Water And Sewer Rate Study And Integrated Infrastructure Master Plan

CITY OF GENEVA
REQUEST FOR QUALIFICATIONS (RFQ)
2026 WATER AND SEWER RATE STUDY
AND
INTEGRATED INFRASTRUCTURE
MASTER PLAN
June 5, 2026
1800 South Street
Geneva, IL 60134
630-232-1551

CITY OF GENEVA
REQUEST FOR QUALIFICATIONS
FOR 2026 WATER AND SEWER RATE STUDY AND INTEGRATED
INFRASTRUCTURE MASTER PLAN
Request for Qualifications (RFQ) for engineering and financial services for the Water and Sewer
Rate Study, Pavement Management Plan and Integrated Infrastructure Master Plan are to be
addressed to Alex Voigt, City Administrator, by email to avoigt@geneva.il.us and must be received
before 3:00 p.m. CST on July 2, 2026.
The RFQ in its entirety shall be a maximum of twenty (20) single-sided pages using a 12-point font.
Questions concerning the 2026 Water and Sewer Rate Study should be directed to Bob
VanGyseghem, Superintendent of Water & Wastewater, by email bvangyseghem@geneva.il.us.
Questions regarding the Pavement Management Plan should be directed to Nate Landers, Assistant
Director of Public Works by email nlanders@geneva.il.us. Questions should be emailed no later
than 3:00 p.m. CST on, as identified in the schedule listed in the RFQ.
The Firm shall submit two (2) hard copies and one (1) PDF on a thumb drive.
A general description of scope of work for this RFQ can be found on the City of Geneva website:
https://www.geneva.il.us/
The City of Geneva reserves the right to refuse and reject any or all qualifications and to waive
any or all formalities or technicalities or to accept the qualification to be the best and most
advantageous to the City of Geneva and hold the qualification for a period of 60 days without acting.
Qualifications submitted past the deadline date and time will not be accepted.

CITY OF GENEVA
REQUEST FOR QUALIFICATIONS
FOR WATER AND SEWER RATE STUDY AND
INTEGRATED INFRASTRUCTURE MASTER PLAN
PURPOSE OF RFQ
The City of Geneva is seeking submittal from qualified firms to provide an integrated approach
that aligns utility financial planning, infrastructure lifecycle planning, transportation asset
management, and long-term capital planning into a unified decision-making framework.
Components include a water and sewer rate study, that includes cost of service and evaluation of
connection fees, transportation/road operational maintenance activities that will be synchronized
into a Pavement Master Plan (PMP) and Integrated Infrastructure Master Plan (IIMP).
The City desires for the IIMP to emphasize coordinated infrastructure investment strategies that
align roadway reconstruction with underground utility replacement, drainage improvements,
traffic operations, and lifecycle asset management to reduce redundant construction activities and
maximize long-term infrastructure value. The IIMP will lead to the creation of a short-term (years
1 thru 10) Capital Improvement Program (CIP) and outline a long-term (years 11-30) Capital
Improvement Program as the primary deliverable.
The water and sewer rate studies are to determine revenue requirements, costs of service, fee
structures, rate design, and fund balance targets necessary to sustainably operate the City's Water
& Sewer Fund. The study will further outline capital improvement plans related to: water, sanitary,
and storm sewer systems in order to develop a short-term and long-term capital improvement plan.
The purpose of the Pavement Master Plan is to evaluate the transportation (roadway) system to
develop a short-term and long-term capital improvement plan.
PROJECT DESCRIPTION
Integrated Infrastructure Master Plan
The Integrated Infrastructure Master Plan (IIMP) shall serve as the primary planning document
integrating recommendations from the Water and Sewer Rate Study, Pavement Management Plan,
lifecycle analyses, and associated capital improvement planning efforts.
Water and Sewer System
The City of Geneva owns and operates a Reverse Osmosis Water Treatment Plant, Water
Distribution System, Sanitary Collection System, and Wastewater Treatment Plant. Geneva has a
population of 21,595 with approximately 8,344 customers, comprised of residential, commercial,
industrial and governmental users. The Wastewater Treatment Plant is designed for the year 2035
and has a designed average flow of 5 million gallons per day (MGD) with the capacity to treat a
peak flow of 12.5 MGD. Utility revenues are generated primarily through user charges. Below is
a brief synopsis of the City's water and sewer infrastructure.
* 8,465 service lines connected to the City's distribution system
* 15-year Lead Service Line and Water Main Replacement Program approved in 2025
* Approximately 900 lead, galvanized or suspected lead/galvanized services

