West Lucas Road Reconstruction and Widening

INVITATION TO BID
BID #045-026
CITY OF LUCAS, TEXAS
BIDS WILL BE ACCEPTED AT CITY HALL
(West Lucas Road Reconstruction and Widening)
BID PACKAGES ARE DUE TO THE
PURCHASING DIVISION PRIOR TO:
June 5th, 2026 TIME AT 2:00 PM CST
NO LATE BIDS WILL BE ACCEPTED
FACSIMILE BIDS WILL NOT BE ACCEPTED
ELECTRONIC RESPONSES ARE ENCOURAGED
PROPOSAL PACKAGES
MAY BE DELIVERED OR MAILED TO:
CITY OF LUCAS
PURCHASING BID #045-26
(WEST LUCAS ROAD
RECONSTRUCTION AND
WIDENING)
665 COUNTRY CLUB ROAD
LUCAS, TX 75002-7651
FOR ADDITIONAL INFORMATION CONCERNING THIS PROPOSAL
PLEASE CONTACT:
Purchasing Coordinator Linezka Maduro at lmaduro@lucastexas.us

TABLE OF CONTENTS
SECTION I NOTICE TO BIDDERS
SECTION II GENERAL TERMS AND CONDITIONS
SECTION III SPECIAL CONDITIONS
SECTION IV SPECIAL SPECIFICATIONS
SECTION V BID SCHEDULE OF VALUES AND BID ENDORSEMENTS
SECTION VI REQUIRED FORMS (SUBMIT AT BID):
BID ENDORSEMENT
CERTIFICATE OF INSURANCE (SAMPLE)
AFFIDAVIT OF NO PROHIBITED INTEREST
BIDDERS QUALIFICATION STATEMENT
SUPPLEMENTAL INFORMATION
CONFLICT OF INTEREST QUESTIONNAIRE
SCHEDULE OF SUBCONTRACTORS
WORKFORCE COMPOSITION
BID PROPOSAL
STANDARD FORM OF AGREEMENT
BID BOND
SECTION VII FORMS DUE AFTER AWARD
PERFORMANCE BOND
PAYMENT BOND
MAINTENANCE BOND
VENDOR REGISTRATION FORM
CERTIFICATE OF INTERESTED PARTIES (1295)
CITY OF LUCAS CONTRACTOR INSURANCE REQUIREMENTS AND
AGREEMENT
INSURANCE BINDER
CONTRACTORS AFFIDAVIT OF BILLS PAID
CITY OF LUCAS PUBLIC WORKS STANDARD CONTRACT SAMPLE
DAVIS-BACON WAGE RATES

ATTACHMENTS
A. SOLARAY ENGINEERING SUBSURFACE UTILITY ENGINEERING REPORT - WEST LUCAS
ROAD ROADWAY IMPROVEMENTS
DATED MARCH 18, 2022
B. TERRACON GEOTECHNICAL ENGINEERING REPORT - WEST LUCAS ROAD
RECONSTRUCTION AND WIDENING
PROJECT NO. 94215036
DATED OCTOBER 7, 2021
C. BCC ENGINEERING FINAL PLANS - WEST LUCAS ROAD RECONSTRUCTION AND
WIDENING
DATED APRIL 7, 2026

SECTION I
NOTICE TO BIDDERS

DAVIS-BACON WAGE RATES
SECTION VI FORMS DUE AFTER AWARD/PRIOR TO CONTRACT EXECUTION
1. EXAMPLE FORMS
SECTION I
NOTICE TO BIDDERS
1.1 INTRODUCTION
Section I provides general information to potential proposers on subjects such as where to submit proposals, number
of copies, amendments, proprietary information designation, and other similar administrative elements.
1.2 SUBMISSION OF BID/PROPOSAL
Electronic responses are the preferred method of receiving responses for this solicitation. However, all methods
detailed in this solicitation are acceptable. All bids/proposals will be received by the City of Lucas Purchasing
Office. If proposer submits a hard copy, bids/proposals shall be in one envelope clearly marked with the Bid
Number on the outside of the envelope containing the bid/proposal.
INVITATION FOR BID #045-26
WEST LUCAS ROAD RECONSTRUCTION AND WIDENING (Base and Add Alternative 1)
Electronic bids/proposals are to be submitted to lmaduro@lucastexas.us
Sealed bids/proposals are to be submitted to:
CITY OF LUCAS PURCHASING
RE: BID #045-26
665 COUNTRY CLUB ROAD
LUCAS, TX 75002-7651
NO LATE BIDS/PROPOSALS WILL BE ACCEPTED
FACSIMILE BIDS/PROPOSALS WILL NOT BE ACCEPTED
Bid Deadline June 5th, 2026 2:00 P.M. Central Time
Promptly thereafter, all Bids/Proposals that have been duly received will be publicly opened and
read aloud in the Council Conference Room, City Hall.
Plans, specifications and bid documents may be downloaded for the City of Lucas website:
https://www.lucastexas.us/bid-postings.
1.3 PRE-BID CONFERENCE
A Pre-Bid Conference will be held for the above project at Lucas City Hall, 665 Country Club
Road, Lucas, TX 75002 at 10:00 A.M., (May 26, 2026).

