Water Treatment Plant Chemicals

LEGAL NOTICE
INVITATION TO SUBMIT QUOTATIONS
The Town of Smyrna will accept quotations on annual water filtration plant chemicals.
Bidders shall submit sealed quotations in the format specified in the Invitation to Submit
Quotations no later than 10:30 a.m. April 8, 2026 at which time bids will be publicly
opened and read aloud. No bid may be withdrawn after the scheduled closing time for a
period of 90 days. Bidding documents may be obtained at Smyrna Town Hall during
regular business hours or www.townofsmyrna.org. Quotations should be mailed or hand
delivered to:
Purchasing Department
Smyrna Town Hall
Sealed Bid WTP & WWTP Chemicals / April 8 @ 10:30 a.m.
315 South Lowry Street
Smyrna, TN 37167
The Town of Smyrna will not discriminate in the purchase of all goods and services on
the basis of race, color, religion, sex, national origin, age, disability or any other lawfully
protected classification.
Verbal quotations or quotations received after the closing date will not be accepted. The
Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or
informalities and to accept any bid deemed to be in the best interest of the Town.
BY: Sierra Lowry
Finance Director
TO BE RUN: March 24, 2026
____________________________________
Company

TABLE OF CONTENTS
PAGE
SECTION I -- GENERAL INFORMATION 3
SECTION II -- SPECIFICATIONS & INSURANCE REQUIREMENTS 4
SECTION III -- PRICE QUOTATION & AGREEMENT 14
SECTION IV -- SPECIFICATION COMPLIANCE 20
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SECTION I - GENERAL INFORMATION
A. The Town of Smyrna desires to purchase annual water filtration and wastewater
treatment plant chemicals for the fiscal year July 1, 2026 through June 30, 2027.
Products will be ordered as needed.
Plant Water Treatment Plant
Location: 156 Sharp Springs Road
Smyrna, TN 37167
B. The Town of Smyrna reserves the right to reject any and all bids, to waive
technicalities or informalities and to accept any bid deemed to be in the best
interest of the Town. No bid may be withdrawn after the scheduled closing time
for a period of 90 days.
C. The bidder shall abide by and comply with the true intent of the specifications and
not take advantage of any unintentional error or omission, but shall fully address
the full intent and meaning of each aspect of the specifications.
D. Section III, IV and Agreement must be completed and included as an integral part
of each bidder's proposal. Agreement should be signed and attested, but not
dated.
E. Freight shall be paid by the vendor and should be included in the unit price bid.
F. The Town is a tax-exempt organization.
G. Mail is delivered after 11:00 a.m. Monday through Friday.
H. The Town reserves the right to select the best individual unit price.
I. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964
and Title 49, Code of Federal Regulations, hereby notifies all Bidders that it will
affirmatively insure that in any contract entered into pursuant to this advertisement,
minority business enterprises will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of
race, color, creed, sex, handicap or national origin in consideration for an award.
J. Bid quotations must be submitted on the Town's quotation page(s). No
exceptions.
K. By submission of this bid, each bidder/proposer and each person signing on
behalf of any bidder certifies, and in the case of a joint bid each party thereto
certifies as to its own organization, under penalty of perjury, that to the best of
its knowledge and belief that each bidder is not on the list created pursuant to
T.C.A. 12-12-106 Iran Divestment Act. State of TN_Debarred_Vendors.pdf
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SECTION II - SPECIFICATIONS
The Town of Smyrna has approved the water filtration chemicals in this invitation to submit
quotations. Equals must be approved prior to bid opening by the plant manager. In case
of a tie, the award will be made by: (1) The vendor that is awarded other items, or (2)
Recommendation of plant manager.
Water Treatment Plant Manager, Kevin Relford. Phone (615) 459-3574.
E-mail: kevin.relford@townofsmyrna.org.
THIS ORDER IS TO BECOME EFFECTIVE JULY 1, 2026 AND TO EXPIRE JUNE 30,
2027. However, upon mutual agreement of both parties, the bid proposal may be renewed
by the Town of Smyrna for a period of two successive one-year periods under the same
price, terms, and conditions as in the original proposal.
Contract Agreement
Successful bidders will be expected to enter into a contract Agreement with the Town of
Smyrna. Agreement shall be signed and attested, but not dated, by the proper business
representative and submitted with the bid proposal. An executed contract will be forwarded
to the winning vendor after Council approval.
