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The School Board of Miami-Dade County, Florida
PROCUREMENT MANAGEMENT SERVICES INVITATION TO NEGOTIATE
1450 N.E. 2nd Ave., Miami, Florida 33132
(305) 995-4288
Proposer Qualification Form
DUE DATE: Proposals due on or before 1:00 p.m. Eastern ITN NO.: RELEASE DATE: PURCHASING AGENT
Time (ET), April 9, 2026 via Euna OpenBids (formerly
ITN-25-025- March 12, 2026 Yusbel Gonzalez, CPPB
DemandStar).
YG yusbelg@dadeschools.net
**PLEASE REFER TO EXHIBIT 16 FOR 305-995-4203
BID OPENING INFORMATION**
Check Addenda for any revised opening dates before submitting your ITN TITLE: Web Content Filtering System
proposal. Proposal(s) received, after the date and time stated
above, shall not be considered for award. Hard copy, faxed and/or
emailed proposals are not allowed and will not be considered for
award.
PROPOSER ACKNOWLEDGEMENT
THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW AND SUBMITTED
WITH THE PROPOSAL. FAILURE TO PROVIDE THIS DOCUMENT, WITH THE PROPOSAL, WILL RESULT IN PROPOSAL BEING CONSIDERED NON-RESPONSIVE.
Proposer's Name and state "Doing Business As", where applicable: "REMIT TO" ADDRESS FOR PAYMENT: If payment(s) is/are to be
mailed to address other than as stated on left, please complete section
below. Check this box if address is the same as stated on the left.
Address: P.O. Box:
City: City:
State: Zip Code: State: Zip Code:
Telephone Number: Sales Contact:
Sales E-Mail Address:
E-mail Address to Send Purchase Orders:
Federal Tax Identification Number:
I hereby certify that: I am submitting the following information as my firm's Proposer and I am
aPurothpoorsizeer dto b dyo so. Proposer agrees to complete an unconditional acceptance of the contents of __________________________________________
athlli sp Iangveitsa tiino n to Negotiate, and all appendices and the contents of any Addenda released hereto;
Signature of Authorized Representative (Manual)
Proposer released Addenda and understand that the following are requirements of this
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adnivdu lagneyd , discussed, or compared the proposal with other Proposers and has not colluded with ________________________________________________________________
any other Proposer or party to any other proposal. Name of Authorized Representative (Typed or Printed)
BIDDER CERTIFICATION AND IDENTIFICATION
A. I certify that this bid is made without prior understanding, agreement, or connection with any
corporation, firm, or person. Title of Authorized Representative
1. Submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and
without collusion or fraud. I agree to abide by all conditions of this bid; and I certify that I am
authorized to sign this bid for the bidder.
E-Mail Address of Authorized Representative
2. Vendor certifies that it satisfies all necessary legal requirements as an entity to do business
with The School Board of Miami-Dade County, Florida.
3. I certify agreement with the School Board of Miami-Dade County Business Code of Ethics
and agree to comply with this Code and all applicable School Board contracting and
procurement policies and procedures.
4. I certify that I, nor my company or its principals, or any wholly owned subsidiary are currently
debarred or in default of any bid, purchase order or contract with the School board or any other
private or governmental entity.
I agree that this proposal cannot be withdrawn within 120 days from date due.
Visit our web site at procurement.dadeschools.net to download a vendor registration package. The website also displays Bids, RFPs, bid
opening, scheduled Selection Committee Meetings, award recommendations, and the current Board approved Procurement/Purchasing
Regulations.
Revised March 2026 ITN-25-025-YG
1

TABLE OF CONTENTS
Section 1 - Instructions to Proposers ................................................................................................................. 3
Section 2 - ITN Timetable ............................................................................................................................... 12
Section 3 - Special Conditions ........................................................................................................................ 13
Section 4 - Scope of Services ......................................................................................................................... 15
Section 5 - Minimum Qualification Requirements ............................................................................................ 20
Section 6 - Submission Requirements ............................................................................................................ 22
Section 7 - Evaluation/Selection Process ........................................................................................................ 24
Section 8 - Proposal Pricing ............................................................................................................................ 29
Section 9 - Insurance Requirements ............................................................................................................... 31
Section 10 - Forms and Exhibits .................................................................................................................... 33
Exhibit 1 Cover Page for Proposal
Exhibit 2 Affidavit Identifying Authorized Representative(s) for Selection Committee
Proceedings (ITN Process) (must be notarized)
Exhibit 3 Acknowledgment of Amendments
Exhibit 4 Local Business Affidavit of Eligibility (must be notarized)
Exhibit 5 Florida Statutes on Public Entity Crimes (must be notarized)
Exhibit 6 Vendor Experience
Exhibit 7 Anti-Collusion Statement
Exhibit 8 Disclosure of Employment of Former School Board Employees/Conflict of
