Water Treatment Chemicals

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
HAROLD L. DOUCET, SR., CITY MANAGER
MAYOR PRO TEM
SHERRI BELLARD, TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS, JR.
TIFFANY L. HAMILTON EVERFIELD ROXANN PAIS COTRONEO
DONEANE BECKCOM CITY ATTORNEY
THOMAS KINLAW, III
DONALD FRANK, SR.
MAY 12, 2026
INVITATION TO BID
WATER TREATMENT CHEMICALS
.
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central
Standard Time, Wednesday, May 20, 2026. (The clock located in the City Secretary's office
will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, May
20, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to
attend.
MARK ENVELOPE: P26-037
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291
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The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS,
CONDITIONS SPECIFICATIONS, are for your convenience in submitting bids for the enclosed
referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be
placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of
the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed
ITB submittal arrives at the above location by specified deadline regardless of delivery method
chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted.
Clifton Williams
Purchasing Manager
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INVITATION TO BID
WATER TREATMENT CHEMICALS
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you
will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding
the reason(s). Your assistance in completing and returning this form in an envelope
marked with the enclosed bid would be appreciated.
NO BID is submitted: ____ this time only ____ not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 19

THE BIDDER MUST SUBMIT THE FOLLOWING.
A. BID SHEET - PAGE 8
B. NON-COLLUSION AFFIDAVIT - PAGE 9 (MUST BE NOTARIZED)
C. AFFIDAVIT - PAGE 10 (MUST BE NOTARIZED)
D. CONFLICT OF INTEREST - (IF NO CONFLICT WRITE N/A OR NOT
APPLICABLE ON LINE 1 AND SIGN AT THE BOTTOM.- PAGE 11
E. HOUSE BILL 89 VERIFICATION - PAGE 13
F. CHAPTER 2252 CERTIFICATION - PAGE 14
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SPECIFICATIONS FOR WATER TREATMENT
CHEMICALS FOR THE CITY OF PORT
ARTHUR UTILITY OPERATIONS DEPARTMENT
GENERAL INFORMATION
All chemicals specified herein shall conform to Standard 60 of the American United Laboratory
National Standards Institute/National Sanitation Foundation/Underwriter's Laboratory
(ANSI/NSF/UL). Conformance with this Standard must be certified by an agency recognized by
the TCEQ. Each bidder shall provide such certification to the City, with their bid, along with a
current Material Safety Data Sheet (MSDS) for any chemicals supplied per these specifications.
All bids are to be F.O.B. at the specified City delivery location in Port Arthur, Texas. The
delivery points will include the Water Purification Plant at 1101 H.O. Mills Blvd., Main WWTP
at 6300 Procter St. Ext., and the Port Acres WWTP at 2901 W. Hwy. 365, and will be specified
on the order. The WWTP's will only receive shipments of liquid chlorine. The City of Port
Arthur will not accept demurral charges or freight bills. Shippers shall notify the appropriate
City personnel prior to unloading any of the above-mentioned items.
Successful bidder, or bidders, must agree to enter into a contract with the City of Port Arthur.
The life of the contract is to be approximately one (1) year, with the option to extend the contract
for one (1) additional one year period. Shipments are to be made as needed. No price increases
will be allowed for the first ninety (90) days during life of the contracts. The estimated
quantities stated below are supplied as a basis for bidding purposes only. These quantities were
estimated from past experience, and do not obligate the City to purchase these exact amounts
All chemical prices shall be firm for 90 days. Thirty (30) days prior written notice must be
submitted, along with market justification, for any price changes during the life of the contract.
The vendor is required to submit a letter from their supplier to the City of Port Arthur showing
any increase or decrease in price to the vendor by their supplier from the previous month.
Officers of each company must sign this letter. If there is a price decrease to the vendor by their
supplier the City will be given an equal decrease. The City reserves the right to cancel this
contract with fifteen (15) days prior written notice.
The City reserves the right to reject any or all bids, and to waive informalities. The City reserves
the right to award all items to one responsible bidder, or to award by item.
TECHNICAL SPECIFICATIONS
Item No. 1 100% Liquid Chlorine - 325 tons (estimated) in one-ton containers
Shipments shall be made in lots of nine tons. Shipments are to be by truck and are to be unloaded
and drums placed in position on City racks, by successful bidder. Liquid Chlorine shall conform
to the latest revision of AWWA Standard B301. All ton cylinders shall be equipped with new or
newly reconditioned valves meeting the Chlorine Institute standard for new valves. All newly
reconditioned valves shall be reconditioned according to the Chlorine Institute's latest
publication. It shall be the sole responsibility of the successful bidder to immediately remove
any ton cylinder failing to meet any requirements of these specifications. The manufacturer or
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vendor shall provide an affidavit (signed by an officer of the company) acknowledging that the
Liquid Chlorine to be furnished complies with all applicable requirements of AWWA Standards.
Item No. 2 100% Liquid Chlorine - 36,000 lbs. (estimated) in 150 lb. cylinders
Same condition as above Item No. 3, except shipments shall be in 20 cylinder lots, and shall be
unloaded by successful bidder.
Item No. 3 23-25% (available fluoride) Hydrofluosilicic Acid - 190,000 lbs. (estimated)
Hydrofluorsilicic Acid shall be supplied by tank truck in 4,000 gallon loads, as ordered. Water
