2025 Waukee Street Median/Right-of-Way Maintenance RFQ

Agency:	Waukee city
State:	Iowa
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Jan 27, 2025
Due Date:	Feb 12, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:	2025 Waukee Street Median/Right-of-Way Maintenance RFQ
Category:	General Requests for Proposals
Status:	Open

Description:

Please find attached RFP for 2025 Median/ROW Maintenance for consideration, you may submit your proposal of fees and signed RFP document to the Waukee City Hall (230 W Hickman Road) on or before 10:00 Wednesday February 12, 2025. Please mark all submissions as “Median Maintenance/ ROW RFP”. Please take note that there has been changes to the RFP. Also, a reminder that both the RFP and quote sheet need to be signed for proposal to be considered.

Publication Date/Time:

1/27/2025 12:00 AM

Closing Date/Time:

2/12/2025 10:00 AM

Contact Person:

Joe Carroll, Facilities Manager
jcarroll@waukee.org

Attachment Preview

REQUEST FOR QUOTES

RIGHT-OF-WAY MAINTENANCE

CITY OF WAUKEE

The City of Waukee, Iowa, solicits interested parties to submit quotes for maintenance of

street medians and right-of-way areas. Maintenance shall generally consist of turf

maintenance, tree maintenance, and landscape bed maintenance.

Submittals marked “Street Right-of-Way Maintenance” will be received no later than

10:00 a.m. local time on, Wednesday, February 12, 2025. Submit signed copy of this

Request for Quotes and attached Quote Sheet to:

City of Waukee

Attn: Right-of-Way RFP

230 W. Hickman Road

Waukee, IA 50263

Quote Procedure

Mark outside of envelope with proposal subject, “Street Right-of-Way Maintenance”.

Quotes received after the announced time and date of receipt, by mail or otherwise, will

be returned unopened. Nothing herein is intended to exclude any responsible firm or in

any way restrain or restrict competition. The City of Waukee reserves the right to award

in part or in whole or to reject any or all quotes.

Any quote submitted MUST be signed by an individual authorized to bind the submitter.

All quotes submitted without such signature will be deemed non-responsive, and will not

be acceptable. Both the Request for Quotes and the Quote Sheet must be signed.

I. Description

A. The intent and purpose of this Request for Quotes is to establish a contract

to provide Street Right-of-Way Maintenance and mowing for all areas

outlined in the Maps attached (Attachment A).

B. The Contractor shall furnish all labor, equipment, materials, and products

needed to manage and maintain the turf and landscape beds as outlined in

the detailed specifications on the attached quote sheet.

II. Performance Requirements

A. Personnel. The Contractor shall provide the City with the name, address

and telephone number(s) for at least one designated contact person

responsible for insuring response to the City’s request for services.

Personnel applying pesticides and fertilizers shall be licensed as required

by the State of Iowa.

B. Response Time. Although the majority of maintenance shall be done on a

regular basis according to the detailed specifications, maintenance may

occasionally be needed on an “as-needed” basis. In these cases, the

Contractor shall respond within 24 hours after a request for maintenance is

made by the City unless stated otherwise in the specifications.

C. Records. The Contractor shall maintain all maintenance records including

time/date of maintenance, name and quantity of any products used, and

any other pertinent information. A copy of these records shall be provided

at the City’s request. All records of chemical and fertilizer applications

shall be provided to the City following each application.

D. Authority/Direction. The Contractor and their designated personnel shall

respond to requests made by the City in a positive, courteous and timely

manner. The City reserves the right to reject any equipment or personnel

from continued or further engagement of services due to incompetence or

insubordination or inability of equipment to function properly for the

requested services.

E. Property Damage. The Contractor shall be responsible for any and all

damage to public property (including public utilities) due to its own or its

employees’ negligence in maintaining the medians.

F. Traffic Control. Due to the nature of the median locations, traffic control

and the safety of personnel and motorists is of the utmost importance. All

access to medians shall be from street turn lanes, not from through/travel

lanes, whenever possible. Equipment shall be entirely within the turn lane

and out of the through/travel lane. Mowers and other equipment will need

to be unloaded and loaded at each median and shall not be driven on the

street between medians.

If work needs to occur within or equipment needs to be located in a

through/travel lane, the Contractor shall follow City of Waukee Public

Works Department procedures for a lane closure. All traffic control

procedures shall comply with the latest edition of Manual on Uniform

Traffic Control Devises for Streets and Highways. All temporary traffic

control provisions shall be furnished, erected, maintained and removed by

the Contractor. Parking of private vehicles on right-of-way and/or closed

streets will not be allowed.

III. Length of Agreement

A. If approved by the Waukee City Council at their meeting on February 18,

2025, this Agreement shall commence on April 1, 2025, and end on

December 31, 2025, inclusive. The City reserves the right as its sole

option to renew this contract per the same terms and conditions as set forth

in the resulting contract. The City, at its option, may renew the contract,

under the same terms for an additional one year period by giving

contractor notice of its intent to renew at least 90 days prior to the

expiration of the term specified herein. In such case contractor shall

provide services in the following calendar year commencing on April 1,

2026, and ending on December 31, 2026, inclusive.