Interest
Exhibit 9 Submitted Proposal Document Verification Form
Exhibit 10 Debarment (must be notarized)
Exhibit 11 Instructions for Certification
Exhibit 12 Proposer's Preference (must be notarized)
Exhibit 13 Drug-Free Workplace (must be notarized)
Exhibit 14 Statement of No Response (If applicable)
Exhibit 15 Proposed Contract Agreement
Exhibit 16 Bid Opening Instructions
Exhibit 17 Registration Instructions for Euna OpenBids (formerly DemandStar)
Exhibit 18 Statement of Intent to Perform as a Certified Subcontractor/Subconsultant
Exhibit 19 Certification of Compliance 6465 - Anti-Discrimination in Business Operations
and Practices (must be notarized)
Exhibit 20 Foreign Country of Concern Attestation (PUR 1355)
Exhibit 21 Vendor Affidavit Regarding the Use of Coercion for Labor and Services
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Revised March 2026 ITN-25-025-YG

SECTION 1
INSTRUCTIONS TO PROPOSERS
Board policies may be accessed at: http://www.dadeschools.net/schoolboard/rules/
CONE OF SILENCE 2. TAXES. The Board does not pay Federal Excise and State taxes on
direct purchases of tangible personal property. The applicable tax
The School Board of Miami-Dade County, Florida ("Board") enacts a Cone of Silence exemption number is shown on the purchase order. This exemption does
from issuance of a solicitation and shall terminate at the time when the agenda is not apply to purchases of tangible personal property made by Proposer
published for the upcoming School Board meeting, wherein the Superintendent: (1) who use the tangible personal property in the performance of contracts
recommends an award or approves a contract; (2) rejects all bids or responses, or (3) for the improvement of Board-owned real property as defined in Chapter
takes any other action that ends the solicitation and review process. All provisions of 192 of the Florida Statutes.
School Board Policy 6325 apply.
A. "Cone of silence" means a prohibition on any communication regarding a
particular Request for Proposals (RFP), bid, invitation to bid, or other II. SUBMITTING OF PROPOSALS
competitive solicitation between
A. Proposals must be submitted on forms furnished by the Board, in compliance
1. any person who seeks an award, including a potential vendor or vendor's with the proposal submission requirements set forth under Section 6. Proposal
representative, an employee, partner, director, or officer of a potential submissions must be clearly marked with proposal number, proposal title and
vendor, or consultant, lobbyist, or actual or potential subcontractor or sub- proposal opening date.
consultant of a vendor, or any other individual acting through or on behalf
of any person seeking an award; and B. ERASURES OR CORRECTIONS. When filling out the proposal form,
2. any School Board member or the member's staff, the Superintendent, Proposers are required to complete proposal in ink.
deputy superintendent and their respective support staff, or any person 1. Use of pencil is prohibited.
appointed by the Board to evaluate or recommend selection in the 2. All changes must be crossed out and initialed in ink.
competitive procurement process.
Those proposals for individual items that do not comply with items 1 and 2
B. A cone of silence shall be applicable to each RFP, bid, invitation to bid, or other above will be considered non-responsive for that item(s).
competitive solicitation during the solicitation, review, and proposed Board
action of bid proposals as appropriate. At the time of issuance of the solicitation, C. PLACE, DATE AND HOUR. Electronic submission ONLY, in accordance
the Superintendent shall provide public notice of the cone of silence and written with the proposal submission requirements set forth under Section 6 and Exhibit
notice, including electronic communication, to the Board, District staff and any 16. Proposals received after the date and hour specified in the PROPOSER
other person involved in the review, evaluation, recommendation, approval, QUALIFICATION FORM will not be considered.
rejection, or award of the responses as appropriate. The Superintendent shall
include in any advertisement and public solicitation for goods and services a D. PUBLIC ENTITY CRIMES. Section 287.133(2)(a) Florida Statute, as
statement disclosing the requirements of this section currently enacted or as amended from time to time, states that a person or
C. For unsolicited public-private partnership proposals, the cone of silence shall be affiliate who has been placed on the convicted vendor list following a conviction
in accordance with Policy 6327, Public-Private Partnerships and Unsolicited for a public entity crime may not submit a bid on a contract to provide any goods
Proposals, Competitive Solicitations, and Direct Negotiations Regarding Board- or services to a public entity, may not submit a bid on a contract with a public
Owned Property and Resources. entity for the construction or repair of a public building or public work, may not
D. The cone of silence shall terminate at the time the when the agenda is published submit bids on leases of real property to a public entity, may not be awarded or
for the upcoming School Board meeting, where in the Superintendent: perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public
1. Recommends and award or approves a contract; entity in excess of the threshold amount provided in Section 287.017, for
2. Rejects all bids or responses, or CATEGORY TWO [currently $25,000] for a period of 36 months from the date
3. Takes any other action that ends the solicitation and review process. of being placed on the convicted vendor list.
I. PREPARATION OF PROPOSALS E. SUBMITTING A "NO PROPOSAL." If not submitting a bid at this time, return
the form entitled statement of "No Proposal".
