Water System Master Plan - RFQ No. PW-26-01

Agency:	City of Roseburg
State:	Oregon
Type of Government:	State & Local
NAICS Category:	221310 - Water Supply and Irrigation Systems 237110 - Water and Sewer Line and Related Structures Construction 541310 - Architectural Services 541330 - Engineering Services 541690 - Other Scientific and Technical Consulting Services
Posted Date:	Nov 7, 2025
Due Date:	Dec 18, 2025
Original Source:	Please Login to View Page
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City of Roseburg

Public Works Department – Engineering Division

900 SE Douglas Avenue

Roseburg, Oregon 97470

REQUEST FOR QUALIFICATIONS

FOR

CONSULTING SERVICES

RFQ NO. PW-26-01, WATER SYSTEM MASTER PLAN

ISSUE DATE: November 7, 2025

SUBMISSION DUE DATE: December 18, 2025, 2:00 P.M. (Pacific Time)

Public Works Director ……………………………………………………………... Ryan Herinckx

City Engineer………………………………………………………………… Daryn Anderson, P.E.

Project Engineer……………………………………………………………… Jesten Brenner, P.E.

For More information regarding the Request for Qualifications,

email info@roseburgor.gov

CITY OF ROSEBURG

REQUEST FOR QUALIFICATIONS FOR

ENGINEERING SERVICES - RFQ NO. PW-26-01

GENERAL REQUIREMENTS AND INSTRUCTIONS TO PROPOSERS

1. GENERAL INFORMATION. These general requirements and instructions have

been written to describe the development of a Water System Master Plan for the City of

Roseburg, more particularly described in the Request for Qualifications (RFQ) Exhibit “C”

for Water System Master Plan development.

This RFQ is intended to provide interested persons (herein referred to as Proposers) with

sufficient information to prepare and submit Statement of Qualifications (SOQ) for

consideration by the City. It is the City’s intent to select the most advantageous SOQ

based on the evaluation criteria set forth in this RFQ.

The City will use a procurement and selection method based upon competitive

procedures for qualifications based selection (QBS). Responses to this RFQ will be

reviewed, scored, and ranked according to the criteria defined herein, and in accordance

with Oregon Administrative Rules 137-048-0220. The most qualified proposers from the

initial review will be asked to provide a pricing proposal for a secondary review and

subsequent scoring. The secondary review and scoring will account for 15% of the total

review score.

The City reserves the right to reject any and all SOQs received as a result of this RFQ

prior to the execution of a contract upon a finding that it is in the public interest to do so.

Preparation and submission of a SOQ is at the Proposer’s sole risk and expense.

SOQs and all accompanying documents will become the property of the City and will not

be returned. See Section 15 of this RFQ, entitled “Public Records”.

This RFQ contains and incorporates the following:

Exhibit “A”

Exhibit “B”

Exhibit “C”

Exhibit “D”

Exhibit “E”

SOQ Form

Contract for Engineering Services, including City’s Standard

Contract Provisions

Description of Services

Minimum Qualifications

Evaluation Criteria

2. FORM OF SOQ. SOQs are to be based on and submitted in accordance with the

instructions contained in this RFQ. The City may change these instructions at any time

prior to the Solicitation Closing by addendum as provided in Section 6 of this RFQ.

Proposers are responsible for responding to all addenda.

PW-26-01, Water Master Plan

Request for Qualifications

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3. POINT OF CONTACT. The City Manager’s office is the point of contact for this

RFQ. With the exception of questions relating to technical aspects of the services to be

provided (see following Section 4), all correspondence pertaining to this RFQ should be

directed to Amy Nytes, City Recorder, 900 S.E. Douglas Avenue, Roseburg, OR 97470

or info@roseburgor.gov. The City Manager’s Office may be contacted by calling 541-

492-6866.

4. TECHNICAL CLARIFICATIONS, REQUESTS FOR CHANGES. Questions

regarding specific technical aspects of the service requested by this RFQ or seeking

clarification concerning this RFQ may be directed to Project Engineer Jesten Brenner PE,

or City Engineer, Daryn Anderson PE, by calling 541-492-6730. No oral clarification will

be binding on the City. The City will be bound only by this RFQ and any written addendum

issued hereunder.

