Weld Smoke Collection System for Pocahontas Renovation
| Agency: | State Government of Arkansas |
|---|---|
| State: | Arkansas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 20, 2024 |
| Due Date: | Feb 29, 2024 |
| Solicitation No: | IFB2024-02 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| description | agency | opening date/time | bid number | buyer |
| Weld Smoke Collection System for Pocahontas Renovation | Black River Technical College | 02/29/2024 02:00 PM CST | IFB2024-02 |
|
Attachment Preview
INVITATION FOR BID
BID Number: IFB 2024-02
Commodity/Service: Weld Smoke Collection
System for Pocahontas Renovation
Date Issued: February 20, 2024
Purchasing Agent: Rhonda Stone
Telephone: 870-248-4031
Bid Opening Date: February 29, 2024
Bid Opening Time: 2:00 PM
Central Time
BIDS WILL BE ACCEPTED UNTIL THE TIME AND DATE SPECIFIED ABOVE. THE
BID ENVELOPE, INCLUDING THE OUTSIDE OF OVERNIGHT PACKAGES, MUST BE
SEALED AND SHOULD BE PROPERLY MARKED WITH THE BID NUMBER, DATE
AND HOUR OF BID OPENING AND VENDOR'S RETURN ADDRESS. IT IS NOT
NECESSARY TO RETURN "NO BIDS" TO BLACK RIVER TECHNICAL COLLEGE.
Vendors are responsible for delivery of their bid documents to Black River
Technical College prior to the scheduled time for opening of the particular IFB.
When deemed appropriate, vendors should consult with special hand delivery
providers to ensure the bid documents will be delivered to Black River Technical
College Special Hand Delivery Address specified and will do so prior to the
scheduled time for BID opening. Special hand delivery providers (USPS, UPS,
FedEx, etc.) may deliver on a schedule determined by each individual provider.
And, if you send your proposal response by U.S. mail, it is recommended that you
allow extra days in advance of the scheduled opening date.
BID MAILING ADDRESS
Black River Technical College
P O Box 468
Pocahontas, AR 72455
BID DELIVERY ADDRESS
Black River Technical College
1410 Hwy 304 E
Pocahontas, AR 72455
BID OPENING LOCATION
Black River Technical College
1410 Hwy 304 E
Pocahontas, AR 72455
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The College reserves the right to waive any formalities in to or reject any and all bids or to modify,
change or otherwise alter the bid requirements, process or acceptance of bids as they deem
necessary. Preparations by the contractor shall in no way obligate the owner with the contractor
and/or bidder or any or all other parties with possible interest in work or relationship to the bidder,
contractor or owner.
Weld Smoke Collection System for Pocahontas Renovations
Commodity Specifications
Required Commodity Components
1 - Weld Smoke Collection System for 30 welding booths in the configuration below. The space is not
air conditioned.
Assembly and installation
RESPONSE DOCUMENTS
Bid Response Packet
1. The following are bid submission requirements and must be submitted as a hard copy in the original Bid
Response Packet.
a Original signed Bid Signature Page. (See Bid Response Packet.) The signature must be that of a
person authorized to contractually bind the Prospective Contractor.
b Completed Bid Response Packet, which must be in the English language.
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c One (1) original copy of the Official Solicitation Price Sheet. (See Bid Response Packet) Pricing must
be proposed in U.S. dollars and cents.
2. The following items should be submitted in the original Bid Response Packet. Forms are available at
https://www.transform.ar.gov/procurement/vendors/forms-and-reporting/
a EO 98-04 Contract & Grant Disclosure Form.
b Equal Opportunity Policy Form.
c Illegal Immigrant Certification Form.
d Restriction of Boycott of Israel Form.
e Voluntary Product Accessibility Template (VPAT), if applicable.
