Wellness Counselors for IMPD Officers

City of Indianapolis and Marion County
Request for Qualifications
Estimated Release Date April 15, 2026
Request for Qualifications RFQUAL-12MPD-409
Reference Number
Request for Qualifications Wellness Counselors for IMPD Officers
Title
Agency Indianapolis Metropolitan Police Department
Agency Contact Emily Koschmeder
Tel: (317) 327-3940
Email: Emily.Koschmeder@indy.gov
Fax: (317) 327 - 4493
Written Questions Due Date: April 29, 2026 at 12:00 noon Eastern Time by email to
Emily.Koschmeder@indy.gov or faxed to (317) 327 - 4493.
Request for Qualifications May 8, 2026 at 12:00 noon Eastern Time
Submittal Deadline Delivery
Due Date and Time (Eastern Delivery by email only to Emily.Koschmeder@indy.gov
Time)
Electronic Submissions Only
Request for Qualifications Cover

City of Indianapolis Request for Qualifications
Wellness Counselors for Indianapolis Metropolitan Police Department
Questions pertaining to the Request for Qualifications (RFQUAL) documents may be directed to
Emily Koschmeder, Buyer, in writing either by email to Emily.Koschmeder@indy.gov or fax (317) 327-4493, no later
than April 29, 2026 by 12:00 Noon Eastern Time.
NOTE: Any related addenda to this RFQUAL, including written answers to questions, will be
posted on the Purchasing Division's official website at www.indy.gov/purch under the appropriate
project heading. Addenda will NOT be sent directly to vendors. Vendors will be responsible for
periodically checking this website for any related addenda up to and including the due date.
Vendors should print out, sign, and return written acknowledgement(s) with their RFQUAL.
Failure to sign and return the addenda may cause a response to be determined as non-
responsive for review purposes.
The City of Indianapolis and Marion County by and through the Indianapolis Metropolitan Police Department is
seeking Request for Qualifications (RFQUAL) submittals in regard to the contents herein. The City is looking for a
qualified consultant to provide wellness counseling services.
1. General Information
1.1. The Indianapolis Metropolitan Police Department (IMPD) is seeking Statements of Qualifications
(SOQs) from qualified, culturally competent mental health providers to deliver therapeutic services to
sworn IMPD officers and their families. This RFQUAL is issued for the purpose of identifying and pre-
qualifying providers with demonstrated experience and/or interest in supporting law enforcement
personnel, acknowledging the unique mental health needs of the profession.
1.2. This RFQUAL is not a request for pricing or proposals.
2. Background of Plan
IMPD is committed to supporting the mental health and overall wellness of its officers and recognizes the
impact the profession has on their families. Law enforcement personnel experience unique occupational
stressors, including repeated exposure to trauma, high-risk incidents, organizational stress, and public
scrutiny. IMPD is seeking providers who understand law enforcement and can deliver trauma-informed,
evidence-based care in a manner that promotes trust, confidentiality, and effectiveness.
3. Anticipated Scope of Work
Qualified providers may be asked to provide mental health services that include, but are not limited to:
* Individual therapy for sworn IMPD officers and their families.
* Trauma-informed treatment for acute and cumulative trauma.
* Evidence-based modalities such as:
o Eye Movement Desensitization Reprocessing (EMDR)
o Brainspotting
o Accelerated Resolution Therapy (ART)
o Internal Family Systems (IFS)
o Other trauma-informed techniques
* Culturally competent care unique to the law enforcement population with recognition of its
impact on the family system.
* Foundational and working knowledge of:
o Occupational trauma.
o Shift work and sleep disruption.
IMPD - Wellness Counselor
Final - April 2026 RFQUAL-12MPD-409
2