SAFETY DATA SHEET (SDS)
In accordance with Tenn. Code Ann. 6-56-307, manufacturers of chemical products
which are the subject of purchase contracts for the Town of Smyrna shall create, list, and
maintain a Material Safety Data Sheet (MSDS) for such chemical products on the national
MSDSSEARCH repository or the manufacturer's web site so that the information can be
accessed by means of the Internet. A site operated by or on behalf of the manufacturer
or a relevant trade association is acceptable so long as the information is freely accessible
to the public. BIDS WHICH FAIL TO CERTIFY COMPLIANCE WITH THIS PROVISION
WILL BE REJECTED.
SMYRNA/LOCAL BUSINESS LICENSE
Compensation of more than $100,000 from contracts performed in one county by a
contractor described in Tenn. Code Ann. 67- 4-708(4)(A) will be sourced to that county
and the tax from such contracts will be distributed to that county. Compensation of
$100,000 or less from contracts performed in one county by such person will be sourced
to the county of the person's domicile or location. If the person does not have a domicile
or location in Tennessee, such compensation will be earmarked and allocated to the
state's general fund.
For purposes of distribution of the municipal business tax provided for in Tenn. Code Ann.
67-4-705, receipts will be sourced to the municipality in which the person's established
physical location, outlet, or other place of business is located. Receipts from sales made
by persons operating from an established physical location, outlet, or other place of
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business in one municipality who extend their operations outside the boundaries of the
municipality without establishing a physical location, outlet, or place of business outside
the boundaries of the municipality will be sourced to the municipality in which the person's
established physical location, outlet, or other place of business is located.
If the person has no established physical location, outlet, or other place of business in the
state, then such receipts will not be subject to the municipal business tax. Receipts from
all taxable sales of any services or tangible personal property by a provider of video
programming services will be sourced to the municipality where the property or service is
received by the customer regardless of whether or not the provider has a physical
location, outlet, or other place of business in that municipality.
Compensation of more than $100,000 from contracts performed in one municipality by a
contractor described in Tenn. Code Ann. 67- 4-708(4)(A) will be sourced to that
municipality and the tax from such contracts will be distributed to that municipality.
Compensation of $100,000 or less from contracts performed in one municipality by such
person will be sourced to the municipality of the person's domicile or location. If the person
does not have a domicile or location in Tennessee, such compensation will not be subject
to the municipal business tax. (From Tennessee Business Tax Guide/ Tenn. Dept. of
Revenue 2019; See also, Tennessee Works Tax Act (2023), Public Chapter 377, 2023
Session of the 113th General Assembly)
INSURANCE REQUIREMENTS
The Vendor shall purchase and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work hereunder by the Vendor, its agents,
representatives, employees or subcontractors.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE
1. Workers Compensation
Workers Compensation insurance shall be in compliance with the State of
Tennessee and shall be statutory. Employers Liability shall be included with a
minimum limit of $500,000 per accident/per disease/per employee.
2. Commercial General Liability
Commercial General Liability insurance shall have a minimum limit per occurrence
of $1,000,000 and a minimum general aggregate of $2,000,000. It shall include
completed operations, product liability and personal injury liability insurance.
3. Automobile Liability
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Automobile Liability Insurance shall have a minimum combined single limit per
occurrence of $1,000,000. This insurance shall include third-party bodily injury and
property damage liability for owned, hired, borrowed and non-owned automobiles.
B. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to the Town of Smyrna.
The Vendor shall be responsible for all deductibles and self-insured retentions.
C. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The Town, its elected and appointed officials, agents, employees and
volunteers shall be named as an additional insured as regards negligence by
the vendor.
b. The Vendor's insurance shall be primary as respects the Town, its elected and
appointed officials, agents, employees and volunteers. Any insurance or self-
insurance maintained by the Town of Smyrna shall be excess and non-
contributory of the Vendor's insurance.
2. Workers Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the Town, its
elected and appointed officials, agents, employees and volunteers for losses
arising from work performed by the Vendor for the Town of Smyrna.
