RFB FY2024 #223
Waterloo Brine Building: 14'x14' Overhead Door
Issue Date: 3/22/2024
Questions Deadline: 4/11/2024 10:00 PM (CT)
Response Deadline: 4/15/2024 01:00 PM (CT)
Contact Information
Contact: Kyle Williams
Address: Iowa DOT
800 Lincoln Way
Ames, IA 50010
Phone: (515) 233-7960
Email: kyle.williams@iowadot.us
Page 1 of 10 pages
Deadline: 4/15/2024 01:00 PM (CT)
RFB FY2024 #223
Event Information
Number:
RFB FY2024 #223
Title:
Waterloo Brine Building: 14'x14' Overhead Door
Type:
Request for Bid - Informal - Construction
Issue Date:
3/22/2024
Question Deadline: 4/11/2024 10:00 PM (CT)
Response Deadline: 4/15/2024 01:00 PM (CT)
Notes:
We highly recommend online submission of responses. This expedites the
process and reduces errors for both buyer and supplier.
If you are not yet a registered supplier in ION Wave, please click this link
https://iowadot.gov/purchasing/current-bid-opportunities to register for
participation and full access to all documents.
Overview: The Iowa Department of Transportation is seeking bids for; One 14'x14'
overhead door to be installed at the Waterloo Brine Building located at 1875 W
Ridgeway Avenue, Waterloo, IA 50704.
Acceptable brands are listed within the Specifications document and within
the Line Items tab. Pre-Bid substitutions are allowed on this bid. Before
providing bid, please complete the Pre-Bid Request for Approval of
Products or Materials form located on the Attachments tab. Following
business unit review, you will be notified if your substituted material was
approved or denied for this project.
Scope:
Contractor to remove existing southeast 14'x14' overhead door and replace
with acceptable model as outlined in specifications w/ 3-24"x12" DG lites.
*Stainless steel track, hinges, cables, & 3" sealed bearing nylon rollers as
noted in specifications. Please review RFB FY2024 #223 Specifications
for all required material specifications to ensure compliant materials are
bid.
Page 2 of 10 pages
Award: It is the intent of the Iowa DOT to award the contract to the responsible
bidder whose submitted quotation is the most advantageous to the Iowa DOT, cost
and other factors considered. Other factors include, but are not limited to: Meeting or
exceeding mandatory requirements, proposed staffing, and meeting required time
schedule.
Deadline: 4/15/2024 01:00 PM (CT)
RFB FY2024 #223
Estimated start date -Upon issuance of award (The date shall be
coordinated with the IDOT Project Manager. (This is the estimated start date
after all required documents are received (i.e., Insurance, performance
bond and vendor signed contract).
Estimated project end date- 05/01/2024 (This includes resolution to all
punch list items, inspections and DOT acceptance typically used in
construction bids).
Note: Contractors to propose a suggested revised completion date taking into
consideration weather conditions or other factors. This is a required Attribute. See
Attribute #12.
Site Visits: A pre-bid site visit is recommended but not required. A site visit to
verify final fit measurements is required of the awarded contractor. To
schedule a site visit, contractors must contact the Purchasing Agent overseeing the
bid at kyle.williams@iowadot.us with a date and time of when the awarded
contractor wishes to conduct a site visit before the question cutoff date/time or post-
bid for the awarded contractor.
Davis Bacon wages to do not apply.
Please e-mail or post questions to ION Wave and submit all Pre-Bid substitution
requests to kyle.williams@iowadot.us before the question cutoff deadline of
04/11/2024 at 10:00PM CST.
Ship To Information
Address: 1875 W Ridgeway Avenue
Waterloo, IA 50704
Bid Activities
Question Cutoff - Site Visit - Pre-Bid Subs
Billing Information
Address: 800 Lincoln Way
Ames, IA 50010
Email: Dot.d2billing@iowadot.us
4/11/2024 10:00:00 PM (CT)
Page 3 of 10 pages
Deadline: 4/15/2024 01:00 PM (CT)
RFB FY2024 #223
Bid Attachments
standardterms_informal 1_18_22.pdf
View Online
Standard Bid Terms and Conditions - Informal
RFB FY2024 #223 Specifications.pdf
Download
Project & material specifications
Prebid Request for Approval of Products or Materials #223 .pdf
Download
Pre-bid Request for Approvals. If bidding an alternate branded door from those called out within specifications, please
submit this form no later than 4/11/2024 at 10:00PM CST.
