West Magnolia Storm and Sewer Replacement

Project Manual
WEST MAGNOLIA STORM AND
SEWER REPLACEMENT
Brad Griffith, 334.501.7382
Project Manager:
City of Auburn
Development Services Department
171 N. Ross Street
Auburn, Alabama 36830

WEST MAGNOLIA SEWER AND STORM REPLACEMENT
TABLE OF CONTENTS
INVITATION TO BID
INSTRUCTIONS TO BIDDERS
PROPOSAL
PROPOSAL BOND
BASE BID/ALLOWANCES
SAMPLE CONSTRUCTION CONTRACT
PERFORMANCE BOND
LABOR AND MATERIALS BOND
SPECIAL CONDITIONS
PROJECT DESCRIPTION .................................................................................................................. (1)
TIME OF COMPLETION .................................................................................................................. (2)
LIQUIDATED DAMAGES ................................................................................................................. (3)
LICENSE FEE ................................................................................................................................... (4)
WORK TO BE DONE ....................................................................................................................... (5)
SAFETY/ACCESS ......................................................................................................................... (6)
ENVIRONMENTAL ......................................................................................................................... (7)
GOVERNING DOCUMENTS ........................................................................................................... (8)
WORK/PROGRESS SCHEDULE ....................................................................................................... (9)
CITY OF AUBURN STANDARD SPECIFICATIONS
Please go to https://www.auburnalabama.org/engineering-services/standard-specifications/ for the
City of Auburn Standard Specifications.

June 8, 2026
INVITATION TO BID
Please note, the City of Auburn is updating its online bid notification system to
better communicate with those interested in bidding on City Projects. To receive
notifications, bidders need to register in the City's Vendor Self Service (VSS)
System.
Those already registered in VSS will need to add their NIGP commodity codes.
Previously entered codes were removed from all vendor records in VSS during the
system update. Please note, NIGP commodity codes are required for vendors to
receive bid notifications.
There will be a pre-bid meeting held at 11:00 a.m., local time, on Wednesday, June 10, 2026, in
the Development Services Building Conference Room, 171 North Ross Street. Sealed bids will be
received by the City of Auburn, Alabama, until 11:00 a.m., local time, on Friday, June 12, 2026, in
the Office of the City Manager, 144 Tichenor Avenue, and then be publicly opened and read at
the City Meeting Room, 122-B Tichenor Avenue, for furnishing all labor, materials and equipment
necessary for the completion of the following project:
WEST MAGNOLIA STORM AND SEWER REPLACEMENT
This project consists of the abandonment and replacement of existing sanitary sewer main along
West Magnolia Avenue from North Donahue Drive to Thomas Street. The work includes
installation and replacement of existing storm drainage pipe and inlets, sidewalk, stairs, and ramp,
decorative pedestrian crosswalk replacement, and associated pavement work for street open
cuts. The work also includes installation of curb and gutter along a portion of the road where new
storm water piping will be installed. The contractor is advised to take special care not to cause
any damage to properties or hindrance to local residents. All work will be confined within the
right of way limits shown on the plans. Work will be conducted adjacent to high pedestrian traffic
areas; therefore, all necessary safety precautions should be taken. Care should be exercised in all
locations to work around existing utility lines and services. It will be the responsibility of the
contractor to ensure no damage is done to existing utility services until new services are in place
and tested. A road closure will be a part of the project, but access to the existing parcels between
Cox Road and Thomas Street will need to maintain access throughout the project.
Plans, specifications, and contract documents are available for viewing, free of charge, at
www.auburnalabama.org/bids. Plans and specifications may be obtained by prime contractor