3. DO NOT include any other documents or ancillary information, such as a cover letter or
promotional/marketing information
BID FORM
Company Name:
Address:
Telephone Number:
E-Mail Address:
Authorized Name:
City:
Fax Number:
State:
Title:
Zip Code:
Authorized Signature:
USE INK ONLY. UNSIGNED PROPOSALS WILL NOT BE CONSIDERED
Bid Amount: $_________________________________
Bid Amount Non-Numeric ________________________________________________
(check one)
Business Designation: Individual [ ]
Sole Proprietorship [ ]
Public Service Corp [ ] ]
Partnership [ ]
Corporation [ ]
Government/Nonprofit [ ]
Black River Technical College will not be obligated for any additional services or costs not
specifically addressed in the Invitation for Bid. All bidders must verify current conditions
and needs before submitting a bid. It is the sole responsibility of the bidder to verify all
current conditions of the present equipment as well as any sub-contractor requirements
before bidding.
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STANDARD TERMS AND CONDITIONS
1. GENERAL: Any special terms and conditions included in the invitation for bid or request for proposal
override these standard terms and conditions. The standard terms and conditions and any special
terms and conditions become part of any contract entered into if any or all parts of the bid are accepted
by Black River Technical College.
2. ACCEPTANCE AND REJECTION: Black River Technical College reserves the right to accept or reject
all or any part of a bid or any and all bids, to waive minor technicalities, and to award the bid to best
serve the interest of Black River Technical College.
3. BID SUBMISSION: Bids must be submitted to Black River Technical College on this form, with
attachments when appropriate, on or before the date and time specified for bid opening. If this form is
not used, the bid may be rejected. The bid must be typed or printed in ink. The signature must be in
ink. Unsigned bids will be disqualified. The person signing the bid should show title or authority to bind
his firm in a contract. Each bid should be placed in a separate envelope completely and properly
identified. Late bids will not be considered under any circumstances.
4. PRICES: Bid unit price F.O.B. destination. In case of errors in extension, unit prices shall govern.
Prices are firm and not subject to escalation unless otherwise specified in the bid invitation or proposal.
Unless otherwise specified, the bid must be firm for acceptance for ninety (90) days from the bid opening
date. "Discount from list" bids are not acceptable unless requested in the bid invitation or proposal.
5. QUANTITIES: Quantities stated in term contracts are estimates only, and are not guaranteed. Bid
unit price on the estimated quantity and unit of measure specified. Black River Technical College may
order more or less than the estimated quantity on term contracts. Quantities stated on firm contracts
are actual requirements of the ordering agency.
6. BRAND NAME REFERENCES: Any catalog brand name or manufacturer's reference used in the bid
invitation or proposal is descriptive only, not restrictive, and used to indicate the type and quality desired.
Bids on brands of like nature and quality will be considered. If bidding on other than referenced
specifications, the bid must show the manufacturer, brand or trade name, and other descriptions, and
should include the manufacturer's illustrations and complete descriptions of the product offered. Black
River Technical College reserves the right to determine whether a substitute offer is equivalent to and
meets the standards of the item specified, and Black River Technical College may require the bidder to
supply additional descriptive material. The bidder guarantees that the product offered will meet or
exceed specifications identified in this bid invitation or proposal. If the bidder takes no exception to
specifications or reference data in this bid, he will be required to furnish the product according to brand
names, numbers, etc., as specified in the invitation or proposal.
7. GUARANTY: All items bid shall be newly manufactured, in first-class condition, latest model and
design, including, where applicable, containers suitable for shipment and storage, unless otherwise
indicated in the bid invitation or proposal. The bidder hereby guarantees that everything furnished
hereunder will be free from defects in design, workmanship and material, that if sold by drawing, sample
or specification, it will conform thereto and will serve the function for which it was furnished. The bidder
further guarantees that if the items furnished hereunder are to be installed by the bidder, such items
will function properly when installed. The bidder also guarantees that all applicable laws have been
complied with relating to construction, packaging, labeling and registration. The bidder's obligations
under this paragraph shall survive for a period of one year from the date of delivery, unless otherwise
specified herein.
Services provided by bidder shall be provided in accordance with the standards stated in the agreement
between the College and bidder and shall be of a quality at least equal or greater than the customary
standards of quality applicable to bidder’s trade or business.
8. SAMPLES: Samples or demonstrators, when requested, must be furnished free of expense to Black
River Technical College. Each sample should be marked with the bidder's name and address, bid
number and item number. If samples are not destroyed during reasonable examination, they will be
returned at bidder's expense, if requested, within ten days following the opening of bids. All
demonstrators will be returned after reasonable examination.