o Hypervigilance and chronic stress.
o Organizational and peer-related challenges specific to policing.
o Substance Use Disorder.
* Expectations of Providers
o Collaborate and maintain relationship with IMPD Office of Professional Development
and Wellness (IMPD OPDW) for a continued understanding of departmental policy
and culture.
o Ability to network with other professionals to navigate systems related to the officers'
wellbeing and employment.
o Transparency and disclosure of any criminal or legal history which could negatively
impact the therapeutic relationship with clients and/or IMPD OPDW.
Services may be provided in-person, virtually, or through a hybrid model with preference being in person.
4. Minimum and Preferred Qualifications
4.1. Minimum Qualifications
Respondents must demonstrate:
* Current licensure in the State of Indiana (or eligibility to practice in Indiana).
* Formal training in trauma-informed or other applicable therapeutic techniques.
* Demonstrated experience treating trauma and stress-related conditions.
* Ability to clearly articulate the unique mental health needs of law enforcement professionals.
4.2. Preferred Qualifications
Strong preference will be given to providers with:
* Direct experience working with law enforcement personnel and/or their families.
* Prior experience serving IMPD, or other large metropolitan police departments.
* Specialized training in EMDR, Brainspotting, ART, IFS or comparable modalities.
* Demonstrated understanding of police culture and operational realities.
5. Statement of Qualifications Submission Requirements
Statement of Qualifications should be concise and include the following:
5.1. Cover Letter
* Provider or practice name.
* Primary contact information.
* Brief statement of interest.
5.2. Provider Overview
* Licensure and credentials.
* Years in practice. Respondent must have minimum of three years in a practice setting.
* Areas of specialization.
5.3. Relevant Experience
* Experience treating trauma and first responders.
* Experience with law enforcement agencies (specify department(s), if applicable).
5.4. Therapeutic Approach
* Description of trauma-informed modalities utilized.
* Approach to addressing law enforcement-specific challenges.
5.5. Availability and Capacity
* Ability to accept IMPD referrals in a timely manner.
* Service delivery model (in-person, virtual, hybrid).
IMPD - Wellness Counselor
Final - April 2026 RFQUAL-12MPD-409
3

6. Evaluation Criteria
Statement of Qualifications will be evaluated based on:
* Demonstrated experience with trauma-informed care.
* Cultural competence related to law enforcement populations and/or willingness to learn.
* Relevant training and credentials.
* Experience with law enforcement or comparable populations.
* Clarity, completeness, and professionalism of submission.
7. General Conditions
IMPD reserves the right to:
* Reject any or all submissions.
* Waive informalities or minor irregularities.
* Request additional information.
* Modify or cancel this RFQUAL at any time in accordance with applicable public-sector
requirements.
8. MBE/WBE/VBE/DOBE ("XBE") participation form or waiver
It is the policy of the City that Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs),
Veteran Business Enterprises (VBEs), and Disability-Owned Business Enterprises (DOBEs) shall have the
maximum feasible opportunity to participate in the performance of contracts. Consequently, the City, through
Article IV, Section 202-401 of the revised municipal code & The Consolidated City of Indianapolis and Marion
County MBE/WBE/VBE/DOBE Business Utilization Plan in Indianapolis, has established MBE participation
goals of 15%, WBE participation goals of 8%, VBE participation goals of 3%, and DOBE participation goals of
1% for its dollars spent on public works, goods, and services.
In order to help accomplish this goal, the City is requesting that you include with your submittal information
regarding your status as an MBE, WBE, VBE, or DOBE. Additionally, please include contact information for
any MBE, WBE, VBE, or DOBE owned Vendors directly participating in your business operations. The City
also requests contact information for any MBE, WBE, VBE, or DOBE sub-contractors that you might use in the
course of doing business with the City. Some examples of this kind of service include, but are not limited to:
office suppliers, courier services, shipping services, etc. These services can occur at the local, state, or
national level. Please include an estimated percentage or dollar amount that you anticipate using.
Be advised that the information provided on MBE/WBE/VBE/DOBE participation will be included as part of the
review process. Accordingly, it is imperative that you do everything possible to obtain the information above
and supply it as part of the submittal.
In order to be recognized by the City of Indianapolis/Marion County as an MBE/WBE/VBE/DOBE participant,
your company must be certified with the Office of Minority &Women Business Development (OMWBD). The
City will recognize only City of Indianapolis certified firms regardless of any other state or national affiliation.
If you should need assistance in obtaining information or certification for possible participation in a contract,
please contact the OMWBD on the Internet at www.indy.gov/omwbd or by phone at (317) 327-5262.
Respondents can view a list of City OMWBD approved MBE/WBE/VBE/DOBE vendors by going to this web
page: https://www.indy.gov/activity/find-omwbd-contractor and selecting the appropriate monthly "Vendor
Listing" spreadsheet.
IMPD - Wellness Counselor
Final - April 2026 RFQUAL-12MPD-409
4

