2026 Waterline On-Call Services IDIQ

BIDDING REQUIREMENTS, CONTRACT FORMS AND CONDITIONS OF THE CONTRACT
IDIQ INVITATION FOR BIDS
Section 00020-IDIQ
1. OVERVIEW AND PROJECT INFORMATION
Following is a summary of information for this Project. Bidder is cautioned to refer to other sections
of the Project Manual, Drawings and Addenda (Bid Documents) for further details.
The City of Austin, hereafter called OWNER, is requesting Bids for furnishing all labor, materials,
equipment, supervision, and incidentals, and for performing all Work required for the following:
Project: 2026 Waterline On-Call Services IDIQ
Located at: Various Locations Within the City of Austin's City Limits and
Extraterritorial Jurisdiction
CIP ID No.: 2231.556
Solicitation No.: CLMC 1167
The Work generally consists of providing the following services, including but not limited to:
* Emergency on-call response services to repair and/or replace any necessary components
of the Austin Water distribution system due to failure, leaks, line breaks, etc.
* Condition assessment, repair, and/or replacement of valves and manways throughout the
Austin Water distribution system.
* Operation and maintenance support of Austin Water O&M work groups on an as-needed
basis.
2. CONTRACT TYPE
This Contract is an Indefinite Delivery, Indefinite Quantity (IDIQ) Contract. A Work Assignment will be issued
to the CONTRACTOR for each specific Work Assignment location. The Work Assignment will include project
location, Contract Time, engineering design documents, and other required documentation. The Contract
Documents consist of all the applicable City of Austin standard details and specifications with the
understanding that full design documents will be provided with each Work Assignment.
The CONTRACTOR is required to meet the OWNER in the field to discuss details of each potential Work
Assignment. The final scope of the Work Assignment will be determined at that time and, if additional details
are desired, the CONTRACTOR must request them at that time
3. TERM OF THE CONTRACT
The Contract will be for an Initial Term of twelve (12) months, with option of two possible twelve (12) month
terms. Extension of the Contract will be at the mutual agreement of both the OWNER and the CONTRACTOR.
If the CONTRACTOR chooses not to renew, a hold over extension of the Contract term for up to 120 calendar
days may be implemented by the OWNER to allow time for re-bidding. The OWNER reserves the right not to
offer an extension. Work Assignments may be issued at any time during the term of the Contract. Work
Assignments not completed by the expiration date of the Contract are subject to the terms and conditions
of the Contract which will continue in full force and effect.
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BIDDING REQUIREMENTS, CONTRACT FORMS AND CONDITIONS OF THE CONTRACT
4. CONTRACT AMOUNT
The initial Contract Amount will not exceed three million ($3,000,000) dollars for the initial Contract Term
and three million ($3,000,000) dollars for each extension option for a total potential Contract Amount not to
exceed nine million ($9,000,000) dollars. In the event available funding during a term has been expended,
the City may initiate the early execution of an available extension option. Funding may be increased subject
to the availability of funds and further approval of the Austin City Council.
The CONTRACTOR will base its bid amount on the CONTRACTOR's unit prices and the estimated quantities
of Work set forth in the Bid Form, which will only be used for the purpose of the comparison and
evaluation of Bids. The OWNER will subsequently issue Work Assignments based on the OWNER's
needs and not in accordance with the estimated quantities contained in the Bid documents up to the aggregated
Contract Amount of nine million ($9,000,000) dollars, subject to further appropriations.
Each Work Assignment must be finally completed within the Contract Time established by the OWNER for
each Assignment. The OWNER will consult with the CONTRACTOR regarding the duration of each Work
Assignment, but the OWNER will have the ultimate discretion on the duration of the Assignment, which
shall be reasonably determined. Work must continue through successive Working Days and approved
working hours.
