West Bloomfield Snow Removal Services Project #09082026-SR

REQUEST FOR PROPOSALS
CHARTER TOWNSHIP OF WEST BLOOMFIELD
SNOW REMOVAL SERVICES WEST BLOOMFIELD
TOWNSHIP
BID #: 09082026- SR
DEADLINE: September 29, 2026 @ 2:00 PM
PRE-BID MEETING: September 16, 2026 @ 10:00 AM
The Charter Township of West Bloomfield is requesting proposals from qualified contractors for Snow
Removal services at various township locations. Sealed proposals will be accepted by the West
Bloomfield Clerk's Department at 4550 Walnut Lake Road, West Bloomfield, Michigan 48323 until
September 29, 2026, at 2pm, at which time the name of submitting proposers will be read. One (1)
original and three (3) copies of a proposal must be submitted.
Bid packages can be obtained at the Township Clerk's office during normal working hours 8:00 am -
4:30 pm, on the Township's website www.wbtownship.org, or through the Michigan
Intergovernmental Trade Network (MITN) www.bidnet.com.
The Township will be holding a pre - bid Meeting on September 16, 2026 @ 10:00 AM at Town
Hall, 4550 Walnut Lake Road, West Bloomfield Township, MI 48323
WEST BLOOMFIELD TOWNSHIP RESERVES THE RIGHT TO ACCEPT OR REJECT
ANY OR ALL BIDS AND TO WAIVE ANY IRREGULARITIES
GENERAL CONDITIONS
1. SUBMITTAL
All proposals must be submitted in a sealed envelope or package, and must include the
following information on the exterior of the package:
* Bidder's Business Name and Address
* Bid number and Proposal Name
* Send proposals to the attention of the Clerk's office, Charter Township of West Bloomfield
Clerk's Department and address as directed below:
For delivery directly to the Town Hall, 4550 Walnut Lake Road, West Bloomfield,
Michigan 48323
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West Bloomfield Township
Lawn Cutting/Grounds Maintenance & Snow Removal
Bid #: 09082026-SR
DO NOT PUT YOUR BIDS IN THE TOWNSHIP DROP BOX.
It is the responsibility of the Bidder to ensure that the proposal arrives on time and at the right
place. Any proposals received after the above date and time will be disqualified.
2. PUBLIC INFORMATION
All submitted proposals and information included therein or attached thereto shall become
public record upon delivery to the Township
3. CLARIFICATION OF RFP
Any request(s) for clarification of this RFP shall be made in writing. For questions regarding
the bid specifications contact Simon Parker, Facilities & Maintenance Supervisor,
sparker@wbtownship.org or 248.704.0006. For general procurement questions contact
Catherine Ellerson, Purchasing Manager, cellerson@wbtownship.org or 248.451.4801.
In the event it becomes necessary to revise any part of the RFP, an Addendum will be posted
on the township website and the MITN website.
4. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES
The Township reserves the right to reject any or all proposals, to award the contract, not award
the contract, split the award after review of the proposals, and award more than one contract.
The Township reserves the right to reject low proposals or to accept a higher proposal, to
negotiate terms and conditions, to waive any irregularities and/or informalities, and to accept
or reject any item or combination of items. The Township reserves the right to award the
project to the Bidder it deems to best serve the overall interests of the Township and reserves
the right to accept or reject any or all proposals received in response to the Request for
Proposals.
Any acceptance of a bid shall not be binding on the Township until the Township Board has
approved the award of contract, and until the Bidder has submitted the signed Contract, proof
of insurance, and satisfied all acceptance conditions. The Township reserves the right to
continue to review, evaluate and investigate all bids and Bidders until there is a binding contract
between the parties.
5. RESPONSIVE PROPOSALS
Bidders are expected to examine the RFP requirements and all instructions. Failure to do so
shall be at the company's risk. The proposal shall substantially conform to the terms,
conditions, and specifications of this Request for Proposal; otherwise, it may be declared non-
responsive and rejected. Bidder shall provide a straightforward, concise description of the
capabilities to satisfy the requirements of the Request for Proposals. The person signing the
proposal must initial all erasures or other changes. If any person contemplating submitting a
proposal is in doubt of the true meaning of any part of the specifications or other conditions
with the RFP, they are advised to call and have the portion in question clarified.
