Watertown Micro-Surfacing Bid

TOWN OF WATERTOWN
WATERTOWN, CONNECTICUT
NOTICE OF BID
Watertown Micro-Surfacing Bid
Watertown Public Works Department
Sealed bids are invited and will be received by the Purchasing Agent of the Town of Watertown at the office of
the Purchasing Agent, Watertown Town Hall, 61 Echo lake Road, Watertown, Connecticut, until 11:00 a.m.,
Monday, May 4, 2026, at which time and place they will be publicly opened and read aloud for furnishing of
road reclamation to the Town of Watertown.
The Information for Bidders, Form of Bid, Specifications and other contract documents may be obtained or
examined at the office of the Purchasing Agent, Watertown Town Hall, 61 Echo Lake Road, Watertown,
Connecticut 06795 or by accessing the Town of Watertown's website at http://www.watertownct.org. Proposals
must be submitted on the forms provided and in a sealed envelope plainly marked "Watertown Mirco-
Surfacing Bid".
To receive consideration bids must be in the hands of the Purchasing Agent or his authorized representative no
later than the day and hour mentioned above.
The Purchasing Agent reserves the right to accept or reject any or all bids; to waive any informality; or to accept
any bid deemed in the best interests of the Town of Watertown. The Town of Watertown reserves the right to
take into account the residency of bidders within the Town of Watertown and/or the location of the bidder's
business within the Town of Watertown in awarding this bid.
All bids will be considered valid for a period of sixty (60) days.
Donna Ford
Purchasing Agent
Town of Watertown

INFORMATION FOR BIDDERS
TOWN OF WATERTOWN
WATERTOWN, CONNECTICUT 06795
Watertown Micro-Surfacing Bid
Watertown Public Works Department
BID OPENING: Monday, May 4, 2026 at 11:00 a.m.
PROPOSALS RECEIVED
All bids must be in a sealed envelope and received prior to 11:00 a.m., Monday, May 4, 2026, at the office of
the Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795.
PREPARATION OF PROPOSALS
Proposals must be made upon forms contained herein. The blank spaces in the Proposal must be filled in
correctly where indicated. The Bidder must state the prices for which he proposes to do each item of the work
contemplated. In case of discrepancy where both words and the numerals are requested, the words shall govern.
Ditto marks are not considered writing or printing and shall not be used. The Bidder shall sign his Proposal
correctly. If the Proposal is made by an individual, his name, post office address and telephone number must be
shown. If made by a firm, partnership, or corporation, the Proposal must be signed by an official of the firm,
partnership, or corporation authorized to sign contracts, and must show the post office address and telephone
number of the firm, partnership, or corporation. Failure to do so may disqualify the bid.
Each bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder, post office
address, and name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope
containing the bid must be enclosed in another envelope addressed to: The Purchasing Agent, Watertown Town
Hall, 61 Echo Lake Road, Watertown, CT 06795.
All information shall be entered in ink or by typewriter. Mistakes may be crossed out and corrections inserted
before submission of your bid. The person signing the bid shall initial corrections in ink.
Corrections and/or modifications received after the closing time specified will not be accepted.
SUBMISSION OF PROPOSALS
All proposals and literature shall be submitted IN DUPLICATE on the proposal form, which is a part of these
specifications.
Descriptive literature containing complete specifications must accompany each bid. If a bidder wishes to furnish
additional information, more sheets may be added.
Adobe Acrobat(R) Reader is required to view electronic documents on-line. If you do not have Adobe Acrobat(R)
Reader, you may down load it for free from Adobe at http://www.adobe.com/products/acrobat/readstep.html.
Response summaries will be available online at http://www.watertownct.org.
on the day of the bid opening.