A. PROPOSER QUALIFICATION FORM qualifies the Proposer and the
proposal and must be completed and submitted as page 1 of the proposal. F. AVAILABILITY OF PROPOSAL INFORMATION. Immediately following the
public opening, bids may be read, upon request, and then compiled in a tabular
form, a copy of which will be available for examination in Procurement
1. PERFORMANCE SECURITY shall not be submitted with the proposal. The Management Services.
form of performance security the Proposer will submit when required to do so,
must be furnished and shall be made to The School Board of Miami-Dade G. TYPE OF BUSINESS ORGANIZATION AND AUTHORITY OF
County, Florida. SIGNATORY. Indicate type of business organization: For example,
Partnership, Limited Partnership, Limited Liability Company, Corporation, etc.
2. PROPOSER CERTIFICATION AND IDENTIFICATION. Bid must contain an If a proposal is submitted by a corporation, provide documentation that the
original manual signature from an authorized representative. An unsigned bid corporation is active and authorized to do business in the State of Florida, and
will be considered non-responsive. that its corporate status shall remain active and unchanged at the time of award
of proposal. As to other types of business organizations, please provide any
B. INSTRUCTIONS TO PROPOSER. Defines conditions of the proposal. and all documentation relating thereto, including without limitation, verification
that the party signing this Proposal is fully authorized and empowered to do so
1. ORDER OF PRECEDENCE. Any inconsistency in this proposal shall be on behalf of Proposer. In addition, set forth name(s) and title of any and all
resolved by giving precedence in the following order: parties who are authorized to contract on behalf of Proposer. If Proposer is not
A. Specifications registered to transact business in the State of Florida, Proposer must provide a
B. Special Conditions copy of Proposer's current registration in their state of incorporation/
C. Instructions to Proposers organization, along with the applicable exemption to this requirement as set
forth in Section 607.1501, Florida Statutes.
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statement: "Failure to file a protest within the time prescribed in F.S. 120.57(3),
H. MISSING INFORMATION. Respondents who do not meet all the or failure to post the bond or other security required by law within the time
documentation requirements for the ITN may be contacted to submit the missing allowed for filing a bond shall constitute a waiver of proceeding under F.S.
information within 2 business days. If the District requests missing Chapter 120."
documentation and does not receive the documents within the stated deadline,
incomplete or noncompliant proposals may be disqualified. A. Bond: Commodities (Other than Lease of Space) and Contractual Services
(Including Professional Services and Insurance) - Pursuant to F.S.
287.042(2)(c), any person who files an action protesting a decision or intended
III. CANCELLATION OF PROPOSALS OR INVITATION TO NEGOTIATES decision pertaining to a solicitation or contract award shall post with the Board,
at the time of filing the formal written protest, a bond secured by an acceptable
An invitation for proposals may be canceled, in whole or in part, as may be surety company in Florida, payable to The School Board of Miami-Dade County,
specified in the solicitation, when it is in the best interest of the Board. The Florida, in an amount equal to one percent (1%) of the Board's estimate of the
reasons shall be made a part of the master proposal file. dollar value of the proposed contract.
A. Prior to opening, a solicitation may be canceled in whole or in part, prior to 1. The Board shall provide the estimated contract amount to the protestor
the date and hour specified in the PROPOSER'S Qualification Form for receipt within seventy-two (72) hours (excluding Saturdays, Sundays, and
of proposals, when the Chief Procurement Officer, Procurement Management holidays when the Board administrative office is closed) after the filing
Services, determines in writing, that such action is in the best interest of the of the Notice of Protest. The estimated contract amount is not subject to
Board for reasons including, but not limited to: protest under this policy or F.S. 120.57(3). In lieu of a bond, the Board
1. The Board no longer requires the services, may accept a cashier's check or money order in the amount of the bond.
2. The Board no longer can reasonably expect to fund the
procurement; 2. The bond shall be conditioned upon the payment of all costs and charges
3. A review of a valid protest filed by a PROPOSER, as may be which may be levied against the protestor in the administrative hearing
determined by the administrative staff; or in which the action is brought and in any subsequent appellate court
4. Proposed amendments to the solicitation would be of such proceeding.
magnitude that a new solicitation is desirable.
3. Pursuant to F.S. 287.042(2)(c), if, the Board prevails in the administrative
B. When a solicitation is canceled prior to opening, notice of cancellation shall hearing process and any appellate court proceedings, it shall be entitled
be posted on the Board's website. Any proposals received for the canceled to recover all costs and charges which are included in the final order or
solicitation shall be returned to the Proposer unopened. judgment, excluding attorneys' fees. Upon payment of such costs and
charges by the person protesting the decision or intended decision or
The notice of cancellation shall: contract award, the bond, cashier's check, or money order shall be