9. Compensation / Cost
Since this is a Request for Qualifications only, any Vendor submission of compensation / costs will cause
your submittal to be rejected. After the City selects a short list of candidates, negotiations will begin with
qualified Vendors and the City will encourage, only at that time, innovative responses regarding compensation
/ costs for representing the City in providing consulting services.
10. Submission Instructions
Please provide an electronic submission of the response to this Request for Qualification. Submissions
must be received before 12:00 Noon Eastern Time on May 8, 2026. Late submissions will not be
accepted or considered.
Please send your submittal via email to Contact Name at Emily.Koschmeder@indy.gov on or before May 8, 2026
at 12:00 Noon Eastern Time. Subject must read Wellness Counselors for IMPD -- RFQUAL-12MPD-409.
Submissions must be signed by a representative of the respondent organization authorized to submit and
establish fees on behalf of the respondent organization and bind the respondent organization to the terms and
conditions of this RFQUAL.
(The rest of this page is left intentionally blank.)
IMPD - Wellness Counselor
Final - April 2026 RFQUAL-12MPD-409
5

11. Exception Sheet
Please list and explain any exceptions to the specifications and terms of the request. Please note that the
taking of an exception may cause your submittal to be deemed "non-responsive" if it is determined to be a
material variance.
IMPD - Wellness Counselor
Final - April 2026 RFQUAL-12MPD-409
6

12. Sample Agreement
PROFESSIONAL SERVICES/ SERVICES [Choose either Professional Services or Services]
AGREEMENT
BETWEEN
THE CONSOLIDATED CITY OF INDIANAPOLIS AND MARION COUNTY - XXXX
AND
XXXX
FOR
XXXX
This Professional Services/Services Agreement (hereinafter referred to as "Agreement"), entered into by
and between the Consolidated City of Indianapolis and Marion County XXXXXX (hereinafter referred
to as "City") and XXXXX (hereinafter referred to as "Contractor"), is executed pursuant to the terms and
conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree
as follows:
SECTION I. INTERPRETATION AND INTENT
1.1. The "Agreement", as referred to herein, shall mean this Agreement executed by City and
Contractor, and shall include these Terms and Conditions, the Attachments described in
Sections II and IV and attached hereto, all addenda issued prior to receipt of RFPs, quotes,
or bids, whether or not receipt thereof has been acknowledged by Contractor, all conditions,
plans, specifications and standards, instructions and notice to vendors, and any written
supplemental agreement or modification entered into between City and Contractor, in
writing, after the date of this Agreement.
1.2. This Agreement constitutes the entire agreement between the parties and supersedes all
prior agreements, written or verbal, between City and Contractor. No statements, promises
or agreements whatsoever, in writing or verbal, in conflict with the terms of the Agreement
have been made by City or Contractor which in any way modify, vary, alter, enlarge or
invalidate any of the provisions and obligations herein stated. This Agreement may be
amended and modified only in writing signed by both City and Contractor.
1.3. In resolving conflicts, errors, discrepancies and disputes concerning the scope of the work
or services to be performed by Contractor or other rights or obligations of City or Contractor
the document or provision thereof expressing the greater quantity, quality or scope of
service or imposing the greater obligation upon Contractor and affording the greater right
or remedy to City, shall govern.
1.4. Any interpretation applied to this Agreement, by the parties hereto, by an arbitrator, court of
law, or by any other third party, shall not be made against City solely by virtue of City or
City's representatives having drafted all or any portion of this Agreement.
1.5. This Agreement shall include, and incorporate by reference, any provision, covenant or
condition required or provided by law or by regulation of any state or federal regulatory or
funding agency.
1.6. Where the term "Revised Code" is stated, it shall mean the municipal ordinances of
Indianapolis-Marion County, Indiana that is formally known as the "Revised Code of the
Consolidated City of Indianapolis and Marion County, Indiana".
IMPD - Wellness Counselor
Final - April 2026 RFQUAL-12MPD-409
7