3. All Coverages
a. Coverage shall not be canceled, suspended, or voided by either party (the
Vendor or the insurer) or reduced in coverage or in limits except after 30 days
written notice has been given to the Town of Smyrna. Ten-day written notice of
cancellation is acceptable for non-payment of premium. Notifications shall
comply with the standard cancellation provisions in the Vendor's policy.
b. Neither the acceptance of the completed work nor the payment thereof shall
release the Vendor from the obligations of the insurance requirements or
indemnification agreement.
c. The insurance companies issuing the policies shall have no recourse against
the Town of Smyrna for payment of premiums or for assessments under any
form of the policies.
d. Replacement certificates, policies or endorsements shall be provided to the
Town for any such insurance expiring prior to the completion of services.
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e. Any failure of the Vendor to comply with reporting provisions of the policy shall
not affect coverage provided to the Town, its elected and appointed officials,
agents, employees and volunteers.
D. ACCEPTABILITY OF INSURERS
All required insurance shall be provided by a company or companies licensed to
conduct business in the State of Tennessee. Insurance shall be underwritten by
insurers with an A.M. Best Company ratings no less than an A.
E. VERIFICATION OF COVERAGE
The Vendor shall furnish the Town with Certificates of Insurance reflecting proof of
required coverage. The Certificates for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The Certificates are
to be received and approved by the Town before work commences and upon
any contract renewal thereafter.
Upon failure of the Vendor to furnish, deliver and maintain such insurance as
requested, this contract, at the election of the Town, may be suspended, discontinued
or terminated. Failure of the Vendor to purchase and/or maintain any required
insurance shall not relieve the Vendor from any liability or indemnification under the
contract.
The Certificate of Insurance naming the "Town of Smyrna" as Additional Insured
shall be addressed to the attention of:
Town of Smyrna
Department of Safety & Risk Management
ATTN: Henry Urbina
315 S Lowry St
Smyrna, TN 37167
It can also be submitted electronically to henry.urbina@townofsmyrna.org. The
subject line has to indicate the name of the project.
The Town reserves the right to request complete certified copies of all required
insurance policies at any time.
F. SUBCONTRACTORS
Vendor shall include all subcontractors as insureds under its policies OR shall be
responsible for verifying and maintaining the Certificates provided by each
subcontractor. Subcontractors shall be subject to all of the requirements stated herein.
The Town of Smyrna reserves the right to request copies of subcontractor's
Certificates at any time.
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G. WORKERS' COMPENSATION INDEMNITY
In the event Vendor is not required to provide or is exempt from providing workers'
compensation coverage, the parties hereby agree that Vendor, its owners, agents and
employees will have no cause of action against, and will not assert a claim against the
Town of Smyrna, its elected and appointed officials, agents, employees and
volunteers, under any circumstances. The parties also hereby agree that the Town of
Smyrna, its elected and appointed officials, agents, employees and volunteers shall
in no circumstance be, or considered as, the employer or statutory employer of
Vendor, its owners, agents and employees. The parties further agree that Vendor is
a wholly independent vendor and is exclusively responsible for its employees, owners,
and agents. Vendor hereby agrees to protect, defend, indemnify and hold the Town
of Smyrna, its elected and appointed officials, agents, employees and volunteers
harmless from any such assertion or claim that may arise from the performance of this
contract.
HOLD HARMLESS AND INDEMNITY REQUIREMENT:
Vendor shall indemnify and hold harmless, to the maximum extent permitted by law, the
Town of Smyrna and its officers, agents, employees, volunteers, from and against any
and all liability, damages, losses, (whether in contract or in tort, including personal injury,
accidental death or property damage, and regardless, of whether the allegations are false,
fraudulent or groundless), and costs (including reasonable attorney's fees, litigation,
arbitration, mediation, appeal expenses) which in whole or in part are caused by the
negligence, recklessness or intentional wrongful misconduct of the Vendor and persons
employed by or utilized by the Vendor in Vendor's performance of this Agreement.
The vendor further agrees to protect, defend, and save the Town, its elected and
appointed officials, agents, employees and volunteers while working in the scope of their
duties as such, harmless from and against all claims, demands, and causes of action of
any kind of character, including the cost of their defense, arising in favor of the vendor's
employees or third parties on account of bodily or personal injuries, death or damage to
property arising out of services performed or omissions of services or in any way resulting
from the acts of omissions of the vendor and/or its agents, employees, subcontractors,
representative of the Town under this agreement.