returned to the protestor. If the protestor prevails, the protestor may
1. Identify the solicitation; recover from the Board the costs and charges which are included in the
2. Briefly explain the reason for cancellation; and final order or judgment, excluding attorneys' fees.
3. Where appropriate, explain that an opportunity will be given to compete on
any future re-solicitation for procurements of similar services. B. Bond: Competitive Bids for Lease of Space -- Pursuant to F.S. 255.25(3)(c),
any person who files an action protesting a decision or intended decision
IV. CHANGE OR WITHDRAWAL OF BIDS pertaining to a competitive bid for space to be leased by the Board shall post
with the Board, at the time of filing the formal written protest, a bond payable
A. PRIOR TO BID OPENING. Should the Proposer desire to change or to the Board in an amount equal to one percent (1%) of the estimated total
withdraw his/her bid, he/she shall do so in writing. This communication is to be rental of the basic lease period or $5,000, whichever is greater. The bond
received by the District Director, of Procurement Management, Room 650, Perla shall be conditioned upon the payment of all costs which may be levied
Tabares Hantman School Board Administration Building, prior to date and hour against him/her in the administrative hearing in which the action is brought
of bid opening. The Proposers name, the bid number, the bid title and the date and in any subsequent appellate court proceeding. If the Board prevails in
the bid is due must appear on the envelope. the administrative hearing process and any appellate court proceedings, it
shall recover all costs and charges, which are included in the final order or
B. AFTER BID OPENING. After bids are opened, they may not be changed, judgment, excluding attorneys' fees. Upon payment of such costs and
nor withdrawn, for 120 days after the determined opening date, unless charges by the person protesting the award, the bond shall be returned to
otherwise specified on the "PROPOSER QUALIFICATION FORM." him/her. If the person protesting the award prevails, the bond shall be
returned to that person and she/he shall recover from the Board the costs
V. PROTESTS and charges which are included in the final order or judgment, excluding
attorneys' fees.
A Proposer, who wishes to file a proposal protest, must file such notice and
follow procedures prescribed by F.S. 120.57(3) and Bylaw 0133, for resolution. C. Bond: Construction Purchasing - Construction purchasing is separately
governed by Board policy, and persons protesting competitive procurement
Protest of Specifications related to educational facilities shall be required to post a bond in the amount
specified in F.S. 255.0516, which also governs recovery of fees and costs
Any notice of protest of the specifications contained in an Invitation to Negotiate including attorneys' fees.
(ITN), Request for Proposals (RFP), or Invitation to Bid (ITB) shall be filed
accordance with Board Rule 6320, Bylaw 0133 and/or F.S. 120.57. D. Staying the Procurement Process - Upon timely receipt of the formal
written protest petition, and posting of the bond, the solicitation or contract
For a protest of the specifications contained in an Invitation to Negotiate (ITN), award process shall be stayed until the protest is resolved by final agency
Request for Proposals (RFP), or Invitation to Bid (ITB), the Notice of Protest action, unless the Board sets forth, in writing, particular facts and
shall be filed in writing within seventy-two (72) hours after the posting of a circumstances which require the continuance of the solicitation or contract
solicitation. The Formal Written Protest shall be filed within ten (10) calendar award process in order to avoid an immediate and serious danger to the
days after the date the notice of protest is filed. Failure to file a Notice of Protest public health, safety, and welfare.
or failure to file a Formal Written Protest shall constitute a waiver of proceedings
under this rule. The Formal Written Protest shall state with particularity the facts Protest of Bid Award
and law upon which the protest is based. Saturdays, Sundays, and legal
holidays shall be excluded in the computation of the seventy-two (72) hour time Any person who is adversely affected by the Board's decision or intended
period provided by this paragraph. decision, shall file a Notice of Protest in writing with the Clerk of the Board, who
shall maintain an office in the Board Administration building, within seventy-two
Posting the Bond (72) hours after the posting of the Board's decision or intended decision/action
and shall file a Formal Written Protest within ten (10) calendar days after filing the
The protesting party shall post a bond in a form consistent with F.A.C. Rule 28- Notice of Protest. The protesting Proposer shall also be required to post a bond,
110.005(2). A notice of decision or intended decision shall contain this consistent with this rule. Failure to file a Notice of Protest or failure to file a Formal
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Written Protest shall constitute a waiver of proceedings under F.S. Chapter conditioned upon the availability of funds that are appropriate or allocated for
120.57. The formal written protest shall state with particularity the facts and law the payment of services or goods. If such funds are not allocated and available,
upon which the protest is based. Saturdays, Sundays, and legal holidays shall be this Agreement may be terminated by the Board at the end of the period for
excluded in the computation of the seventy-two (72) hour time period provided by which funds are available. The Board shall notify the Awarded Proposer at the
this paragraph. earliest possible time before such termination. No penalty shall accrue to the
Board in the event this provision is exercised, and the Board shall not be
The Board's notice of intended action shall be posted the Friday preceding the obligated or liable for any future payments due or for any damages as a result
Board's Fiscal Accountability & Government Relations Committee meeting of termination under this section. Any individual or corporation or other entity
immediately prior to the Board meeting at which the contract will be awarded or that attempts to meet its contractual obligations with the Board through fraud,
approved. The notice of intended action can be found on the Procurement misrepresentation or material misstatement, shall have its Agreement with the
Management Services' website at: Board terminated upon receiving notice of the attempted fraud as determined
http://procurement.dadeschools.net/bidsol/asp/bid_portal.htm, under the by the Board.
