26-034 Wayside Park East and 17th Avenue Park Improvements

PROJECT MANUAL FOR
WAYSIDE PARK EAST AND 17TH AVENUE PARK
IMPROVEMENTS
Bid No. 26-034
CITY OF PENSACOLA
DEPARTMENT OF ENGINEERING AND PUBLIC WORKS
ENGINEERING AND CONSTRUCTION SERVICES
APRIL 2026
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INDEX
Bid No. 26-034
WAYSIDE PARK EAST AND 17TH AVENUE PARK IMPROVEMENTS
1. INVITATION TO BID
2. PURCHASING GENERAL CONDITIONS
3. INSURANCE AND IDEMNIFICATION
4. INSTRUCTIONS TO BIDDERS
5. SCOPE OF WORK
6. PROPOSAL (all forms to be included in submittal)
A. Proposal page
B. Quantity Sheet(s)
C. State of Florida Affidavit Regarding the Use of Coercion for Labor and Services
D. 52.209-5 FAR Certification Regarding Debarment
E. 52.209-6 FAR Protecting the Government's Interest
F. Certification for Erosion and Sedimentation Compliance
G. Drug-Free Workplace Certificates
H. Veteran Business Enterprise Statement
I. Minority/Women Business Enterprise Statement
J. Small Business Enterprise Statement
K. Disadvantaged Business Enterprise Statement (Bidders List)
L. Required Documents Checklist
M. Statement of No Response (only if not bidding)
7. SAMPLE CONTRACT
8. SAMPLE PUBLIC CONSTRUCTION BOND
9. GENERAL CONDITIONS
Section 1. Definitions
Section 2. Execution of Contract
Section 3. Contractor
Section 4. Control of Work
Section 5. Protection of Persons and Property
Section 6. Payment
A. Pay Application
B. Schedule of Values
Section 7. Prevention, Control, and Abatement of Erosion and Water Pollution
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10. PROJECT SPECIFICATIONS
Division 01 General Requirements
01000 Definitions and Terms
01020 Tropical Storms and Hurricanes Preparedness/Recovery Plan
01300 Submittals
01354 Railroad Coordination
01541 Protection of the Work And Property
01840 Color Audio-Video Preconstruction Record
Division 02 Site Work
02230 Clearing & Grubbing
02240 Dewatering (During Construction)
02300 Earthwork
02400 Graded Aggregate Base
02440 Superpave Asphalt Base
02500 Superpave Asphalt Concrete
02800 Fencing
02900 Grassing
Division 03 Concrete/Structural
03300 Portland Cement Concrete
03310 Cast-In-Place Concrete
03455 Timber Piles
Division 04 Traffic
04000 Traffic Control Signs
04040 Pavement Markings
04060 Maintenance of Traffic
04080 Overheight Vehicle Detection and Warning System
11. GEOTECHNICAL REPORT from LMJ for WAYSIDE PARK EAST
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THE CITY OF PENSACOLA, FLORIDA
INVITATION TO BID
BID NO. 26-034
WAYSIDE PARK EAST AND 17TH AVENUE PARK IMPROVEMENTS
A sealed, complete hardcopy bid with original (or electronic) signature, and one (1)
complete and identical electronic copy (PDF) on flash drive or CD will be received
on May 21, 2026, 2:30 P.M., local time, at the following location.
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The OUTER FACE of the sealed submittal package shall identify the respondent, the
bid title, and the bid number (whether hand-delivered, mailed, or via UPS/FedEx or
other courier service). Submittals received after the closing time will not be accepted.
Multiple submittals from the same entity will not be accepted. After the submittal
deadline those submittals received will be opened and publicly acknowledged.
Interested parties may attend.
Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.
Both sites require registration and varying fees for notifications and document
downloads.
NOTE: If submitting an electronic response and IF a bid/proposal bond is
required:
* An insurance company's executed surety bond may be included with the
electronic submittal.
OR
* An insurance company's executed surety bond, a certified check, or a
cashier's check must be delivered to the address above.
Those submittals received will be opened and publicly acknowledged the following
business day (May 22, 2025, 10:00 A.M., Central time) via Microsoft Teams at the
following link*: Microsoft Teams bid opening link.
Specifications will be posted to the City's website at
www.cityofpensacola.com/bids.aspx. Addenda will be posted to the City's website.
Bidders are responsible for obtaining addenda and are advised to check the website
frequently. There is no cost to view or download documents from the City website.