Responses delivered via fax are received subject to the following qualifications and limitations:
* The Town is not responsible for the confidentiality of the information
transmitted.
* The Town cannot guarantee that its fax equipment will be operational and able
to receive transmittals by a particular time and date. It is the Bidder's
responsibility to ensure that quotations are received in their entirety and on time at
the required location. It is recommended that vendors be advised to call
immediately after transmitting a document electronically to confirm complete and
accurate receipt by the Town. The Town assumes no liability in the event that a
bidder's electronic transmission is not received by the Town in a timely fashion,
or is not received either in its entirety or error-free.
* Bids transmitted electronically which have a bond requirement are subject to the
same submittal requirements as those responses delivered via traditional means,
such as mail or hand delivery, or as otherwise stipulated by appropriate authority.
INCURRING COSTS
The Town of Watertown is not liable for any cost incurred for the preparation of proposals or submission of
samples by the firms submitting proposals for the work requested in this bid document or request for proposals.
FAMILIARITY WITH THE WORK
Each bidder is considered to have examined the work to fully acquaint himself with the exact existing
conditions relating to the work and has fully informed himself as to the work involved and the difficulties and
restrictions attending the performance of this bid. Failure to do so will not relieve a bidder of his obligation to
furnish all centerline striping and related pavement markings as specified for the consideration set forth in this
bid. The submission of a bid will be considered as conclusive evidence that the bidder has made such
examination.
CONSIDERATION OF PRIOR SERVICE
Previous performance, quality of service and merchandise will be considered.
ADDENDA AND INTERPRETATIONS & ALTERNATE PROPOSALS
Addenda information will be available online at http://www.watertownct.org.
Adobe Acrobat(R) Reader may be required to view this document. It is strongly suggested that Bidders check for
any addenda a minimum of forty-eight hours in advance of the bid deadline.
At the time of the opening of bids each Bidder will be presumed to have inspected the work and to have read
and to be thoroughly familiar with all of the Contract Documents (including all addenda). The failure or
omission of any Bidder to receive or examine any form, instruction or document shall in no way relieve any
bidder from any obligation in respect to his bid.
If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of these
specifications, he may submit a written request for an interpretation to the Purchasing Agent. No interpretations
as to the meaning of the plans, specifications or other Contract Documents will be made to any Bidder orally.
Every request for such interpretation should be in writing addressed (duplicate copy) to the Town of
Watertown, Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795, and to be given
consideration, must be received at least five (5) days prior to the date fixed for the opening of Bids. Any and all
such interpretations and any supplementary instructions will be in the form of written Addenda to the

Specifications which, if issued, will be mailed by Registered Mail with Return Receipt Requested to all
prospective Bidders at the respective addresses furnished for such purposes, not later than three (3) days prior to
the date fixed for the opening of bids. Failure of any Bidder to receive any such Addendum or interpretations
shall not relieve any Bidder from any obligations under his bid as submitted. All Addenda so issued shall
become part of the Contract Documents. Oral explanations will not be binding on the Town.
The specifications listed are to be interpreted as meaning the minimum acceptable by the Town of Watertown.
Bidders are requested to submit quotations on the basis of these specifications. Alternative bids providing a
broader scope and/or services than requested in these specifications may receive consideration providing such
equipment and/or service is clearly explained. Any exceptions to the specifications requested herein must be
clearly noted in writing and are to be included as a part of the bid proposal. If none are included it will be
assumed that there are none. Definition of the word "complete" means that each unit of the equipment proposed
shall include all appurtenances, fasteners, parts, accessories, and services ordinarily catalogued. An item equal
to that named or described in the specifications may be furnished by the Bidder, except where expressly noted
as "no substitutions." The naming of any commercial name, trademark, or other identification shall not be
construed to exclude any item of any manufacturer not mentioned by name, nor limit competition, but shall
establish a standard of equality only. An item shall be considered equal to the item so named or described if:
* It is at least equal in quality, durability, appearance, strength and design.
* It will perform at least equally the function imposed by the design for the work being contracted for or
the material being purchased.
* It conforms substantially, even with deviations, to the detailed requirements for the item in the
specifications.
The Bidder shall hold the Town of Watertown, its officers, agents, servants, and employees, harmless from
liability of any nature or kind because of use of any copyrighted or uncopyrighted compositions, secret process,
patented or unpatented inventions, articles or appliances furnished or used under this bid, and agrees to defend,
at his own expense, any and all actions brought against the Town of Watertown or himself because of the
unauthorized use of such articles
.
QUOTATION LIMITATION
Bidders shall offer only ONE ITEM AND PRICE for each line item bid. If an or equal item is to be bid, the
bidder is to select the brand and model that meets or exceeds the specified item, and submit his bid for that item.
ESTIMATE OF WORK
For bidding purposes, the work has been subdivided into unit price items. The quantities shown are to be
considered as approximate only. The Purchasing Agent does not expressly or by implication agree that the
actual quantity will correspond therewith, but reserves the right to increase or decrease the amount of any item
or portion of the work as deemed necessary.
SAMPLES
Samples of articles, when required shall be furnished free of cost of any sort to the Town of Watertown.
Samples received may be retained by the Town for future comparison. Samples which are not destroyed by
testing, or which are not retained for future comparison will be returned upon request at the bidder's expense.

