L - Building Information Modeling
See Exhibit M - Project Schedule
III. RESPONSE REQUIREMENTS & EVALUATION CRITERIA
All responses must be formatted with the items and in the sequence as presented in this Section
of the RFP. Except as otherwise set forth herein, Section III outlines the minimum requirements
for the preparation and presentation of a response. Failure to comply may result in rejection of
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the response. The Proposal should be specific and complete in every detail, prepared in a
simple and straightforward manner.
Proposers are expected to examine the entire RFP, including all specifications, standard
provisions and instructions. Failure to do so will be at the Proposers' risk. Each Proposer shall
furnish the information required by the RFP.
Evaluation Criteria: The following evaluation factors will be used in determining the best-
qualified Proposal:
Criteria Allocated Points
Project Approach/Methodology 30 Points
Project Team 20 Points
Project Experience 30 Points
CM Fees and Costs 20 Points
Total 100 Points
For each item and qualification in the Scope of Services and Response Requirements Section,
submit detailed information regarding your firm's qualifications and experience as it pertains
to the higher education environment. Describe in detail the services your company can provide
to WVCTCS, your ability to meet the requirements, your experience in providing the services,
and specifically how you will provide the service to the WVCTCS community. This
information includes, but it not limited to, the questions and criteria listed within this section.
A. Project Approach/Methodology - 30 Points (LIMIT 7 PAGES)
a. Provide a statement outlining your approach to Construction Management at
Risk for this project and the added value to the project as a result of your
processes and approach. Identify and discuss design and construction challenges
for this project and provide examples on how to address these issues based on
your previous work experiences. Identify and discuss specific lessons-learned
that you plan to apply to this project.
b. Discuss how your firm intends to meet the challenges of the proposed budget
and schedule for the project based on the information provided.
c. Discuss your ability to self-perform work and which work packages your firm
may consider self-performing on this project, including Division One: General
Requirements.
d. Provide a proposed design and milestone construction schedule for this project
in graphic format. Include a summary of your scheduling capabilities, processes,
and tools. Describe your understanding of the key schedule drivers for this
project.
B. Project Team - 20 Points (LIMIT 7 PAGES)
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a. Provide a concise summary narrative as to why your team is the best suited for
this project. Explain why each team member was selected and their attributes
and contributions they add to the overall team and this project.
b. Provide an Organizational Chart of the personnel proposed for this project.
1) Provide location of corporate headquarters and other divisional offices,
specifying from which location(s) team members and alternates would report.
2) Provide resumes for each key team member (Executive, PM, Superintendent,
Project Engineer and Estimator), including the following information:
i. Summary of Education, including the name(s) of the institution(s), from
which the individual graduated and the year of graduation.
ii. Experience with the Proposer's firm, including the various types of project
experience for the Proposer.
iii. Experience within their career relating to the scope of this RFP and the
type of project experience throughout their career.
iv. Experience with projects of similar nature to the WVCTCS project.
3) Provide a list of projects (not necessarily included in C., Section I) where two
or more members of the proposed team for this project were part of the project
team. Identify which team members were on the project, title and
responsibilities, and duration on project for each.
4) Listing of any relevant qualifications, professional registrations, and
certifications relevant to the individuals proposed role on the project.
5) Provide the number of total years of experience in construction industry and
years of experience in proposed position.
6) Relevant employment history, for past ten (10) years. Provide name(s) of
employer(s), position(s) held and dates of employment (year only) in
chronological order for relevant experience
7) Provide a list of relevant project experiences. Highlight projects that are
included in the five projects included in C., Section I, or others that have
similar attributes of the subject project. If the experience was gained for a
different employer or in a different position, please note the employer and
position held for that project.
c. Provide location of corporate headquarters and other divisional offices,
specifying from which location(s) team members and alternates would report
WVCTCS expects that the proposed team members will be available should
the project be awarded, but requests that a "first alternate" for the key project
members be submitted if there is a potential that the proposed person may not
be available for the project at date of award.
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The WVCTCS reserves the right to interview any candidate that was not
included on the proposed team and to reject the proposed candidate. Post-
award, the WVCTCS reserves the right to reconsider the contract based on
the results of the interview
Resumes should include the number of total years of experience in
construction industry and years of experience in proposed position.