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bidders electronically at no charge via email by request. Please email
webengineering@auburnal.gov for information on obtaining these plans and specifications.
Please contact Brad Griffith, Project Manager, 334-501-3017 for additional project information.
Guarantee will be required with each bid as follows: At least five percent (not to exceed $10,000)
of the amount bid in the form of a certified or cashier's check or bid bond payable to the City of
Auburn, Alabama.
Your attention in particular is invited to the section entitled "Instructions to Bidders", which is to
be followed in all respects. The City reserves the right to select the lowest responsible bidder as
the best interest of the City may require, to award the purchase contract from any of the bids, to
reject any and all bids, and to waive any informalities in bids received. Bids will be good for thirty
(30) days after being opened by the City of Auburn, Alabama.
Failure to complete the project (all pay items) within forty-five (45) consecutive calendar days
after the date specified in the Notice to Proceed may result in the assessment of liquidated
damages in the amount of $2,050.00 per calendar day for each day the contract remains
incomplete.
All bidders are required to be compliant with the Beason-Hammon Alabama Taxpayer and Citizen
Protection Act, Act No. 2011-535 (Code of Alabama (1975) 31-13-9) as amended May 16, 2012
regarding employment practices. Documentation of enrollment in E-Verify should be included
with the bid and will be required as a condition for the award of any contract. All bidders are
advised that the award of the contract is conditioned on the bidder not knowingly employing,
hiring for employment or continuing to employ an unauthorized alien within the State of
Alabama. The awarded contract will contain a provision whereby the bidder pledges not to
violate federal immigration law.
Legislative Act 2016-312 (the "Act") prohibits the City from entering into contracts with any
business entity that is actively engaged in or plans to engage in the boycott of a person or an
entity based in or doing business with a jurisdiction with which the State can enjoy open trade;
unless such business entity provides the goods or services for at least 20 percent (20%) less than
the lowest business entity in compliance with the Act. All bidders understand and agree that in
the awarded contract, the lowest responsive bidder must either certify that it is in compliance
with the Act and agree that it will not violate the act during the term of the contract; or agree to
offer the goods or services for at least 20 percent (20%) less than the lowest business entity
certifying compliance with the Act.
Bids must be submitted upon the standard forms furnished by the City of Auburn, Alabama. No
bids may be withdrawn for a period of thirty (30) days after the scheduled closing time for the
receipt of bids. A sealed envelope containing the original proposal and one (1) copy must be
delivered or mailed to:
Purchasing Officer, City of Auburn

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Invitation to Bid
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144 Tichenor Avenue
Auburn, Alabama 36830
The envelope should be plainly marked on the outside as follows:
BID: WEST MAGNOLIA STORM AND SEWER REPLACEMENT
OPENING: 11:00 A.M., LOCAL TIME
DATE: FRIDAY, JUNE 12, 2026
STATE LICENSE NO. ________________________________
Documentation of the issuance of a State contractor's license as required under Title 34, Chapter
8 of the Code of Alabama, 1975, shall be included with the bid proposal and shall be required as
a requirement of the award of the contract. State license number and expiration date should be
clearly and plainly marked on the outside of the bid proposal envelope.
The successful bidder is responsible for acquiring the appropriate business licenses and permits
to conduct work with the City of Auburn. In addition to the business license and permit
requirements, the bidder is required to remit all applicable sales and use tax, occupational license
fees, and contractors/subcontractors license fee in accordance with City ordinances and codes.
In accordance with Section 39-3-5 of Sate Code, any non-Alabama bidders must submit a written
opinion from an attorney stating the amount and criteria, if any, of local preference granted by
law to non-resident businesses in his state of residence. Questions regarding business license
and applicable taxes may be directed to the Revenue Office at (334) 501-7239.
Award of the contract, if to be awarded, will be made within thirty (30) calendar days after
opening of bids and will be to the lowest responsible bidder whose proposal complies with the
requirements of the Invitation to Bid. Should no award be made within the thirty (30) days, all
proposals will be rejected unless the successful bidder agrees in writing to a stipulated extension
in the time limit for award. The successful bidder will be notified by letter, mailed to the address
shown on his proposal, that his bid has been accepted and that he has been awarded the
contract.
The City of Auburn believes fully in equal opportunity in the provision of supplies, equipment,
construction and services. Positive steps should be taken to assure small businesses, minority
businesses and women-owned businesses are given opportunities to provide the above-
mentioned services or materials when economically feasible. In the case of construction projects,
the City of Auburn shall rely on individuals or firms seeking to do business with the City of Auburn
to ensure that such above-mentioned businesses are given ample opportunity to participate on
a sub-contractual basis.
The contractor agrees in all events to use materials, supplies and products manufactured, mined,
processed or otherwise produced in the United States or its territories if the same are available
at reasonable prices. If the contractor determines that said items are not available at a
reasonable price, the contractor must first contact the City of Auburn and obtain approval for the
use of other materials, supplies and products. In the event the contractor breaches the