Requested Attachments
Certificate of Insurance
(Attachment required)
Please provide IDOT with a Certificate of Insurance naming Iowa DOT as the certificate holder. Please include; Iowa
DOT, 800 Lincoln Way, Ames, IA 50010.
Bid Attributes
1 Acceptance of Standard Terms and Conditions
Please see attachments tab for Standard Terms and Conditions. Please acknowledge you have read, understand
and accept the standard terms and conditions.
I have read, understand and accept
(Required: Check if applicable)
2 Bid Certification- Informal
Bidder certifies that-
-All materials, equipment, goods and/or services offered meet or exceed the specifications and requirements and
will be supplied in accordance with the entire contents of this solicitation including delivery schedules.
- No relationship exists or will exist during the contract period between the Contractor and the Iowa DOT or any
Participating Agencies that interferes with fair competition or constitutes a conflict of interest.
I have read, understand and hereby certify
(Required: Check if applicable)
3 Power of Attorney
Attorney-in-fact who signs the Proposal Guaranty and/or Performance Bond must file with each bond a certified and
effectively dated copy of the Power of Attorney.
4 Labor Relations
All Bidders, before entering into a contract with the Department, must be registered with the Division of Labor in the
Iowa Department of Workforce Development (515-281-3606) according to chapter 91C, Code of Iowa 2015. This
pertains to contractor’s who engage in the business of construction.
(Required: Maximum 1000 characters allowed)
Page 4 of 10 pages
Deadline: 4/15/2024 01:00 PM (CT)
RFB FY2024 #223
5 Fabricated or Custom-Built Materials Lead Time
All Bidders must provide a lead time on any fabricated or custom-built product or products that will impact the
project timeline. Lead times are to be listed for each fabricated product, including estimated product delivery on the
Schedule of Prices.
If no critical fabricated or custom-built products are needed for the project, bidders must simply indicate “Not
applicable or N/A in the Schedule of Prices. This indicated no known additional time for readily available materials
and products needed for the project.
(Required: Maximum 4000 characters allowed)
6 Project Period
If your company has indicated a product or materials lead time as indicated in the above attribute #5, please
provide the estimated number of days needed to complete the project as indicated in this proposal, once you have
materials readily available.
(Optional: Maximum 1000 characters allowed)
7 Contractor Guarantee
The Contractor must guarantee all work executed under this contract, both as the workmanship and materials, for a
period of twelve (12) months after the substantial completion date. Neither the final payment nor any provision of
the contract documents must relieve the Contractor of responsibility for faulty materials or workmanship. The
Contractor must remedy any defect thereto and pay for any damage to other work resulting therefrom, which must
appear within a period of one (1) year from the date of the final acceptance. With one month remaining in the
guarantee period, the Contractor must notify the Iowa DOT and set up a complete walk-through inspection.
All materials, items of equipment, and workmanship furnished under this division of the specifications must carry the standard
warranty against all defects in material and workmanship. Any fault due to defective or improper material, equipment, or
workmanship which may develop, must be made good, forthwith.
The Guarantee must include, but not be limited to the following elements and services:
1. Repair or replace defective materials, equipment, workmanship and installation that develops within the
guarantee period, promptly and to Iowa DOT's satisfaction and correct damage caused in making
necessary repairs and replacements, including all other damage done to areas, materials, and other
systems resulting from the failure or defect, under guarantee by and at the expense of the Contractor.
2. Replace material or equipment that requires excessive service during guarantee period, as defined
and as directed by the Iowa DOT.
3. Make all service calls, replacements, repairs and adjustments during the guarantee period without cost
to the Iowa DOT.
I have read and understand.
(Required: Check if applicable)
Page 5 of 10 pages
Deadline: 4/15/2024 01:00 PM (CT)
RFB FY2024 #223