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West Bloomfield Township
Lawn Cutting/Grounds Maintenance & Snow Removal
Bid #: 09082026-SR
6. CHANGES AND ADDENDA TO BID DOCUMENTS
Each change or addendum issued in relation to the RFP will be on file in the Purchasing Office.
In addition, all changes and addenda will be posted on the township website and MITN website.
It shall be the contractor's responsibility to make inquiry as to the changes or addenda issued.
All such changes or addenda shall become part of the contract, and all bidders shall be bound
by such changes or addenda.
7. INTERVIEWS/PRESENTATIONS
The Township reserves the right to interview qualifying bidders as part of the evaluation
process.
8. PROPOSED PRICE
The prices proposed shall be held firmly for 120 days or final award of contract, whichever
comes first, except the successful proposal prices shall be held firm for the entire contract
period. The terms and provisions of this RFP and the Bidder's response shall become
contractual obligations if a contract ensues. Failure of the successful Bidder to accept these
obligations may result in cancellation of the award.
9. WITHDRAWAL OF PROPOSAL
Proposals may be withdrawn in person by a bidder, or authorized representative, provided their
identity is known and a receipt is signed for the bid, but only if the withdrawal is made prior
to the stated bid deadline. No proposal may be withdrawn for at least 90 days after opening
except the successful bidder whose prices remain firm for the entire contract period.
10. EXECUTION OF CONTRACT
Each proposal is received with the understanding that an acceptance in writing by the Township
of the offer, to furnish any or all of the services and materials described, shall be implemented
by a written contract to be approved by the Township between the bidder, as the independent
contractor, and the Township. This contract shall bind the bidder to furnish and deliver the
services quoted at the prices stated, and in accordance with the condition of said accepted
proposal. It is agreed that the successful bidder will not assign, transfer, convey, or otherwise
dispose of the contract or its right, title, or interest in or to the same, or any part thereof, without
previous consent of the Township and any sureties.
If a bidder does not execute a Contract acceptable to the Township within 10 days after being
notified of selection, the Township may give notice to the bidder of the Township's intent to
select the next most qualified firm or call for new proposals, whichever the Township deems
most appropriate.
No contract with the Charter Township of West Bloomfield can be assigned, transferred, or
subcontracted without approval in writing from the Township.
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West Bloomfield Township
Lawn Cutting/Grounds Maintenance & Snow Removal
Bid #: 09082026-SR
11. LIABILITY FOR COSTS
The Township is not liable for any costs incurred by firms with regard to this RFP.
12. TAX EXEMPTION
Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include
such taxes in the proposal figure. The Township will furnish the successful bidder with tax
exemption certificates when requested.
13. INDEMNIFICATION AND HOLD HARMLESS
The selected bidder shall, at its own expense, protect, defend, indemnify and hold harmless the
Charter Township of West Bloomfield, its elected and appointed officials, employees and
volunteers and others working on behalf of the Charter Township of West Bloomfield, against
any and all claims, damages (including but not limited to direct, indirect, incidental,
consequential, special and punitive damages), costs, lawsuits and expenses including, but not
limited to, all costs from administrative proceedings, court costs, and actual and/or reasonable
attorney fees, that may incur as a result of any acts, omissions or negligence of the selected
bidder, its employees or agents or its subcontractors of sub-subcontractors, or any of their
officers, employees or agents which may arise out of the contract.
The Contractor's indemnification responsibilities shall include the sum of damages, costs and
expenses which are in excess of the sum paid out on behalf of or reimbursed to West
Bloomfield Township or its elected and appointed officials, employees and volunteers, or by
the insurance coverage obtained and/or maintained by the selected firm pursuant to the
requirements of this RFP and the contract entered into.
14. INSURANCE REQUIREMENTS
The Contractor shall secure and maintain during the term of this contract insurance in the types
and amounts specified in Attachment A, from an insurance agency authorized to do business
in the State of Michigan, whose rating is satisfactory to the Township's Risk Management
Advisor. The Contractor shall be required to provide a certificate of insurance evidencing the
required coverage prior to execution of the contract and the policies shall include the additional
insured language. See Attachment A.
A copy of your current insurance coverage should be attached to this bid.