NOTICES section located on the top left hand side of the page. The Board's
monthly Committee meetings are posted on the District's Master Calendar page, Notwithstanding Section 4 (VI) (E) hereinabove, if the Awarded Proposer fails
which can be accessed via the following link: to fulfill or comply with any of the terms of this Agreement, in whole or in part,
https://www3.dadeschools.net/Meetings/home. To find the Board Committee the Board may, at the Board's sole discretion, place the Awarded Proposer in
meeting for the current month, search under the "School Board and School Board default status and take any of the following actions:
Committee Meetings" category from the drop down menu, which can be found
under the MEETINGS LISTING section of the page. (a) Provide the Awarded Proposer with fifteen (15) days from the date of
notice from the Board to cure the default. If the Awarded Proposer fails to
Parties interested in obtaining records related to any items noted in the notice of cure the default within such time period or such other period of time as
intended action shall submit a public records request to the District at mutually agreed to in writing by the parties, the Board may terminate the
prr@dadeschools.net. Such public records requests shall be addressed in Agreement upon fifteen (15) days advance written notice.
accordance with Chapter 119 of the Florida Statute. If a public records request is
related to an intent to protest, parties may wish to include a notation of such intent (b) Terminate the Agreement for cause upon thirty (30) days advance written
in their request. notice, as outlined in Section 4 (VI) (E) hereinabove.
The Formal Written Protest will be reviewed by Procurement Management (c) Terminate the Agreement for cause immediately effective upon notice,
Services, who will offer the protesting Proposer the opportunity to meet and whenever the Board determines that the Awarded Proposer has
discuss the merits of the protest. If the protest is not resolved, the matter may be jeopardized the safety and welfare of the Board or the public or whenever
referred for proceedings, pursuant to F.S. 120.569 and 120.57. Petitions for the fiscal integrity of the Agreement has been compromised.
hearing on protests pursuant to F.S. 120.569 and 120.57 must be filed in
accordance with Board Bylaw 0133 on quasi-judicial proceedings. (d) Invoke any other remedy or remedies that may be legally available.
The "Notice of and/or formal written Protest" shall be filed with: Upon receipt of a notice of termination, the Awarded Proposer shall cease
incurring additional obligations under this Agreement.
The Office of the School Board Clerk Miami-Dade County Public
Schools In the event of termination for default, which may include, but is not limited to
1450 N.E. Second Avenue, Suite #311 Miami, Florida 33132 poor performance and/or non-performance, the matter may be brought before
Phone: (305) 995-1440 the Contractor Disciplinary Review Committee which may recommend
Fax: (305) 995-1448 disbarment or suspension pursuant to Board Policy 6320.04.
E-Mail: Dllopiz@dadeschools.net
celiarubio@dadeschools.net F. PURCHASE ORDERS sent to Awarded Proposers are the official notification
to deliver services described therein; and the time allowed for delivery begins
with the date of the purchase order. In the event that the Awarded Proposer
VI. AWARDS
fails to deliver the services in accordance with the terms and conditions of the
proposal and purchase order, the Proposer shall be considered to be in default
A. RESERVATION FOR REJECTION OR AWARD. The Board reserves the
of the Agreement and subject to the default provisions stated in Section VI. G.
right to reject any or all proposals, to waive irregularities or technicalities, and
to request rebids.
G. DEFAULT. A Proposer who fails to perform according to the terms of the
Agreement (proposal) shall be considered in default. In the event of default,
The Board reserves the right to utilize other governmental contracts, if in the
which may include, but is not limited to poor performance and/or non-
best interest of the Board.
performance, the contractor Disciplinary Review Committee may recommend
debarment or suspension pursuant to Board Policy 6320.04.
B. NOTIFICATION OF INTENDED ACTION will be posted on the Board's
website no later than the Friday preceding a regularly scheduled Board meeting.
H. BID DOCUMENTS. The intent of the bid documents is to include only the
written requirements for materials, equipment, systems, standards and
C. OFFICIAL AWARD DATE. Awards become official upon the Board's formal
workmanship necessary for the proper execution and completion of the work by
approval of the award.
the Proposer. The bid documents shall not be construed to create an
entitlement to any other scope of work except as specified herein.
D. TERMINATION FOR CONVENIENCE
The Board reserves the right to terminate this Agreement at any time and for
I. DEBARMENT. Pursuant to Board Policy 6320.04 Contractor Debarment
any reason upon giving thirty (30) days' notice to the other party. If said
Procedures - Debarred contractors are excluded from conducting business with
Agreement should be terminated for convenience as provided herein, the Board
the Board as agents, representatives, partners, and associates of other
will be relieved of all obligations under said Agreement. The Board will only be
contractors, subcontractors or individual sureties.
required to pay that amount of the Agreement actually performed to the date of
termination. Upon such payment, both parties shall be relieved of any further
obligations under this Agreement.
VII. PURCHASES BY OTHER PUBLIC AGENCIES
E. TERMINATION OF AGREEMENT: In addition to the above, the Board may
With the consent and agreement of the Awarded Proposer(s), purchases may
terminate this Agreement upon thirty (30) days advance written notice to the
be made under this bid by Miami-Dade County, Florida, and other governmental
Awarded Proposer, for default of Awarded Proposer, or due to lack of, or
agencies or political subdivisions within the State of Florida. Such purchases
cancellation of, grant funds made available to the Board by a Federal grantor
shall be governed by the same terms and conditions stated herein. This
agency. Upon receipt of a notice of termination, the Awarded Proposer shall
agreement in no way restricts or interferes with the right of any State of Florida
cease incurring additional obligations under this Agreement. However, the
Agency or political subdivision to rebid any or all of these items.
