Well No. 13 Masonry Tuckpointing Repairs

Request for Bids
Village of Cary
Well No. 13 Masonry Tuckpointing Repairs
July 1, 2026
This Request for Sealed Bids (RFB) is for the purpose of contracting with a qualified firm to provide all
labor, equipment, and materials necessary to complete masonry tuckpointing repairs for one (1) Village
Well House, located at 2110 Crystal Lake Road, Cary, IL 60013. The Well House is located on the east side
of the Cary Junior High access road.
Any communication regarding this RFB between the date of issue and the date of award is required to go
through the Contact Person listed below. Unauthorized contact with other Village staff is strictly
forbidden.
GENERAL REQUIREMENT:
This is a Request for Sealed Bids. Bids will be opened and read publicly. The Village reserves the right to
evaluate bids for completeness and qualifications. One (1) original copy is to be submitted at the
address below. No electronic submission is allowed.
Mailing/Shipping Address:
Village of Cary
Attn: Caty Ward, Capital Projects Manager
755 Georgetown Drive
Cary, IL 60013
Drop-Off In-Person:
Same as Mailing Address.
8:30 am to 5:00 pm, Monday-Thursday, excluding holidays
8:30 am to 12:00 pm, Friday, excluding holidays.
Contact Person:
Caty Ward
Capital Projects Manager
cward@caryillinois.com | (847) 639-0003 x 8106
SUBMISSION DATE AND TIME:
By 10:00 AM (CST), Friday, July 24, 2026.
Bids received after the submittal time will be rejected and returned unopened to the sender.
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Schedule of Events
07/01/2026 RFB Available on DemandStar/Euna OpenBids
07/15/2026 Mandatory pre-bid site visit to Well No. 13, located at 2110 Crystal Lake Road, Cary, IL
60013, at 10:00 AM.
07/17/2026 Contractor Questions Submitted via Email to cward@caryillinois.com by 12:00 PM.
07/20/2026 Vendor Questions Answered via Addendum on DemandStar/Euna OpenBids by 5:00
PM
07/24/2026 Bids Due by 10:00 AM (CST) and Public Bid Opening at the Cary Municipal Center
GENERAL INFORMATION
TERMS AND CONDITIONS
RESERVED RIGHTS
The Village reserves the right at any time and for any reason to cancel this RFB and to reject any or all bids,
or to accept a portion of the bid or any alternate bid. The Village reserves the right to waive any immaterial
defect in any bid. Unless otherwise specified by the offeror, the Village has no less than one hundred and
twenty (120) days to accept. The Village may seek clarification from the Contractor at any time and failure
to respond promptly is cause for rejection. The Village may require submission of the best and final offers.
INCURRED COSTS
The Village will not be liable in any way for any costs incurred by respondents in replying to this RFB.
AWARD
Award shall be made by the Village to the most responsive and responsible Contractor whose bid is
determined to be the most advantageous, taking into consideration price and the evaluation criteria set
forth herein below.
NON-DISCRIMINATION
Contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., as amended and any
rules and regulations promulgated in accordance therewith. Including, but not limited to the Equal
Employment Opportunity Clause, Illinois Administrative Code, Title 44, Part 750 (Appendix A), 775 ILCS 5/1-
102, which is incorporated herein by reference, and consisting of a written EEO Policy and a workforce profile
that demonstrates its EEO practices. Furthermore, the Contractor shall comply with the Public Works
Employment Discrimination Act, 775 ILCS 10/0.01 et seq., as amended. The Contractor must have a written
sexual harassment policy, which meets Illinois State Statutes, 775 ILCS, 15/3.
SECURITY
The Contractor represents and warrants to the Village that neither it nor any of its principals, shareholders,
members, partners or affiliates, as applicable, is a person or entity named as a Specially Designated National
and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or
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indirectly, for or on behalf of a Specially Designated National and Blocked Person. The Contractor further
represents and warrants to the Village that the Contractor and its principals, shareholders, members, partners,
or affiliates, as applicable, are not directly or indirectly, engaged in, and are not facilitating, the transactions
contemplated by this Agreement on behalf of any person or entity named as Specially Designated National
and Blocked Person. The Contractor hereby agrees to defend, indemnify and hold harmless the Village, the
Corporate Authorities, and all Village elected or appointed officials, officers, employees, agents,
representatives, engineers and attorneys, from and against any and all claims, damages, losses, risks, liabilities,
and expenses (including reasonable attorneys' fees and costs) arising from or related to any breach of the
foregoing representation and warranties.