1.4 NUMBER OF COPIES
Electronic submission is recommended. If the proposer chooses to submit a hard copy bid, Bidder/Proposer shall
submit one (1) original set and ONE (1) copy of proposal documents. This will greatly facilitate the evaluation
process. The proposal shall remain the property of the City of Lucas. The original copy shall be unbound and clearly
marked "Original".
1.5 BID/PROPOSAL INFORMATION
All questions regarding bid/proposal preparation, selection process, specifications and interpretations of the terms
and conditions of the bid/proposal shall be submitted in writing to Purchasing Coordinator Linezka Maduro at
lmaduro@lucastexas.us. Any addenda will be issued no later than three (3) calendar days prior to the deadline for
submission of bids.
1.6 PREVAILING WAGE RATES
Attention is called to the fact that the Contractor must pay labor on this project not less than the general prevailing
rates of wages, which have been established for Collin County and attached herein for reference.
As stated in the Texas Government Code, Title 10, Subtitle F, Chapter 2258, Subchapter B:
Sec. 2258.021. RIGHT TO BE PAID PREVAILING WAGE RATES.
(a) A worker employed on a public work by or on behalf of the state or a political subdivision of the state
shall be paid:
(1) not less than the general prevailing rate of per diem wages for work of a similar character in
the locality in which the work is performed; and
(2) not less than the general prevailing rate of per diem wages for legal holiday and overtime
work.
(b) Subsection (a) does not apply to maintenance work.
(c) A worker is employed on a public work for the purposes of this section if the worker is employed by a
contractor or subcontractor in the execution of a contract for the public work with the state, a political
subdivision of the state, or any officer or public body of the state or a political subdivision of the state.
1.7 DISCLOSURE OF RESPONSE
All information submitted in an accepted response must be retained by the City of Lucas for the period specified in
the City of Lucas's record retention schedule created under Government Code Section 441.180, et sequitur. The
information will not be returned to the respondent. The Public Information Act (PIA), Government Code Chapter
552, allows the public to have access to information in the possession of a governmental body through an open
records request. Therefore, the respondent shall clearly identify in the response any confidential or proprietary
information. Proprietary information identified by the respondent in the response, will be kept confidential by the
City of Lucas to the extent permitted by state law. The City of Lucas merely raises the exception on behalf of the
vendor. The City of Lucas takes no legal position on disclosure. The City of Lucas will use best efforts to give the
respondent or the awarded vendor an opportunity to present to the Office of the Attorney General its arguments for
non-disclosure of its identified confidential or proprietary information.
DISCLOSURE OF INTERESTED PARTIES
Texas Legislature passed HB 1295 that now requires a government entity receive a Disclosure of Interested Parties
(Form 1295) before entering into a contract with a vendor that requires action by the City Council. Form 1295 was
created by the Texas Ethics Commission per the direction of the Texas Legislature. The form must be completed
electronically on the Texas Ethics Commission website, https://www.ethics.state.tx.us. Once you have
electronically completed the form, you must print the form, sign & notarize the form, then deliver the form to the

