WEC 1 Aux Boiler Tube Replacement HU 2026-80

CONTRACT AND SPECIFICATIONS
FOR
WEC UNIT 1 AUX BOILER TUBE REPLACEMENT
CITY OF HASTINGS
HASTINGS, NEBRASKA
Contract No. HU 2026-80
Sealed Proposals Will Be Opened Promptly At
3:00 PM, Thursday, October 15th, 2026
Bid Submitted By: ________________________________________________

Table of Contents
CONTRACT AND SPECIFICATIONS
FOR
WEC UNIT 1 AUX BOILER TUBE REPLACEMENT
FOR
CITY OF HASTINGS
HASTINGS, NEBRASKA
Contract No. HU 2026-80
I. BIDDING DOCUMENTS
Advertisement for Bids .....................................................................1
Instructions to Bidders ......................................................................2-3
Contact Sheet... .................................................................................4
Bidder Checklist Form ......................................................................5
Mailing Instructions ..........................................................................6
II. CONTRACT FORMS
Proposal.............................................................................................7-9
Agreement .........................................................................................10-11
Affidavit ............................................................................................12
Performance Bond ............................................................................13-14
Insurance ...........................................................................................15
III. TECHNICAL SPECIFICATIONS
Section 1 - General Conditions .........................................................16-32
Section 2 - Special Conditions .........................................................33-42
Section 3 - General Description and Scope of Work .......................43-47
Appendix A - Supporting Information .............................................48-67

ADVERTISEMENT FOR BIDS
The City of Hastings, Nebraska, will receive bids for: Whelan Energy Center Unit 1 Aux Boiler Tube
Replacement HU2026-80 until 3:00 p.m. at the City of Hastings, 1228 N Denver Ave., Hastings,
Nebraska, on Thursday, October 15th, 2026 at which time and place all bids will be publicly opened
and read aloud. Brief description of project: Contractor to provide craft labor, supervision, equipment,
and materials necessary to replace WEC Unit 1 Aux Boiler Tubes in accordance with the project
specifications. If you plan on bidding and are not already on our approved bidders list for this project, you
are REQUIRED to fill out the Plan Holders Submittal Form that is located on the City website:
https://www.cityofhastings.org/bids/.
The Contract Documents, including plans and specifications, are on file at the City of Hastings,
1228 N Denver Ave., Hastings, Nebraska 68901. Copies of the plans and specifications in electronic
(PDF) format may be obtained by visiting the City of Hastings Website: www.cityofhastings.org/bids.
Each bid shall be accompanied by a certified check, drawn on a solvent bank in the State of
Nebraska, or a bid bond in an amount of not less than five percent (5%) of the total bid of all contract
construction costs, made payable to the City Treasurer of the City of Hastings, Nebraska, as security that
the bidder to whom the contract may be awarded will enter into a contract to build all the improvements
in accordance with this notice and give bond in the sum hereinafter provided for the construction of
improvements.
No bid shall be withdrawn after opening of bids without the consent of the City of Hastings,
Nebraska, for a period of sixty (60) days after scheduled time of closing bids.
Time is of the essence in this contract. In evaluating bid(s) received, the City will consider the
timelines of completion of prior construction contracts, existing workload of bidders and available
manpower that bidder commits to the project.
The successful bidder will be required to furnish a Maintenance Bond in the sum of the full amount
of the Contract within ten (10) days of the date of award. No additional time will be allowed the Contractor
for providing the Bond.
DATED AT HASTINGS, NEBRASKA, this 8th day of September 2026
______________________________
Tyler Ficken, City Clerk
For City Clerk: Publish and Attach two (2) Proofs of Publication:
September 17th, 2026
September 24th, 2026
Page 1 of 67