OSHA REQUIREMENTS
The Occupational Safety and Health Act of 1970 (OSHA) "guarantees workers the right to a safe and
healthful workplace". Under Section 5(a) (1) of the OSHA Act, the employer must "furnish to each of his
employees' employment and a place of employment which are free from recognized hazards that are
causing or likely to cause death or serious physical harm to his employees."
There are times when the Village must hire entities and individuals (contractors) to perform services. To
this end, Contractors hired by the Village must perform their duties in a manner that is compliant with all
state and federal health and safety laws and industry guidelines. It is the responsibility of the Contractor
to ensure that their personnel and subcontractors comply with all state and federal health and safety laws
and regulations and industry guidelines, including, but not limited to those set forth by: OSHA and related
regulations, the Safety Inspection and Education Act, the Health and Safety Act, the National Institute of
Occupational Safety and Health, the National Fire Protection Association, the Centers for Disease Control,
American Industrial Hygiene Association, the American Council of Governmental Industrial Hygienists, the
Environmental Protection Agency, and the Department of Transportation.
RIGHT TO PROTEST
Any actual or prospective bidder or Contractor who is aggrieved in connection with the solicitation or award
of a Contract may protest to the Contact Person. Any protest must be submitted in writing within ten (10)
calendar days from the issuance of the solicitation, addendum, and notice of award or other decision by the
Public Works Department.
PRE-BID SITE VISIT
A mandatory pre-bid site visit to Well No. 13, located at 2110 Crystal Lake Road, Cary, IL 60013, is being held
on July 15, 2026, at 10:00 AM. Attendance at the pre-bid site visit is mandatory. Bids from contractors not
represented at the site visit will be deemed non-responsive and rejected. Contractors will be required to
sign in at the site visit. Bidders shall submit any questions resulting from the site visit to the Contact Person in
writing. An addendum will be issued by the deadline as outlined in the schedule of events including, but not
limited to, questions or clarifications resulting from the site visit.
Contractor acknowledges that existing conditions may vary from available records and shall verify field
conditions prior to bidding. No additional compensation shall be granted for conditions reasonably
observable during the site visit.
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ADDENDUM
Should the Contractor require any additional information about this Bid, please contact the Contact Person
with any questions by the deadline as outlined in the schedule of events. The Contractor is solely responsible
for ensuring that any question submitted to the Contact Person via email has been received. If the Contact
Person does not provide written confirmation of receipt within twenty-four (24) hours after the Contractor's
email submission, the Contractor shall take appropriate action to verify receipt. The Contractor shall not
assume that a question has been received by the Contact Person unless and until the Contact Person provides
confirmation of receipt. ANY AND ALL changes to these specifications are valid only if they are included by
Written Addendum to All Bidders. No interpretation of the meaning of the plans, specifications, or other
contract documents will be made orally. Failure of the bidder to receive any such addendum or interpretation
shall not relieve the bidder from obligation under this Bid as submitted. All addenda so issued shall become
part of the bid documents. Failure to request an interpretation constitutes a waiver to later claim that
ambiguities or misunderstandings caused by a bidder to improperly submit a bid.
Response to these questions will be made by means of an addendum and posted on OpenBids-DemandStar.
Only the Director of Public Works or someone designated by the Director of Public Works has the authority
to issue an addendum.
Addenda are written instruments issued by the Village prior to the date for receipt of bids, which modify or
interpret the Bid by addition, deletions, clarifications or corrections.
Prior to the receipt of bids, addenda will be posted. Each Contractor shall ascertain prior to submitting a bid
that all addenda issued have been received and, by submission of a bid, such act shall be taken to mean that
such Contractor has received all addenda and that the Contractor is familiar with the terms thereof and
understands fully the contents of the addenda.
TAXES
The Village is exempt from paying Illinois Use Tax, Illinois Retailers Occupation Tax, and Federal Excise Tax.
PAYMENTS
Bidders are advised that this Project is subject to the requirements of the Employment of Illinois Workers
on Public Works Act (30 ILCS 570/) and the Illinois Prevailing Wage Act (820 ILCS 130/1-12).