Resumes should include a list of relevant project experience. Highlight
projects that are included in the projects included in C., Section 3.i, or others
that have similar attributes of the subject project. If the experience was
gained for a different employer or in a different position, please note the
employer and position held for that project.
C. Project Experience - 30 Points (LIMIT 7 PAGES)
a. Identify three to five (3-5) recent projects in which your company has provided
construction management or general contracting services that are similar to the
subject project. Confirm if it is acceptable to contact with the Client References of
each project provided.
b. The following information is requested on each project:
1) Facility name, Owner and address
2) Start Date and Completion Date and/or status of Project
3) Client Reference (Name, position, address, and telephone number)
4) Architect
5) Project Budget
6) Role in Project and delivery method: General Contractor, Construction
Manager at Risk, Construction Management Agent, or Design-Builder
7) Project Team: Managing Office Location, Project Executive, Project
Manager, Superintendent, Project Engineer and Estimator (specifically
highlight team members proposed for this project.
i. Note if Preconstruction Services and Design Assist services were
provided
ii. Project Description: Identify new construction and/or renovation and
include major elements of the project and/or any unique features.
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D. CM Costs and Fees - 20 Points (LIMIT 4 PAGES)
a. Provide a Lump Sum Fee for Preconstruction Services and GMP
Development. Provide hourly rates, including overhead and profit
for preconstruction staff.
b. Provide a breakdown of your proposed site management staff costs.
1) Provide base wages, excluding CM Fee for overhead and profit. Include
aline-item breakdown for travel, lodging, per diem, company vehicles and
mobile phone if applicable.
2) Site management staff should include but are not limited to; Project
Manager, Project Engineer(s), Superintendent, and administrative support
staff.
c. The total Site Management Staff Cost should be included in line 3.0 of Table1
attached as Exhibit D.
d. Provide the CM Fee for profit and home office overhead.
1) The CM Fee should be expressed as a percentage of the project Total
Construction Costs. WVCTCS intends to establish the CM Fee as a fixed
amount at the time of the agreement. This fixed CM Fee will be utilized in
preparing the GMP. If the project scope, schedule, or budget changes
significantly prior to issuing the GMP, the CM fixed fee may be adjusted
based on negotiations at the time of GMP development.
e. Complete GMP Cost Worksheet - Exhibit D based on the following
breakdown:
a. For the purposes of this Proposal, assume the Construction Cost of Work for
trade bid packages will be $20,000,000.
f. CM Contingency will be negotiated at time of GMP; for the purposes of this
RFP, assume two percent (2%).
g. All bonds and insurance premiums will be reimbursed based on actual cost
confirmed by final third-party audit; enter estimated amounts.
h. Reference CM Cost Classification, Exhibit E, for information regarding
allocation of costs.
IV. RFP RULES AND GUIDELINES
A. COMMUNICATIONS
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Throughout the procurement process, all communication, outside of those submitted
under "Explanations and Clarifications" as described herein, between the Proposer and
the WVCTCS shall be with the Procurement Official identified above. "Proposers"
includes subcontractors at all levels and joint venture members, where applicable.
Discussions or communications regarding this solicitation with any other individuals
associated in any capacity with the WVCTCS, its consultants, contractors or members of
its Board of Governors, or members of any Evaluation Committee are prohibited, unless
otherwise approved in writing by the Procurement Official. Discussions or
communications with any other person, regardless of the format, could result in
disclosure of proprietary or other competitive sensitive information or otherwise create
the appearance of impropriety or unfair competition and, thereby, compromise the
integrity of WVCTCS's procurement process.
Proposers shall provide immediate written notice to the Procurement Official any time
contact has not been limited to the Procurement Official concerning this solicitation,
whether initiated by the Proposer or by other WVCTCS employees, consultants,
contractors or members of its Board of Governors. Any violation of this prohibition
may result in the disqualification of the Proposer from further participation in this
solicitation, and from award of any contract or subcontract under this solicitation.
By submitting, the Proposer certifies that it is in compliance with the above.
B. REVISIONS, EXPLANATION, AND CLARIFICATIONS TO THE RFP
Any explanation or clarification desired by a Proposer regarding the meaning or
interpretation of any part of this solicitation must be submitted in writing by an authorized
representative of the Proposer through the e-mail address listed in Exhibit A with a clear
cross-reference to the relevant RFP section. Requests for explanations or clarifications
must be submitted on or before the deadline for questions. Requests for clarification
received after this deadline may not be considered and the WVCTCS is under no
obligation to address them.