2. DUTIES OF CONTRACTOR
2.1. Contractor shall provide services as specified in Attachment A, ____________, attached
hereto and incorporated into this Agreement.
3. TERM
3.1. The term of this Agreement shall begin upon execution of this Agreement by all parties and
shall terminate on _________ unless terminated earlier in accordance with this Agreement.
3.2. This Agreement may be renewed by agreement of parties. The term of the renewal may
be less but shall not be longer than the term of the original Agreement. A renewal shall be
only by written instrument signed by both City and Contractor and attached hereto as an
amendment. All other terms and conditions of the Agreement shall remain the same as set
forth herein.
4. COMPENSATION
4.1. Contractor proposes to furnish all labor, materials and supplies in accordance with the
conditions of this Agreement necessary to complete the work as defined in Attachment A at
the rates set forth in Attachment B, attached hereto and incorporated herein. However, in
no event shall compensation for services under this Agreement exceed ______________
($XXXX.XX).
4.2. Contractor shall submit a properly itemized invoice for services performed and expenses
incurred under this Agreement and shall cooperate with and provide any other necessary
information to City. City will pay Contractor within thirty (30) days after receipt of such
properly itemized claim forms.
5. GENERAL PROVISIONS
5.1. Independent Contractor. The parties agree that Contractor is an independent contractor as
that term is commonly used and is not an employee of the Consolidated City of Indianapolis
and/or Marion County. As such, Contractor is solely responsible for all taxes and none shall
be withheld from the sums paid to Contractor. Contractor acknowledges that it is not insured
in any manner by City for any loss of any kind whatsoever. Contractor has no authority,
express or implied, to bind or obligate City in any way.
5.2. Subcontracting.
5.02.1 Approval required - The parties agree that Contractor shall not subcontract, assign
or delegate any portion of this Agreement or the services to be performed hereunder
without prior written approval of City. In the event that City approves of any such
subcontracting, assignment or delegation, Contractor shall remain solely
responsible for managing, directing and paying the person or persons to whom such
responsibilities or obligations are sublet, assigned or delegated. City shall have no
obligation whatsoever toward such persons. Contractor shall take sole
responsibility for the quality and quantity of any services rendered by such persons.
Any consent given in accordance with this provision shall not be construed to relieve
Contractor of any responsibility for performing under this Agreement.
IMPD - Wellness Counselor
Final - April 2026 RFQUAL-12MPD-409
8

5.02.2 Minority, Women, Veterans, and Disability-Owned Business Enterprise Participation
- To the extent Contractor uses subcontractors or other agents in the performance
of services under this Agreement, Contractor shall either:
5.2.1.1.1. Use, at a minimum, fifteen percent (15%) Minority Business
Enterprises, eight percent (8%) Women's Business Enterprises,
three percent (3%) Veteran's Business Enterprises, and one percent
(1%) Disability-Owned Business Enterprises in the performance of
services under this Agreement; or
5.2.1.1.2. Demonstrate a good faith effort to achieve such percentages,
in compliance with the policies and to the satisfaction of the City of
Indianapolis Office of Minority & Women Business Development.
Failure of Contractor to comply with either (a) or (b), above, shall constitute a breach
of this Agreement.
5.03 Necessary Documentation. Contractor certifies that it will furnish City, if requested, any and
all documentation, certification, authorization, license, permit, or registration required by the
laws or rules and regulations of the City of Indianapolis, the County of Marion, other units
of local government, the State of Indiana, and the United States. Contractor further certifies
that it is now and will remain in good standing with such governmental agencies and that it
is now and will maintain its license, permit, registration, authorization, or certification, as
applicable, in force during the term of this Agreement. Failure of Contractor to comply with
this paragraph shall constitute a material breach of this Agreement.
5.04 Confidentiality.
5.04.1 The obligations of this section shall survive the termination of this Agreement and
shall be applicable to the full extent permissible under statutes governing access to
public records. Contractor understands that the information provided to it or obtained
from City during the performance of its services is confidential and may not, without
prior written consent of City, be disclosed to a person not in City's employ except to
employees or agents of Contractor who have a need to know in order to provide the
services. Further, Contractor's work product generated during the performance of
this Agreement is confidential to City. The failure to comply in all material respects
with this section shall be considered a material breach of this Agreement.
Confidential information shall not include information, that: (a) was known by
Contractor at the time it was received; (b) is, as of the time of its disclosure or
thereafter becomes, part of the public domain through a source other than
Contractor; (c) is made known to Contractor by a third person who does not impose
any obligation of confidence on Contractor with respect to such information; (d) is
required to be disclosed pursuant to governmental authority, law, regulation, duly
authorized subpoena or court order whereupon Contractor shall provide notice to
City prior to such disclosure; or (e) information that is independently developed by
Contractor without references to the confidential information.
5.04.2 Contractor shall not, under any circumstances, release information provided to it by,
or on behalf of, City that is required to be kept confidential by City pursuant to Indiana
law except as contemplated by Section 5.04.1(d), above.
5.04.3 Contractor acknowledges that City will not treat this Agreement as confidential
information and will post the Agreement on the City of Indianapolis website as
IMPD - Wellness Counselor
Final - April 2026 RFQUAL-12MPD-409
9