The Contractor shall furnish the Village, upon request, with an itemized invoice with IDOL certified
transcript of payroll, certifying prevailing wage requirements are met. Payment shall be made in
accordance with applicable provisions of the "Local Government Prompt Payment Act."
No extra work shall be performed, and no additional compensation shall be due unless authorized by
written change order executed by the Village. Any rejected work shall be removed and replaced at no cost
to the Village. Village inspections shall not relieve the Contractor of responsibility for defective work.
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The bid price shall include all labor, supervision, equipment, materials, tools, mobilization, transportation,
testing, startup, commissioning, permits, bonds, insurance, restoration, disposal, freight, overhead, profit,
and all other work necessary to complete the project as specified. No separate payment will be made for
any item of work unless specifically identified as a separate pay item in the Bid Form. All costs not
specifically identified as a separate pay item shall be considered incidental to the Contract and included in
the Contractor's bid price.
The Village will hold 10% retainage on all progress payments until completion of 50% of the contract. Upon
50% completion, the Village will reduce retainage on future progress payments to 5%.
CONTRACTOR RESPONSIBILITIES
The selected Contractor will be required to assume responsibility for all services offered in this bid. The
Village will consider the selected Contractor to be the sole point of contact with regard to contractual
matters, including payment of any and all charges resulting from the contract.
Any contract resulting from this RFB may not be assigned, in whole or in part without written consent of
the Village. If the Contractor attempts to make such an assignment without the written consent of the
Village, the Contractor shall nevertheless remain legally responsible for all obligations under the Contract.
All equipment shall be delivered, stored, handled, and installed in a manner that prevents damage. The
Village reserves the right to reject any equipment that is damaged during manufacturing, shipment,
unloading, storage, handling, installation, or testing. Any equipment rejected by the Village shall be
removed and replaced by the Contractor at no additional cost to the Village and without extension of the
Contract Time unless approved in writing by the Village.
INTERPRETATION or CORRECTION of REQUEST for BIDS
Contractors shall promptly notify the Contact Person of any ambiguity, inconsistency, or error, which they
may discover upon examination of the Requests for Bids.
Interpretations, corrections, and changes to the Request for Bids will be made by addendum.
Interpretations, corrections, or changes made in any other manner will not be binding.
COMPLIANCE WITH LAWS
The bidder hereto covenants and agrees to comply with all applicable federal, state, and local laws, codes,
ordinances, rules and regulations. Failure to comply with the terms of this provision shall constitute a
breach of contract and permit the Village to terminate this (Request for Bids) in accordance with the
termination provisions stated herein.
RECOURSE for UNSATISFACTORY MATERIALS
Payment shall be contingent upon the Village's inspection of and satisfaction with completed work. Any
defective work or materials, non-conformance to bid specifications, damaged materials, or unsatisfactory
installation shall be corrected to the Village's satisfaction by the successful bidder at no additional charge.
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TERMINATION
Failure to comply with the terms and conditions herein stated shall be cause for cancellation of the contract.
The Village will give written notice of unsatisfactory performance, and the Contractor will be allowed thirty
(30) days to take corrective action and accomplish satisfactory control. If at the end of the thirty days, the
Village deems the Contractor's performance still unsatisfactory, the contract shall be canceled. The exercise
of its right of cancellation shall not limit the Village's right to seek any other remedies allowed by law.
The successful bidder will agree that the resulting contract is made subject to available budgetary
appropriations and shall not create any obligation on behalf of the Village in excess of such appropriations.
In the event that no funds or insufficient funds are appropriated and budgeted, this Contract shall
terminate without penalty or expense to the Village thirty (30) days after written notification of
termination from the Village.
The successful bidder will agree that pursuant to requirements imposed under Illinois law, the Village shall
have 120 days after each election of Village board members to terminate this Contract, without cause and
without penalty.
REJECTION of BIDS, WAIVER of IRREGULARITIES
The Village reserves the right to reject any or all bids, to waive irregularities, and to accept that bid which is
considered to be in the best interest of the Village. Any such decision shall be considered final.
DELIVERY
Delivery will be considered in making the award and the bidders shall state, in the spaces provided expected
delivery after receipt of order. Failure to meet said delivery promises without prior consent of the Village will
be considered a breach of faith.
WORKMANSHIP
Items shall be manufactured according to the highest traditions of the industry and shall meet all commercial
standards of quality. The Village shall be the sole judge of acceptable products. Unacceptable products will be
rejected and suitable price adjustments made.
