Wax & Stripper for Fayette County Public Schools (RFQ 26-026-075)

Wax & Stripper for Fayette County Public Schools
Request for Quotes No. 26-026-075
Georgia Procurement Registry Event No. PE-65615-NONST-2026-000000101
NOTICE TO VENDORS
Brief Description: Fayette County Public Schools is seeking firm pricing to provide and
deliver floor stripper and wax, brand specific, as outlined within this solicitation.
Service Location(s): Multiple Locations
Complete solicitation documents may be obtained at www.fcboe.org. FCPS is not
responsible for respondents and/or subcontractors not obtaining the information provided
through the full set of contract documents.
Responses must be submitted via email, mail/parcel delivery, or hand delivery to the Fayette
County Public Schools office located at Facilities Services and directed to Jamie Marrero,
Purchasing Associate. Envelopes should be sealed and marked conspicuously on the front
with the solicitation name and number above.
SUBMISSION - BY HAND, MAIL OR COMMON COURIER
Fayette County Public Schools
ATTN: Jamie Marrero, Purchasing Department
Facilities Services
939 Goza Road, Fayetteville, Georgia 30215
SUBMISSION - BY EMAIL to: marrero.jamie@fcboe.org

Wax & Stripper for Fayette County Public Schools (RFQ 26-026-075)
Objective
The Fayette County Public Schools Purchasing Department (hereinafter FCPS) invites you to
participate in a request for quote (RFQ). This RFQ will consist of providing and delivering
floor stripper and wax to multiple locations, within the school district. The most responsive
and responsible respondent will provide installation and demonstration upon delivery to
each facility, when applicable.
Responses Due
Responses to this request for quote are due no later than the date and time specified in the
timeline of events either physically or electronically to the FCPS Purchasing Department
located at Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215. Quotes received
after the specified date and time will not be considered.
Vendors are instructed to carefully read all items, conditions, terms, specifications, and
attachments herein and referenced before completing their quote. Failure to comply with
any requirements of the RFQ may be a cause for rejection.
Section A: Instructions to Respondents
1. Solicitation Schedule
1.1.
RFQ Issued Wednesday, April 1, 2026
Questions Due Before 9:00 AM (ET), Tuesday, April 7, 2026
Responses Due Before 9:00 AM (ET), Monday, April 13, 2026
2. Respondent Registration
2.1. Respondents are encouraged to register with the issuing agent, Jamie
Marrero, by sending an email to marrero.jamie@fcboe.org after reviewing this
solicitation. Respondents who register will automatically receive an email
update with additional documents such as addenda and be notified of award
issuance, even if they choose not to submit a response.
3. Project Documents and Forms
3.1. Documents and forms required for submission as part of this RFQ can be
found on the FCPS Purchasing Department website. Failure to include
required submissions listed herein may result in a rejection of the response. A
list of required forms is contained herein and additional submissions may be
required per the specifications contained herein.
4. Response Delivery
4.1. Responses may be submitted electronically, by mail, or hand-delivered to
Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215, Attention:
Purchasing Department.
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Wax & Stripper for Fayette County Public Schools (RFQ 26-026-075)
4.2. Quote openings will occur at the date and time specified at the address
above.
4.2.1. No faxed or telephone responses will be accepted or considered.
4.3. Responses may be emailed to the issuing agent if meeting the following
guidelines:
4.3.1. Emailed responses must be in a consistent, clear, and readable format
and complete. (Adobe PDF format is preferred)
4.3.2. All response documents should be bound in one document. Multiple
separate documents may result in evaluation score reductions.
5. Attachments
5.1. Any specification listed with "Must Include Attachment" should include a
document within the response conforming to standards set forth.
5.2. All attachments must be marked and labeled using the following format:
Attachment #, Solicitation Reference, Respondent Name, Solicitation Title,
and Number.
6. Response Format Requirements
6.1. The solicitation document has been carefully organized. All sections,
specifications, requirements, and appendices are numbered; therefore
responses should be organized in the same manner referencing the
solicitation document when necessary.