Board shall allow the Awarded Proposer to incur all necessary and proper costs,
which the Awarded Proposer cannot reasonably avoid during the termination
process. Each payment obligation of the Board created by this Agreement is
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VIII. BILLING PROPOSER has registered and is participating in the Status Verification
System to verify the work eligibility status of the contractor's new employees
A. INVOICES. Each invoice shall be issued by the Awarded PROPOSER and that are employed in the State of Florida in accordance with Executive Order
shall be submitted in DUPLICATE to the Accounts Payable Section, P.O. Box 13465.
01-2570, Miami, Florida 33101. Invoice delivery may also be via a PDF or 2. The PROPOSER shall require that the following provision be placed in each
WORD document email to: mdcpsvendorsstatements@dadeschools.net. To be subcontract at every tier: "The subcontractor shall certify to the main (prime or
considered for payment, each invoice must show the following information, general) contractor by affidavit that the subcontractor has verified through the
which appears on the Purchase Order: Status Verification System the employment status of each new employee of the
respective subcontractor, all in accordance with and to comply with all
1. Purchase Order Number applicable employee status verification laws. Such affidavit must be provided
2. Item Descriptions prior to the notice to proceed for the subcontractor to perform the work."
3. The Board will not consider a proposal for award, nor will it make any award
B. PAYMENT. Unless otherwise specified, payment will be made only after where there has not been compliance with this Section.
acceptance by the Board. Payment will be made only to the Awarded Proposer, 4. Manually or electronically signing the Proposal is deemed the PROPOSER's
unless otherwise requested, in writing, by the Awarded Proposer and accepted certification of compliance with all provisions of this employment status
by Board Administration. The PROPOSER expressly agrees that it will properly verification certification required by all applicable status verification laws.
invoice for any services within one year and that the failure to do so shall
constitute a waiver of any right to payment. XI. COMPLIANCE WITH LAWS - PROPOSER shall comply with all federal, State
of Florida and local laws applicable to it and the performance of its obligations
IX. NO GRATUITY POLICY under this proposal.
It is the policy of Procurement Management Services not to accept gifts, XII. BACKGROUND SCREENING REQUIREMENTS
gratuities, or favors of any kind, or of any value whatsoever, from vendors,
In accordance with the requirements of Sections, 1012.465, 1012.32, and
members of their staffs, or families.
1012.467, Florida Statutes, School Board Policies 6320 and 8475 as amended
from time to time PROPOSER agrees that, if PROPOSER receives
X. COMPLIANCE WITH STATE/FEDERAL REGULATIONS
remuneration for services, PROPOSER and all of its employees who provide or
may provide services under this Agreement will complete criminal history
A. All Agreements involving federal funds will contain certain provisions
checks, and all background screening requirements, including level 2 screening
required by applicable sections of CFR 34, Part 80.36(I) and Part 85.510,
requirements as outlined in the above-referenced statutes and School Board
Florida Statute 257.36, or Florida Administrative Code Chapter 1B and
Policies prior to providing services to the School Board of Miami-Dade County.
Appendix II 2 CFR 200. The Proposer certifies by signing the proposal
that the Proposer and his/her principals are not presently debarred,
Additionally, PROPOSER agrees that each of its employees, representatives,
suspended, proposed for debarment, declared ineligible or voluntarily
agents, subcontractors or suppliers who are permitted access on school
excluded from participation in federally funded transactions and may, in
grounds when students are present, who have direct contact with students or
certain instances, be required to provide a separate written certification
who have access to or control of school funds must meet level 2 screening
to this effect.
requirements as described in the above-referenced statues, and School Board
B. By signing the proposal, the Proposer shall comply with all applicable
Policies.
laws, ordinances, codes, rules and regulations of federal, state and local
governments, if required, for performance of any work under this Pursuant to the 2007 amendments to the JLA enacted by the Florida
Proposal. Proposers awarded contracts involving Federal Funds and are Legislature, requirements for certain fingerprinting and criminal history checks
cost reimbursable must be in compliance with 7 CFR 210.21. Proposers shall be inapplicable to non-instructional contracted personnel who qualify for
awarded contracts involving Federal Funds must be in compliance with exemption from level 2 screening requirements as provided under 1012.468,
the Energy and Policy Conservation Act (42 USC 6201). Proposers Fla. Stat. (2007). In addition, the provisions of 1012.467, Fla. Stat. (2007) are
awarded contracts involving the employment of mechanics, laborers, or incorporated herein by reference, and any provisions of this section that may be
construction work must be in compliance with 40 USC Chapter 37. inconsistent with, contrary to, or determined to be in conflict with 1012.467, will
Proposer attests it is not owned by the government of a Foreign Country be superseded by said statute.
