Web-Based ELA Assessment and Instruction Program

Pearl Public School District
3375 Hwy 80 E * Pearl, MS 39208
Advertised Request for Proposal (RFP) No: 305
Web-Based English Language Arts Assessment and Instruction Program
The Pearl Public School District Board of Trustees will accept sealed proposals, subject to the attached conditions,
until April 7, 2026, at 10:00 AM Central Standard Time for the acquisition of the products and/or services
described below.
Web-Based ELA Assessment and Instruction Program
The Company/Vendor must submit proposals to:
Pearl Public School District
ATTENTION: Breanne McLendon, Director of Curriculum
3375 Highway 80E
Pearl, MS 39208
Questions concerning this invitation to bid should be addressed to Cindy Grantham, in writing via email to
cgrantham@pearlk12.com. Questions will be accepted until 12:00 p.m. on Wednesday, April 1, 2026.
To prevent opening by unauthorized individuals, all copies of the proposal must be sealed in the package. The
following must be clearly typed on a label affixed to the package in a clearly visible location:
PROPOSAL, SUBMITTED IN RESPONSE TO
ADVERTISED RFP No. 305
April 7, 2026, at 10:00 AM
ATTENTION: Breanne McLendon
The Pearl Public School District Board of Trustees reserves the right to accept or reject any part of a proposal, any and all proposals and
waive formalities. If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics,
governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the "Force Majeure Events"), which
closure prevents the opening of proposals at the advertised date and time, all proposals received shall be publicly opened and read aloud on the
next business day that the agency shall be open and at the previously advertised time. The new date and time of the proposal opening, as
determined in accordance with this paragraph, shall not be advertised, and all offerors, upon submission of a proposal, shall be deemed to have
knowledge of and shall have agreed to the provisions of this paragraph. Proposals shall be received by the agency until the new date and time
of the proposal opening as set forth herein. The agency shall not be held responsible for the receipt of any proposals for which the delivery was
attempted and failed due to the closure of the agency as a result of a Force Majeure Event. Each offeror shall be required to ensure the delivery
and receipt of its proposal by the agency prior to the new date and time of the proposal opening.
For District Use Only
Date Received Time Received
Received By (Print) Received By (Signature)
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Table of Contents
SECTION A .......................................................................................................................................................3
Submission Cover Sheet and Configuration Summary..................................................................................3
SECTION B .......................................................................................................................................................4
Proposal Guidelines and Requirements ........................................................................................................4
Pricing ....................................................................................................................................................4
Standard of Quality ................................................................................................................................5
Right to Adjust or Reject Proposals .......................................................................................................5
Delivery of Services ...............................................................................................................................5
Presentations and/or Discussions ...........................................................................................................5
References ..............................................................................................................................................5
Evaluation Factors and Awarding of Proposal ......................................................................................5
Period of Performance.............................................................................................5
SECTION C .......................................................................................................................................................6
Program Specifications ................................................................................................................................6-7
SECTION D .......................................................................................................................................................8
Vendor Requirements ..................................................................................................................................8
Vendor Profile & Questions .........................................................................................................................8
Product Overview ........................................................................................................................................8
Professional Learning Support System ........................................................................................................8
Research Foundation ....................................................................................................................................8
Quality Control ............................................................................................................................................9
Customer Support ........................................................................................................................................9
SECTION E .......................................................................................................................................................10
Proposal Assurances ....................................................................................................................................10
Proposal Response Checklist .......................................................................................................................11
SECTION F .......................................................................................................................................................11
Proposal Exception Summary Form ............................................................................................................11
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Pearl Public School District
Advertised RFP No: 305
SECTION A
Provide the following information regarding the person responsible for the completion of this proposal.
This person will be the individual that Pearl Public School District should contact for questions and/or
clarifications.
Company/Vendor
Organization Name Federal Tax ID Number
Contact Person Phone Number
Physical Address Mailing Address
E-mail Address Fax Number
I, hereby, declare that the information provided in this proposal is active, valid and a full disclosure of
requested information. I am fully authorized to represent the organization listed above, to act on behalf of it,
and to legally bind it in a matter related to this proposal.
Subject to the acceptance by Pearl Public School District, the Company/Vendor acknowledges that by
submitting a proposal and signing in the space indicated below, the vendor is contractually obligated to
comply with all items in this advertisement for proposals. If no Proposal Exception Form is included, the
company/vendor indicates that there are no exceptions to the proposal being submitted.
The Company/Vendor further certifies that the organization represented here is an authorized dealer in good
standing of the products/services included in this proposal.
Name Title
Authorized Signature Date
Configuration Summary
In 100 words or less, provide a summary of the main components of products/services offered in this proposal.
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SECTION B
PROPOSAL GUIDELINES AND REQUIREMENTS
This is a formal request for proposals.
