Webkit Calendar FY2027

Agency:	State Government of Ohio
State:	Ohio
Type of Government:	State & Local
Posted Date:	Jan 25, 2026
Due Date:	Feb 6, 2026
Solicitation No:	SRC0000036553
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation ID:	SRC0000036553
Solicitation Name:	Webkit Calendar FY2027
Original Begin Date:	1/23/2026 12:00:00 AM
Begin Date:	1/23/2026 9:17:59 AM
End Date:	2/6/2026 12:00:00 AM
Inquiry End Date:	2/4/2026 12:00:00 AM
Commodity:	Calendar and scheduling software
MBE Set Aside:	MBE Set Aside
Agency:	LIB210000 - OPLIN LIB210000 OPLIN SLOH
Solicitation Status:	Open for Bidding
Solicitation Type:	Quick Quote

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000036553

Solicitation Name

Webkit Calendar FY2027

RFx Type

Quick Quote

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

1/23/2026 9:17:59 AM (ET)

Amendment?

End Date

2/6/2026 12:00:00 AM (ET)

Inquiry End Date

2/4/2026 12:00:00 AM

Summary

OPLIN seeks proposals from qualified vendors to provide a robust, user-friendly Online Event Calendar System that integrates seamlessly into existing website templates, enhances the discovery of library programs, and can flexibly meet a range of individual library preferences.

Predecessor Contract

Process

Ship To

P003385 LIB - OPLIN Suite 130 Columbus

Contracting Entity

LIB210000 - OPLIN

1 Record(s)

	Participating Agencies
	LIB210000 OPLIN SLOH

1 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
Request for Proposal: Online Event Calendar for Library Websites	Public Solicitation Documents (Approved)	calendarBidRequest2026.pdf

1 Record(s)

Attachment Preview

Request for Proposal (RFP): Online Event Calendar for Library Websites

Project Overview The Ohio Public Library Information Network (OPLIN) hosts the websites of over 120

library organizations in Ohio. Each website features an integrated event calendar. OPLIN seeks

proposals from qualified vendors to provide a robust, user-friendly Online Event Calendar System that

integrates seamlessly into existing website templates, enhances the discovery of library programs, and

can flexibly meet a range of individual library preferences.

1. Scope of Work

The selected vendor will provide a hosted (SaaS) or integrated solution that allows staff of different

library systems to manage, promote, and track attendance for events across their branches. Currently,

OPLIN hosts the websites of over 120 library systems of varying sizes. It is estimated that between 60

and 100 systems, comprising 1 to 8 buildings each, will elect to use the OPLIN-provided calendar

solution on their site.

Key Requirements:

● Distinct Tenants with Multiple Locations: Must support separate tenants for each library, and

user accounts with tiered privileges within each tenant.

● Public Interface: A mobile-responsive calendar with list, grid, and monthly views. Must include

robust filtering (e.g., age group, event type, location).

● Registration Management: Library patrons can browse and search for, view, and register for

programs. Platform must have the ability to handle waitlists, send automated email/SMS

reminders, and cap attendance numbers.

● Staff Dashboard: Intuitive backend for staff to create recurring events, manage registrations,

and run attendance reports.

● Branding & Integration: RSS feed for events required. Custom CSS to match a library’s current

website desired. Optionally embeddable via API or widget. (OPLIN hosts library websites on

Drupal.)

● Room Booking: (Optional; separate pricing preferred) Integrated module for patrons to reserve

study rooms or community spaces based on library policies.

2. Technical Specifications

● Accessibility: Must be WCAG 2.1 Level AA compliant.

● Mobile Reponsive: Display must scale for different screen size.

● ILS Integration: (Optional) Ability to authenticate patrons via Integrated Library System (e.g.,

Polaris, Sierra, Koha).

● Analytics: Built-in reporting for event popularity, registration trends, and room utilization.

3. Submission Requirements

Proposals must be submitted through OhioBuys. Please include the following in your proposal:

1. Company Profile: Experience with public libraries or non-profits.

2. Product Demo: Link to a live site or a recorded walkthrough of the interface.

3. Implementation Timeline: Estimated time from contract signing to "Go-Live."

4. Pricing Structure: Annual subscription fees, one-time implementation costs, and any tiered

pricing based on usage. Note if extra modules can be priced and billed separately.

5. Support: Description of technical support hours and training resources.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Webkit Calendar FY2027

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