of Concern, and the government of a Foreign Country of Concern does
not have a Controlling Interest in the entity. Proposers awarded contracts A noninstructional contractor who is exempt from the screening requirements
involving Federal Funds must be in compliance with the prohibition on set forth in 1012.465, 1012.468 or 1012.467, Florida Statutes, is subject to
certain telecommunications and video surveillance services or equipment a search of his or her name or other identifying information against the
(2 CFR 200.216). Proposers awarded contracts involving Federal Funds registration information regarding sexual predators and sexual offenders
must be in compliance with procurement of recovered materials (2 CFR maintained by the Department of Law Enforcement under 943.043 and the
200.323). Proposers awarded contracts involving Federal Funds must be national sex offender public registry maintained by the United States
in compliance with domestic preferences for procurements (2 CFR Department of Justice. Proposer will not be charged for this search. Further,
200.322). Proposers awarded contracts involving Federal Funds must be upon obtaining clearance by Board, if Board deems necessary, Board will issue
in compliance with Executive Order 11246 of September 24, 1965 entitled a Florida Public Schools Contractor Badge which shall be worn by the individual
"Equal Employment Opportunity," as amended by Executive Order 11375 at all times while on Board property when students are present.
of October 13, 1967, and as supplemented in Department of Labor
Regulations (41 CFR Chapter 60). PROPOSER agrees to bear any and all costs associated with acquiring the
C. During the term of any Agreement with the Board, in the event of required background screening - including any costs associated with
debarment, suspension, proposed debarment, declared ineligible or fingerprinting and obtaining the required photo identification badge.
voluntarily excluded from participation in federally funded transactions, PROPOSER agrees to require all its affected employees to sign a statement,
the Proposer shall immediately notify the Chief Procurement Officer, as a condition of employment with PROPOSER in relation to performance under
Procurement Management Services, in writing. Proposers will also be this Proposal/ITN, agreeing that the employee will abide by the heretofore
required to provide access to records, which are directly pertinent to the described background screening requirements, and also agreeing that the
Agreement and retain all required records for three years after the Board, employee will notify the Contractor/Employer of any arrest(s) or conviction(s) of
makes final payment. any offense enumerated in School Board Policies 6320 and 8475 within 48
D. For all contracts involving Federal funds in excess of $10,000, the Board hours of its occurrence. PROPOSER agrees to provide the Board with a list of
reserves the right to terminate the contract for cause, as well as for all of its employees who have completed background screening as required by
convenience, by issuing a certified notice to the PROPOSERS. the above-referenced statutes and who meet the statutory requirements
E. CERTIFY REGISTRATION AND USE OF EMPLOYMENT "STATUS contained therein. Proposer agrees that it has an ongoing duty to maintain and
VERIFICATION SYSTEM": The Status Verification System, also referred update these lists as new employees are hired and in the event that any
to as "E-verify", only applies to construction and Professional Service previously screened employee fails to meet the statutory standards.
Contracts using federal funds. PROPOSER further agrees to notify the Board immediately upon becoming
aware that one of its employees who were previously certified as completing the
STATUS VERIFICATION SYSTEM background check and meeting the statutory standards is subsequently
1. Each PROPOSER and each person signing on behalf of any PROPOSER arrested or convicted of any disqualifying offense. Failure by PROPOSER to
certifies as to its own entity, under penalty of perjury, that the named notify the Board of such arrest or conviction within 48 hours of being put on
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notice and within 5 business days of the occurrence of qualifying arrest or THE CUSTODIAN OF PUBLIC RECORDS AT 305-995-1128,
conviction, shall constitute a material breach of the Agreement entitling the prr@dadeschools.net, and 1450 NE 2 Avenue, Miami, Florida 33132.
Board to terminate this Agreement immediately with no further responsibility to
make payment or perform any other duties under this Agreement.
XVII. ASSIGNMENT
XIII. COMPLIANCE WITH SCHOOL CODE
This Agreement may not be assigned nor may any assignment of monies due,
PROPOSER agrees to comply with all sections of the Florida K-20 Education or to become due to PROPOSER, be assigned without the prior written
Code, Title XLVIII, Florida Statutes as it presently exists, and further as it may agreement of Board. If PROPOSER attempts to make such an assignment,
be amended from time to time. Further PROPOSER agrees that failure to such attempt shall constitute a condition of default.
comply with the Florida K-20 Education Code shall constitute a material breach
of this Agreement and may result in the termination of this Agreement by the XVIII. DAVIS-BACON ACT LABOR STANDARDS
Board.
This project may be funded in whole or in part under the provisions of the
XIV. CHARTER SCHOOLS American Recovery and Reinvestment Act of 2009. Therefore, the PROPOSER
shall comply with all applicable provisions of 40 U.S.C. 276a-276a-7, the
Items or Services awarded under this Agreement shall be made available to Davis-Bacon Act, as supplemented by the Department of Labor regulations (29
Charter Schools approved by the Board. Board is not responsible or liable for C.F.R., PART 5 "Labor Standards Provisions Applicable to Contracts Governing
purchases that may be made by Charter Schools. Federally Financed and Assisted Construction") and Appendix II 2 CFR 200.
