Weapons Exchange

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 332994 - Small Arms, Ordnance, and Ordnance Accessories Manufacturing
  • 541330 - Engineering Services
  • 541512 - Computer Systems Design Services
  • 541519 - Other Computer Related Services
Posted Date: Jul 30, 2020
Due Date: Sep 9, 2020
Solicitation No: 487-RI-ITBSHF006005
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
487-RI-ITBSHF006005 Weapons Exchange
Mandatory Conf/Site Visit: 08/13/2020
Mail Bids to 801 East 4th St. , Charlotte, NC 28202 Att: Rachel VanHoy
7/30/2020 9/9/2020 2:00 PM ET 487-

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PROCUREMENT DIVISION
Mecklenburg County Sheriff’s Office
ITB
Weapons Exchange
ITB SHF 006005
July 30, 2020
This Soliciation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be
grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to Mecklenburg County.
1
Procurement Division
700 East 4th Street, 4th Floor
Charlotte, North Carolina 28202
July 30, 2020
This serves as official notice that Mecklenburg County located in Charlotte, North Carolina through its Mecklenburg County
Sheriff’s Office (MCSO) is soliciting and will receive proposals from qualified Federal Firearms Licensed vendors to
provide/perform a Weapons Exchange for seized weapons. Requirements are outlined in the following specifications. Please
review them carefully.
If you plan to submit a response, please complete Form A. BID/Solicitation Participation Acknowledgement.
Email to Meckbids@mecklenburgcountync.gov
By the date noted in the Schedule of Events
A Non-Mandatory Pre-Proposal Conference for the purpose of reviewing the Solicitation will be held as noted in the Schedule
of Events. Due to COVID-19, this will be a conference call only. You may access the conference via phone/Skype.
Phone Access: 980-314-2390, conference # 8458361
Join Skype Meeting
Questions regarding the Solicitation must be submitted by the date noted in the Schedule of Events.
Email to Meckbids@mecklenburgcountync.gov
In the Subject Line include:
Attention: Weapons Exchange ITB SHF 006005
Procurement Analyst Name - Bob Iannucci
Due to Covid 19, we encourage that the proposals be mailed to site location below by the date noted in the Schedule of Events.
Include two original signed hard copies.
Mail to 801 East 4th St., Stancil Center, Charlotte, North Carolina 28202, Attention: Rachel VanHoy.
On the outside of the package please note: Weapons Exchange ITB SHF 006005
NIGP Code: 99806
To submit a proposal, vendors must create a profile in MECKProcure. For more information on vendor registration, please visit
the Vendor Resources Site here.
Technical support to assist with vendor registration or submission of your proposal/bid will be available until 1:00 pm (EST) on
the date the proposal/bid is due. Contact after 1:00 pm (EST) on the proposal/bid due date may not result in a successful bid
submission.
Contact: Karl Beil, Vendor Relationship Manager
Email: Karl.Beil@Mecklenburgcountync.gov
Direct Telephone: 980-314-2033
Division Telephone: 980-314-2400
All changes to the terms, conditions or specifications stated in this Solicitation will be documented in a written addendum,
issued by the Procurement Analyst. The Addenda will be posted in MECKProcure, and may be accessed at this website by
searching the Solicitation Number.
Sincerely,
Bob Iannucci
Procurement Analyst
980-297-4383
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Checklist for Submitting A Proposal:
Instructions: This Checklist is to provide guidance in submitting a response to the Solicitation. The checklist must be
followed. The County may consider proposals non-responsive for any items or deadlines not met as
listed below.
1. Read the document fully.
2. Submit Form A. BID/Solicitation Participation Acknowledgement to Meckbids@mecklenburgcountync.gov.
3. Refer to this Schedule of Events for dates, times and locations specific to the Solicitation.
DATE
Time (EST)
LOCATION
EVENT
7/30/2020
By Close of
Business
MECKProcure
Post ITB SHF
006005
8/7/2020
Before
2:00 pm
Meckbids@mecklenburgcountync.gov
Form A.
BID/Solicitation
Participation
Acknowledgement
Forms Due
8/13/2020
2:00 pm
Skype Number 980-314-2390, Conference ID # 8458361
Pre-Proposal
Conference Call
8/20/2020
8/27/2020
Before 2:00 pm
Before 2:00 pm
8/26/2020
2:00 pm
Meckbids@mecklenburgcountync.gov
MECKProcure
Please click link to register for training:
Training Request Link
Vendor
Questions Due
County Response to
Questions
Vendor Registration
and Submittal
Training
9/09/2020
2:00 pm
801 East 4th St. Charlotte, 28202 Stancil Center Public Bid Opening
9/17/2020
9/24/2020
5:00 PM
N/A
Vendor
N/A
Notification of
Award
N/A
MOA to Vendor for
Signature
10/9/2020
N/A
N/A
Contract Start Date
Note: Mecklenburg County reserves the right to adjust this schedule as it deems necessary.