City of Lucas along with the executed contract. This will apply to contracts that will require Council approval, in
most situations will be $50,000 or greater.
1.8 ADDENDUMS/AMENDMENTS
Any interpretations, corrections and/or changes to a bid/proposal solicitation or extensions to the opening date will
be made by addenda to the respective document when necessary. An addendum will be published and distributed by
email to all that are known to have received a copy of the bid/proposal and related specifications. However, it shall
be the sole responsibility of the bidder/proposer to verify issuance/non-issuance of addenda and to check all avenues
of document availability prior to opening date and time to ensure bidder's receipt of any addenda issued. No
addenda will be issued 3 days prior to bid opening. The last day for questions will be on Monday, June 1, 2026 at
2:00 PM. The last day for addenda will be on Monday. June 1, 2026 at 2:00 PM.
Any addenda issued within three working days of the bid opening will automatically delay the bid opening by one
week. Bidders that attended the pre-bid meeting will be notified of the new bid opening time and date as determined
by the City of Lucas Purchasing. The new bid date will also be posted on the city website.
The bidder is required to acknowledge receipt of any amendments by submitting a signed copy of each amendment
issued. Signed copies must be submitted as part of the signed bid/proposal submittal.
1.9 BID SUBMITTALS
Bids/Proposals shall be submitted on the forms provided to insure complete uniformity of wording of all bids. All
lump sum and unit prices must be stated in both script and figures. Bids may be rejected if they show any omissions,
alterations in wording, conditional clauses, or irregularities of any kind.
If an emergency or unanticipated event interrupts normal City processes so as to cause postponement of
the scheduled bid opening, the time specified for receipt of bids will be deemed to be extended to the same
time of day specified in the solicitation on the first work day on which normal City processes resume or to
such other date and time as may be provided on the city website.
1.10 BIDDING ALTERNATES
Alternatives to manufacturer-specified equipment or materials must be pre-approved in writing prior to bid opening.
1.11 ACCEPTANCE
Any offer received shall be considered an offer, which may be accepted by the City of Lucas based on initial
submission without discussions or negotiations. By submitting an offer in response to this solicitation the
bidder/proposer agrees that any offer it submits may be accepted by the City of Lucas at any time within 90 days
from the close date.
The City of Lucas reserves the right to reject any or all offers and to waive informalities and minor irregularities in
offers received, and/or to accept any portion of the offer if deemed in the best interest of the City of Lucas. Failure
of the bidder/proposer to provide in its offer any information requested in the bid may result in rejection for non-
responsiveness.
1.12 REQUIRED FORMS TO BE RETURNED WITH BID SUBMITTAL
a. Certificate of Insurance
b. Affidavit of No Prohibited Interest
c. Bidders Qualification Statement with three references
d. Supplemental Information
e. Conflict of Interest Questionnaire
f. Schedule of Subcontractors
g. Workforce Composition
h. Bid Schedule
i. Bid Endorsement Page

j. Standard Form of Agreement
k. Bid Bond for 5% of total project due with bid submittal
1.13 COMMENCEMENT OF WORK
The Contractor agrees to commence work within (10) days after the date of written Notice to Proceed.
1.14 REQUIRED BONDS
The following bonds are required prior to contract execution OR project acceptance:
* Bid Bond - due with bid submittal
* Payment Bond - due prior to contract execution
* Performance Bond - due prior to contract execution
* Maintenance Bond to be executed at final acceptance for two (2) years and 100% of project total
1.15 AWARD
The City of Lucas intends to make an award using the evaluation criteria and other factors as indicated in this
bid/proposal. The award shall be based on the lowest responsible and best-qualified bidder whose evaluation by the
City of Lucas indicates to be in the best interest of the City and taxpayers.
Bid will be awarded on the basis of "best value". The award to the successful bidder will be determined by best
value to the City of Lucas as allowed by Chapter 252 of the Local Government Code. The following criteria will be
considered when selecting the successful bidder:
* the purchase price
* the reputation of the bidder and the bidder's services;
* the quality of the bidder's service;
* the extent to which the bidder's services meet the City's needs;
* the bidder's past business relationship with the City;
* the impact on the ability of the City to comply with laws and rules relating to contracting with
historically underutilized businesses and non-profit organizations employing persons with
disabilities;
* the total long-term cost to the City to acquire the bidder's goods or services; and
* any relevant criteria specifically listed in the request for bids or proposals.
1.15.1 Factors for consideration in the evaluation process:
Invitation for Bid (Contract for Goods and Services)
For projects with a requirement of CALENDAR DAYS TO COMPLETE PROJECT and/or TOTAL BID
AMOUNT, the city will use the following schedule as the monetary value of a calendar day:
Amount of Contract ($) Value of a Calendar Day ($)
Less than 25,000 100 per day
25,000 to 99,999.99 160 per day
100,000 to 999,999.99 240 per day
1,000,000 to 1,999,999.99 500 per day
2,000,000 to 2,999,999.99 1,000 per day
3,000,000 to 3,999,999.99 1,500 per day