In order to review the project requirements, an optional pre-bid meeting will be held at
10:00 A.M., May 1, 2026, via Microsoft Teams at the following link: Microsoft Team Pre-
Bid Meeting Link.
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Bidders shall submit a cashier's check or bid bond, payable to the City of Pensacola in
the amount of five percent (5%) of the base bid for a period of sixty (60) days.
Any questions concerning the bid should include the Subject Line: BID # - RFI, and
should be addressed and submitted in writing no later than 10:00 A.M., local time, May
8, 2026, to:
Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main St.
Pensacola, FL 32502
purchasing@cityofpensacola.com
A bid tabulation or a Notice of Intent to Award will be posted to the City's website at
www.cityofpensacola.com/bids.aspx. Bidders are advised to check the website
frequently.
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs, and activities.
Please email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests
must be made at least 48 hours in advance of the event in order to allow the City time to
provide the requested services.
The City of Pensacola reserves the right to accept or reject any or all bids, to award bids
on a split-order basis by item number when applicable, to waive any bid informalities
and to re-advertise for bids when deemed in the best interest of the City of Pensacola.
Attest: CITY OF PENSACOLA
Ericka L. Burnett D. C. Reeves
City Clerk Mayor
The City of Pensacola provides equal access in employment and public services.
Participation
SECURITY NOTICE
Visitors to City Hall are required to stay in the lobby unless
otherwise directed.
Late submittals will not be accepted.
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in a Microsoft Teams meeting requires a microphone and
speakers; however, webcams are optional. Participants may join the
meeting either via a PC or Smartphone. Please be sure to check the
system requirements at the following link: https://docs.microsoft.com/en-
us/microsoftteams/hardware-requirements-for-the-teams-app.

PURCHASING GENERAL CONDITIONS
To ensure acceptance, all bidders submitting bids to the City of Pensacola shall be
governed by the following conditions, attached specifications, and bid form(s) unless
otherwise specified. Bids not submitted on the bid form(s) provided shall be rejected, and
bids not complying with these conditions will be subject to rejection. Multiple submittals
from the same entity will not be accepted.
1. Approved Equivalents or Equals: Any manufacturer's names, trade names,
brand names, model numbers, etc. listed in the specifications are for information
only and not intended to limit competition. The Bidder may offer any brand for
which he is an authorized representative, which meets or exceeds the
specifications as written. If the bid is based on an "approved equivalent or equal"
item(s) or service(s), supportive information in the form of the manufacturer's
printed literature or brochures, sketches, diagrams, and/or complete
specifications must accompany the bid. The bidder must explain in detail the
reasons why the proposed equivalent or equal will meet specifications and not be
considered an exception thereto. The City of Pensacola reserves the right to
determine acceptance of proposed equivalent or equal item(s) or service(s).
2. Award of Bids: Recommendations for award of bids are made to the Mayor or
City Council based on the lowest and best responsible bidder meeting all
conditions and requirements of the specifications.
3. Bid Bond: The particular item(s) or service(s) outlined within the attached
specifications require(s) that a certified check, cashier's check, or
insurance company's executed bond made payable to the City of
Pensacola accompany your proposal as specified in the Invitation to Bid.
To ensure its prompt return, please include the company's name and return
address on the face of your good faith check or draft. Checks or drafts
accepted as good faith deposits will be retained within the City's Finance
Department until award and execution of contract is complete, or until a purchase
order is issued to the successful proposer. Any proposer withdrawing his
proposal after the proposal opening forfeits the right of return of his good faith
deposit.
4. Bid Withdrawal: No bid may be withdrawn after closing time for receipt of bids
for a period of sixty (60) days thereafter. The contract award shall be legally
binding at the time of award by Mayor or City Council.
5. Delivery: Bid quotations shall include all freight costs to Pensacola, Florida to a
point(s) specified herein or specified at the time the purchase order is placed. No
title to the item(s) or service(s) ordered nor any risk of loss shall be passed to the
City of Pensacola until after receipt of delivery has been acknowledged by an
authorized representative of the City of Pensacola.
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6. Discounts: Terms offering a discount for prompt payment will be considered in
determining the low bid. The discount period shall begin whenever (1) the
conditions of the specifications have been fully met and the product or service
judged acceptable to the City of Pensacola or (2) a correct invoice and other
required documents have been received, whichever is later. Discounts offered for
a period of less than thirty (30) days will not be considered in determining low
bid.