Schedule of Advertisement Activities
ACTIVITY DATE
First Advertisement March 18, 2026
Second Advertisement March 25, 2026
Deadline to submit questions April 1, 2026, at 12:00 pm
Proposals Opened April 7, 2026, at 10:00 am
Anticipated Notification of Award by April 14, 2026
The proposal submission must be sealed and consist of one (1) complete original (marked) proposal and three (3)
copies of the proposal. Proposals must be mailed or hand-delivered with the following label in a clearly visible
location:
PROPOSAL, SUBMITTED IN RESPONSE TO
ADVERTISED RFP No. 305
April 7, 2026, at 10:00 AM
ATTENTION: Breanne McLendon
Electronic proposals can be submitted through a secure electronic folder. To receive a secure folder invitation, the
vendor may contact Cindy Grantham, 601-932-7916 or email cgrantham@pearlk12.com. Late proposals will not be
considered. All proposals will be taken under advisement and evaluated to be awarded at subsequent board meeting.
Pearl Public School District will not be responsible for mail delays or lost mail. Therefore, it is suggested that mailed
proposals be sent as certified mail with a return receipt guarantee.
All proposals must be received by Pearl Public School District no later than April 7, 2026, at 10:00 AM Central
Standard Time. Any proposals received subsequent to the specified date and time will not be accepted and will remain
unopened on file for a period of 90 days. The proposal must be signed by a company official authorized to bind the
organization to its provisions. Receipt or acceptance of a proposal does not imply commitment or obligation on the part
of Pearl Public School District to fund any proposal submitted.
Pricing
The price quoted in the proposal should be inclusive. Quoted prices should include applicable fees, maintenance costs,
as well as a detailed list of excluded fees with a complete explanation of the nature of the fees. Pearl Public School
District will provide tax exemption certificates for state and federal taxes when applicable.
All proposals should include a complete list of materials - including consumable student and teacher resources - item
unit prices, and total prices. Discrepancies between unit price included in proposal and extension totals will be resolved
by considering the unit price as binding and will adjust the total price accordingly. The district reserves the right to
purchase in whole or in part any items submitted. Allowable percentage increases upon annual renewal are not to
exceed 5% per unit annually.
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Standard of Quality
Programs and features that refer specifically to certain educational companies are used to convey to prospective
offerors the desired feature. However, prospective offerors may submit features and/or programs in lieu of those that
may be mentioned, provided that such program or feature is similar in design and purpose and equal in quality unless
otherwise indicated. Complete descriptions and specifications must be included for all substitutions. Pearl Public
School District will be the sole judge as to whether or not the program or features offered are equal to that specified.
Right to Adjust or Reject Proposals
Pearl Public School District reserves the right to reject any or all proposals of any company or vendor and waive
formalities. Furthermore, Pearl Public School District reserves the right to adjust quantities of materials/resources
involved under any item in accordance with the unit prices submitted as part of the proposal.
All awards will be based upon the availability of funds. Pearl Public School District reserves the right to terminate or
modify any part of this procurement process at any time and for any reason; to award one (1) contract or multiple
contracts; to negotiate changes; to make no awards, and to issue new and/or revised policies and clarifications at any
time. If it becomes necessary to revise any part of the advertised RFP, addenda will be provided to all
companies/vendors who received the original advertised RFP packet through written communication delivered by the
United States Postal Service and/or by e-mail.
Delivery of Services
All programmatic components and services to be furnished shall be installed on or before July 1, 2026.
Presentations and/or Discussions
Vendors may be required to make an oral presentation to Pearl Public School District evaluators if clarification of a
proposal is necessary to make a proper evaluation. A company's original proposal cannot be changed in any aspect
as a result of an oral presentation. The oral presentation is only intended to provide an opportunity for vendors to
clarify specific portions of their proposal. Oral presentations will be arranged at the discretion of Pearl Public School
District and will be by invitation only.
Discussions may be conducted with offerors who submit proposals determined to be reasonably susceptible of being
selected for the award, but proposals may be accepted without discussion.
References
References from three (3) K-12 educational institutions or institutions of higher learning currently being serviced
for which comparable products or services have been provided and/or performed must be included in the proposal.
The reference list must include the organizations' names, contact persons, addresses, and phone numbers.
Evaluation Factors and Awarding of Proposal
The evaluation factors that will be used in reviewing the submitted proposal include the following: quality of response,
company/vendor qualifications and references, proposal plan, and cost with priority given to best values considering
the price, conformance to specifications, and ability to deliver products, features, and services within the
allotted timeframe. All submitted proposals will be reviewed and evaluated by school district officials who have a
legitimate interest in the products and/or services.
All prospective vendors will be notified of the decision regarding the selection of the award.
Period of Performance
The offeror agrees to supply services and items contained in this proposal for a period beginning July 1, 2026, through
June 30, 2027, with an option to renew annually for up to three (3) additional years upon mutual agreement of both
parties.
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SECTION C
Web-Based ELA Assessment and Instruction Program Specifications
Pearl Public School District is seeking an integrated assessment and instruction solution specifically designed
and developed to address the Mississippi College and Career Readiness Standards in English language arts.
The blended learning solution should include a web-based computer diagnostic assessment and comprehensive
reporting suite for grades K-8, plus interim growth monitoring, assessment of grade-level standards,
differentiated online instruction, and downloadable teacher and student resources to guide instruction. The
following specifications are intended to define the minimum requirements of an acceptable Web-Based English
Language Arts program.