Pursuant to Tennessee Attorney General Opinion 93-01, the Town will not indemnify,
defend or hold harmless in any fashion the Vendor from any claims arising from any
failure, regardless of any language in any attachment or other document that the Vendor
may provide.
APPLICABLE LAW:
Any contract resulting from this ISQ shall be governed by and construed under the laws
of the State of Tennessee.
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Water Treatment Plant
1. Calcium Oxide (quick lime) for the water plant is a direct additive used in the treatment
of potable water. The material must meet NSF/ANSI Standard 60 and AWWA Standard
B202 (latest revision), including requirement for slake test (see Section 4.3 of standard;
material must rise 40 degreesC within first 3 minutes of reactivity test) and shall be suitable for
pneumatic unloading by the hauler. The material shall be homogenous and in granular
form, uniform particle size #10 Mesh X 0". The material shall be free from dirt, fibers, lint,
chips, trash, or other foreign matter. The material shall be available for inspection by the
purchaser at the point of destination before offloading material is approved. The Company
supplying Calcium Oxide will be responsible for cleanup of any spills occurring during
chemical transfer from tanker truck to silo that results from faulty methods/equipment or
delivery operator error during transfer of the chemical from the tanker truck to the fill line
connection to include disregard of high-level alarm. A Certificate of Analysis (COA) of
compliance with this specification and AWWA standard is required with each load and must
be supplied prior to offloading each delivery. All shipments must be accompanied with a
certified weight certificate.
Delivery Information
Silo Capacity 70 Ton Working Capacities
Fill Connection 4" Male Camlock Fitting
Off Loading Air Air must be provided on truck
Length of Hose Required 40 feet (minimum)
Typical Properties (Chemical) Average (%)
Loss on Ignition (LOI) 1.40
Carbon Dioxide (CO2) 0.44
Sulfur (S) 0.047
Available Calcium Oxide 92.83
Calcium Oxide (CaO) 97.68 by weight or greater
Magnesium Oxide (MgO) 0.34
Silica (SiO ) 0.92
2
Ferric Oxide (Fe O ) 0.21
2 3
Heavy Metals 0% by weight
Typical Properties (Physical)
Size >95% Passing #10 Mesh
3-minute heat rise Min 40 C rise
Total Active Slaking Time < 5 minutes
Residue 0.23% (Max 0.50%)
Purchase Quantities: Bulk (25 tons)
Estimated Annual Usage: 1,000 tons
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2. Hydrofluorosilicic Acid or HFS shall be a 23% solution with an available fluoride ion
concentration of 18% according to the following chemical and physical specifications. This
product must meet the current AWWA Standard B703-06 and B703a-08 (or the latest
version) and the ANSI/NSF Standard 60 for Fluorosilicic Acid. Hydrofluorosilicic acid will
be purchased in full truckloads of approximately 40,000 pounds. The Company supplying
Hydrofluorosilicic Acid will be responsible for the cleanup of any spills occurring during the
chemical transfer from a tanker truck to the bulk tank that results from faulty
methods/equipment or delivery operator error during the transfer of the chemical. A Certificate
of Analysis (COA) of compliance with this specification and AWWA standard is required with
each load and must be supplied prior to offloading each delivery.
Delivery Information
Tank Capacity 5,600 Gallon Working Capacities
Fill Connection 2" Male Camlock Fitting
Off-Loading Air Air must be provided on truck
Length of Hose Required 40 feet (minimum)
Typical Properties:
Chemical Specifications
Assay (H SiF ) 23.00% Minimum
2 6
Fluorine (F) 18.22% Minimum
Heavy Metals, as Lead (Pb) 00.02% Maximum
Hydrofluoric Acid (HF) Less than 1.00%
Physical Specifications
Specific Gravity 1.234 (H O for 25%) @ 60oF
2
Specific Gravity 1.212 (H O for 23%) @ 75oF
2
Bulk Density 10.29 lbs/gal for 25% @ 60oF
Bulk Density 10.10 lbs/gal for 23% @ 75oF
Molecular Weight 144.08
Viscosity for 23% 6.5 cps
Solubility in Water Complete
pH of 1% Solution 1.2
Color (APHA) < 200 units (in accordance with SM
2120B)
Appearance and Odor: Aqueous solution, water white to straw-yellow, corrosive acid,
irritating to skin and having pungent odor.
Purchase Quantities: Bulk (20 tons)
Estimated Annual Usage: 50 tons
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