Welding Booths and Weld Smoke Collection System for Pocahontas Renovation
| Agency: | State Government of Arkansas |
|---|---|
| State: | Arkansas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 30, 2024 |
| Due Date: | Feb 14, 2024 |
| Solicitation No: | IFB-2024-01 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| description | agency | opening date/time | bid number | buyer |
| Welding Booths and Weld Smoke Collection System for Pocahontas Renovation | Black River Technical College | 02/14/2024 02:00 PM CST | IFB-2024-01 |
|
Attachment Preview
INVITATION FOR BID
BID Number: IFB 2024-01
Purchasing Agent: Rhonda Stone
Telephone: 870-248-4031
Commodity/Service: Welding Booths and Weld Bid Opening Date: February 14 2024
Smoke Collection System for Pocahontas
Renovation
Date Issued: January 31, 2024
Bid Opening Time: 2:00 PM
Central Time
BIDS WILL BE ACCEPTED UNTIL THE TIME AND DATE SPECIFIED ABOVE. THE
BID ENVELOPE, INCLUDING THE OUTSIDE OF OVERNIGHT PACKAGES, MUST BE
SEALED AND SHOULD BE PROPERLY MARKED WITH THE BID NUMBER, DATE
AND HOUR OF BID OPENING AND VENDOR'S RETURN ADDRESS. IT IS NOT
NECESSARY TO RETURN "NO BIDS" TO BLACK RIVER TECHNICAL COLLEGE.
Vendors are responsible for delivery of their bid documents to Black River
Technical College prior to the scheduled time for opening of the particular IFB.
When deemed appropriate, vendors should consult with special hand delivery
providers to ensure the bid documents will be delivered to Black River Technical
College Special Hand Delivery Address specified and will do so prior to the
scheduled time for BID opening. Special hand delivery providers (USPS, UPS,
FedEx, etc.) may deliver on a schedule determined by each individual provider.
And, if you send your proposal response by U.S. mail, it is recommended that you
allow extra days in advance of the scheduled opening date.
BID MAILING ADDRESS
Black River Technical College
P O Box 468
Pocahontas, AR 72455
BID DELIVERY ADDRESS
Black River Technical College
1410 Hwy 304 E
Pocahontas, AR 72455
BID OPENING LOCATION
Black River Technical College
1410 Hwy 304 E
Pocahontas, AR 72455
Page 1 of 9
The College reserves the right to waive any formalities in to or reject any and all bids or to modify,
change or otherwise alter the bid requirements, process or acceptance of bids as they deem
necessary. Preparations by the contractor shall in no way obligate the owner with the contractor
and/or bidder or any or all other parties with possible interest in work or relationship to the bidder,
contractor or owner.
Welding Booths for Pocahontas Renovations
Commodity Specifications
Required Commodity Components
30 - 6x6 welding booths (black) – Layout configuration is below.
- booth dimensions are as follows: 16 gauge sheet metal with 11 gauge angle frame
panel construction; 2"x2" steel posts
- Open space of 18" at bottom of booth walls for air circulation and safety
- Mounting bracket for installing extraction arm to the booth
30 - Pipe welding tables to go inside welding booths
-floor mounted stand, height adjustable rectangular table (13" x 21" x 3/8" with underneath
storage, two height adjustable hubs, and 20" long pipe clamp fixture)
30 - LED lighting kits for the welding booths
30 - Welding curtains to be used as doors for the welding booths for protection and safety (grey)
Assembly and installation
Weld Smoke Collection System for Pocahontas Renovations
Commodity Specifications
Required Commodity Components
1 - Weld Smoke Collection System for 30 welding booths in the configuration below. The space is not
air conditioned.
Assembly and installation
BIDS SHOULD BE SUBMITTED FOR EACH COMMODITY
SEPARATELY AS WELL AS IN COMBINATION.
Page 2 of 9
RESPONSE DOCUMENTS
Bid Response Packet
1. The following are bid submission requirements and must be submitted as a hard copy in the original Bid
Response Packet.
a Original signed Bid Signature Page. (See Bid Response Packet.) The signature must be that of a
person authorized to contractually bind the Prospective Contractor.
b Completed Bid Response Packet, which must be in the English language.
c One (1) original copy of the Official Solicitation Price Sheet. (See Bid Response Packet) Pricing must
be proposed in U.S. dollars and cents.
2. The following items should be submitted in the original Bid Response Packet. Forms are available at
https://www.transform.ar.gov/procurement/vendors/forms-and-reporting/
a EO 98-04 Contract & Grant Disclosure Form.
b Equal Opportunity Policy Form.
c Illegal Immigrant Certification Form.
d Restriction of Boycott of Israel Form.
e Voluntary Product Accessibility Template (VPAT), if applicable.
3. DO NOT include any other documents or ancillary information, such as a cover letter or
promotional/marketing information
Page 3 of 9
BID FORM
Company Name:
Address:
Telephone Number:
E-Mail Address:
Authorized Name:
City:
Fax Number:
State:
Title:
Zip Code:
Authorized Signature:
USE INK ONLY. UNSIGNED PROPOSALS WILL NOT BE CONSIDERED
Bid Amount: $_________________________________
Bid Amount Non-Numeric ________________________________________________
(check one)
Business Designation: Individual [ ]
Sole Proprietorship [ ]
Public Service Corp [ ] ]
Partnership [ ]
Corporation [ ]
Government/Nonprofit [ ]
Black River Technical College will not be obligated for any additional services or costs not
specifically addressed in the Invitation for Bid. All bidders must verify current conditions
and needs before submitting a bid. It is the sole responsibility of the bidder to verify all
current conditions of the present equipment as well as any sub-contractor requirements
before bidding.