The unit prices bid by the successful bidder shall remain firm throughout the initial term of the
Contract. Bid prices may be adjusted for Contract extensions on the basis of an increase or decrease of the
existing prices upwards or downwards in accordance with the 20 City average Engineering News Record
Construction Cost Index (CCI) (at the time of the notice of contract extension) divided by the most current
20 City average Engineering News Record Construction Cost Index at the time of bid opening. The adjusted
prices will be included in a contract amendment and will remain firm throughout the Contract extension
period. Upon receipt of the notice of the exercise of the option for an additional contract term by the
OWNER, the CONTRACTOR must request a Bid price adjustment in writing or the then current Bid prices
will remain in full force and effect. The prevailing wage rates, Section 00830, will be replaced at the time of
each contract extension with the then current prevailing wage rates.
5. BID DOCUMENTS
Bid Documents are obtained through the City's Vendor Connection website, log on
https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitations.cfm. A complete set
of Bid Documents, including all sections of the Project Manual and Drawings, are included in the
attachments section of each solicitation.
All addenda and answers to Bidders questions will also be posted in the attachments section for each
solicitation on the City's Vendor Connection website.
6. SUBMISSION OF BIDS
Bids must be submitted electronically via Austin Finance Online eResponse (see eResponse Instructions.)
Disclaimer: The result of the bid opening does not become final until all bids are verified, and the bid tab
is certified. The pencil bid tab and certified bid tab will be posted in Austin Finance Online at the
following link:
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BIDDING REQUIREMENTS, CONTRACT FORMS AND CONDITIONS OF THE CONTRACT
https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitations.cfm
ALL BIDS AND COMPLIANCE PLANS ARE DUE PRIOR TO (Austin time) 2:00 PM ON September 3rd, 2026
BIDS WILL BE OPENED AT (Austin time) 3:00 PM ON September 3rd, 2026.
ALL BIDS AND COMPLIANCE PLANS NOT RECEIVED PRIOR TO THE DATE AND TIME SET FORTH ABOVE WILL
NOT BE ACCEPTED FOR CONSIDERATION. The time of record is the time received in Austin Finance Online.
7. VENDOR REGISTRATION AND NON-DISCRIMINATION
To create, edit, or submit an eResponse Bid, you must be logged in to your vendor account as the primary
contact. You are eligible to submit an eResponse Bid after creating a user account and providing the
business information of your organization. All CONTRACTORS must be registered to do business with
OWNER prior to the Contract Award. All Subcontractors must be registered with the OWNER prior to
execution of a contract. Prime Contractors are responsible for ensuring that their Subcontractors are
registered as vendors with the City of Austin. Registration can be done through the OWNER's on-line Vendor
Registration system. Log onto and follow directions:
https://financeonline.austintexas.gov/afo/account_services/account/login.cfm
The City of Austin, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,
42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an award.
8. MBE/WBE PROCUREMENT PROGRAM
All City procurements are subject to the City's Minority-Owned and Women-Owned Business
Enterprise Procurement Program found at Chapter 2-9-A of the City Code, as amended. The Program
provides Minority-Owned and Women-Owned Business Enterprises (MBEs/WBEs) or Disadvantaged
Business Enterprises (DBEs) full opportunity to participate in all City contracts. Goals for MBE/WBE or
DBE participation are stated for each solicitation. Information on achieving the goals or documenting
good faith efforts to achieve the goals are contained in the MBE/WBE Procurement Program Package
or DBE Procurement Program Package attached to the solicitation. When goals are established, Bidders
are required to complete and return the MBE/WBE or DBE Compliance Plan with their Bid. If a
Compliance Plan is not submitted prior to the date and time set forth in the solicitation, the Bid will not
be accepted for consideration. (See Section 00820 for MBE/WBE requirements on "no goal" solicitations.)
9. BID GUARANTY
All Bids shall be accompanied by an acceptable Bid guaranty in an amount of not less than five percent
(5%) of the total Bid, as specified in Section 00100, Instructions to Bidders.
10. BONDS AND INSURANCE
Performance and payment bonds for the initial term of the Contract shall be executed on forms furnished
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BIDDING REQUIREMENTS, CONTRACT FORMS AND CONDITIONS OF THE CONTRACT
by OWNER. Each bond shall be issued in an amount of one hundred percent (100%) of the not to exceed
Contract Amount by a solvent surety company authorized to do business in the State of Texas, and shall meet
any other requirements established by law or by OWNER pursuant to applicable law. In the event that the
Contract is renewed for additional one-year terms, a new bond or rider to the then existing bond in the full
amount of the total not to exceed Contract Amount must be provided for the additional term(s).