Offerors should complete the table below by placing an "X" in the appropriate column, indicating compliance
with the required specification. For all items marked "Yes," please include a narrative justification.
YES NO
SPECIFICATIONS
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ASSESSMENT
Online, vendor-hosted, computer-adapted diagnostic assessment for students in grades K-8
1 English Language Arts
The assessment must provide both criterion-referenced and norm-referenced
2 scores, showing how students are performing relative to grade level standards, as
well as relative to other students.
The diagnostic assessment quantitatively measures student performance across a common,
3
vertically-aligned, scaled score spectrum that is independent of student grade level.
The solution provides computer-adaptive growth monitoring assessments for students in
4
grades K-8 in ELA.
The solution provides an integrated measure of grade-level standard assessments to
5
evaluate students' proficiency on specific standards.
The assessment includes an MDE approved dyslexia screener that addresses phonological
and phonemic awareness, sound symbol recognition, alphabet knowledge, decoding skills,
6
encoding skills, and rapid naming.
The assessments must be reviewed by the National Center for Intensive Intervention
7 (NCII) as a screener or progress monitoring tool and be on the list of approved K-3
screeners for use in Mississippi schools.
INSTRUCTION
The solution includes blended (offline and online) lessons and activities that support the
8 Mississippi College- and Career-Readiness Standards (MCCRS) that target ELA
instruction at the sub-skill level for grades K-6.
The solution includes interactive, differentiated online instruction in ELA.
9
Automated, customizable individual learning progressions are supported with computer-
assisted instruction, which also provides and assigns additional point-of-use instructional
10
support material and activities based on skill progression.
Online instruction is effective with a wide range of students and includes immediate
11
corrective feedback, remediation for students struggling with specific concepts, and
6

enrichment for high-ability students.
The solution includes high-interest instructional materials that focus on building reading
foundational skills (K-2), reading fluency and comprehension, vocabulary, speaking and
12
writing (K-5) while scaffolding conceptual understanding with, but not limited to, practice
opportunities.
The solution includes implicit and explicit motivational strategies to foster and maintain
13
student engagement.
Reading texts place an emphasis on complex, authentic texts with informational and
literary texts included equally and separately. The text sets should build background
14
knowledge, scaffold access, and deepen understanding of content knowledge.
The solution is grounded in the Science of Reading research.
15
The solution includes teacher resources to address the full K-6 range in ELA to meet the
16
needs of all learners.
REPORTING
Reports must be available online at the district, class, school, instructional group, and
17
individual levels.
User-friendly reporting system including easy-to-read reports with standard and flexible
18
performance level bands and growth targets.
Longitudinal data provided for individual students.
19
Reports should include normed data, predicted proficiency for Mississippi Academic
Assessment Program, a Lexile score, performance against the standards, and information
20
about the next steps for students housed within the User Interface.
The solution should contain a parent report that reports Diagnostic performance.
21
The solution should address Response to Intervention requirements as they relate to
22
progress monitoring.
TECHNICAL SPECIFICATIONS & SUPPORT
The solution has the ability for auto-provisioning of student information and single sign on
23
capability.
The solution is compatible with Chromebooks, iPads, and windows-based desktops.
24
The solution must provide a fully integrated assessment, instruction, and reporting
platform which has multi-level security and permissions for system administrators,
25
teaching staff, and students.
The vendor provides unlimited customer service via a dedicated account manager who
26
conducts data reviews after each diagnostic assessment.
The vendor must handle data in a manner consistent with applicable laws and regulations,
including the Federal Family Educational Rights & Privacy Act (FERPA) and the
27
Children's Internet Protection Act (CIPA).
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SECTION D
Vendor Requirements
The vendor will be required to provide an IRS W-9 form. The vendor will maintain compliance with any
applicable federal and state laws. The vendor must be registered with the Sam.gov system and must not be
debarred or suspended. If awarded, the vendor agrees to notify Pearl Public School District in writing in the event
the entity's registration lapses or changes to a debarred or suspended status.
Vendor Profile and Questions
Provide a brief history and description of your company/organization including years in business and the
total number of employees.
Product Overview
Provide a brief overview of your product solution addressed in this request for proposals that outlines how the
product meets the specifications in Section C on pages 6-7.
Professional Learning Support Systems
Describe the professional development services provided with the product and any additional costs
associated with required professional development. Be sure to indicate whether the services are embedded,
onsite, virtual, etc. A draft implementation and professional development plan should be included.
Additional professional development days should not be limited and should be available to provide support
for the length of the proposal and at the same cost.
Research Foundation
Describe your product's research base to include in-house and/or third-party studies that outline
significant findings. Include recommended usage to obtain desired results.
Quality Control
Describe your ability to provide consistent support for the program for an extended period.
Describe your policy and/or procedures for addressing the obsolescence of key components while under
contract and when no longer under contract.
By what means does your company alert customers of impending program feature changes or upgrades?
How often are components/features upgraded?
Customer Support
Describe your company's support capabilities as it relates to the product and performance including the hours of
availability.
Describe in detail your customer support. Is it located within the boundaries of the United States? Is it staffed
with employees or third-party contractors?
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