7. E-Verify System (Mandatory): In compliance with the provisions of F.S.
448.095, the parties to this contract and any subcontractors engaged in the
performance of this contract hereby certify that they have registered with and
shall use the E-Verify system of the United States Department of Homeland
Security to verify the work authorization status of all newly hired employees,
within the meaning of the statute.
8. Exceptions to Specifications: During the drafting of written specifications, a
sincere effort is made to describe products and services best suited to the needs
of the City; however, in order that consideration be given in evaluating bids, any
exceptions to or deviations from the specifications as written must be noted and
fully explained. The Mayor is the final authority in determining the acceptability of
any exceptions to specifications.
9. Governing Law: The laws of the State of Florida shall be the laws applied in the
resolution of any action, claim or other proceeding arising out of this contract.
10. Identical Tie Bids: In the event that two or more bids are identical in price,
preference shall be given to business with Drug-Free Workplace Programs. A
Drug-Free Workplace Certificate is enclosed.
11. Intent of Specifications: It is the intent of the specifications attached hereto to
set forth and describe a certain item(s) or service(s) to be purchased by the City
of Pensacola including all materials, equipment, machinery, tools, apparatus, and
means of transportation (including freight costs) necessary to provide the item(s)
or service(s).
12. Interpretations: All questions concerning the specifications or conditions shall
be directed in writing to the Purchasing Office at least ten (10) days prior to
submittal deadline, unless otherwise instructed on the Invitation to Bid Page.
Inquiries must reference the bid item(s) or service(s) and the date of the bid
submittal deadline. Interpretations will be made in the form of an addendum
placed on the City's website. The City shall not be responsible for any other
explanation or interpretation.
13. Legal Requirements: All applicable provisions of Federal, State, County, and
local laws including all ordinances, rules, and regulations shall govern the
development, submittal and evaluation of all bids received in response to these
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specifications, and shall govern any and all claims between person(s) submitting
a bid response hereto and the City of Pensacola, by and through its officers,
employees and authorized representatives. A lack of knowledge by the bidder
concerning any of the aforementioned shall not constitute a cognizable defense
against the legal effect thereof. The Bidder agrees that it will not discriminate on
the basis of race, creed, color, national origin, sex, age or disability.
14. Licenses, Registration and Certificates: Each bidder shall possess at the time
of submitting its bid all licenses, registration and certificates necessary to engage
in the business of contracting (or special contracting if the work to be performed
necessitates a particular type of specialty contractor) in the City of Pensacola.
Bidder must also possess all licenses, registrations and certificates necessary to
comply with federal, state and local laws and regulations. The awarded bidder
shall be registered at the time of contract execution as an active vendor with the
Florida Department of State, Division of Corporations (www.sunbiz.org).
15. Mistakes: Bidders are expected to examine the conditions, scope of work,
proposal prices, extensions, and all instructions pertaining to the item(s) or
service(s) involved. Failure to do so will be at the bidder's risk. Unit prices bid will
govern in award.
16. Payment of Invoices: The City of Pensacola issues checks for payment of
invoices on the 10th of each month. The signed receiving copy of the purchase
order and a correct invoice must have been received by Accounts Payable
Activity prior to the 4th of the month. Item(s) or service(s)s received on or after
the 4th will be processed in the following month. All invoices are payable by the
City under the terms of Florida Prompt Payment Act, Florida Statute 218.70. All
purchases are subject to availability of funds in the City's budget.
17. Permits and Taxes: The bidder shall procure all permits, pay all charges, fees,
and taxes, and give all notices necessary and incidental to the due and lawful
prosecution of the work. Bidders who use public roads of the City of Pensacola,
Florida for transport of goods of any kind which said goods were transported from
a point without the City of Pensacola, Florida to a point within the City of
Pensacola shall obtain a "Use of Streets" permit for a fee not in excess of the
license paid for by local licensees engaged in the same business.
18. Pre-Bid Meetings: If a bid requires a mandatory pre-bid meeting, any
representative of a firm wishing to submit a bid must sign in with the name of the
bidding firm.
19. Prohibited Conduct by Bidders: Upon the publication of any solicitation for
sealed bids, requests for proposals, requests for qualifications, or other
solicitation of interest or invitation to negotiate by any authorized representative
of the City of Pensacola, any party interested in submitting a bid, proposal, or
other response reflecting an interest in participating in the purchasing or
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contracting process shall be prohibited from engaging in any communication
pertaining to formal solicitations with the Mayor, any member of Pensacola
City Council or any member of a selection/evaluation committee for RFPs/RFQs,
whether directly or indirectly or through any representative or agent, whether in
person, by mail, by facsimile, by telephone, by electronic communications device,
or by any other means of communication, until such time as the City has
completed all action with respect to the solicitation.