WITHDRAWAL OF BID
Bidders may withdraw their proposals at any time prior to the bid date. No agent/broker shall withdraw or
cancel their proposal for a period of sixty (60) days after the bid closing date of 11:00 a.m., Monday, May 4,
2026. The successful agent/broker shall not withdraw, cancel or modify their proposal.
BID BONDS
In consideration of the Town of Watertown, if the Principal's bid is accepted, the Principal will execute the
required contract and furnish the necessary performance and payment bonds, the Principal and the Surety agree
as follows:
1. The Principal and Surety, jointly and severally, bind themselves to the Obligee in the amount of the Bid
Bond Amount 20% for the payment of which they bind themselves, their heirs, executors,
administrators, successors, and assigns.
2. This Bid Bond is effective from the Effective Date and shall expire on the Expiration Date unless the
Principal's bid is accepted by the Obligee, in which case this Bond will be replaced by the required
performance and payment bonds.
3. If the Principal does not enter into the contract within the time stipulated in the bid documents, the
Obligee shall have the right to enforce the terms of this Bond and recover the full amount of the Bid
Bond from the Principal and the Surety.
This Bid Bond is subject to the laws of the jurisdiction in which the project is located and supersedes any other
Bid Bond or bonds issued by the Surety for the same project.
PERFORMANCE BONDS
A performance bond is required and shall be in the amount of 100% of the bid award, in the name of the "Town
of Watertown", in the form and with a surety company approved by the State Commissioner of banking and
insurance, and issued within ten (10) calendar days of the bid award date. Surety companies executing Bonds
must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to
transact business in the State of Connecticut. This financial instrument shall be for the faithful performance of
the contract, and shall be used at the sole discretion of the Town of Watertown to pay liquidated Damages for
failure or refusal to perform in accordance with the contract. No withdrawals shall be made until after five (5)
calendar days' notice of noncompliance with the contract is sent by certified U.S. Mail. This in no way limits
further actions the Town of Watertown may take.
POWER OF ATTORNEY
Attorneys-in-fact who sign contract bonds must file, with each bond, a certified and effectively dated copy of
their power of attorney.
SUBCONTRACTORS
* Each bidder contemplating the use of any subcontractor shall submit a list of subcontractors as listed
on the Bid Form.
* The apparent low bidder shall file with the Town of Watertown, within five (5) days after the date of
bid opening, a complete list of the names and addresses of competent, responsible and qualified
subcontractors who are actually to perform major portions of the work. This in no way restricts or limits
the requirement that all subcontractors must be approved by the Town.

* Subcontractors listed on the Bid Form or those previously approved may not be changed without the
approval of the Town of Watertown.
Local subcontractors, material suppliers, and labor in the Town of Watertown should be considered and sought
insofar, as is practical in the performance of this project.
QUALIFICATION OF BIDDER
In determining the qualifications of a bidder, the Town may consider his record in the performance of any
contracts for similar work into which he may have previously entered; and the Town expressly reserves the
right to reject the bid of such bidder if such record discloses that such bidder, in the opinion of the Town, has
not properly performed such contracts or has habitually, and without just cause, neglected the payment of bills
or has otherwise disregarded his obligations to subcontractors, suppliers, state or local codes, men or employees
of subcontractors.
The Town may make such investigation as he deems necessary to determine the ability of the bidder to perform
the work and the bidder shall furnish to the Town all such information and data for this purpose as the Town
may request. The Town reserves the right to reject any bid if the evidence submitted by or the investigation of
such bidder fails to satisfy the Town that such bidder is properly qualified, or that such bidder misrepresented
material facts in the bid documents.
DISQUALIFICATION OF BIDDERS
More than one proposal from an individual, firm, partnership, corporation, or an association under the same or
different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more
than one proposal for the work contemplated will cause the rejection of all proposals in which such Bidder is
interested. Any or all proposals in which such Bidder is interested will be rejected if there is reason for
believing that collusion exists among the Bidders and all participants in such collusion will not be considered in
future proposals for the same work. Proposals in which the prices are obviously unbalanced may be rejected. No
Contract will be awarded except to competent Bidders capable of performing the class of work contemplated.
DELIVERY
Inasmuch as this work concerns a needed public improvement, the provisions of this bid relating to the time of
delivery, performance and completion of the work are of the essence of this bid. Accordingly, the successful
bidder shall commence work upon receipt of the signed Purchase Order unless the Town shall authorize or
direct a further delay.
Time of delivery shall be stated as the number of calendar days following receipt of the Purchase Order by the
Bidder to receipt of the goods or services by the Town of Watertown.
Prices quoted must include delivery to the Town of Watertown as specified on the Purchase Order. No charges
will be allowed for parking, crating, freight, express or cartage unless specifically stated and included in this
bid.
Time of delivery may be considered in the award.
PAYMENT
The Town, after inspection and acceptance of workmanship, and in consideration of the faithful performance by
the Bidder of all and singular his covenants, promises, and agreements contained herein, agrees to pay the
Bidder for the full completion by him of the work embraced in this Contract, within (30) Thirty Days of the
receipt of the final invoice. When subcontractors or suppliers are utilized, the successful Bidder for this project