Plant storage connections consist of 2" PVC pipe with a 2" stainless steel female quick coupling.
Static lift required is 17 feet. Hydrofluosilicic Acid shall conform to AWWA Standard B703-89
or latest revision. The manufacturer or vendor shall provide an affidavit signed by an officer of
the company acknowledging that the Hydrofluosilicic Acid furnished complies with all
applicable requirements of AWWA Standards.
Item No. 4 Phosphates - 135,000 lbs (estimated)
Vendor shall furnish an estimated 135,000 pounds of a 50/50 ortho/polyphosphate blend, with
36-40% total phosphate. Each bidder shall provide, with their bid, certification that their
product meets these requirements. Successful bidder must provide water quality analysis to
monitor and verify performance of their product during the life of the contract as follows:
1. Two (2) lead samples and two (2) copper samples may be required for the vendor
to collect and analyze each month. Testing method must be one approved by the
TCEQ and the EPA. This is to monitor the distribution system if any
discrepancies arise.
2. This treatment system is currently in compliance and the successful bidder must
keep the system in compliance or this contract will be terminated.
Item No. 5 50% (by weight) Sodium Hydroxide - 145 dry tons (estimated)
Solution should contain approximately 6.4 lbs. of dry sodium hydroxide per gallon. It should
contain nothing injurious to the health of consumers of water treated. It shall be free of any
foreign material that may cause excessive clogging of strainer or flow control valve. Shipments
shall be made in 4,000 to 4,500 gallon loads as ordered, by tank truck. Supplier shall be
prepared to deliver under the following conditions. Water Plant storage connection consists of
2" PVC pipe with a 2" stainless steel female quick coupling. Static lift required is 20 feet, and
must be blown off with transporter's compressor. The sodium hydroxide to be supplied shall
conform to the American Water Works Association Standard B501-75, or the latest revision of
this standard. The manufacturer or vendor shall provide an affidavit (signed by an officer of the
company) acknowledging that the sodium hydroxide furnished, according to the City of Port
Arthur's order, complies with all applicable requirements of AWWA Standards.
Item No. 6 25% (by weight) Sodium Hydroxide - 72 dry tons (estimated)
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Same conditions as Item No.1, except solution should contain 3.2 lbs of dry Sodium Hydroxide
per gallon.
Item No. 7 99.995% (by weight) Anhydrous Ammonia - 80,000 pounds (estimated)
Ammonia shall be refrigeration (R) grade, and shall contain nothing injurious to the health of
consumers of water treated. It shall be free of any foreign material that may cause excessive
clogging of strainers or flow regulating devices. The City has it's own 1,460 gallon tank.
Successful bidder, or bidders, must agree to enter into a contract with the City of Port Arthur.
The life of the contract is to be approximately one (1) year. Prices shall be firm for the life of the
contract. The City reserves the right to cancel this contract with (5) days prior written notice.
The term of this contract will be one year with the option to renew for one additional year.
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CITY OF PORT ARTHUR, TEXAS
BID SHEET
BID FOR: Water Treatment Chemicals for Utility Operations
BID DUE DATE: May 20, 2026
ITEM # UOM DESCRIPTION UNIT COST
1 DRY TONS 50% SODIUM HYDROXIDE $
2 DRY TONS 25% SODIUM HYDROXIDE $
3 TONS LIQUID CHLORINE (TON CYL.) $
4 LBS LIQUID CHLORINE (150LB CYL.) $
5 LBS ANHYDROUS AMMOINIA $
6 LBS HYDROFLUOSILICIC ACID $
7 LBS PHOSPHATE $
Delivery will be made Days after Receipt of Order.
___________________________________ _____________________________________
COMPANY NAME STREET ADDRESS
__________________________________ _____________________________________
SIGNATURE OF BIDDER P.O. BOX
___________________________________ _____________________________________
PRINT OR TYPE NAME CITY STATE ZIP
___________________________________ _____________________________________
TITLE AREA CODE TELEPHONE NO
___________________________________ _____________________________________
EMAIL FAX NO.
Page 8 of 19

CITY OF PORT ARTHUR, TEXAS
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR

STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm,
corporation, partnership or institution represented by the signatory or anyone acting for
the firm bidding this project has violated the antitrust laws of this State, codified at
Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust
laws, nor communicated directly or indirectly the bid made to any competitor or any
other person engaged in the same line of business, nor has the signatory or anyone
acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the development and submission of this bid proposal.
Signature:
Printed Name:
Title:
Company:
Date:
SUBSCRIBED and sworn to before me by the above named on
this the day of , 20 .
________________________________
Notary Public in and for the
State of Texas
My commission expires: ____________
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AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly
authorized officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
______ I hereby certify that I do not have outstanding debts with the City of Port Arthur. I
further agree to pay succeeding debts as they become due.
______ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree
to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as
they become due.
______ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree
to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts
as they become due.
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Email
STATE: ____________
COUNTY: ____________
SUBSCRIBED AND SWORN to before me by the above named ________________________
on this the _____________________ day of _____________, 20_____.
___________________________
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
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