Requests for changes to this RFQ, including requests for changes in any of the exhibits

to this RFQ must be submitted in writing to the City Recorder not later than ten calendar

days prior to the date of the Solicitation Closing. The request must include a statement

of the requested changes and the reason therefore. The request shall be marked as a

“Request of Change in RFQ” and specify the RFQ Number set forth in the caption to this

RFQ. Written request may be delivered by mail or by confirmed e-mail. The City will

respond to all written requests for changes, in writing, within five days of receipt of such

request.

If inquiries, comments or requests for changes raise issues that require clarification or a

modification to this RFQ, the clarification or modification will be made by written

addendum as provided in Section 6 of this RFQ.

5. SCHEDULE OF EVENTS. The following schedule of events shall be followed for

this RFQ.

Solicitation Starting Date (RFQ Available)

Last Date for Addenda to be issued:

Submission of Written Submittals Due by:

RFQ Review Period

Short List Announcement; Request Pricing Proposals

Pricing Proposals Due By:

Pricing Proposals Review Period

Interviews (as needed)

Completion of Evaluation

Public Works Commission Approval

Notice of Intent to Award

City Council Approval

Notice of Award

November 07, 2025

December 12, 2025

December 18, 2025, 2:00 p.m.

December 19 - 31, 2025

January 05, 2026

January 16, 2026, 2:00 p.m.

January 17 - 30, 2026

February 02 - 05, 2026

February 06, 2026

February 12, 2026

February 13, 2026

February 23, 2026

February 24, 2026

If the City receives a request for change or protest from a Proposer in accordance with

the instructions in this RFQ, the City may extend the Solicitation Closing date as

necessary to consider whether to issue an addendum. The City also reserves the right

PW-26-01, Water Master Plan

Request for Qualifications

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to delay any of the dates set forth above, if it is determined to be in the best public interest

to do so. The addendum shall become effective upon execution by the City.

6. ADDENDUM TO THE REQUEST FOR QUALIFICATIONS. In the event it

becomes necessary to revise any part of this RFQ prior to the Solicitation Closing, an

addendum will be provided to all Proposers who have requested and received a copy of

this RFQ. Receipt of an addendum must be acknowledged by signing and returning the

document with the SOQ. Proposers may protest requirements of this RFQ by submitting

a request for change, in accordance with Section 4 of this RFQ. No addendum will be

issued less than four (4) business days prior to the date of the Solicitation Closing.

7. FORMAT OF SUBMITTAL. SOQs must contain the information specified in

Section 8 of this RFQ. SOQs must be submitted with the SOQ form cover sheet attached

hereto as RFQ Exhibit “A.” A SOQ should provide a concise description of the Proposer’s

ability to satisfy the requirement of this RFQ, and the contract attached hereto as Exhibit

“B”, along with the City’s Standard Contract Provisions attached as an exhibit to such

contract. The length of the SOQ shall not exceed 50 pages excluding the provided

SOQ form cover sheet.

8. CONTENT OF SUBMITTAL. SOQs should demonstrate that the Proposer can

furnish the services in a manner that will be cost effective for the City. Those Qualification

Submittals which do not contain all information required by this RFQ or are otherwise non-

responsive may be rejected immediately; however, the City has discretion to accept a

SOQ that does not conform with all RFQ requirements if the City determines that the non-

conformance is not substantial or material. If a SOQ is unclear, or appears inadequate,

at the City’s discretion, the Proposer may be given an opportunity to explain how the SOQ

complies with the RFQ. The City also has discretion to permit a Proposer to correct a

typographical error or other minor mistake or oversight in its SOQ. Qualification

Submittals should contain at least the following items:

8.1 SOQ Form. The SOQ form, attached hereto as RFQ Exhibit “A” must be

fully completed, submitted and duly executed by the authorized representative of

the Proposer, and include the following:

 The Proposer’s business name, address, telephone number, e-mail

address and federal tax identification number;

 The Proposer’s legal form of entity (sole proprietor, corporation, LLC, etc.)

and, if applicable, state of incorporation or organization and main office

address;

 Name(s) and title(s) of person(s) authorized to submit the SOQ and to

execute the contract.

8.2 Firm Qualifications and Experience. Proposers should provide a

generalized description of the range of relevant activities performed by the

proposed team members and shall:

 Describe resources available to perform the work for the duration of the

project and other on-going projects;

PW-26-01, Water Master Plan

Request for Qualifications

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

Water System Master Plan - RFQ No. PW-26-01

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