15. IRAN LINKED BUSINESS
In accordance with Michigan Public Act 517 of 2012, the Iran Economic Sanctions Act, MCL
129.311, et seq., effective date 4/1/13, all vendors must certify that they are not an "Iran Linked
Business" in order to submit a proposal. The act prohibits individuals who have economic
relations with Iran from submitting bids on RFPs with the state or any other public entities.
The act also includes penalty provisions for submittal of false certifications. See Attachment
"B".
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West Bloomfield Township
Lawn Cutting/Grounds Maintenance & Snow Removal
Bid #: 09082026-SR
16. MATERIAL SAFETY DATA SHEETS
Safety Data Sheets (SDS) (previously known as Material Safety Data Sheets (MSDS)) must be
supplied when chemicals are part of any order.
17. NON-COLLUSION
Bidder declares that the proposal is not made in connection with any other bidder submitting a
proposal for the same commodity or commodities, and that the proposal is bona fide and is in
all respects fair and without collusion or fraud.
18. FEDERAL, STATE, LOCAL LAWS
All bidders will comply with all Federal, State, and Local laws, ordinances, rules, and
regulations. Ignorance on the part of the bidder shall not, in any way, relieve the bidder from
responsibility for compliance with said laws and regulations, or any of the provisions of these
documents.
CONTRACT
1. CONTRACT PERIOD
The contract period shall be for one (1) year from the effective date, with two (2), one (1)
renewal periods, at the Township's option.
2. CANCELLATION OF CONTRACT
The Township reserves the right to cancel any Contract at any time upon thirty (30) days prior
written notice of its intent to terminate agreement. The selected firm shall provide the
Township at least ninety (90) days prior written notice of its intent to terminate any Contract.
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West Bloomfield Township
Lawn Cutting/Grounds Maintenance & Snow Removal
Bid #: 09082026-SR
SUBMITTAL REQUIREMENTS
West Bloomfield Township is requesting that the following information be part of your formal
submittal:
SUBMITTED PROPOSALS SHALL BE ORGANIZED INTO THE SECTIONS OUTLINED
BELOW. LABEL AND TAB EACH SECTION AND NUMBER THE PAGES.
1. BIDDER INFORMATION
Firm Name:
Address:
City/State/Zip Code:
Telephone Number: Email Address:
Firm Established ________________________ Years in Business: ______________________
Type of Organization: ____________________ State of Organization:
___________________
No. of Employees: _________________ Full-Time __________________________ Part-Time
Representative's Name:
Title:
Signature:
Date:
*** Please provide names, phone numbers, and addresses for public agencies or businesses for
whom you provide similar work.
It is agreed by the signed bidder that the signature and submission of this proposal represent the
bidder's acceptance of all terms, conditions, and requirements of the proposal specifications and, if
awarded the proposal shall be incorporated into the Contract between the parties.
The bidder agrees that the cost of any work performed, materials furnished, services provided, or
expenses incurred, which are not specifically delineated in the proposal documents, but which are
incidental to the scope, intent and completion of the Contract, shall be deemed to have been included
in the prices for the various items scheduled.
It is understood that all proposed prices shall remain in effect for a least 120 days from the date of the
proposal opening to allow for the award and that, if awarded the Contract the prices shall remain firm
throughout the Contract period and any renewal term.
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West Bloomfield Township
Lawn Cutting/Grounds Maintenance & Snow Removal
Bid #: 09082026-SR
The bidder affirms that he/she is duly authorized to execute this proposal; that this proposal has not
been prepared in collusion with any other proposer; and that the contents of this proposal as to prices,
terms or conditions have not been communicated by the undersigned or any employee or agent, to any
competitor; and the bidder has full authority to execute the Contract awarded as result of, or on the
basis of the proposal.
By submission of this proposal the Bidder agrees that at the time of submittal: (1) Bidder has no
interest, including financial benefit, commission, finder's fee, or any other remuneration, and shall not
acquire any interest, either direct or indirect, that would conflict in any manner or degree with the
performance of Bidder's services; and that (2) Bidder had no notice or knowledge of any "Conflict of
Interest" that would be created by an award of Contract to Bidder A. "Conflict of Interest" shall include
holding or retaining membership, or employment, on a board, elected office, department, division of
bureau, or committee sanctioned by and/or governed by the Charter Township of West Bloomfield.
Bidders shall identify any interest, and the individuals involved, on separate paper with the proposal;
and shall understand that the Township, at its discretion, may reject their proposal.