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Invitation to Bid
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agreement to use domestic products, and domestic products are not used, there shall be a
downward adjustment in the contract price equal to any realized savings or benefits to the
contractor.
Please note that the City of Auburn has a mandatory Partial Payment Request form that must be
completed and submitted by the contractor before payment is considered. A copy of the required
form is included in the "Information to Bidders". Payments are mailed on each Friday of the
month. Pay requests must be reviewed and approved by the appropriate City representative
(architect, if applicable, inspector, project manager and department head) and received by
Accounts Payable at least seven (7) days prior to the scheduled mailing date. The City of Auburn
will process only one invoice per month for partial payment to the contractor. If you have any
questions concerning billing, contact our accounts payable office at 334.501.7237 or
334.501.7238.
The Contractor will be required to provide certificates of insurance showing that it carries, or has
in force, automobile liability insurance, general liability insurance and workers' compensation
insurance. Limits of liability for automobile liability insurance shall be, at a minimum,
$1,000,000.00 combined single limit. Limits of liability for general liability insurance shall be, at
a minimum, $1,000,000.00 per occurrence, $1,000,000.00 personal and advertising injury,
$1,000,000.00 general aggregate and $1,000,000.00 products/completed operations aggregate.
General liability insurance will include coverage for contractually assumed liability and explosion,
collapse and underground hazards (X,C,&U). If any of the liability insurance coverages are on a
claims-made basis, the Contractor will maintain coverage in force for a period of two (2) years
following completion of the work specified in the agreement at the limits specified in this
paragraph. Workers' compensation insurance shall provide statutory workers' compensation
coverage and employers' liability coverage with limits of, at a minimum, $500,000.00 each
accident, $500,000.00 disease- each employee and, $500,000.00 disease - policy limit. The
Contractor will be responsible for the payment of any deductibles or self-insured retentions. The
Contractor's insurance is primary. If the Contractor carries higher coverage limits, the higher
coverage limits will apply.
The certificate of insurance shall provide the City of Auburn, Alabama (City) with thirty (30) days
written notice of cancellation of any of the coverage named in said certificate and waivers of
subrogation in favor of the City for each of the coverages named on said certificate.
The City will be named as additional insured under the Contractor's general liability insurance
and automobile liability insurance policies.
The Contractor shall require certificates of insurance from subcontractors. Subcontractors will
carry limits of insurance equal to or greater than those carried by the Contractor. These
certificates shall evidence waivers of subrogation in favor of the Contractor and the City, and
shall be made available to the City upon request.
At the City's discretion, the Contractor may be required to have in force builder's risk coverage
and/or higher liability limits than that mentioned above and/or broader coverage than normally

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carried by the Contractor.
The Contractor agrees to indemnify, hold harmless, and defend the City, its officials,
representatives, agents, servants, and employees from and against any and all claims, actions,
lawsuits, damages, judgments, liability and expense, including attorneys' fees and litigation
expenses, in whole or in part arising out of, connected with, or in any way associated with the
activities of the Contractor, its employees, or its sub-contractors in connection with the work to
be performed under this contract. This obligation survives the payment of any losses by the
Contractor's insurance company.
Legal action arising from the performance of this contract will be filed in the Circuit Court of Lee
County, Alabama located in Opelika, Alabama or the Federal District Court for the Middle District
of Alabama - Eastern Division located in Opelika, Alabama. The contract will be interpreted
according to the laws of the State of Alabama.
Questions concerning insurance coverage may be directed to the Risk Manager, McCarthy Autry
at 334.501.7243.
CITY OF AUBURN, ALABAMA
Morgan Blackwell
Finance Information Officer
FOR SPECIFIC INFORMATION CONCERNING THIS PROJECT, PLEASE CONTACT Brad Griffith AT
334.501.3017.