shall be required to submit a Mechanics Lien Waiver, acceptable to the Town, with each progress payment
and/or at time of final payment prior to any payment being made.
Time, in connection with any discount offered, will be computed from the date of delivery to the Town or from
the date a correct invoice is received by the Town's Finance Department, if the latter date is later than the date
of delivery.
Prices will be considered as NET, if no cash or payment discount is shown.
The successful bidder shall submit invoices to the following address:
Town of Watertown
Watertown Public Works Department
61 Echo Lake Road Watertown, CT 06795
IT IS UNDERSTOOD AND AGREED THAT SHOULD A BID BE ACCEPTED, IT WILL
AUTOMATICALLY BECOME THE CONTRACT OR AN ADDENDUM TO ANY CONTRACT
AGREED UPON.
Notification of the bid award will be made by issuance of a purchase order. Bidders are to list their bids on the
appropriate attached sheets. Bidders may attach a letter of explanation. A clear notification should be made on
the standard bid sheets at the appropriate point of explanation that there is a letter of explanation attached. All
bids must be NET prices.
The successful bidder shall submit an itemized invoice to the Town of Watertown for the work as described
herein.
The bidder shall be required to submit a Mechanics Lien Waiver, acceptable to the Town of Watertown, with
each progress payment and at time of final payment prior to any payment being made.
At the time of award, the successful bidder shall be required to supply the Town of Watertown a Certificate of
Good Standing, certifying that the corporation is in fact a valid corporation and presently licensed to conduct
business in the State of Connecticut.
SALES TAX
Certain materials and supplies incorporated in the work of this project are exempt from Connecticut Sales Tax.
The Bidder shall familiarize himself with current regulations of the State Tax Department. The tax on materials
or supplies exempted by such regulations shall not be included as part of the bid. The Town will furnish the
successful Bidder sales tax exemption authorization.
CARE AND PROTECTION OF PROPERTY
The Bidder shall take particular care to avoid damages to all private and public property and to private or public
improvements within the Town's right of way. He shall make good any damages to the satisfaction of the Town.
There shall be no additional compensation for the repair or restoration of private or public property
improvements.
COMPLIANCE WITH FEDERAL, STATE AND LOCAL CODES
The Bidder shall be responsible for full compliance with any Federal, State and/or Local codes, laws,
regulations and standards, as applicable.

AWARD
The Town of Watertown reserves the right to accept or reject any bid to best serve its interests, or to hold the
bids for sixty (60) days before decision.
The Town reserves the right to reject any and all bids (or any part thereof), to waive defects in proposals, or to
accept any proposal deemed to be in its best interest.
Exceptions will be considered to the specification provided, providing they are listed and fully explained
on a separate page entitled "EXCEPTIONS TO SPECIFICATIONS"
Each exception will be considered as to its degree of impact and total effect on the bid. The purchaser shall
determine which (if any taken) exceptions are acceptable, and this determination shall be final.
The Town of Watertown reserves the right:
* To award bids received on the basis of individual items, or groups of items, or on the entire list of
items.
* To reject any or all bids, or any part thereof.
* To waive any informality in the bids.
* The Town of Watertown reserves the right to take into account the residency of bidders within the
Town of Watertown and/or the location of the bidder's business within the Town of Watertown in
awarding this bid.
* To accept the bid that is in the best interest of the Town of Watertown. The Purchasing Agent's
decision shall be final.
INSURANCE
A. General:
The Bidder shall be responsible for maintaining insurance coverage in force for the life of the contract of the
kinds and adequate amounts to secure all of the Bidder's obligations under the contract with an insurance
company with an AM Best Rating of A - VII or better licensed to write such insurance in Connecticut and
acceptable to the Town of Watertown.
The insurer shall provide the Town of Watertown with Certificates of Insurance signed by an authorized
representative of the insurance company(ies) prior to the performance of this contract describing the coverage
and providing that the insurer shall give the Town of Watertown written notice at least thirty (30) days in
advance of any termination, expiration, or any and all change in coverage.
Such insurance or renewals or replacements thereof shall remain in force during the Bidder's responsibility
under this agreement.
The Bidder at his own cost and expense shall procure and maintain all insurance required and shall name the
Town of Watertown, its employees, departments, boards, committees and commissions, as an additional insured
on all contracts except Worker's Compensation and Professional Errors & Omissions coverage.
In order to facilitate this requirement for insurance, it is recommended that the bidder forward a copy of this
exhibit to the bidder's insurance representative(s).
B. Specific Requirements:
(1) Workers' Compensation Insurance