6.2. All pages should be numbered and contain page headings or footers with the
respondent's name and the solicitation title and number.
6.3. Multiple Response from the Same Respondent
6.3.1. Respondents may submit more than one response when offering
multiple alternatives.
6.3.2. Responses must be separate and each should conform to all terms
and conditions within the solicitation.
6.3.3. Responses must be labeled separately to easily identify differing
responses from the same respondent.
Section B: Scope of Work and Specifications
7. Scope of Work
7.1. Fayette County Public Schools invites you to participate in a request for
quote (RFQ). The purpose and intent of this request is to secure firm pricing
to provide and deliver brand specific floor stripper and wax, as outlined in this
solicitation. The products and quantities will need to be direct shipped to
each location, as per specified in attached documents. No alternatives will be
considered, at this time.
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Wax & Stripper for Fayette County Public Schools (RFQ 26-026-075)
8. Technical Specifications
8.1. Floor Wax: EcoLab FaciliPro Gemini Pro 25
8.1.1. Product manufacturer specifications attached
8.2. Floor Stripper: EcoLab FaciliPro Bright Blast Low Odor Floor Stripper
8.2.1. Product manufacturer specifications attached
Section C: General Terms and Conditions
FCPS's General Terms and Conditions are posted on the Purchasing Department website
under the heading of Vendor Terms, Conditions, and Forms at www.fcboe.org. By
submission of a response, the respondent acknowledges they have read and understood
these General Terms and Conditions as well as any terms and conditions contained herein.
Section D: Special Terms and Conditions
9. Quote Opening
9.1. Quotes will be opened at the date and time provided in the schedule of
events. All results will be publicly posted on the FCSD website once an award
recommendation is made.
9.2. Quote openings are open to the public.
9.3. Quotes must be marked with the RFQ number.
9.4. Electronically delivered quotes will utilize the timestamp generated on the
email.
9.5. Quotes must conform to the guidelines listed herein.
9.6. Quotes received late will be marked "non-responsive" and may not be
considered at the sole discretion of the FCPS Purchasing Department.
10. Questions
10.1. All questions concerning this solicitation must be submitted in writing by
email to the issuing agent.
10.2. No questions other than written will be accepted and only answers provided
via addenda shall be binding.
11. Award Oversight
11.1. The awarded respondent will report to Harold Sullivan, Facilities Supervisor, or
their designee.
12. Cooperative Purchasing
12.1. This solicitation allows for other Fayette County, Georgia government entities,
including local municipalities, to purchase from the awarded contract at the
same prices quoted during the effective term pending an agreement
between the awarded respondent(s) and the third party.
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Wax & Stripper for Fayette County Public Schools (RFQ 26-026-075)
13. Quote Evaluations
13.1. According to the Fayette County Board of Education policy, DJE "lowest price
alone will not be the sole determining criteria in the selection process".
13.2. Factors that may be used in evaluating responses may include but are not
limited to, the following: price/cost, warranty, service guarantees or past
performance, costs of ownership analysis, business capabilities analysis,
delivery schedules and methods, and product-specific manufacturer/quality
standards.
13.3. Respondents may inquire as to specific evaluation methods and may request
in writing an explanation of evaluation methods used to determine an award.
See General Terms and Conditions regarding award protests.
14. Delivery
14.1. Delivery is expected on or about the date requested ARO.
14.2. Freight is FOB destination, freight prepaid (allowed).
14.3. The respondent must contact the end-user listed on purchase orders at least
24 hours before delivery to confirm the delivery date and time.
14.4. FCPS standard hours of operation are 7:30 AM to 3:30 PM (EST), Monday
through Friday, except for school holidays.
14.5. The delivery location does not have a loading dock; therefore, all deliveries
must be made as a tailgate or inside delivery as defined in the solicitation,
any resulting purchase order, or resulting contract.
14.5.1. Tailgate delivery will be defined as follows: the driver will be required to
move the pallets from the interior bed of the truck to the edge of the
bed. The FCSD will use a forklift to move the pallets from the edge of
the truck bed to the warehouse.