XIX. LOBBYISTS
XV. CONFLICT OF INTEREST
Former Miami-Dade County Public Schools employees, classified as A. "Lobbyist" means a person, firm or corporation who is employed and
Managerial Exempt Personnel, Pay Grade 22 and above, Dade County School receives payment from, or who contracts for economic consideration with,
Administrators Association, Pay Grade 47 and above, and other equivalent any principal, person or organization for the purpose of lobbying, or a
positions, are prohibited from personally representing another person or entity person who is principally employed for governmental affairs by another
or acting as an agent or attorney for compensation in connection with any matter person or governmental entity to lobby on behalf of that other person or
in which The School Board of Miami-Dade County, Florida, is interested, for two governmental entity. For purposes of this rule, the term "Lobbyist"
years after the Board employees' service terminates. This provision is pursuant specifically includes the principal as well as any agent, officer, or employee
to School Board Policies 1129, 3129, 4129 and Florida Statute 112.313(9). of a principal regardless of whether they are employees of the principal
whose normal scope of employment does not include lobbying activities.
XVI. PUBLIC RECORDS LAW
B. One who is not an employee of a principal is a "lobbyist" if s/he is retained
Pursuant to Florida Statute 119, it is the practice of Board to make available for as an independent contractor or otherwise for payment or economic
public inspection and copying any information received in response to a consideration by a person or governmental entity to lobby an agency on
Invitation to Negotiates (ITN). No action on the part of the respondent to a ITN behalf of that person or governmental entity.
will create an obligation of confidentiality on the part of the Board, including but
not limited to, making a reference in the response to the trade secret statutes. If a corporation, partnership, firm, or other business organization is retained
It is recommended that potential suppliers exclude from their response any for payment or economic consideration to lobby on behalf of another
information that, in their judgment, may be considered a trade secret. person or governmental entity, only the members, partners, associates, or
employees of the entity who personally lobby on behalf of that person or
PROPOSER understands the broad nature of these laws and agrees to comply governmental entity are "lobbyists."
with Florida's Public Records Laws and laws relating to records retention. The
PROPOSER shall keep and maintain public records required by the School C. The terms "payment" or "economic consideration" do not include receiving
Board to perform the service. The PROPOSER shall keep records to show its only reimbursement for actual travel, lodging, and meal expenses
compliance with program requirements. PROPOSER and subcontractors must
make available, upon request of the School Board, a Federal grantor agency, D. "Lobbying" means any oral or written communication, direct or indirect, with
the Comptroller General of the United States, or any of their duly authorized the Board, members of the Board, Board Committees, Board administrative
representatives, any books, documents, papers, and records of the assistants, Board Attorneys, or members of the District administrative staff,
PROPOSER which are directly pertinent to this specific Agreement for the including site administrators and instructional staff for the purpose of doing
purpose of making audit, examination, excerpts, and transcriptions. Upon business with the School District, the Board and/or schools, influencing any
request from the School Board's custodian of public records, provide the School official action, non-action, or decision or attempting to obtain the good will
Board with a copy of the requested records or allow the records to be inspected of a Board member or employee of the School District.
or copied within a reasonable time at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law. PROPOSER shall XX. LOCALAND STATE VENDOR PREFERENCE
ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized A. The School Board of Miami-Dade County, Florida adopted School Board
by law for the duration of the contract term and following completion of the Policy 6320.05 which gives local preference to businesses located in
contract if the PROPOSER does not transfer the records to the public agency. Miami-Dade County, Florida when evaluating the lowest responsible,
The PROPOSER shall retain all records for five (5) years after final payment is responsive bid or submittal for the purchase of goods and services,
made or received and all pending matters are completed pursuant to Title 34, professional and construction-related services, in excess of $50,000
Sections 80.36(b)(1). Upon completion of the contract, transfer, at no cost, to dollars or the current formal bidding threshold set by statute.
the School Board all public records in possession of the PROPOSER or keep
and maintain public records required by the School Board to perform the B. Proposers claiming local vendor preference for any bid or submittal must
service. If the PROPOSER transfers all public records to the School Board upon submit an Affidavit of Eligibility for Local Preference and a copy of its
completion of the contract, the PROPOSER shall destroy any duplicate public business license with their bid, quote, proposal, reply or response. Bids
records that are exempt or confidential and exempt from public records which fail to include the approved affidavit at the time of bid submittal will
disclosure requirements. If the PROPOSER keeps and maintains public records not be considered for local vendor preference. The preference status
upon completion of the contract, the PROPOSER shall meet all applicable does not apply to goods or services exempted by statute, Federal laws,
requirements for retaining public records. All records stored electronically must or procurements with funding source restrictions. Exemptions by statute
be provided to the School Board, upon request from the School Board's are listed in Board Policy 6320
custodian of public records, in a format that is compatible with the information
technology systems of the School Board. C. Application
IF THE PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE PROVIDER'S DUTY TO I. Competitive Bid - When a responsive, responsible non-local
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT business submits the lowest price bid, and the bid submitted by
one or more responsive, responsible verified local businesses is
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