Written explanations or clarifications provided to a Proposer concerning an interpretation
of the solicitation shall be furnished to all Proposers if such information is necessary in
submitting Proposals or if the lack of such information would be prejudicial to
uninformed Proposers. The Proposer must check the Q&A Board throughout the
procurement process to view all applicable information. The WVCTCS is under no
further obligation to ensure that Proposers receive explanations or clarifications.
Oral explanations or clarifications given before the award of any contract, at any pre-
proposal conferences or otherwise, do not serve to modify the solicitation and will not be
binding on the WVCTCS. Suggestions for RFP revision may be submitted to the
Procurement Official by emailing Kelley Smith Director of Procurement at
bid.receipt@wvhepc.edu. This is an opportunity for prospective Proposers, prospective
partnership members, and others to provide feedback to inform RFP revisions if
needed.
The WVCTCS also reserves the right to cancel or to reissue the RFP, in whole or in part,
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prior to execution of a contract.
C. MODIFICATION/ACKNOWLEDGMENT OF SOLICITATION ADDENDA
The WVCTCS reserves the right to modify or amend the solicitation. If it is amended,
then all terms and conditions which are not modified remain unchanged.
When the solicitation is modified or amended, the Procurement Official shall post a
solicitation addendum on the following URL:
https://wvctcs.org/purchasing-and-finance. The WVCTCS is under no further
obligation to ensure that Proposers receive addenda.
An Addendum may be issued for many reasons including, but not limited to, (a) making
changes or corrections to the RFP; (b) clarifications, revisions, additions or deletions
to the goods or services specifications; (c) providing information necessary to ensure
fair and competitive solicitation (i.e. used in cases where one Proposer has received
information that other Proposers have not); (d) extension or postponement of the Due
Date, or other RFP date, due to WVCTCS need or Proposer request; or (e) any other
reason determined by the Procurement Official to be necessary or advantageous to the
University.
The CPO or designee may extend the Proposal Due Date, if doing so is in the best
interest of the WVCTCS. Additionally, Proposers who contact the Procurement Official
prior to the Due Date, may request to extend the Due Date, such issuance of an
extension is at the WVCTC's sole discretion. Such postponement shall be
accomplished through an Addendum to the RFP, which shall be published and
distributed through the WVCTC's Public URL Site.
D. PREPARATION OF PROPOSALS - GENERAL
1. Examine the Entire Solicitation. Prior to submission of Proposals, Proposers are
expected to thoroughly examine all provisions of and Attachments, Appendices,
and/or Addendums to the solicitation, whether incorporated by reference or otherwise.
Failure to do so will be at the Proposer's risk and will not be a basis for the Proposer
to request relief of any kind prior to or after contract award.
2. Exceptions to Solicitation. If the Proposer cannot accept WVCTCS's terms,
conditions or requirements, the Proposer shall raise their exceptions in their
Proposals. It is the WVCTC's sole discretion as to whether or not it will accept or
deny any exceptions raised by Proposers.
3. Furnish Information. Proposers shall furnish all information required by the
Solicitation. Unnecessarily elaborate Proposals or lengthy presentations are not
desired or required; however, Proposals should be clear, concise, and include sufficient
detail for effective evaluation. The Proposer is cautioned that it is the Proposer's sole
responsibility to submit information related to the evaluation categories, and that
WVCTCS is under no obligation to solicit such information if it is not included in its
Proposal. Failure by the Proposer to submit such information may cause an adverse
impact on the evaluation of its Proposal.
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4. General Format. To provide uniformity and to facilitate comparison of Proposals, all
information submitted should clearly refer to the page number, section, or other
identifying reference in this RFP. All information submitted must be noted in the same
sequence as its appearance in this RFP. If a pricing document is provided to
Proposers, all pricing must be completed within that document. Failure to utilize
supplied pricing documents may result in disqualification from the RFP process.
5. Required Signatures. All Proposals must be submitted by an individual authorized to
extend a formal Proposal. The University accepts electronic signatures. By submitting
the Proposal, the Proposer certifies compliance with the signature authority required.