2. BID SPECIFICATIONS
a. GENERAL
i. Bidder shall supply equipment necessary to protect the vehicular and pedestrian
traffic, work, and personnel in work areas.
ii. Selected bidder shall notify Township of any necessary repairs or deficiencies in
the observed by contractor during the course of performing requested snow
removal.
iii. Work not specified herein may arise during the contract period. For work not
specified the township will require a written estimate for the cost to perform such
work at that time.
b. SNOW REMOVAL SERVICES
Please complete the bid tab included in Attachment C for the following specifications:
i. LOCATIONS
The following locations (see Attachment D) shall be serviced as follows:
* Civic Center Complex - this location includes Civic Center Boulevard,
Emergency Access Drive, Safety Path along Walnut Lake Road (only in front
of Civic Center Complex), and walkways and parking lots at Town Hall,
Library, and the Police Station. This location does not include the parking lots
at the Parks and Recreation building and can be more generally described as:
o Civic Center Blvd.: 64,000 sq. ft.
o Emergency Access: 3,200 sq. ft.
o Town Hall Parking Lot:
* Lot #1 (east side): 66,455 sq. ft.
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West Bloomfield Township
Lawn Cutting/Grounds Maintenance & Snow Removal
Bid #: 09082026-SR
* Lot #2 (west side): 26,345 sq. ft.
o Police Dept. Parking Lot: 55,412 sq. ft.
o Library Parking Lot: 64,480 sq. ft.
o Safety Path and Walkways:
* Safety Path along Walnut Lake Road - 10,000 sq. ft.
* Walks along Civic Center Boulevard - 8,000 sq. ft.
* Walks around Police - 4,300 sq. ft.
* Walks around Town Hall - 7,500 sq. ft.
* Walks around Library - 8,770 sq. ft.
* Fire Stations (Salt Only, On-Call Basis) - this location includes:
o #1 - 4601 Orchard Lake Road
o #2 - 6925 Maple Road
o #3 - 3340 Green Lake Road
o #4 - 5842 Greer
o #5 - 5425 West Maple
o #9 - 3300 Orchard Lake Road
* Library - West acres Branch - 7321 Commerce Road
o Parking Lot: 18,721 sq.ft
o Walks around building: 1,359 sq.ft.
o Safety Path along Commerce: 2,179 sq. ft.
Building operation hours:
Police Department - 24/7
Town Hall - 8 a.m. - 4:30 p.m. Monday thru Friday
Library - 9a.m. - 9 p.m. Monday thru Friday; 9 a.m. - 6 p.m. Saturday; noon - 5 p.m.
Sunday
Library - West acres - 9a.m. - 9 p.m. Monday thru Thursday, Friday and Saturday; 9
a.m. - 6 p.m. Saturday; noon - 6 p.m. Sunday
ii. SCOPE OF WORK
1. The Civic Center Boulevard and Emergency Access Drive must be cleared
and/or salted for any snow event of one inch (1") or more, seven days a week.
The boulevard services other buildings that are open on the weekends, in
addition to the Police Department, that is open 24 hours. We require all parking
lanes to be cleared for first responders to exit the premises.
2. The Police Department lot must be cleared by 6:00 a.m. and sidewalks by 6:30
a.m., seven days a week. The Police Department is a 24-hour operation - their
site may need snow removal services at any time, so equipment must be
available within one (1) hour of notification.
3. The Town Hall parking lots must be cleared and/or salted by 7:00 a.m. and
sidewalks by 7:30 a.m., Monday through Friday. These times correspond to
the building opening and service needs to be as close as possible to these times.
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West Bloomfield Township
Lawn Cutting/Grounds Maintenance & Snow Removal
Bid #: 09082026-SR
4. The Township library and west acres library parking lots and sidewalks must
be cleared and/or salted by 8:00 a.m., Monday thru Saturday and 11 a.m. on
Sunday. These times correspond to the building opening and service needs to
be as close as possible to these times.
5. The Town Hall west parking lot is shared with the Township Library and is
used on the weekends. The library, town hall west lot and adjoining sidewalks
must be cleared and/or salted by 8 a.m. on Saturday and 11 a.m. on Sunday.