INSTRUCTIONS TO BIDDERS
All proposal information, including any unit price fill-in sheets or other required information,
shall be submitted on the proposal forms hereto attached. Copies of addenda, if any, shall be
signed and attached to the bound volume submitted. Hastings Utilities does NOT accept faxed
or emailed bid returns.
Bidders shall inform themselves of all relevant matters, and, if awarded the contract, shall not be
allowed any extra compensation by reason of any matter or thing concerning which such Bidder
might not have fully informed himself, prior to the bidding.
The Bidder bidding on the Specifications herein, who has exceptions to those called for in the
Specifications, must so state in the space provided below and/or attach a letter explaining in
detail the exceptions taken to those required in the Specifications. This letter of explanation shall
become a part of the bid and shall be attached hereto. Failure by the Bidder to outline his
exceptions will require the successful Bidder to comply with these Specifications.
EXCEPTIONS TO SPECIFICATIONS:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Purchaser will not assume obligations resulting from losses or damages until acceptance of
the equipment.
Checks of unsuccessful Bidders will be returned when their bids have been rejected and they will
not be retained in excess of sixty (60) days from the date bids are opened. The check of the
successful Bidder will be retained until the contract is awarded. Should the successful Bidder
fail to perform as the Proposal and Specifications indicate, the City may use the check as
liquidated damages within fifteen (15) days after written notice is given to the party who
submitted the successful bid.
BID DOCUMENT MUST BE SUBMITTED WITH BID
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INSTRUCTIONS TO BIDDERS
If any person contemplating submitting a bid for this contract is in doubt as to the true meaning
of any part of the Specifications or other proposed contract documents, he may submit to
Purchaser a written request for an interpretation thereof. The person submitting the request will
be responsible for its prompt delivery. Any interpretation of the proposed documents will be
made only by addendum duly issued or delivered to each person receiving a set of such
documents. The Purchaser will not be responsible for any other explanation or interpretation of
the proposed documents.
All addendums must be signed and attached to bid documents or proposal will not be accepted.
Bidder Qualifications: In order for their proposals to be considered, bidders without previous
successful work history with Hastings Utilities must demonstrate before the bid opening that
they are qualified to perform the work satisfactorily. Each prospective bidder shall submit
written evidence of his qualifications to the Owner not less than five (5) days before the date of
bid opening. Such evidence shall certify that the bidder:
1. Maintains a permanent place of business;
2. Has available the plant and equipment to do the work;
3. Can supply and manage the necessary labor force;
4. Has technical knowledge and practical experience in work of the type specified;
5. Has available the organization and qualified manpower to do the work;
6. Has adequate financial status to meet the financial obligations incident to the work;
7. Has no just or proper claims pending against him or his work; and
8. Has constructed other facilities of similar type and of equal or greater size and complexity.
The evidence shall consist of a listing of the facilities indicating the owner's name, location,
approximate dollar value, type of facilities, date of completion, and the size and operating
conditions of major equipment.
BID DOCUMENT MUST BE SUBMITTED WITH BID
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IF YOU HAVE QUESTIONS OR
NEED HELP ON THESE SPECIFICATIONS
CONTRACT NO: HU 2026-80
WEC UNIT 1 AUX BOILER TUBE REPLACEMENT
PLEASE CONTACT ANY OF THE FOLLOWING:
PROJECT QUESTIONS
Derek Pfeifer Bruce Perry
Production Engineer Maintenance Supervisor
Direct Line: 402-462-3673 Direct Line: 402-462-3573
Email: dpfeifer@cityofhastings.org Email: bperry@cityofhastings.org
GENERAL QUESTIONS OR REQUESTS
Renae Griess
Administrative Assistant - Engineering Dept, City of Hastings
Ph# 402-462-3665
Fax# 402-462-3666
Email: bidquestions@cityofhastings.org
Page 4 of 67

BIDDER'S CHECKLIST
One signed cover sheet with your company's name filled in
One signed original Proposal
Exceptions listed on Instruction To Bidders sheet
Written evidence of Contractor qualifications as outlined in Instructions to
Bidders sheet, if no project history with Hastings Utilities
Acknowledgement of Addenda. All addendums received must be acknowledged
and signed, if applicable.
Firm unit pricing; or the lump sum pricing as applicable (see Proposal).
A certified check, cashier's check, or bid bond payable to the City of Hastings
in an amount no less than five percent (5%) of the bid price included with the
sealed bid envelope addressed in accordance with the Mailing or Hand Delivery
Instructions.
Time and Material Rate Sheet
Copy of "R" Stamp Certification
Proposed project schedule including intended working days, working hours, and
crew makeup.
Page 5 of 67

IMPORTANT MAILING (OR HAND DELIVERY) INSTRUCTIONS
Please address your return envelope as shown in the example below. All bids must be sealed in a
properly marked envelope.
To hand deliver please drop off between the hours of 8am - noon and 1pm - 5pm Monday-
Friday.
Your Return Address
City of Hastings
Attn: Renae Griess
1228 N Denver Avenue
Hastings, NE 68901
This Information MUST BE typed or written in the lower left hand corner of return envelope
OR SIMPLY CUT OUT AND TAPE ON YOUR RETURN ENVELOPE