* Water system supplied with groundwater from seven (7) primary wells
* Four (4) wells are shallow sand and gravel aquifer wells; three (3) are deep bedrock aquifer
wells
* Water is treated by reverse osmosis
* City has 156.9 miles of water main
* Served by two (2) pressure zones and contains three interconnects with the City of Batavia
and nine interconnects with the City of St. Charles
* Maintains up to 2.75 MG of water storage
* 1.75 MG in elevated storage tanks
* MG ground storage tank
* Average daily water pumped through the system is approximately 2.7 MGD
* Peak daily demand is approximately 4.0 MGD
* Average monthly demand is 83,864,000, gallons
Storm Sewer System
The City's storm sewer system serves a fully developed urban area and includes public storm
sewers, inlets, culverts, and stormwater detention basins throughout the City. In 2021, the City
completed a Comprehensive Drainage Study (WBK Engineering) that identified 25 Drainage Study
Areas exhibiting flooding, inundation, and prolonged ponding concerns. The study documented a
total estimated capital improvement need of approximately $16.2 million (2022 dollars) to address
these drainage deficiencies. The study also identified the need for a dedicated Stormwater Fund and
a sustainable fee structure to support ongoing operations and capital investment. The storm sewer
system will be incorporated into the IIMP and the short-term (Years 1-10) and long-term (Years
11-30) Capital Improvement Program.
Annual Street Improvement Program
The City currently administers an annual Street Improvement Program focused on roadway
resurfacing, drainage improvements, pavement patching, parking lot rehabilitation, pavement
marking updates, and associated infrastructure maintenance activities. The City seeks to transition
from primarily annualized project delivery toward a more comprehensive, data-driven pavement and
lifecycle asset management framework integrated into long-range capital planning. Historical annual
programs and project records will be made available to the selected consultant.
The City has incorporated sustainable roadway practices into its annual road program, including
warm mix asphalt technologies and recycled pavement materials. The City encourages respondents
to incorporate sustainability, resiliency, and lifecycle cost considerations into pavement and
infrastructure recommendations.
OBJECTIVES
* Evaluate the existing water and sewer rate structures for compliance with applicable laws, bond
covenants, and regulatory requirements. Make recommendations for any changes that are
necessary to achieve compliance.
* Evaluate and establish minimum fund balances for the water & sewer fund, based on best
practices.
* Evaluate & recommend rates that are financially sustainable.
* Ensure rates are structured to fairly allocate costs among customer classes.
* Evaluate water and sewer service connection fees that have not been updated since 2012.

* Evaluate and prioritize existing plans/studies across water/wastewater and roads, make
recommendations and roll into a short-term (years 1 thru 10) CIP and outline a long-term (years
11-30) CIP.
* Review the existing five-year capital improvement plans for the water and sewer fund and
recommend financing strategies.
* Evaluate the plan for the current and future issuance of debt service to fund future capital
projects.
* Evaluate current pavement conditions, development a PMP with the short- and long-term
CIP's.
* Compile CIP programs into an Integrated Infrastructure Master Plan.
Current rate increases are scheduled through 5/15/2027 under Ordinance No. 2023-04. Study will
evaluate the current rate increases and recommend any changes. Rate study will recommend rate
increase(s) for no more than five (5) years beginning 5/15/2028.
Links to 2023 rate study and presentation to City Council.
https://www.geneva.il.us/DocumentCenter/View/16972/Geneva-2023-Water-Sewer-Rate-Study-
Report
https://www.geneva.il.us/DocumentCenter/View/16941/2023-Geneva-Water-Rates-Presentation
Link to 2025 Street Improvement Program.
https://www.geneva.il.us/547/Street-Program
Link to 2021 Comprehensive Drainage Study.
https://www.geneva.il.us/DocumentCenter/View/12070/2021-Comprehensive-Geneva-Drainage-
Study
SCOPE OF SERVICES
The City has identified a general scope of services as described below. At a minimum, this project
shall include:
1. General:
a. Review historical financial statements, budgets, audits, rate ordinances,
plans/recommendations and studies.
b. Assess the current condition of current infrastructure related to water, wastewater,
transportation/road operational and maintenance activities.
c. Evaluate current and/or existing plans/studies to determine viability.
d. Review customer data by class and usage.
e. Review existing debt, future debt, capital improvement plans, and funding
requirements.
f. Evaluate historical revenues and expenses for the Water & Sewer Fund.
g. Analyze fund balance and reserve policies for the Water & Sewer Fund.
h. Review compliance with bond covenants and other financial constraints for the
Water & Sewer Fund.
i. Identify structural deficits or surpluses.
j. Allocate costs between water and sanitary sewer utilities.