B. This Agreement may be terminated for any reason whatsoever, including

but not limited to failure to perform in accordance with Section II of this

Agreement, by the City during the Agreement period, upon 30 days

written notice being sent by registered mail to the Contractor at the

address referenced on the quote form.

IV. Payment

Contractor will be paid on a monthly basis in arrears. All invoices must be

turned in 10 days prior to the end of the month, which will be paid upon

approval of the City Council at their regularly scheduled first meeting of each

month. Invoices must contain the contract number and detail of any services

provided outside the scope of this document. Invoices shall be sent to:

City of Waukee

Parks & Recreation Department

805 University Avenue

Waukee, IA 50263

V. Insurance

A. General.

1. The Contractor shall purchase and maintain insurance to protect

the Contractor and Owner against all hazards enumerated herein.

All policies shall be in the amounts, form and companies

satisfactory to the Owner.

2. All certificates of insurance required herein shall state that thirty

(30) days written notice will be given to the Owner before the

policy is canceled or changed. All certificates of insurance shall

be delivered to the Owner prior to the time that any operations

under this Contract are started.

3. All of said Contractor’s certificates of insurance shall be written

by an insurance company authorized to do business in the State

of Iowa.

B. The Contractor shall purchase and maintain such insurance as will protect

the Contractor from claims set forth below which may arise out of or

result from the Contractor’s operations under the Contract, whether such

operations be by the Contractor, or by anyone for whose acts any of them

may be liable:

1. Claims under workers’ compensation, disability benefit and other

similar employee benefit acts;

2. Claims for damages because of bodily injury, occupational

sickness or disease, or death of the Contractor’s employees;

3. Claims for damages because of the Contractor’s injury, sickness

or disease, or death of any person other than the Contractor’s

employees;

4. Claims for damages insured by usual personal injury liability

coverage which are sustained:

a. By any person as a result of an offense directly related to

the employment of such person by the Contractor, or

b. By the other person;

5. Claims for damages, other than to the work itself, because of

injury to or destruction of tangible property, including loss of use

resulting therefrom; and,

6. Claims for damages because of bodily injury or death of any

person or property damage arising out of the ownership,

maintenance or use of any motor vehicle.

C. Limits of Liability

1. The insurance required by Paragraph V shall be written on an

occurrence form of policy for not less than any limits of liability

specified herein, or required by law, whichever is greater:

General Liability;

contractually,

Independent Contractors

Broad Form Property Damage

$500,000 (including

single limit

per occurrence)

Personal Injury, Underground

Explosion and Collapse

$500,000

(Aggregate hazards)

Automobile Liability

(Including all owned, non-

owned and hired autos)

Single Limit

$500,000

Combined Single Limit

Workers Compensation

(Applying directly excess

of above liability coverages)

Statutory Benefits

$100,000 Coverage B

$1,000,000 Aggregate

D. Contractual Liability Insurance

1. The insurance required by Paragraph V shall include contractual

liability insurance applicable to the Contractor’s obligations as

follows:

a. To the fullest extent permitted by law, the Contractor shall

indemnify and hold harmless the Owner and their agents,

officers and employees from and against all claims,

damages, losses and expenses, including, but not limited to

attorney’s fees, arising out of or resulting from the

performance of the work, provided that any such claim,

damage, loss or expense (1) is attributable to bodily injury,

sickness, disease or death, or to injury to or destruction of

tangible property (other than the work itself)including the

loss of use resulting therefrom, and (2) is caused in whole

or in part by any negligent act or omission of the

Contractor, any Subcontractor, anyone directly or indirectly

employed by any of them or anyone for whose acts caused

in part by a party indemnified hereunder. Such obligation

shall not be construed to negate, abridge, or otherwise

reduce any other right or obligation of indemnity which

would otherwise exist as to any party of person described in

this Paragraph.

b. In any and all claims against the Owner or any of their

agents, officers or employees by any employee of the

Contractor, any subcontractor, anyone directly or indirectly

employed by any of them or anyone for whose acts may be

liable, the indemnification obligation under this

Subparagraph D shall not be limited in any way by any

limitation on the amount or type of damages, compensation

or benefits payable by or for the Contractor or any

Subcontractor under workers’ compensation acts, disability

benefit acts or other employee benefit acts.

E. Contractor’s Insurance for other Losses for the consideration in this

agreement heretofore stated, in addition to the Contractor’s other

obligations, the Contractor assumes full responsibility for all loss or

damage from any cause whatsoever to any tools owned by the mechanics,

any tool machinery, equipment, or motor vehicles owned or rented by the

Contractor, the Contractor’s agents, Subcontractors, materials owned or

rented by the Contractor, the Contractor’s agents, Subcontractors, material

suppliers or their employees, tool sheds or other temporary structures,

scaffolding and staging, protective fences, bridges and sidewalk hooks.

The Contractor shall also assume responsibility for all loss or damage

caused by, arising out of or incident to larceny, theft, or any cause

whatsoever (except as hereinbefore provided) to the structure on which the

work of this Contract, and any modifications, alterations, enlargement

thereto, is to be done, and to the following items and labor connected or to

be used as a part of the permanent materials, and supplies necessary to the

work.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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2025 Waukee Street Median/Right-of-Way Maintenance RFQ

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