4. Proposal Format - The following items must be submitted in the following order along at the time of proposal
submission. Vendors are encouraged to check off each item as the required action is completed:
Letter of Transmittal see Section 3.1, Proposal Content and Format
Form A, Acknowledgement
Pricing Worksheets See Supporting Documents
Form B, Contract Exceptions Form
Form C, Addenda Receipt Confirmation
Form D, Minority, Women, Small Business Enterprise (MWSBE)
Form E, Vendor Company Information - Background And Experience Form
Form F, Vendor Reference
Required Insurances see Section 3.4, Proposal Content and Format
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Table of Contents
1. INTRODUCTION.......................................................................................................................................... 5
1.1. Objective ..............................................................................................................................................................................5
1.2. Mecklenburg County Rights and Options ..............................................................................................................................5
2. SOLICITATION PROCESS ............................................................................................................................. 6
2.1. Pre-Proposal Conference Call................................................................................................................................................6
2.2. Submission of Responses ......................................................................................................................................................6
2.3. Proposal Opening .................................................................................................................................................................6
2.4. Evaluation.............................................................................................................................................................................6
2.5. Contract................................................................................................................................................................................6
3. PROPOSAL CONTENT AND FORMAT .......................................................................................................... 6
3.1. Letter of Transmittal .............................................................................................................................................................6
3.2. Statement of Work ...............................................................................................................................................................7
3.3. Pricing...................................................................................................................................................................................7
3.4. Insurance ..............................................................................................................................................................................7
4. VENDOR SUPPORT ..................................................................................................................................... 7
4.1 Vendor Registration and Training ...............................................................................................................................................7
4.2 National Institute of Governmental Purchasing Codes (NIGP) .....................................................................................................8
5. SCOPE OF WORK ........................................................................................................................................ 8
5.1. Project Overview ..................................................................................................................................................................8
5.2 Specifications/Qualifications ................................................................................................................................................8
5.3 Deliverables (service levels, reporting, milestones, etc.).......................................................................................................8
4
1. Introduction
1.1. Objective
Mecklenburg County, located in the State of North Carolina, is seeking Bids/Proposals from qualified, Federal
Firearms Licensed vendors to provide/perform a Weapons Exchange with the Mecklenburg County Sheriff’s
Office (MCSO).
Award of a Contract will be made to the ITB SHF006005 vendor based upon the lowest cost, responsive, and
responsible, considering the revenue from the of goods sold to the vendor, and the cost of goods purchased from
the vendor, and compliance with the terms and conditions as described in this Solicitation.
Contract will remain in effect thru the Memorandum of Agreement (MOA) terms and conditions. The MOA Draft
can be found in the Supporting Documents of this ITB.
Vendors shall provide pricing based on the requirements per the Price Sheets included in this ITB in Supporting
Documents. The proposed cost shall remain in effect for the duration of the MOA.
1.2. Mecklenburg County Rights and Options
County may in its discretion require one or more vendors to make presentations to the evaluation team or
appear before management and/or its representatives for an interview.
During such interview, the vendors may be required to orally and otherwise present its proposal and to
respond in detail to any questions posed. Additional meetings may be held to clarify issues or to address
comments, as deemed appropriate.
Vendors will be notified in advance of the time and format of such meetings. Since Mecklenburg County
may choose to award a Contract without engaging in discussions or negotiations, the proposals submitted
shall define the vendors best offer for performing the services described in this Solicitation.
The commencement of such discussions, however, does not signify a commitment by County to execute a
Contract or to continue discussions. County may terminate discussions at any time and for any reason.
County will decide which proposal best meets the criteria outlined in the Solicitation.
County reserves the right to waive any minor informalities or irregularities, which do not go to the heart of
the proposal or prejudice other offers, or to reject, for good and compelling reasons, any and all proposals
submitted.
Should vendors find discrepancies or omissions in this Solicitation or any other documents provided by
Mecklenburg County, the vendors should immediately notify the County of such potential discrepancy in
writing via email as noted above, and a written addendum will be made available, if the County determines
clarification necessary.
Vendors are encouraged to make a good faith effort to include environmental considerations supporting
waste reduction, recycling and buy-recycled products supporting markets for recycled and other
environmentally preferable products whenever practical.
County has Solicitation Terms & Conditions posted on the internet site which speaks to non-discrimination
and equal opportunity. The County seeks to ensure that all segments of the business community have access
to supplying the goods and services needed by County programs. The County affirmatively works to
encourage utilization of minority business enterprise in procurement activities and provides equal
opportunity for all businesses and does not discriminate against any vendor regardless of race, color, religion,
age, sex, and national origin or disability.
County reserves the right to reject any and/or all proposals in connection with this project, and to waive
formalities in the proposal during any step of the procurement or awarding process (even after negotiations
have begun).
Final award of Contract is contingent upon availability of funds from Federal, State and/or local governing
bodies.
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