14.5.2. Inside-delivery will be defined as follows: the driver will be required to
move the material from the interior bed of the truck to the interior of
the facility.
14.6. Any pallets must be covered or shrink-wrapped to protect cartons from dirt
and moisture during shipment and pallet construction should allow for
four-way entry of handling equipment and surface/platform board
approximately one inch apart minimizing carton damage.
14.7. Failure to deliver per the response could result in the awarded respondent
being declared in default.
14.8. The awarded respondent shall be responsible for the delivery of items in
good condition at the point of destination.
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Wax & Stripper for Fayette County Public Schools (RFQ 26-026-075)
14.9. Respondent shall file with the carrier all claims for breakage, imperfections,
and other losses, which will be deducted from invoices.
14.10. Back Orders: Back orders may be made only when specifically authorized to
do so by the project administrator. The necessity to back-order may be
deemed a breach of contract.
15. Cost Escalation/Price Change
15.1. The Purchasing Department recognizes that independent market factors may
result or necessitate the need for price changes. Through the submission of a
quote, the respondent agrees to the following:
15.2. All price increases must be based upon product cost ONLY, and
documentation of the price increase is required.
15.3. Quote prices must be held firm for the term of the solicitation or December
31st of the issuing year, after which an escalator can be invoked.
15.4. The awarded respondent must provide the FCPS Purchasing Department
written notification at a minimum of 30 days before a price escalation
change.
15.5. Single changes of no more than 10% are allowed. There are exceptions only
when market conditions dictate a revised escalator for a particular
commodity.
15.6. FCPS reserves the right to accept or reject any price escalation. A rejection of
a price escalation may result in the termination of any agreement, contract,
purchase order, or other agreement without fault or obligation.
16. Quantities
16.1. Quantities requested within this solicitation are the needs for the current
proposed project. Purchase orders will be issued based on the project's
budget allotment. Quantities may increase or decrease at any time and at the
discretion of Fayette County Public Schools. No specific quantities will be
guaranteed with the solicitation award.
17. Term
17.1. The term of this RFQ and resulting agreement is from the date of resulting
award issuance until December 31, 2026, with the option to renew for two (2)
additional one-year terms beginning January 1st and ending December 31st of
each year.
17.2. The RFQ and resulting agreement will automatically renew each year
beginning January 1st with the awarded pricing structure unless a cost
escalation/price change process is initiated per the General Terms &
Conditions.
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Wax & Stripper for Fayette County Public Schools (RFQ 26-026-075)
17.3. Per the General Terms & Conditions, should the Fayette County Board of
Education fail to appropriate funding for each fiscal year beginning July 1st,
this solicitation and resulting contract or purchase orders will be canceled
with no-fault or obligation beyond products or services already received and
properly invoiced.
17.3.1. FCPS may notify the awarded bidder in writing thirty (30) days prior to
cancellation for non-appropriation.
18. Required Forms
18.1. The forms listed below are required for submission and included as
attachments. They may also be located on FCPS's Purchasing Department
website at www.fcboe.org.
18.1.1. Solicitation Response Form
18.1.2. Reference Form
18.1.3. Cost Proposal
18.1.4. Completed W-9 Form
18.2. Failure to include any form may result in a reduction in evaluation scoring or
the submitted quote being declared non-responsive at the sole discretion of
the FCPS Purchasing Department.
18.3. This request for quote, any addenda, and the awarded quote will be
incorporated into any resulting contract and/or purchase order.