6. Alternate Proposals. Proposers may submit more than one Proposal. All Proposals
must comply with the requirements of the RFP except that additional Proposals may
incorporate, by reference, repetitive information which is provided in the original
Proposal. Such alternative proposals should be clearly marked as an alternate to
clearly delineate from proposer's official proposal.
7. Proprietary Information or Other Confidential Information. Proposals submitted in
response to this solicitation shall become the property of WVCTCS. All Proposals
received shall remain confidential until the contract(s), if any, resulting from this RFP
are signed by an authorized representative of the WVCTCS and the Apparent
Successful Proposer; thereafter, the Proposals shall be deemed public records as
defined in W. Va. Code 29B-1-1, et seq. commonly referred to as the West Virginia
Freedom of Information Act.
Proposer must clearly designate any information in the Proposal that the Proposer
desires to claim as proprietary and exempt from disclosure under the provisions of W.
Va. Code 29B-1-1 et seq. or other state or federal law that provides for the
nondisclosure of your document. The page must be identified, as well as the particular
exception from disclosure upon which the Proposer is making the claim. Each page
claimed to be exempt from disclosure must be clearly identified by the word
"Confidential" printed on the lower right-hand corner of the page.
The WVCTCS will consider a Proposer's request for exemption from disclosure;
however, the WVCTCS will make a decision predicated upon W. Va. Code 29B-1-
1 et seq. Designating the entire Proposal exempt from disclosure will not be honored.
The Proposer must be reasonable in designating information as confidential. If any
information is designated as proprietary in the Proposal, such information will not be
made available until the affected Proposer has been given an opportunity to seek a
court injunction against the requested disclosure if such time can be provided without
violation of complying with W. Va. Code 29B-1-1 et seq.
8. Use of Subcontractors. If the Proposer intends to use subcontractors to perform any
portion of the work or to provide any of the parts or equipment described in this RFP,
this must be clearly stated in the Proposal. The Proposer's response must include a
description of which portion(s) of the work that will be sub-contracted and the names
and addresses of potential subcontractors under the contract. The WVCTCS reserves
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the right to reject any proposed Subcontractor of the Proposer. Proposer may not
change or revise any subcontractor after the Proposal is submitted without the written
approval of WVCTCS.
9. Proposal Preparation Costs. The WVCTCS shall not be liable for any costs incurred
by a Proposer in responding to this RFP, regardless of whether the University awards
a contract through this process, cancels this RFP for any reason, or contracts through
another RFP or another process.
10. Errors and Omissions. The Proposer is expected to comply with the true intent of this
RFP taken as a whole and shall not avail itself of any errors or omissions to the
detriment of the WVCTCS. Should the Proposer suspect any error, omission, or
discrepancy in the scope of work or other portions of the RFP, the Proposer shall
immediately notify the WVCTCS procurement officer. The Proposer is responsible
for the contents of its Proposal and for satisfying the requirements set forth in the
RFP.
11. Firm Offer Period. Offers must be kept firm for acceptance by the WVCTCS for at
least one hundred twenty (120) days after the date that Proposals are due. Proposals
with acceptance periods of less than one hundred twenty (120) days may be considered
non-responsive. The Proposer may specify a longer period than indicated here. If the
Proposer indicates no time period for acceptance, the Proposal will be considered firm
for one hundred twenty (120) days and thereafter until written notice to the contrary
is received.
E. PROPOSAL SUBMISSION & FORMAT
1. Proposal Submission.
The Proposal must be submitted per Exhibit A.
2. Proposal Format for Submission. The Proposal response shall be set out in the format
outlined in Section III ("Response Requirements and Evaluation Criteria") of this RFP.
These sections represent the minimum amount of information required by the
WVCTCS. Proposers are encouraged to add content if needed; however, unnecessarily
elaborate Proposals are discouraged. The Proposal shall be submitted in the
following formats: One single pdf file in 8.5"x11" format with an accompanying
single Excel file.
a. PROPOSAL MATERIALS
The Proposal material and accompanying documentation submitted in response to the
RFP becomes the property of the WVCTCS upon submission to the WVCTCS and may
be appended, if necessary, to any formal document which would further define or expand
the contractual relationship between the WVCTCS and the Proposer. All of the material
will be considered as part of this RFP.
b. WITHDRAWAL AND MODIFICATION OF PROPOSALS
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