required by Section 141-105 of the Revised Code of the Consolidated City of
Indianapolis and Marion County. Use by the public of any document or the
information contained therein shall not be considered an act of City.
5.05 Prompt pay requirement. Contractor shall pay subcontractors and suppliers funds due
from previous progress payments within fifteen (15) business days of receipt of payment
from the City. During the term of this Agreement and upon completion of this Agreement,
the City may request documentation to certify payments to subcontractors and suppliers
and Contractor shall provide such documentation within fourteen (14) days of such
request. Violation of this requirement shall constitute a breach of this Agreement.
5.06 Records; Audit. Contractor shall maintain books, records, documents and other evidence
directly pertinent to performance of services under this Agreement. Contractor shall make
such materials available at its offices at all reasonable times during the Agreement period
and for three (3) years from the date of final payment under this Agreement for inspection
by City or any other authorized representative of the City of Indianapolis, Marion County,
Indiana. Copies thereof, if requested, shall be furnished at no cost to City.
5.07 Ownership.
5.07.1 "Works" means works of authorship fixed in any tangible medium of expression by
Contractor or its officers, employees, agents or subcontractors in the course of
performing the services under this Agreement, including, but not limited to, computer
programs, electronic art, computer generated art, notes, specifications, drawings,
flow charts, memoranda, correspondence, records, notebooks, documentation,
reports and charts, regardless of the medium in which they are fixed, and all copies
thereof.
5.07.2 All Works made or created by Contractor, either solely or jointly with City, in the
course of Contractor's performance of services under this Agreement shall be
deemed to be works for hire and are and shall be the exclusive property of City. At
City's request, Contractor will execute all documents reasonably required to confirm
or perfect ownership of such Works and any corresponding copyright rights in and
to such Works in City. Without the prior written consent of City, Contractor shall not
use, copy or prepare derivative works of the Works, or any parts of them, other than
as related to the performance of this Agreement. During the performance of this
Agreement, Contractor shall be responsible for loss or damage to the Works while
they are in Contractor's possession or control. Any loss or damage shall be restored
at Contractor's expense. City shall have free and unlimited access to the Works at
all times and, upon demand, shall have the right to claim and take possession of the
Works and all copies. Notwithstanding the foregoing, Contractor shall be entitled to
retain a set of its work papers for archival purposes only, in accordance with
applicable professional standards.
5.07.3 Contractor shall retain all rights in and to its know-how, methods, techniques,
discoveries, concepts, and ideas, whether patentable or not, and whether
possessed by Contractor prior to or acquired by Contractor during the performance
of this Agreement. Contractor also shall retain all rights in and to all works of
authorship fixed in a tangible medium of expression which were made, created or
acquired by Contractor prior to the effective date of this Agreement ("Pre-Existing
Works"), provided that a listing of such Pre-Existing Works is attached to this
Agreement.
IMPD - Wellness Counselor
Final - April 2026 RFQUAL-12MPD-409
10