QUALIFICATIONS
Each firm submitting an RFB for this project shall submit detailed information concerning the professional
qualifications of the individual(s) assigned to carry out this project. Relevant project experience, logistical
capabilities and other relevant support data regarding the firm and assigned personnel must be included.
Each firm submitting a bid for this project must provide at least three (3) references where projects of a
similar nature have been successfully completed and implemented. These references should provide the
name and address of the entity where the project was completed as well as a contact person.
Governmental references are preferred over others.
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TRAFFIC CONTROL
The Contractor shall coordinate in a manner approved by the Village that will cause as little inconvenience
to traffic as possible. The Contractor shall obtain, erect, maintain, and remove all signs barricades, flagmen,
and other traffic control devices as may be necessary for the purpose of regulating, warning, or guiding
traffic. Placement and maintenance of all traffic control devices shall be the responsibility of the Contractor
and in accordance with acceptable parts of Article 107.14 of Standard Specifications and the Illinois
Manual on Uniform Traffic Control Devices for Streets and Highways. All traffic protection will be
considered incidental to the cost of the Contract and will not be paid for separately. Roadways shall remain
open to two-way traffic during construction. No roadway closures will be permitted without written
consent from the Director of Public Works. The Contractor shall be responsible for acquiring any traffic
control requirements, permits, permissions from Illinois Department of Transportation on any IDOT
maintained roadways and right of ways as well as McHenry County Department of Transportation for any
county-maintained roadways and right of ways.
INSURANCE
General The successful bidder shall maintain for the duration of the contract, including warranty period,
and any extensions thereof, at bidder's expense, insurance that includes "Occurrence" basis wording and
is issued by a company or companies qualified to do business in the State of Illinois that are acceptable to
the Village, which generally requires that the company(ies) be assigned a Best's Rating of A or higher with
a Best's financial size category of Class XIV or higher, in the following types and amounts:
a) Commercial General Liability in a broad form, to include, but not limited to, coverage for
the following where exposure exists: Bodily Injury and Property Damage,
Premises/Operations, Independent Contractors, Products/Completed Operations,
Personal Injury and Contractual Liability; limits of liability not less than:
$1,000,000 per occurrence and $2,000,000 in the aggregate;
b) Business Auto Liability to include, but not be limited to, coverage for the following where
exposure exists: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-
Ownership; limits of liability not less than:
$1,000,000 per occurrence combined single limit for:
Bodily Injury Liability and Property Damage Liability;
c) Workers' Compensation Insurance to cover all employees and meet statutory limits in
compliance with applicable state and federal laws. The coverage must also include
Employer's Liability with minimum limits of $100,000 for each incident.
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EVIDENCE of INSURANCE
The successful bidder agrees that with respect to the above-required insurance that:
(a) The Village shall be provided with Certificates of Insurance evidencing the above required
insurance, prior to commencement of the contract and thereafter with certificates
evidencing renewals or replacements of said policies of insurance at least fifteen (15) days
prior to the expiration or cancellation of any such policies; the contractor shall additionally
add the Village as an "additionally insured" on relevant insurance policies;
(b) The contractual liability arising out of the contract shall be acknowledged on the
Certificate of Insurance by the insurance company;
(c) The Village shall be provided with thirty (30) days prior notice, in writing, of Notice
of Cancellation or material change and said notification requirement shall be
stated on the Certificate of Insurance;
(d) Subcontractors, if any, comply with the same insurance requirements. In
addition to being named as an additional insured on the Certificate of Insurance,
each liability policy shall contain an endorsement naming the Village as an
additional insured. A copy of the endorsement shall be provided to the Village
along with the Certificate of Insurance; and
(e) Village of Cary
755 Georgetown Drive
Cary, IL 60013
(f) Insurance Notices and Certificates of Insurance shall be provided to:
Village of Cary
755 Georgetown Drive
Cary, IL 60013
The Contact Person shall be provided with Certificates of Insurance evidencing the above required insurance
prior to the commencement of this Agreement and thereafter with the certificated evidencing renewals or
changes to said policies of insurance at least fifteen (15) days prior to the expiration or cancellation of any
such policies.
The Village shall be named as additional insured on all liability policies, and the parties acknowledge that any
insurance maintained by the Village shall apply in excess of, and not contribute to, insurance provided by
successful bidder.