20. Protests: Protests of the plans, specifications, and other requirements of bids
and requests for proposals must be received in writing by the Purchasing Office
at least ten (10) business days prior to the scheduled bid submittal deadline. A
detailed explanation of the reason for the protest must be included. Protests of
the intended award of bid or contract must be in writing and received in the
Purchasing Office within five (5) business days of the notice of intent to award. A
detailed explanation of the protest must be included.
21. Public Entity Crimes: By submitting a proposal each proposer is confirming that
the company has not been placed on the convicted vendors list as described in
Florida Statute 287.133 (2) (a).
22. Public Records: Any material submitted in response to this Invitation to Bid will
become a public document pursuant to Florida Statute 119.07. This includes
material which the responding bidder might consider to be confidential or a trade
secret. Any claim of confidentiality is waived upon submission, effective after
opening the bid pursuant to Florida Statute 119.07.
23. Public Records Law: The Parties shall each comply with Florida Public Records
laws. The Parties hereby contractually agree that each Party shall allow public
access to all documents, papers, letters, or other public records as defined in
Chapter 119, Florida Statutes, made or received by either Party in conjunction
with this agreement, or related thereto, unless a statutory exemption from
disclosure exists. Notwithstanding any provision to the contrary, it is expressly
agreed that Contractor's failure to comply with this provision, within seven (7)
days of notice from the City, shall constitute an immediate and material breach of
contract for which the City may, in the City's sole discretion, unilaterally terminate
this agreement without prejudice to any right or remedy.
24. Rejection of Bids: The City of Pensacola reserves the right to accept or reject
any or all bids, to award bids on a split-order basis by item or service number, to
waive any minor bid irregularities, technicalities, or informalities, and to re-
advertise for bids when deemed in the best interest of the City of Pensacola.
25. Sealed Response: All executed City forms must be submitted. All responses
must be signed by an authorized representative of the proposer.
A. Hardcopy response: In the event more than one submittal deadline is
scheduled for the same date and time, do not include responses concerning
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different sets of specifications within the same envelope. The face of the
sealed envelope shall be plainly marked identifying the responder, the
bid/RFP/RFQ title and number. It shall be the sole responsibility of the
respondent to assure receipt of the submittal at the Purchasing Office prior to
the published time for the submittal deadline.
B. Electronic response: Respondent may submit an electronic submittal to the
sites mentioned on page 1. Offers by telephone, fax, or email will NOT BE
ACCEPTED.
26. Tax: The City of Pensacola is exempt from all State and local sales tax.
27. Unauthorized Aliens: The City of Pensacola shall consider the employment by
any contracted vendor of unauthorized aliens a violation of Section 274A of the
Immigration and Nationality Act. Such violation shall be cause for unilateral
termination of this contract.
28. Venue: Venue for any claim, action or proceeding arising out of this contract shall
be Escambia County, Florida.
ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS ATTACHED HERETO
WHICH VARY FROM THESE GENERAL CONDITIONS SHALL HAVE PRECEDENCE.
INSURANCE AND INDEMNIFICATION
GENERAL
Before starting and until termination of work for, or on behalf of the City, the Contractor
shall procure and maintain insurance of the types and limits specified.
The term City, as is used in this section, is defined to mean the City of Pensacola, itself,
any subsidiaries or affiliates, elected and appointed officials, employees, volunteers,
representatives and agents.
COVERAGE
Insurance shall be issued by an insurer whose business reputation, financial stability
and claims payment reputation is satisfactory to the City, for the City's protection only.
Unless otherwise agreed, the amounts, form and type of insurance shall conform to the
following minimum requirements.
Worker's Compensation
The Contractor shall purchase and maintain Worker's Compensation Insurance
Coverage for all Workers' Compensation as legally required. Additionally, the policy,
or separately obtained policy, must include Employers Liability Coverage of at least
$100,000 each person - accident, $100,000 each person - disease,
$500,000 aggregate - disease.
Commercial General, Automobile, Contractor's Pollution Liability and Umbrella
Liability Coverages
The Contractor shall purchase coverage on forms no more restrictive than the latest
editions of the Commercial General Liability, Business Auto, and Contractor's
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