9. TESTING PROCEDURES FOR SPECIFICATIONS COMPLIANCE: Tests may be performed on
samples or demonstrators submitted with the bid or on samples taken from the regular shipment. In
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the event products tested, fail to meet or exceed all conditions and requirements of the specifications,
the cost of the sample used and the reasonable cost of the testing shall be borne by the bidder.
10. AMENDMENTS: The bid cannot be altered or amended after the bid opening except as permitted by
regulation.
11. TAXES AND TRADE DISCOUNTS: Do not include sales or use tax for commodity item bids. Trade
discounts should be deducted from the unit price, with the net price shown on the bid. Project bids
should include any and all applicable taxes within the Total Project Bid Amount.
12. AWARD: Term Contract: A contract award will be issued to the successful bidder. It results in a
binding obligation without further action by either party. This award does not authorize shipment.
Shipment is authorized by the receipt of a purchase order from the ordering agency. Firm Contract:
A written state purchase order authorizing shipment will be furnished to the successful bidder. Project
Award: A project award shall be in the form of AIA Document A101, Standard Form of Agreement
between Owner and Contractor and will be governed by AIA Document A201, 2007, General Conditions
of the Contract for Construction.
13. REQUEST FOR BID TO PURCHASE: When the College is taking bids from external parties to
purchase some item from the College, the sale award will be issued to the party with the highest,
qualifying bid amount.
14. AWARD OF PURCHASE BID: For a sale award, the College will notify the successful bidder via email.
The awarded party will have three (3) days to remit with a Cashier’s Check, payable to Black River
Technical College, the full qualifying bid amount. Failure to remit in a timely manner may, at the sole
discretion of the College, void that bid and the College may issue an award to the second highest
qualifying bidder.
15. LENGTH OF CONTRACT: The invitation for bid or request for proposal will show the period of time
the term contract will be in effect.
16. DELIVERY ON FIRM CONTRACTS: The invitation for bid or request for proposal will show the number
of days to place a commodity in the ordering agency's designated location under normal conditions. If
the bidder cannot meet Black River Technical College delivery, alternate delivery schedules may
become a factor in an award. Black River Technical College has the right to extend delivery if reasons
appear valid. If the date is not acceptable, the agency may buy elsewhere and any additional cost will
be borne by the vendor.
17. DELIVERY REQUIREMENTS: No substitutions or cancellations are permitted without written approval
of Black River Technical College. Delivery shall be made during agency work hours only 8:00
a.m. to 4:30 p.m., unless prior approval for other delivery has been obtained from the agency. Packing
memoranda shall be enclosed with each shipment.
18. STORAGE: The ordering agency is responsible for storage if the contractor delivers within the time
required and the agency cannot accept delivery.
19. DEFAULT: All commodities furnished will be subject to inspection and acceptance of the ordering
agency after delivery. Back orders, default in promised delivery, or failure to meet specifications
authorize Black River Technical College to cancel this contract or any portion of it and reasonably
purchase commodities elsewhere and charge full increase, if any, in cost and handling to the defaulting
contractor. The contractor must give written notice to Black River Technical College and ordering
agency of the reason and the expected delivery date. Consistent failure to meet delivery without a valid
reason may cause removal from the bidders list or suspension of eligibility for award.
20. VARIATION IN QUANTITY: Black River Technical College assumes no liability for commodities
produced, processed or shipped in excess of the amount specified on the agency's purchase order.
21. INVOICING: The contractor shall be paid upon the completion of all of the following: (1) submission
of an original and the specified number of copies of a properly itemized invoice showing the bid and
purchase order numbers, where itemized in the invitation for bid or request for proposal, (2) delivery
and acceptance of the commodities and (3) proper and legal processing of the invoice by all necessary
state agencies. Invoices must be sent to the "Invoice To" point shown on the purchase order.
22. PATENTS OR COPYRIGHTS: The contractor agrees to indemnify and hold Black River Technical
College harmless from all claims, damages and costs including attorney’s fees, arising from
infringement of patents, trademarks or copyrights, or other intellectual property rights.
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See Also
Options Event # Version Name Category Sub Category Type Reference Open Date Close
City of Little Rock
Bid Due: 4/26/2024