WEBMASTER/WEBSITE MAINTAINER

REQUEST FOR PROPOSALS FOR
"WEBMASTER/WEBSITE MAINTAINER" SERVICES
FOR THE CITY OF UNION CITY
Introduction
Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the
City seeks proposals in response to this Request for Proposals ("RFP") for the position of
Webmaster/Website Maintainer to the City of Union City ("City) for a contract period not to
exceed two (2) years. The City will also have an option to extend the contract for up to two (2)
additional one-year terms under the same terms and conditions, to the extent permitted by, and in
accordance with, applicable law. The services constitute and Extraordinary Unspecifiable
Service pursuant to N.J.S.A. 40A:11-1, et seq., and are not required to be publicly advertised. It
should be noted that nothing herein, in any contract or by and through any web hosting services
or web master or maintainer services for the City of Union City shall create any ownership or
propriety interest in the website and or domain address of the City of Union City and all
information uploaded to the website regardless of creation is and shall be the property of the City
of Union City without any qualification, reservation of rights and or claims to same by the
successful candidate. All information whatsoever shall be the intellectual property of the City of
Union City.
All candidates are required to comply with N.J.S.A. 10:5-31 et seq and N.J.A.C. 17:27 as
amended. (Affirmative Action. See Exhibit A attached hereto). All candidates shall submit
proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) prior
to the award of contract but preferably with their proposal. The successful candidate must have
significant experience in publishing and hosting a website/multi-page B.P.M. website and
bilingual capability by an individual fluent in Spanish and not by using any auto translation tools
for data management and public information purposes for a public entity. The successful
candidate will provide the City with services related, but not necessarily limited to:
1. Web publishing and hosting of a webpage/multi-page B.P.M. website for data
management and public information purposes as specified and approved by the
City;
2. Fulfilling of all applicable legal requirements including, but not limited to
copyright notices and publishers' notices, for hosting of a website with web
address of ucnj.com on space leased by the successful candidate;
3. Maintaining, updating and expanding of webpage/web site upon request of the
City;
4. Ability to incorporate information into the City's website in the Spanish language
and create a website with bilingual components by an individual fluent in the
Spanish language and not by using any auto translation tools;
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5. Host the City's e-mail accounts; and
6. Performance of any other related tasks as directed by the City.
7. The vendor shall provide monthly billing statements that include a brief statement
showing the original amount of the Contract, any increases established by
amendment to the Contract, the amount previously billed under the Contract, and
the total amount of unbilled funds remaining available under the Contract, and the
total amount of unbilled funds remaining available under the Contract after
deduction of the most recent amount billed. A copy of each billing statement
shall be made available to the State Fiscal Oversight Officer upon request.
Professional Information and Qualifications
Copies of these standardized submission requirements and selection criteria are on file
and available from the Office of the City Clerk. In addition to the forms included herewith, each
interested candidate shall submit the following information:
1. Name of firm or individual;
2. Address of principal place of business and all other offices and corresponding telephone
and fax numbers. Please note specifically which website developer/website maintainer
will be assigned to work with the City and address your ability to service the City when
needed on an expedited basis;
3. Description of candidate's education, experience, qualifications, number of years with the
firm and a description of their experience with projects similar to those described above
involving urban municipalities similar to the City;
4. Experience related to computer network and systems management of urban
municipalities similar to the City;
5. Experience related to design and implementation of bilingual website components;
6. At least four (4) references, three (3) of which must have knowledge of your service to
public entities;
7. The candidate's ability to provide the services in a timely fashion (including staffing,
familiarity and location of key staff);
8. Cost details, including the hourly rates of each of the individuals who will perform the
services and the time estimates for each individual, all expenses, and a total cost of "not
to exceed" amount;
9. Provide quotes for maintaining the City's present website including the bilingual
components;
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10. Your proposal should be quoted at a flat rate per month and alternatively at an hourly rate
to maintain the website;
11. Any other information which the interested firm deems relevant;
12. Statement of Ownership Disclosure;
13. Disclosure of Investment Activities in Iran Form (prior to the award of contract but
preferably with the proposal);
14. Business Registration Certificate (prior to the award of contract but preferably with the
proposal); and
15. Statement, see attached, executed by a corporate officer, member, partner or sole
proprietor certifying that there are no prior or pending ethics complaints against them or
their company;
16. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus (Prior to
the award of contract but preferably with the proposal. Form provided);
17. The successful proposer must comply with the requirements set forth in the Mandatory
Equal Employment Opportunity language included herewith (Exhibit A).
Selection Criteria
The selection criteria used in awarding a contract or agreement for professional services
as described herein shall include:
1. Qualifications of the individuals who will perform the tasks and the degree of their
respective participation;
2. Experience and references;
3. Ability to perform the task in a timely fashion, including staffing and familiarity with the
subject matter;
4. Cost competitiveness; and
5. Compliance with the City's terms of payment in accordance with the Local Public
Contracts law and other laws of the City.