STANDARD TERMS AND CONDITIONS
1. GENERAL: Any special terms and conditions included in the invitation for bid or request for proposal
override these standard terms and conditions. The standard terms and conditions and any special
terms and conditions become part of any contract entered into if any or all parts of the bid are accepted
by Black River Technical College.
2. ACCEPTANCE AND REJECTION: Black River Technical College reserves the right to accept or reject
all or any part of a bid or any and all bids, to waive minor technicalities, and to award the bid to best
serve the interest of Black River Technical College.
3. BID SUBMISSION: Bids must be submitted to Black River Technical College on this form, with
attachments when appropriate, on or before the date and time specified for bid opening. If this form is
not used, the bid may be rejected. The bid must be typed or printed in ink. The signature must be in
ink. Unsigned bids will be disqualified. The person signing the bid should show title or authority to bind
Page 4 of 9
his firm in a contract. Each bid should be placed in a separate envelope completely and properly
identified. Late bids will not be considered under any circumstances.
4. PRICES: Bid unit price F.O.B. destination. In case of errors in extension, unit prices shall govern.
Prices are firm and not subject to escalation unless otherwise specified in the bid invitation or proposal.
Unless otherwise specified, the bid must be firm for acceptance for ninety (90) days from the bid opening
date. "Discount from list" bids are not acceptable unless requested in the bid invitation or proposal.
5. QUANTITIES: Quantities stated in term contracts are estimates only, and are not guaranteed. Bid
unit price on the estimated quantity and unit of measure specified. Black River Technical College may
order more or less than the estimated quantity on term contracts. Quantities stated on firm contracts
are actual requirements of the ordering agency.
6. BRAND NAME REFERENCES: Any catalog brand name or manufacturer's reference used in the bid
invitation or proposal is descriptive only, not restrictive, and used to indicate the type and quality desired.
Bids on brands of like nature and quality will be considered. If bidding on other than referenced
specifications, the bid must show the manufacturer, brand or trade name, and other descriptions, and
should include the manufacturer's illustrations and complete descriptions of the product offered. Black
River Technical College reserves the right to determine whether a substitute offer is equivalent to and
meets the standards of the item specified, and Black River Technical College may require the bidder to
supply additional descriptive material. The bidder guarantees that the product offered will meet or
exceed specifications identified in this bid invitation or proposal. If the bidder takes no exception to
specifications or reference data in this bid, he will be required to furnish the product according to brand
names, numbers, etc., as specified in the invitation or proposal.
7. GUARANTY: All items bid shall be newly manufactured, in first-class condition, latest model and
design, including, where applicable, containers suitable for shipment and storage, unless otherwise
indicated in the bid invitation or proposal. The bidder hereby guarantees that everything furnished
hereunder will be free from defects in design, workmanship and material, that if sold by drawing, sample
or specification, it will conform thereto and will serve the function for which it was furnished. The bidder
further guarantees that if the items furnished hereunder are to be installed by the bidder, such items
will function properly when installed. The bidder also guarantees that all applicable laws have been
complied with relating to construction, packaging, labeling and registration. The bidder's obligations
under this paragraph shall survive for a period of one year from the date of delivery, unless otherwise
specified herein.
Services provided by bidder shall be provided in accordance with the standards stated in the agreement
between the College and bidder and shall be of a quality at least equal or greater than the customary
standards of quality applicable to bidder’s trade or business.
8. SAMPLES: Samples or demonstrators, when requested, must be furnished free of expense to Black
River Technical College. Each sample should be marked with the bidder's name and address, bid
number and item number. If samples are not destroyed during reasonable examination, they will be
returned at bidder's expense, if requested, within ten days following the opening of bids. All
demonstrators will be returned after reasonable examination.
9. TESTING PROCEDURES FOR SPECIFICATIONS COMPLIANCE: Tests may be performed on
samples or demonstrators submitted with the bid or on samples taken from the regular shipment. In
the event products tested, fail to meet or exceed all conditions and requirements of the specifications,
the cost of the sample used and the reasonable cost of the testing shall be borne by the bidder.
10. AMENDMENTS: The bid cannot be altered or amended after the bid opening except as permitted by
regulation.
11. TAXES AND TRADE DISCOUNTS: Do not include sales or use tax for commodity item bids. Trade
discounts should be deducted from the unit price, with the net price shown on the bid. Project bids
should include any and all applicable taxes within the Total Project Bid Amount.
12. AWARD: Term Contract: A contract award will be issued to the successful bidder. It results in a
binding obligation without further action by either party. This award does not authorize shipment.
Shipment is authorized by the receipt of a purchase order from the ordering agency. Firm Contract:
A written state purchase order authorizing shipment will be furnished to the successful bidder. Project
Award: A project award shall be in the form of AIA Document A101, Standard Form of Agreement
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