The Bidder shall provide Workers' Compensation Insurance required by law and the Employer's
Liability Insurance for at least the amounts of liability for Bodily Injury by accident of $100,000 each
accident; Bodily Injury by Disease each employee of $100,000; Bodily Injury by Disease, policy limit of
$500,000.
(2) Commercial General Liability Insurance
The Bidder shall carry Commercial General Liability policy (Insurance Services Office Incorporated
Form CG-0001 or equivalent). A per occurrence limit of $1,000,000 is required. The Aggregate Limit
will be not less than $1,000,000.
(3) Business Automobile Liability Insurance The Bidder shall carry Business Automobile Liability
Insurance. (Insurance Services Office Incorporated Form CA-00001 or equivalent). A per occurrence
limit of $1,000,000 is required. "Any Auto" (symbol 1 or equivalent) is required.
C. Hold Harmless & Subcontractor's Requirements:
The Bidder shall require the same insurance that it is required to carry by the Town of Watertown to be
carried by any subcontractors and independent contractors hired by the Bidder and to obtain Certificates
of Insurance before subcontractors and independent contractors are permitted to begin work.
The Bidder shall require that the Town of Watertown, its employees, departments, boards, committees
and commissions, be named as Additional Insured on all subcontractor's and independent contractor's
policies before they are permitted to begin work.
The Bidder and all subcontractors and independent contractors and their insurers shall waive all rights of
subrogation against the Town of Watertown, and its officers, agents, servants and employees for losses
arising from the work performed by each on this contract.
The Bidder assumes and agrees to hold harmless, indemnify, protect and defend the Town of Watertown
against any and all liability for injuries and damages to Bidder and to Bidder's employees, agents,
subcontractors and guests, third parties or otherwise incident to or resulting from any and all operations
performed by a contractor under any terms of this contract.
D. Other Data:
NOTE 1: If Bidder is only a vender shipping goods via Common Carrier only, General Liability is
required.
NOTE 2: If Bidder is a Professional, Errors & Omission coverage will be required.
NOTE 3: The Town reserves the right to amend amounts of coverage required and the types of coverage
provided based on work or service to be performed.
GUARANTEE
The bidder shall unconditionally guarantee for a period of one (1) year from the date of
acceptance, all materials, supplies, equipment, and services; including but not limited to
its workmanship, delivery and installation. If within the guarantee period there are any
defects or signs of deterioration the bidder shall repair, adjust or replace the item(s) to
the complete satisfaction of the Town. These repairs, adjustments, or replacements are at
the sole expense of the bidder and shall be made at such times that are agreeable to the
Purchasing Agent so that it is least detrimental to instructional programs.
PERMITS
When required all licenses and permits for complying with any applicable Federal, State,
and Municipal laws, codes, regulations in connection with the prosecution of the work
shall be obtained by the Bidder, at no additional cost to the Town.

NONDISCRIMINATION IN EMPLOYMENT
The successful bidder shall agree and warrant that, in the performance of this contract,
he will not discriminate or permit discrimination against any person or group of persons
on the grounds of race, color, sex, religion, or national origin in any manner prohibited
by State, Federal, County, or Municipal law. A certification of Nonsegregated Facilities
and a Certification Regarding Equal Employment Opportunity shall be considered a part
of this contract.
MECHANICS LIEN WAIVERS
The successful Bidder shall be required to submit a Mechanics Lien Waiver, acceptable
to the Town of Watertown, with each progress payment, and/or at time of final payment,
prior to any payment made. For further technical or administrative information contact
Donna Ford, Purchasing Agent at (860) 945-5260 or via email at ford@watertownct.org.