Submission Requirements
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Sealed proposals will be publicly opened by the Deputy City Clerk in her offices at
Union City Hall, 3715 Palisade Avenue, Union City, at 10:00 am on June 16, 2026. Sealed
proposals must be received no later than 10:00 am on June 16, 2026 by:
Hilda I. Rosario, City Clerk
City of Union City
3715 Palisade Avenue
Union City, New Jersey 07087
PLEASE SUBMIT ONE (1) ORIGINAL AND TWO (2) COPIES OF THE RESPONSE
TO THE RFP. USE WHITE 8 12" X 11" PAPER.
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STATEMENT CONCERNING ETHICS COMPLAINTS
I, ___________________, of full age and to the best of my knowledge and belief,
as of the date of this Certification, hereby certify as follows:
1. I am the _____________ in connection with the firm, entity, partnership,
sole proprietorship which entity is submitting this proposal to the City of Union City.
2. I am aware of no prior or pending ethics complaints against myself or any
firm or entity.
I hereby certify that the foregoing statements made by me are true. I am aware
that if any of the foregoing statements made by me are willfully false, I am subject to
punishment.
Dated: _________________ By: ________________________
Print Name: __________________
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STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This statement shall be completed, certified to, and included with all bid and proposal
submissions. Failure to submit the required information is cause for automatic rejection of the
bid or proposal.
Name of Organization:_____________________________________________________________
Organization
Address:_________________________________________________________________
Part I Check the box that represents the type of business organization:
Sole Proprietorship (skip Parts II and III, execute certification in Part IV)
Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)
For-Profit Corporation (any type) Limited Liability Company (LLC)
Partnership Limited Partnership Limited Liability Partnership (LLP)
Other (be specific): ______________________________________________
Part II
The list below contains the names and addresses of all stockholders in the corporation who
own 10 percent or more of its stock, of any class, or of all individual partners in the
partnership who own a 10 percent or greater interest therein, or of all members in the limited
liability company who own a 10 percent or greater interest therein, as the case may be.
(COMPLETE THE LIST BELOW IN THIS SECTION)
OR
No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or
no individual partner in the partnership owns a 10 percent or greater interest therein, or no
member in the limited liability company owns a 10 percent or greater interest therein, as the
case may be. (SKIP TO PART IV)
(Please attach additional sheets if more space is needed):
Name of Individual or Business Entity Home Address (for Individuals) or Business
Address
Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS,
PARTNERS OR LLC MEMBERS LISTED IN PART II
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If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds
a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last
annual federal Security and Exchange Commission (SEC) or foreign equivalent filing,
ownership disclosure can be met by providing links to the website(s) containing the last annual
filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain
the name and address of each person holding a 10% or greater beneficial interest in the publicly
traded parent entity, along with the relevant page numbers of the filing(s) that contain the
information on each such person. Attach additional sheets if more space is needed.
Website (URL) containing the last annual SEC (or foreign Page #'s
equivalent) filing
Please list the names and addresses of each stockholder, partner or member owning a 10 percent or
greater interest in any corresponding corporation, partnership and/or limited liability company (LLC)
listed in Part II other than for any publicly traded parent entities referenced above. The
disclosure shall be continued until names and addresses of every noncorporate stockholder, and
individual partner, and member exceeding the 10 percent ownership criteria established pursuant to
N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.
Stockholder/Partner/Member and Corresponding Home Address (for Individuals) or
Entity Listed in Part II Business Address
Part IV Certification
I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments
thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to
execute this certification on behalf of the bidder/proposer; that the City of Union City is relying on the
information contained herein and that I am under a continuing obligation from the date of this
certification through the completion of any contracts with City to notify City in writing of any changes
to the information contained herein; that I am aware that it is a criminal offense to make a false
statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution
under the law and that it will constitute a material breach of my agreement(s) with the, permitting the
City of Union City to declare any contract(s) resulting from this certification void and unenforceable.
Full Name
Title:
(Print):
Signature: Date:
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DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN
PART 1: CERTIFICATION
BIDDERS MUST COMPLETE PART 1 BY CHECKING EITHER BOX.
FAILURE TO CHECK EITHER BOX WILL RENDER THE PROPOSAL NON-RESPONSIVE.
Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or
renew a contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor
any of its parents, subsidiaries, or affiliates, is identified on the Department of Treasury's Chapter 25 list as a person or entity
engaging in investment activities in Iran. The Chapter 25 list is found on the Division's website at
http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must review this list prior to completing the below
certification. Failure to complete the certification will render a bidder's proposal non-responsive. If the Director finds a
person or entity to be in violation of law, s/he shall take action as may be appropriate and provided by law, rule or contract,
including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and
seeking debarment or suspension of the party.
