26-99395 Water Tower Reconditioning Proctor-Bayview

Purchasing Division, Finance Department
218-730-5340 | purchasing@duluthmn.gov
Room 120 | 411 West First Street | Duluth, Minnesota 55802
www.duluthmn.gov
INVITATION TO BID
Water Tower Reconditioning - Proctor & Bayview
BID NUMBER: 26-99395 BIDS DUE: Wednesday, April 15, 2026 at 2:00 PM CT
PROJECT DESCRIPTION:
This project consists of reconditioning two potable water reservoirs within the City of Duluth's water
system, the Proctor Tower and Bayview Reservoir. The scope includes cleaning, sandblasting, painting interior
and exterior surfaces along with miscellaneous structure modifications. Please see the Project Requirements
for further details.
ANTICIPATED START DATE: May 4, 2026
SUBSTANTIAL COMPLETION DATE: October 2, 2026
FINAL COMPLETION DATE: December 18, 2026
PRE-BID MEETING:
A virtual pre-bid meeting will be held at 1:00 PM on Thursday, April 2, 2026. All interested bidders are strongly
encouraged to attend.
QUESTIONS:
Please submit any questions regarding this project via e-mail to Purchasing@duluthmn.gov.
Responses will be issued as an addendum to this solicitation. Deadline to submit questions is April 9,
2026.
The selected contractor will be issued a construction contract (draft included in the Standard City
Contracting Forms in the Bid Express solicitation as well as the City's Forms & Contracts page.
Notice to Proceed will be issued once the agreement is fully executed.
Specification may be viewed and downloaded at no cost at www.bidexpress.com. Bidders must
create a free account with Bid Express(R); and login to search for city projects (search by City of
Duluth or the bid number). Bid Express(R) does charge a nominal fee for bid submission. More
information can be found at https://www.infotechinc.com/bidding.
Proposal forms, contract documents, plans and specifications may also be on file at the following
offices: Minnesota Builder's Exchange and Builder's Exchange of Wisconsin.
INSTRUCTIONS TO BIDDERS
Bids must be submitted electronically through Bid Express(R) at www.bidexpress.com. Bid surety in
the amount of 5% of the total bid must be submitted with each bid. Bid bonds may be submitted
electronically, either through Surety2000 or Tinbu within the Bid Express solicitation or emailed to
The City of Duluth is an Equal Opportunity Employer.

purchasing@duluthmn.gov. Paper bid bonds, certified checks or bank drafts payable to the City of
Duluth may be mailed or dropped off at City Hall, 411 W. 1st Street, Room 120, Duluth, MN 55802.
Regardless of the method of submission, bid surety must be received by Purchasing prior to the bid
opening.
The City Purchasing Agent or their designee will conduct a public bid opening immediately after the
deadline for receiving bids. Bidders may view the opening by going to the City's Bids & Requests for
Proposals page and selecting the appropriate link.
No alternatives to the specification will be considered unless specifically requested. Erasures or other
changes to the bid must be initialed and dated, however no special conditions shall be made or
included in the bid form by the bidder.
The City of Duluth reserves the right to split the award where there are savings to the City, to waive
informalities and to reject any and all bids. Price may not be the only consideration for bid award. Bids must be
firm for a minimum of 60 days.
Responsible Contractor Form A-2, Additional Subcontractors List - Contractors must complete the
Responsible Contractor Form and Attachment A-1 within BidExpress as part of their bid submission. The
awarded contractor is also required to complete and submit Responsible Contractor Form A-2 whenever
additional subcontractors are added to the project. This form can be found in the Standard Contract
Documents section of the BidExpress solicitation and as part of the Responsible Contractor Form found at the
City's Forms & Contract's page.
Please note that the following requirements also apply to this project, and any additional required
documents must be submitted prior to award/contract execution.
1. Insurance - Contractor must provide proof of Public Liability and Automobile Liability Insurance with limits
not less than $1,500,000 Single Limit prior to the commencement of work. The City of Duluth must be named
as an additional insured. Please refer to the draft Contract, Section 8.
2. Performance & Payment Bonds - The awarded contractor will be required to submit performance and
payments bonds in the full amount of the project cost prior to award.
3. Project Labor Agreement (PLA) - A PLA will be required for any bid that is over or could virtually go over
$150,000. A copy of the City standard PLA is found at the City's Forms & Contract's page.
4. Community Benefits Provisions - A Community Benefits Best Efforts Plan will be required for any
project that includes a PLA. The required form is found at the City's Forms & Contract's page as well as a link
to additional community benefits information, including the program specifications and a process flowchart.
5. Out of State Contractor - Unless a State of Minnesota Certificate of Exemption is provided, any out-of-
state bidder receiving a bid award will have 8% retained from invoice payments on any contracts over $50,000.
Submit a signed copy of the Exemption from Surety Deposits for Non-Minnesota Contractors form when submitting
Payment and Performance Bonds.
6. Prevailing Wage - Not less than the minimum salaries and prevailing wages as set forth in the
contract documents must be paid on this project.
The City of Duluth is an Equal Opportunity Employer. Contractor shall comply with all applicable Equal
Employment Opportunity laws and regulations.

CITY OF DULUTH
Patrice Stalvig
Purchasing Agent