4,000,000 to 4,999,999.99 2,000 per day
5,000,000 to 5,999,999.99 2,500 per day
6,000,000 to 6,999,999.99 3,000 per day
7,000,000 to 7,999,999.99 3,500 per day
8,000,000 to 8,999,999.99 4,000 per day
9,000,000 to 9,999,999.99 4,500 per day
10,000,000 to 10,999,999.99 5,000 per day
11,000,000 to 11,999,999.99 5,500 per day
More than 12,000,000.00 6,000 per day
Bidders should be aware that the evaluation for the award may consider the number of days bid. The value of the
day will be determined by the lowest days bid and the corresponding value of the contract. The difference in the
number of days will be multiplied by the calendar day value and added to each bidder's base bid. This is also
sometimes referred to as 'A+B' bidding.
1.16 LIQUIDATED DAMAGES
Bidders should be aware that the City of Lucas expects timely completion of the contract within the timeframe
indicated by the bidder in their bid. Consequently, bidders should be aware that the following schedule will be
applied by the City as liquidated damages for each day the project is delayed in completion:
Amount of Contract ($) Value of a Calendar Day ($)
Less than 25,000 100 per day
25,000 to 99,999.99 160 per day
100,000 to 999,999.99 240 per day
1,000,000 to 1,999,999.99 500 per day
2,000,000 to 2,999,999.99 1,000 per day
3,000,000 to 3,999,999.99 1,500 per day
4,000,000 to 4,999,999.99 2,000 per day
5,000,000 to 5,999,999.99 2,500 per day
6,000,000 to 6,999,999.99 3,000 per day
7,000,000 to 7,999,999.99 3,500 per day
8,000,000 to 8,999,999.99 4,000 per day
9,000,000 to 9,999,999.99 4,500 per day
10,000,000 to 10,999,999.99 5,000 per day
11,000,000 to 11,999,999.99 5,500 per day
More than 12,000,000.00 6,000 per day
Note: The sum of money thus deducted for such delay, failure, or noncompletion is not to be considered as a penalty,
but shall be deemed, taken and treated as reasonable liquidated damages, per day that the contractor shall be in
default after the time stipulated in the contract for completing the work.
1.17 RETAINAGE
As security for the faithful completion of the work by the contractor, the owner shall retain ten percent (10%) of the
total dollar amount of work done on all contracts less than $400,000; five percent (5%) of the total dollar amount of
work done on all contracts of $400,000 or more. Retainage will be held from each progress payment/invoice
through final project completion/closeout.
1.18 BID TABULATIONS
Bid tabulations can be accessed in the City of Lucas Website: https://www.lucastexas.us/bid-postings.
1.19 CONTRACT ADMINISTRATION
The Lucas City Engineering together with the Finance Director shall be responsible for administration of the
contract for compliance with the interpretation of scope, schedule, billings, requirements, and budget.

1.20 SUBSTANTIVE PROPOSALS
The respondent shall certify (a) that his bid submittal is genuine and is not made in the interest of, or on behalf of,
any undisclosed person, firm, or corporation; (b) that he/she has not directly or indirectly induced or solicited any
other respondent to put in a false or sham bid; (c) that he/she has not solicited or induced any other person, firm, or
corporation from proposing; and (d) that he/she has not sought by collusion to obtain for himself any advantage over
any other respondents or over the City of Lucas.
Bidder shall sign and return a copy of the Standard Form of Agreement.
Bidders must submit a Cashier's or Certified Check, issued by a bank satisfactory to the City of Lucas, or a Bid
Bond issued by a bonding company satisfactory to the City of Lucas, payable without recourse to the order of the
City of Lucas in an amount not less than five percent (5%) of the largest possible bid submitted as a guaranty that
Bidder will enter into a contract and execute Bond and Guaranty. Bids without required check or bid bond will be
considered non-responsive.
Minimum standard for responsible prospective bidders are as follows:
* Have adequate financial resources, or the ability to obtain such resources
* Be able to comply with the required or proposed schedules and project requirements
* Competitive pricing
* Have a satisfactory record of performance for contracts of similar scope (complete attached
reference sheet)
* Have a satisfactory record of integrity and ethics
* Completeness and thoroughness of bid submittal
The City of Lucas may make such investigations as it deems necessary to determine the ability of the bidder to
provide satisfactory performance in accordance with bid requirements, and the respondent shall furnish to the City
all such information and data for this purpose.
1.21 DEFINITIONS
Bidder refers to submitter.
Vendor refers to Successful Bidder or Contractor.
Submittal refers to those documents required to be submitted to the City of Lucas, by a bidder.
1.22 INQUIRIES
Questions resulting in changes to this solicitation will be provided in the form of an amendment to the solicitation.
Questions about this bid shall be in writing and directed to Purchasing Coordinator Linezka Maduro at the following
address or email: 665 Country Club Road, Lucas, TX 75002-7651, lmaduro@lucastexas.us.