PLEASE CHECK EITHER BOX:
I certify, pursuant to Public Law 2012, c. 25, that neither the person/entity listed above nor any of the entity's
parents, subsidiaries, or affiliates is listed on the N.J. Department of the Treasury's list of entities determined to be
engaged in prohibited activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 List"). I further certify that I am the
person listed above, or I am an officer or representative of the entity listed above and am authorized to make this
certification on its behalf. I will skip Part 2 and sign and complete the Certification
OR
I am unable to certify as above because I or the bidding entity and/or one or more of its parents, subsidiaries, or
affiliates is listed on the Department's Chapter 25 list. I will provide a detailed, accurate and precise description
of the activities in Part 2 below and sign and complete the Certification below. Failure to provide such will result
in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as
provided by law.
Part 2
PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN
You must provide a detailed, accurate and precise description of the activities of the bidding person/entity, or one of its parents,
subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below.
PROVIDE INFORMATION RELATIVE TO THE ABOVE QUESTIONS. PLEASE PROVIDE THOROUGH ANSWERS TO
EACH QUESTION. IF YOU NEED TO MAKE ADDITIONAL ENTRIES, USE ADDITIONAL PAGES
Name: Relationship to
Bidder/Vendor:
Description of Activities:
Duration of Engagement: Anticipated Cessation Date ______
Bidder/Vendor
Contact Name: Contact Phone Number:
Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any
attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification
on behalf of the below-referenced person or entity. I acknowledge that the City of Union City is relying on the information
contained herein and thereby acknowledge that I am under a continuing obligation from the date of this certification through the
completion of contracts with the City to notify the City in writing of any changes to the answers of information contained herein.
I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and
if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of
my agreements(s) with the City of Union City and that the City at its option may declare any contract(s) resulting from this
certification void and unenforceable.
Full Name (Print): Signature:
Title: Date:
Bidder/Vendor:________________________________________
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CERTIFICATION OF NONINVOLVEMENT IN PROHIBITED ACTIVITIES IN
RUSSIA OR BELARUS
Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter "Vendori") that seeks to
enter into or renew a contract with a State agency for the provision of goods or services, or the purchase of bonds or
other obligations, must complete the certification below indicating whether or not the Vendor is identified on the
Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here:
https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a
certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or
contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the
party in default and seeking debarment or suspension of the party.
I, the undersigned, certify that I have read the definition of "Vendor" below, and have reviewed the Office of Foreign
Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, and having done so certify:
(Check the Circle the Appropriate letter)
A. That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked Persons list on
account of activity related to Russia and/or Belarus.
OR
B. That I am unable to certify as to "A" above, because the Vendor is identified on the OFAC Specially
Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.
OR
C. That I am unable to certify as to "A" above, because the Vendor is identified on the OFAC Specially
Designated Nationals and Blocked Persons list. However, the Vendor is engaged in activity related to Russia and/or
Belarus consistent with federal law, regulation, license or exemption. A detailed description of how the Vendor's
activity related to Russia and/or Belarus is consistent with federal law is set forth below.
(Attach Additional Sheets If Necessary.)
Signature of Vendor's Authorized Representative Date
Print Name and Title of Vendor's Authorized Representative Vendor's FEIN
Vendor's Name Vendor's Phone Number
Vendor's Address (Street Address) Vendor's Fax Number
Vendor's Address (City/State/Zip Code) Vendor's Email Address
i Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited
liability company, business association, sole proprietorship, joint venture, partnership, society, trust, or any other
nongovernmental entity, organization, or group; (2) Any governmental entity or instrumentality of a government,
including a multilateral development institution, as defined in Section1701(c)(3) of the International Financial
Institutions Act, 22 U.S.C. 262r(c)(3); or (3) Any parent, successor, subunit, direct or indirect subsidiary, or any
entity under common ownership or control with, any entity described in paragraph (1) or (2).
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EXHIBIT A
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
N.J.S.A 10:5-31 et seq. (P.L.1975, c.127)
;
N.J.A.C. 17:27 et seq.
GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any
employee or applicant for employment because of age, race, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation, gender identity or expression, disability, nationality
or sex. Except with respect to affectional or sexual orientation and gender identity or expression,
the contractor will ensure that equal employment opportunity is afforded to such applicants in
recruitment and employment, and that employees are treated during employment, without regard to
their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual
orientation, gender identity or expression, disability, nationality or sex. Such equal employment
opportunity shall include, but not be limited to the following: employment, upgrading, demotion,
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The contractor agrees
to post in conspicuous places, available to employees and applicants for employment, notices to be
provided by the Public Agency Compliance Officer setting forth provisions of this
nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements
for employees placed by or on behalf of the contractor, state that all qualified applicants will
receive consideration for employment without regard to age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability,
nationality or sex.
The contractor or subcontractor will send to each labor union, with which it has a collective
bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor
union of the contractor's commitments under this chapter and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations
promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented
from time to time and the Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to meet targeted county
employment goals established in accordance with N.J.A.C. 17:27-5.2.
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