BID DOCUMENTS ENCLOSED
ATTN: Renae Griess, Administrative Assistant
Contract No: HU 2026-80
WEC Unit 1 Aux Boiler Tube Replacement
For Hastings Utilities
Bid Opens: Thursday, October 15th, 2026 @ 3:00 PM
If returning Fed-X or similar carrier, please enclose the bid in an "inner" envelope which is
sealed. Please make sure BOTH envelopes are properly marked on the OUTSIDE OF
THE ENVELOPE as shown in the example above.
One bid per envelope. Bid submittal via email is not allowed. Bids must be checked in to the
City of Hastings prior to 3:00 pm deadline.
Page 6 of 67

FORMAL PROPOSAL FOR
WEC UNIT 1 AUX BOILER TUBE REPLACEMENT
Formal Contract No. HU 2026-80
TO: City of Hastings Bid Opening: October 15, 2026 (Thursday)
1228 N. Denver Ave SEALED BIDS MUST BE RECEIVED BY 3:00 P.M. AND
Hastings, NE 68901 WILL BE OPENED PROMPTLY AT THAT TIME
The undersigned bidder, having read and examined the specifications and associated contract
documents for the above designated equipment, does hereby propose to furnish the labor, equipment
and provide the services set forth in this Proposal.
We, the undersigned, being familiar with all parts of this document, do hereby agree to provide Craft
Labor and Materials for WEC1 Aux Boiler Tube Replacements for Hastings Utilities, Hastings,
Nebraska as specified to purchaser for the following firm prices.
BID SECTION I: WEC1 AUX BOILER TUBE REPLACEMENT
Item Labor & Material
Description Sales Tax Total Price
No. Cost
Provide highly skilled craft
labor, supervision, tools, and
1 $ $ $
materials to complete boiler
scope in planned time.
Mobilization and
2 $ $ $
De-Mobilization
TOTAL PRICE
$_____________________
______________________________________________________________
(Price In Words)
*The labor portion is not subject to sales tax; however, the material portion is taxed accordingly. The
project is outside of city limits and is subject to 5.5% sales tax. See following tax rules and regulation
language.
For purposes of sales/use tax, this project falls under Nebraska Sales and Use Tax Regulation 1-017
for Contractors. By definition, a contractor is "any person who repairs property annexed to, or who
annexes property to, real estate, including leased property, by attaching building materials to the
annexed property or improvement being built or repaired, or who arranges for annexation of property."
Please refer to www.revenue.nebraska.gov/salestax.html for additional information.
Page 7 of 67

FORMAL PROPOSAL FOR
WEC UNIT 1 AUX BOILER TUBE REPLACEMENT
Formal Contract No. HU 2026-80
For calculating this proposal:
* All contractors are to include sales/use tax on materials in the bidder's prices, if applicable.
* Option 1 contractors must separately state materials, sales tax, labor, and other charges
on all invoices for the project. Any invoices submitted that do not include this required
breakdown of the charges will not be accepted for payment. (This requirement does not
apply to Option 2 or 3 contractors.)
* The sales/use tax rate on materials is 5.5% for projects outside of city limits.
* Contractor labor charges for this proposal are not subject to sales/use tax per the Nebraska
Department of Revenue Notice to Contractors effective October 1, 2007.
* In submitting this bid, the bidder certifies that they will comply with all applicable laws,
ordinances, and codes of the City of Hastings and the State of Nebraska.
What contractor option have you registered with the Nebraska Department of Labor (must select one)?
Please refer to https://dol.nebraska.gov for additional information.
Option 1 _____
Option 2 _____
Option 3 _____
Is Nebraska Sales/Use Tax included in the above prices (must select one).
No Yes
Exceptions (must select one):
No Yes (If yes, list on "Instructions to Bidders" page)
All exceptions to the proposal shall be noted as an exception to the bid.
In submitting this proposal, it is further understood that the City of Hastings reserves the right to reject
any or all proposals and may waive any informalities and may accept the proposal which best suits its
needs. It is further understood that this proposal may not be withdrawn for a period of sixty days (60)
days after bids are opened.
All proposals shall have original signatures. Electronic time-stamped signatures will be acceptable.
Photocopied or printed versions of bid bonds will be accepted without original signatures, however a
hardcopy with original signatures must be received by City of Hastings within 5 business days.
Page 8 of 67