INSTRUCTIONS TO BIDDERS
1. Contract Documents. The "Contract", "Invitation to Bid", the "Instruction to
Bidders", the "Proposal", the "Base Bid", the "Special Conditions", the "Measurement and
Payment", the "Performance Bond", the "Labor and Material Payment Bond" and the "Project
Schedule" make up the "Contract Documents". The Contractor must visit the location of the work
and inform itself of all site conditions and make its own estimates of the facilities and difficulties
attending the execution of the work.
2. Delivery of Proposals. Envelopes containing proposals must be sealed, addressed
as follows, and sent First Class Mail or delivered to the Office of the City Manager, Auburn City
Hall, 144 Tichenor Avenue, Suite 5, Auburn, Alabama 36830. The City assumes no responsibility
for the delivery of a proposal by mail or otherwise.
The following note must be clearly shown on the face of the envelope:
WEST MAGNOLIA STORM AND SEWER REPLACEMENT
Bids will be opened on Friday, June 12, 2026, 11:00 a.m., local time.
3. Omissions and Discrepancies. Should a bidder find ambiguities or discrepancies in,
or omissions from, the Drawings or Contract Documents, or should he be in doubt as to their
meaning, he must at once notify the Engineer, who may send a written instruction to all bidders.
4. Acceptance or Rejection of Proposals. The City reserves the right to reject any or all
Proposals. Without limiting the generality of the foregoing, any Proposal which contains
incomplete, obscure or irregular material or information may be rejected; any Proposal which
omits a Proposal on any one or more items in the price sheet may be rejected; any Proposal in
which unit prices are omitted, or in which unit prices are obviously unbalanced, may be rejected;
any Proposal accompanied by an insufficient or irregular Proposal bond, certified or cashier's
check may be rejected.
5. Proposal Bond. All Proposals shall be accompanied by a Proposal bond or a certified
or cashier's check upon a national or state bank, drawn and make payable to the order of the City
of Auburn, Alabama. The Proposal bond or check must be enclosed in the same envelope with
the Proposal. The amount of the Proposal bond or check will be at least five percent (5%) of the
amount of Proposal (not to exceed $10,000.00). All such Proposal bonds or checks will be
returned to the respective bidders within ten (10) days after Proposals are opened, except those
which the City elects to hold until the successful bidder has executed the Contract. Thereafter
all remaining Proposal bonds and checks, including the Proposal bond or check of the successful
bidder, will be returned within ten (10) days.
6. Acceptance of Proposals and Its Effect. All Proposals shall be irrevocable for a period
of thirty (30) days after proposal opening. Within thirty (30) days after the opening of the