The contractual liability arising out of the Agreement shall be acknowledged on the Certificate of Insurance
by the insurance company. The Village shall be provided with thirty (30) days prior notice, in writing, of Notice
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of Cancellation or material change, and said notification requirements shall be stated on the Certificate of
Insurance.
Acceptance or approval of insurance shall in no way modify or change the indemnity or hold harmless clauses
in this agreement, which shall continue in full force and effect.
HOLD HARMLESS CLAUSE
The Contractor agrees to indemnify, save harmless and defend the Village, their agents, servants, and
employees, and each of them against and hold them harmless from any and all lawsuits, claims, demands,
liabilities, losses and expenses, including court costs and attorney's fees, for or on account of any injury to
any person, or any death at any time resulting from such injury, or any damage to property, which may
arise or which may be alleged to have arisen out of or in connection with the work covered by this contract.
The foregoing indemnity shall apply except if such injury, death or damage is caused directly by the willful
and wanton conduct of the Village, their agents, servants, or employees or any other person indemnified
hereunder.
CHOICE OF LAW AND VENUE
The bidder agrees that this bid has been executed and delivered in Illinois and that their relationship and
any and all disputes, controversies or claims arising under this bid or any resulting contract shall be
governed by the laws of the State of Illinois, without regard to conflicts of laws principles. The bidder
further agrees that the exclusive venue for all such disputes shall be the Circuit Court of the 22nd Judicial
Circuit of McHenry County, Illinois, and the bidder hereby consent to the personal jurisdiction thereof.
EVALUATION
Evaluation of bids will be done by the Village staff. Bids will be evaluated on experience in doing projects
of a similar nature and adherence to specifications.
DIRECTIONS FOR SUBMISSION
Qualified individuals or firms are to submit one (1) original of the completed bid along with any support
documentation.
All data and documentation submitted as part of this RFB shall become the property of the Village. After
award of this contract, all responses, documents, and materials contained in the RFB shall be considered
public information and will be made available for inspection in accordance with the Illinois Freedom of
Information Act.
All bids must be received no later than 10:00 AM on Friday, July 24, 2026. Absolutely no bid will be
accepted after the time specified. Late bids shall be rejected and returned unopened to the sender. The
Village does not prescribe the method by which bids are to be transmitted; therefore, it cannot be held
responsible for any delay, regardless of reason, in the transmission of bids.
ENVELOPES OR EMAILS ARE TO BE CLEARLY MARKED WITH THE RFB TITLE, TIME & DATE OF OPENING.
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SUBMITTAL
Submit one (1) bid, multiple bids will not be accepted.
PRICING
The price offered shall be firm for at least 120 days after the latest time specified for submission of bids
and thereafter until written notice is received from bidder. A schedule of values must be provided by the
Contractor prior to work commencing.
FREIGHT
Freight is all inclusive unless otherwise stated.
FUEL SURCHARGE
The Village does NOT accept any fuel surcharges.
EXPECTATION FOR EQUIPMENT/HARDWARE
It is the Village's expectation that equipment and/or hardware installed as part of this bid will be in new,
unused condition unless otherwise noted in bid submission and approved by the Village.
PROJECT PERMITTING
The Contractor shall be responsible for all permits and permit fees as may be required to
accomplish the work of this Contract. The Contractor shall be required to comply with all provisions of
each of the permits issued, post the necessary bonds in the required amounts, and furnish the necessary
insurance certificates. The Contractor is responsible for notifying the contact person when the permit
application has been submitted and providing progress updates on permit applications when requested.
Any permit delays and reason for permit delays will be communicated to the contact person immediately.
PROPERTY OWNER & TENANT COORDINATION
The Contractor is responsible for coordinating work with the Owner. The Contractor is responsible for
providing expectations of means and methods for how construction and restoration will be completed and
a timeline for all phases of work to the Owner. The Contractor shall provide a minimum of 48-hour notice
to the Owner prior to work commencing.
PROJECT TIMELINE
Upon commencement of work the contractor shall not remove crews, equipment, or resources from the
project for the purpose of performing work on other projects if the removal causes delays to the project
schedule. Cost for mobilization(s) shall be included in the total bid cost. Additional compensation will not be
provided for additional mobilization(s).
Estimated Start Date: Monday, August 17, 2026
Substantial Completion Date: Friday, November 20, 2026
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