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Wax & Stripper for Fayette County Public Schools (RFQ 26-026-075)
Cost Proposal
Shipping Locations & Quantities
Stripper Finish
School Address (Pail) (Pail)
Bennetts Mill Middle 210 Lester Road, Fayetteville, GA 30215 30 60
Braelinn Elementary 975 Robinson Road, Peachtree City, GA 30269 20 35
Cleveland Elementary 190 Lester Road, Fayetteville, GA 30215 20 35
COI - Peachtree Parkway 250 Peachtree Pkwy, Peachtree City, GA 30269 30 60
Crabapple Lane Elementary 450 Crabapple Lane, Peachtree City, GA 30269 20 35
Facilities Services 939 Goza Road, Fayetteville, GA 30215 0 50
Fayette County High 1 Tiger Trail, Fayetteville, GA 30214 45 100
Fayette Life Academy 450 Grady Avenue, Fayetteville, GA 30214 30 60
Fayetteville Elementary 490 Hood Avenue, Fayetteville, GA 30214 20 35
Flat Rock Elementary 325 Jenkins Road, Tyrone, GA 30290 30 60
Huddleston Elementary 200 McIntosh Trail, Peachtree City, GA 30269 20 35
Inman Elementary 677 Inman Road, Fayetteville, GA 30215 20 35
J.C. Booth Middle 250 Stagecoach Road, Peachtree City, GA 30269 30 60
Kedron Elementary 200 Kedron Drive, Peachtree City, GA 30269 20 35
Lafayette Educational Center 205 LaFayette Avenue, Fayetteville, GA 30214 20 35
McIntosh High 201 Walt Banks Road, Peachtree City, GA 30269 45 100
North Fayette Elementary 609 Kenwood Road, Fayetteville, GA 30214 20 35
Oak Grove Elementary 200 Log House Road, Peachtree City, GA 30269 20 35
Peachtree City Elementary 201 Wisdom Road, Peachtree City, GA 30269 20 35
Peeples Elementary 153 Panther Path, Fayetteville, GA 30215 20 35
Rising Star Middle 183 Panther Path, Fayetteville, GA 30215 30 60
Robert J. Burch Elementary 330 Jenkins Road, Tyrone, GA 30290 20 35
Sandy Creek High 360 Jenkins Road, Tyrone, GA 30290 45 100
Sara Harp Elementary 1650 GA-85, Fayetteville, GA 30215 20 35
Spring Hill Elementary 100 Bradford Square, Fayetteville, GA 30215 20 35
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Wax & Stripper for Fayette County Public Schools (RFQ 26-026-075)
Starr's Mill High 193 Panther Path, Fayetteville, GA 30215 45 100
Whitewater High 100 Wildcat Way, Fayetteville, GA 30215 45 100
Whitewater Middle 1533 GA-85, Fayetteville, GA 30215 30 60
Total Number of Pails Needed: 735 1495
Project Pricing per Location
Stripper Finish
School (Pail) Cost (Pail) Cost Shipping Total Cost
Bennetts Mill Middle 30 60
Braelinn Elementary 20 35
Cleveland Elementary 20 35
COI - Peachtree Parkway 30 60
Crabapple Lane Elementary 20 35
Facilities Services 0 50
Fayette County High 45 100
Fayette Life Academy 30 60
Fayetteville Elementary 20 35
Flat Rock Elementary 30 60
Huddleston Elementary 20 35
Inman Elementary 20 35
J.C. Booth Middle 30 60
Kedron Elementary 20 35
Lafayette Educational
Center 20 35
McIntosh High 45 100
North Fayette Elementary 20 35
Oak Grove Elementary 20 35
Peachtree City Elementary 20 35
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Wax & Stripper for Fayette County Public Schools (RFQ 26-026-075)
Peeples Elementary 20 35
Rising Star Middle 30 60
Robert J. Burch Elementary 20 35
Sandy Creek High 45 100
Sara Harp Elementary 20 35
Spring Hill Elementary 20 35
Starr's Mill High 45 100
Whitewater High 45 100
Whitewater Middle 30 60
Total Pails Needed: 735 1495
EcoLab FaciliPro Gemini Pro 25 per Pail: $__________
EcoLab FaciliPro Bright Blast Low Odor Floor Stripper per Pail: $_________
Estimated Delivery From Purchase Order Issued: ___________ Days Week(s)
_________________________________________ _______________________
Company Name Date
______________________________________ ______________________________________
Printed Name Signature
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