11. WAGE COMPLIANCE
Minimum insurance requirements are specified in Section 00810-IDIQ, Supplemental General Conditions.
Prevailing wage rates have been established and are specified in Section 00830, Wage Rates and Payroll
Reporting.
12. CONTRACT TIME
Contract Time is of the essence and all Work Assignments shall be completed within the number of days
specified in the Notice to Proceed.
Work under this Contract will be issued as individual Work Assignments, as defined within Supplemental
General Conditions, Section 00810-IDIQ. In addition, Work to be performed is generally outlined in the
Summary of Work, Section 01010. Work duration and designations of substantial and/or final completion
will be specific to each Work Assignment. Failure by the CONTRACTOR to satisfy the substantial/final
completion requirements of any Work Assignment may be cause to stop issuance of further Work
Assignments. The CONTRACTOR shall note that there may be multiple individual Work Assignments active
at any given time.
Work contained within individual Work Assignments will vary based on the scope of Work. An individual
Work Assignment may designate a substantial and/or final completion date, after which liquidated
damages will be assessed until substantial and/or final completion is achieved, in accordance with
the Bid Form, Section 00300U-IDIQ.
In addition, the CONTRACTOR will be required to have someone available and on-call at all times
during the Contract to provide emergency on-call services as discussed in Section 01010, Summary of
Work - Emergency Response. A CONTRACTOR who fails to meet the emergency response obligations of this
Contract may be found in breach of this Contract.
13. OWNER'S RIGHTS
OWNER reserves the right to reject any or all Bids and to waive any minor informality in any Bid or
solicitation procedure (a minor informality is one that does not affect the competitiveness of the Bid).
14. PRE-BID CONFERENCE
A non-mandatory Pre-Bid Conference will be held on August 6th, 2026, 10:00 am (Austin time), via
webinar and teleconference. Bidders may participate in the virtual pre-bid conference by clicking this
link: Pre-Bid Meeting Link or by calling +1 512-831-7858 United States, Austin (Toll), Conference ID: 490
157 034#. For those calling in, please send an email to Steven.Cocke@austintexas.gov with the subject
line CLMC 1167, indicate in the body of the email your name, the firm you are representing, your contact
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BIDDING REQUIREMENTS, CONTRACT FORMS AND CONDITIONS OF THE CONTRACT
information and whether you are a prime firm or subcontractor. Please send this by 5:00 pm on the day
of the virtual pre-bid meeting.
15. ANTI-LOBBYING AND PROCUREMENT
On June 14, 2018, the Austin City Council adopted Ordinance No. 20180614-056 replacing Chapter 2.7,
Article 6 of the City Code relating to Anti-Lobbying and Procurement. The policy defined in this Code applies
to Solicitations for goods and/or services requiring City Council approval under City Charter Article VII,
Section 15 (Purchase Procedures). The City requires Offerors submitting Offers on this Solicitation to certify
that the Offeror has not in any way directly or indirectly had communication restricted in the ordinance
section 2-7-104 during the No-Lobbying Period as defined in the Ordinance. The text of the City Ordinance
is posted on the Internet at:
https://assets.austintexas.gov/purchase/downloads/New_ALO_Ordinance_No_20180614-056.pdf
16. AUTHORIZED CONTACT PERSONS
The persons listed below may be contacted for information regarding the Invitation for Bid.
PROJECT MANAGER: Jeffrey G. Shires, P.E., phone 512-971-1131, email Jeffrey.Shires@austintexas.gov
CAPITAL PROCUREMENT CONTACT: Steven Cocke, phone 512-974-7998, email
Steven.Cocke@austintexas.gov
SMALL & MINORITY BUSINESS RESOURCES DEPARTMENT CONTACT: Ruby Villanueva-Kellough, phone 512-
974-7639, email Ruby.Kellough@austintexas.gov
END
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