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Proposals, the City of Auburn will act upon them. The acceptance of a proposal will be a notice
in writing signed by a duly authorized representative of the City of Auburn, and no other act of
the City of Auburn shall constitute the acceptance of a Proposal. The acceptance of a Proposal
shall bind the successful bidder to execute and perform the Contract and to be responsible for
liquidated damages as provided in Paragraph 8. The rights and obligations provided for in the
Contract shall become effective and binding upon the City of Auburn only upon its formal
execution by the City of Auburn.
7. Time for Executing Contract and Damages for Failure to Execute. The bidder to
whom the award is made shall enter into a written contract on the form included in the proposal,
plans, and specifications, furnish a performance bond and payment bond executed by a surety
company duly authorized and qualified to make such bonds in the State of Alabama in the
amount required in Item 13 and provide evidence of insurance as required by the bid documents
within the period specified or, if no period is specified, within 15 days after the prescribed forms
have been presented to him or her for signature. If extenuating circumstances prevail, the
awarding authority may grant an extension in time not exceeding five days for the return of the
contract, required bonds and required evidence of insurance. Failure or neglect to do so shall
constitute a breach of the agreement effected by the acceptance of the Proposal. The damages
to the City for such breach shall include loss from interference with its construction program and
other items whose accurate amount will be difficult or impossible to compute. The amount of
the Proposal bond or certified or cashier's check accompanying the Proposal of such bidder shall
be retained by the City of Auburn, Alabama as liquidated damages for such breach. In the event
any bidder whose Proposal shall be accepted shall fail or refuse to execute the Contracts
hereinbefore provided, the City Engineer of the City of Auburn may, at his option, determine that
such bidder has abandoned the Contract and thereupon the City shall be entitled to liquidated
damages as above provided.
8. Determination of Low Bidder. Except where the City exercises the right reserved
herein to reject any or all proposals, the Contract will be awarded by the City to the bidder who
has submitted the lowest Proposal determined by the sum of the following.
For a Lump Sum Proposal:
Base Proposal;
Algebraic sum of alternatives elected by City after opening of Proposals;
Amount of unit price work based on quantities given in proposal form or estimated
by City or Engineer;
Amount of management fees called for in Proposal.
For a Unit Price Proposal:
Sums of unit price work based on quantities given in schedule;
Algebraic sum of alternatives elected by City after opening of Proposals;

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Amount of management fees called for in Proposal.
The City reserves the right to accept or not accept any or none of the additive alternates as it
determines is within its project budget. If an alternate bid is accepted, the base bid will be
modified by that amount. Example: If Additive Alternate No. 1 is accepted by the City, then the
total of Additive Alternate No. 1 plus the Base Bid shall be used to determine the apparent low
bidder. If no Additive Alternate is accepted by the City, then only the Base Bid shall be used to
determine the apparent low bidder.
9. Time for Beginning and Completing the Work. The Contractor shall commence the
work within ten (10) consecutive calendar days after the date specified in the Notice to Proceed
given to him by the City Engineer, and he shall complete the work within ninety (90) consecutive
calendar days after the date specified in the Notice to Proceed. The Contractor should account
for normal rain during the anticipated construction time period. No additional days will be
granted for rain within the normal rainfall amount. If necessary, time extensions will be granted
for delays above normal rainfall.
10. Prices. In case of discrepancy between the prices quoted in the Proposal in words
and those quoted in figures, the words shall control. The prices are to include the furnishing of
all materials, plant, equipment, tools, scaffolds, and all other facilities, and the performance of
all labor and services necessary or proper for the completion of the work, except such as may be
otherwise expressly provided in the Contract Documents.
11. Interpretations and Addenda. No oral interpretations shall be made to any bidder
as to the meaning of any of the Contract Documents, or be effective to modify any of the
provisions of the Contract Documents. Every request for an interpretation shall be made in
writing, addressed, and forwarded to the City Engineer of the City of Auburn, Alabama. All
requests must be submitted at least 48 hours before the date and time of the bid opening.
Requests for interpretations will not be accepted after that time.
12. Postponement of Date for Presenting and Opening Proposal. The City reserves the
right to postpone the date for presentation and openings of Proposals and will give notice by
registered mail of any such postponement to each prospective bidder. Proposals shall be
irrevocable for the period of any postponement of openings not to exceed thirty (30) days.
13. Bonds. Performance Bond will be required as follows: One hundred percent (100%)
of the contract price. Labor and Material Bond will be required as follows: One hundred percent
(100%) of the contract price.
14. Liquidated Damages. Time is of essence in this contract. The City will allow forty-
five (45) consecutive calendar days from the start date established by the written notice to
proceed for completion of the project, and the Contractor will be subject to payment of
Liquidated Damages in the amount of $2,050.00 per calendar day for each day the contract