k. Allocate costs between customer class.
l. Evaluate equity and rate design considerations.
m. Evaluate water and sanitary connection fees that have not been updated since 2012.
n. Develop multi-year financial projections.
o. Model alternative rate scenarios. Evaluate impacts on customer classes.
p. Assess affordability consideration
q. Develop recommended rate structures and adjustments.
r. Provide clear documentation supporting rate.
s. Identify and prioritize capital improvement needs.
t. Development recommendations and implementation framework for the PMP
identifying a short-term and long-term CIP
u. Development of IIMP identifying a short-term and long-term CIP.
2. Meetings:
a. Conduct a project kick-off meeting with City staff.
b. Complete an evaluation of the project scope and set a timeframe for completion.
c. Coordinate a schedule for project updates with City staff.
d. Conduct milestone updates with City staff, including reviews of preliminary
report(s).
e. Conduct two (2) evening presentations to the Committee of the Whole and City
Council.
3. Reports:
a. Draft Report: A draft report shall be presented to the City for review and comment.
This report should compile all of the results and associated recommendations
including but not limited to: a discussion of the revenue requirements, cash flow
forecast, comparison of alternate rate designs and the proposed rate structure and
impact, analysis of fees, and funding strategies for the IIMP, PMP, CIP and other
projects. Recommendations should be outlined and identified in exhibits, tables, and
graphs. A spreadsheet model shall be presented in digital format for implementation
by the City. The Consultant shall incorporate the City's comments into the final
report.
b. Final Report: Final report shall incorporate all review comments and revisions. It
shall also include a concise executive summary and a phased implementation option
if the recommendation includes a significant change to the current rates and rate
structure.
c. Provide progress reports as necessary/requested.

4. Current System Rate Assessment:
a. Analysis - Current and Future Operations:
i. Analyze the City's current and historical information including the outside
consultants' studies, actual costs, revenues, pumpage and billing information.
This data should be utilized to project annual revenue requirements, develop
functional cost of service allocations, and compare alternate rate structures
for the designated five-year period.
ii. Provide a comparison of current water and sewer system costs (operations,
capital improvements, debt) against appropriate industry benchmarks. The
City desires for the cost of service/cost allocation analysis to be developed in
guidance with the latest edition of American Water Works Association's
"Manual Ml- Principles on Water Rates, Fees, and Charges".
iii. Prepare an exhibit showing rate impacts and comparisons on various classes
of water and sewer users (residential and commercial) for five fiscal years.
iv. If grant opportunities are available for any project, identify the grant and
include the agency hosting the grant opportunity, total funding available,
submittal deadline and matching fund requirements.
v. Include improvements required to comply with current and new EPA
regulations currently under development.
b. Capital Improvement Analysis:
i. Conduct a thorough analysis of the City's current water distribution and
sewer collection & treatment systems and provide recommendations (10-year
capital improvement plan) and estimated costs associated with water and
sewer system capital improvements (as it relates to water main replacement,
Citywide water meter replacement program, etc.) and other water related
distribution and sewer system needs.
ii. Identification, review and analysis of the projected 5-year capital
improvement needs for water and sewer systems. Recommend a timeline for
project prioritization, funding options and potential regulatory requirements
and their financial impact.
iii. Development will include preparation a forecast of revenues, operation and
maintenance expenses and capital improvement costs for a five-year period.
These forecasts should be summarized in a cash flow forecast for the water
and sewer system which will show the use of balances on hand, revenues and
potentially, of debt to meet the water and sewer system financing needs.

c. Water and Sewer Rate Study:
i. Analyze the current water and sewer rate and make recommendations
regarding future water and sewer rate structures to provide sufficient funding
of current and future operational and capital costs for five years.
Any suggested changes to the rate structure must be technologically feasible
with the City's water meter reading and water billing technology.
1. Water and sewer rate recommendation shall establish the projected
revenue requirements necessary to ensure an adequate cash flow in a
stable predictable manner.
2. Develop a fair and equitable fee and rate analysis, which should
include periodic and ongoing end-of-service life replacement of water
and sewer infrastructure assets including water mains, sewer mains,
and control systems.
3. The benefits of any proposed modification shall be weighed against
the financial impacts on rate payers.
4. Prepare a forecast of revenues, operation and maintenance expenses,
and capital improvement costs for a five-year period.
5. Recommend which capital projects anticipated over the five-year
study period should be financed with cash on hand and which should
be financed with debt.
6. Recommend other non-traditional funding opportunities such as
grants, low-interest loans, or other such financing options. These
other options should be explained in detail and provide the contact
information of the appropriate state/federal agency.
7. Recommend funding strategies for capital improvements and major
non-recurring operational expenses.
8. Evaluate the existing water and sewer rate structures for conformity
with existing statutory regulations and make recommendations for
any changes that are necessary to achieve compliance.
9. Compare and recommend alternate rate structures and a charge
schedule (residential vs. non-residential) that ensures water and sewer
services are delivered on a self-supporting basis and which will
distribute costs equitably to appropriately allocate fixed and variable
costs, using AWWA recognized methods.
10. Compare revenue under existing rates for each customer class with
their allocated cost of service to determine the adequacy of present
revenue levels for each class and the indicated adjustment in rates
required to equitably distribute costs to the respective classes of
customers.
ii. Provide data comparisons of City's water and sewer rates as they relate to
other communities. A minimum of 15 communities shall be included in
addition to the following: Batavia, St. Charles, West Chicago, Carol Stream,
Wheaton, and Bartlett. Any additional communities considered for inclusion
in shall be comparable in terms of population, water source, water mains,
satellite system, etc. Comparison should include:

1. Rate. This shall include the unit of measurement and a conversion to
the City's unit of measurement (if different). For municipalities that
have services provided by regional or group treatment entities the
total community rate and any individual community rates shall be
broken down.
2. Population of community and total area.
3. Size of distribution system (in miles).
4. Description of production system. (# of wells, depth of wells, etc.).
Or if system is part of a multi community group i.e. DuPage Water
Commission
5. Production capacity.
6. Average daily production.
7. Any sewer and water charges levied by taxes or by other methods not
included in water rates.
8. If wastewater is sampled separately and billed based on loadings for
industrial users.
9. Wastewater Treatment, is it a City function or by others.
d. Life Cycle Analysis: Prepare a final Life Cycle replacement report, which shall
include a recommended replacement schedule for all water and sewer assets. This
final report shall include the following:
i. Summary of analysis and recommendations.
ii. Prioritization of all recommended improvements to the water and sewer
system with listing of year of recommended improvement with cost estimate.
5. Assessment of Current Plans/Studies/Recommendations:
e. Analysis - Current Pavement Management Program:
i. Analyze the City's current and historical information regarding the pavement
management program.
ii. Make recommendations to improve and digitize the City's pavement
management process, implement a PMP and incorporate in to the short- and
long-term CIP's.
f. Analysis - Existing Plan Documents/Studies:
i. Conduct a thorough analysis of the City's current plans and
recommendations related to water/wastewater systems, prioritize plans and
roll into short- and long-term CIP, utilizing future rate studies to guide timing
and communication.
ii. The analysis will result in the creation of an IIMP, PMP and CIP to manage
the short and long-term plans for the water utility and road system.

g. Analysis - Storm Sewer Capital Improvements:
iii. Review and incorporate the City's 2021 Comprehensive Drainage Study
(WBK Engineering), which identified 25 Drainage Study Areas (DSAs)
across the City with a total estimated project cost of $16.2 million (2022
dollars). Evaluate the current status and implementation progress of
previously identified storm sewer capital improvements and incorporate
updated cost estimates into the IIMP and CIP.
iv. Assess and prioritize the storm sewer capital improvement projects identified
in the Comprehensive Drainage Study. The Phase 1 (Years 1-5) program
carried an estimated cost of approximately $7.4 million with a projected
average annual expenditure of $1.5 million. Projects span the full city and
include storm sewer extensions, new inlets and laterals, culvert replacements,
basin improvements, and major neighborhood-scale reconstruction programs.
Key projects to be evaluated and incorporated into the CIP include, but are
not limited to:
* Randall Square - Restrictors, new outfall, basin regrading, pump
facility, and potential new regional stormwater management basins at
Lewis Road and Kaneville Road (estimated combined project costs:
up to $8.0 million; B-list items contingent on property acquisition
and evaluation of prior improvements).
* Geneva High School / Gray Street Neighborhood - Reconstruction of
primary storm sewer trunk line and new laterals to rear yards; a
multi-year program (10-20 years) with an estimated cost of $3.675
million requiring coordination with pavement maintenance
scheduling.
* Prairie Green Preserve - Three-phase installation of supplemental
18" drainage pipe from Prairie Green to Mill Creek, including a
Union Pacific Railroad jack-and-bore crossing (estimated total:
$1.095 million across three phases; Phases 2 and 3 on the B-list
pending USACE permitting).
* Miller Road - Improvements addressing roadway inundation from
agricultural debris, including overflow improvements along
Gleneagles Drive, sag conveyance reconstruction, and debris
management (estimated total: $844,000 across three project
components).
* Maple Sherman Neighborhood and Kansas Street - Annual
neighborhood-scale storm sewer programs to be coordinated with
roadway maintenance and utility improvements (estimated $595,000
and $78,000 respectively, programmed as multi-year cumulative
annual programs).
* Additional single-year projects including Forest View Drive
($108,000), Oakwood Drive ($161,000), Pheasant Run Place
($165,000), Spring Street/Spring Court ($129,000), Crawford Street
culvert replacement ($102,000), Fisher Drive inlet and trench drain
($58,000), and multiple smaller storm sewer lateral and inlet projects
ranging from approximately $34,000 to $65,000 each.