6. Snow removal service must be automatic at one inch (1") of snow and above
or if there is any freezing rain or sleet. If less than one inch (1"), service will
be called for by the police department dispatchers or other authorized
individuals whose names will be provided.
7. In the event that township vehicles or other obstructions prevent access to
certain areas designated for snow removal, the contractor will be responsible
for clearing areas once the vehicles or obstructions have been removed by
township staff. Township staff will be responsible for ensuring all vehicles or
other obstructions are removed in a timely manner. The contractor shall only
return to clear such areas after they have been notified by township staff, they
are accessible.
8. Clear all sidewalks and entryways, unless they are cleared before your crew
reach our site. If hazardous conditions exist, magnesium chloride or approved
alternative should be applied to walks, stairs and entryways. Include material
data sheets on the product you propose to use. The Township reserves the right
to request documentation during the season to confirm the proposed product is
being utilized.
9. Safety Paths/Sidewalks along Commerce Road, Walnut Lake Road and Civic
Center Blvd. must be cleared when snow reaches a depth of two inches (2") or
greater. If hazardous conditions exist magnesium chloride or approved
alternative should be applied.
10. Salting (or approved alternative) of the boulevard and parking lots as needed.
Special attention to curves, Walnut Lake Road, west (exit) side.
11. Every effort must be made to keep all salt and chloride from entering the lawn
or landscape beds. Do not use chloride under the buildings canopy unless there
is blowing snow or icing.
12. Fire Stations - Salting is sometimes required at our Fire Stations. The
successful bidder will receive a list of individuals who are authorized to issue
a work order and request this service. All Fire Department sites called in at
once will be handled as one work order and will be billed as total tonnage
dropped and at the same rate as established for Civic Center salting. A copy of
the work order should be left at each site serviced.
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West Bloomfield Township
Lawn Cutting/Grounds Maintenance & Snow Removal
Bid #: 09082026-SR
ATTACHMENT A
INSURANCE REQUIREMENTS
The Contractor shall not commence work under this Contract until they have obtained the insurance
required under this section. All coverage shall be with insurance companies licensed and admitted to
do business in the State of Michigan. All coverages shall be with insurance carriers acceptable to the
Charter Township of West Bloomfield.
1. Workers' Compensation Insurance: The Contractor shall procure and maintain during the
life of this contract, Workers' Compensation Insurance, including Employers' Liability Coverage, in
accordance with all applicable statutes of the State of Michigan.
2. Commercial General Liability Insurance: The Contractor shall procure and maintain during
the life of this contract, Commercial General Liability Insurance on an "Occurrence Basis" with limits
of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, Personal
Injury, Bodily Injury, and Property Damage. Coverage shall include the following extensions: (A)
Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage;
(D) Broad Form General Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse,
and underground (XCU) Exclusions, if applicable.
3. Motor Vehicle Liability: The Contractor shall procure and maintain during the life of this
contract Motor Vehicle Liability Insurance, including Michigan No-Fault Coverage, with limits of
liability not less than $1,000,000 per occurrence combined single limit for Bodily Injury, and Property
Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.
4. Excess Liability Insurance: The contractor shall procure and maintain during the life of this
contract, Excess Liability Insurance in the amount of $1,000,000 per occurrence and $1,000,000
aggregate.
5. Additional Insured: Commercial General Liability and Motor Vehicle Liability Insurance,
as described above, shall include an endorsement stating that the following shall be Additional
Insureds: The Charter Township of West Bloomfield, all elected and appointed officials, all
employees and volunteers, all boards, commissions, and/or authorities and board members, including
employees and volunteers thereof.
6. Cancellation Notice: All Coverages, as described above, shall include an endorsement stating
the following: "It is understood and agreed that Thirty (30) days Advance Written Notice of
Cancellation, Non-Renewal, Reduction, and/or Material Change shall be sent to: Catherine Ellerson,
Purchasing Agent, Charter Township of West Bloomfield, P.O. Box 250130, West Bloomfield, MI,
48325).
7. Proof of Insurance Coverage: Insurance certificates must be supplied within five (5) business
days of contract award and sent to Catherine Ellerson, Purchasing Manager, Charter Township of West
Bloomfield, MI 48323.
8. If any of the above coverages expire during the term of this contract, the Contractor shall
deliver renewal certificates and/or policies to Charter Township of West Bloomfield at least ten (10)
days prior to the expiration date.
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