Water Plant Generator

City of Adairsville - RFP 26-04
City of Adairsville
RFP
1
26-04
Water Plant Generator
Project Location:
87 Twin Bridges Rd
Adairsville, GA 30103

DOCUMENT 00 11 13
ADVERTISEMENT FOR BID
CITY OF ADAIRSVILLE
WATER PLANT GENERATOR
87 TWIN BRIDGES RD, ADAIRSVILLE, GA 30103
Sealed bids for furnishing all materials, labor, tools, skills, equipment, and miscellaneous items
necessary for the construction of the CITY OF ADAIRSVILLE WATER PLANT GENERATOR located
in Bartow County, Georgia will be received and publicly read aloud by the CITY OF ADAIRSVILLE,
herein referred to as the Owner, at Adairsville City Hall, Attn: Jordan Redd, 116 Public Square,
Adairsville, GA 30103 handed to City Clerk, until:
Tuesday May 19th 2026, 10:00 A.M. Local time
The City Clerk will date and time stamp the bids received. Bids received after said time and date will not
be considered by Owner and will be returned unopened.
The project includes all material, labor, and related appurtenances for complete construction as indicated
on the Drawing and in these Contract Documents. The Work consists of the purchase and install of a
500KW generator at the Water Plant and includes the following:
Work to include the purchase and install of a 500KW Generator for the Water Plant, including
building a concrete pad for the generator (excavation, re-compacting, and pouring slab); the
purchase, install, and coordination of delivery and unloading of a 500kw, 480/277v/3-phase diesel
generator in weather-proof sound enclosure with 2500-gallon tank; provision of a crane to unload
and set the 500 kw generator; electrical conduits and wiring from generator to existing automatic
transfer switch; start-up and testing of system after installation; training for system use; fuel for
initial startup, testing and training purposes; all material, labor, tools, equipment, and any other
miscellaneous items necessary for a complete working Generator at the Water Plant..
Bidding Package is available as part of this Solicitation and can also be obtained by contacting RINDT,
Inc, by telephone at 770-427-8123 or emailing engineering@rindt.com.
Bidders shall inform themselves concerning Georgia Laws and comply with same. NOTE: The
Contractors Affidavit for Electronic Verification of Work Authorization Programs form (E-Verify) shall
be executed and submitted as part of the bid package. Contractor's Bid will be considered non-
responsive without conformance to E-Verify requirements.
Questions about RFP:
All project inquiries regarding this RFP shall be made in writing to engineering@rindt.com or to Meg
Mbugua, P.E. at meg@rindt.com no later than 5/8/2026 at 4:00 pm local time. All questions
received will be answered via an addendum.
The time allowed for Final Completion from the date of Notice to Proceed is 90 consecutive calendar
days.
Each Bid must be accompanied by a Bid Bond with good and sufficient surety or sureties approved by
the Owner for faithful acceptance of the contract, payable to, in favor of, and for the protection of the
April 2026 Adairsville Water Plant Generator Advertisement for Bid
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Owner in an amount equivalent to five percent (5%) of the total amount payable by the terms of the
Contract or, in lieu thereof, in the form of a certified check, cashier's check, or cash in equal amount.
The Successful Bidder will be required to furnish performance and payment bonds with the executed
Agreement meeting the requirements of the Contract Documents and executed on the forms attached to
the Agreement. The terms and time for payment are set forth in the Agreement.
Surety and insurance companies must be listed in the Federal Registry of Insurance Companies Circular
570, holding Certificates of Authority and Acceptable Sureties on Federal Bonds, be licensed by the
Georgia Insurance Department and the Georgia Secretary of State to do business in the State of Georgia.
All Bids will remain subject to acceptance for 60 days after the day of the Bid Opening, but Owner may,
in its sole discretion, release any Bid and return the Bid security prior to that date.
Each bid must be submitted in a SEALED ENVELOPE, addressed to the Owner. Each sealed
envelope containing a Bid must be plainly marked on the outside as, "RFP 26-04: Adairsville Water
Plant Generator". If bid is forwarded by mail, the sealed envelope containing the Bid must be enclosed
in a separate mailing envelope to the attention of the City Clerk, at address previously given.
A mandatory pre-bid conference will be held at 10:00am local time on April 28th, 2026 at the Existing
Adairsville Water Plant (Project Site) located at 87 Twin Bridges Road, Adairsville, GA 30103.
The Owner reserves the right to reject any or all Bids, to waive formalities, and to re-advertise.
Meg Mbugua, PE Jody Maffetone
RINDT, Inc. Public Works Director, Adairsville
meg@rindt.com jmaffetone@adairsvillega.net
(404)-807-3734 (770) 655-2007
END OF DOCUMENT
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DOCUMENT 00 21 15
INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
Page
ARTICLE 1 - Defined Terms .......................................................................................................................1
ARTICLE 2 - Copies of Bidding Documents ...............................................................................................1
ARTICLE 3 - Qualifications of Bidders .......................................................................................................1
ARTICLE 4 - Site and Other Areas; Existing Site Conditions; Examination of Site; Owner's Safety
Program; Other Work at the Site ...................................................................................................................1
ARTICLE 5 - Bidder's Representations .......................................................................................................2
ARTICLE 6 - Pre-Bid Conference ...............................................................................................................3
ARTICLE 7 - Interpretations and Addenda ..................................................................................................4
ARTICLE 8 - Bid Security ...........................................................................................................................4
ARTICLE 9 - Contract Times ......................................................................................................................4
ARTICLE 10 - Liquidated Damages ............................................................................................................4
ARTICLE 11 - Substitute and "Or-Equal" Items .........................................................................................4
ARTICLE 12 - Subcontractors, Suppliers, and Others .................................................................................5
ARTICLE 13 - Preparation of Bid ................................................................................................................5
ARTICLE 14 - Basis of Bid .........................................................................................................................6
ARTICLE 15 - Submittal of Bid...................................................................................................................7
ARTICLE 16 - Modification and Withdrawal of Bid ...................................................................................7
ARTICLE 17 - Opening of Bids ...................................................................................................................8
ARTICLE 18 - Bids to Remain Subject to Acceptance ................................................................................8
ARTICLE 19 - Evaluation of Bids and Award of Contract ..........................................................................8
ARTICLE 20 - Bonds and Insurance ............................................................................................................8
ARTICLE 21 - Signing of Agreement ..........................................................................................................8
ARTICLE 22 - Sales and Use Taxes ............................................................................................................9
ARTICLE 23 - Retainage .............................................................................................................................9
ARTICLE 24 - Contractor affidavit for electronic verification of work authorization programs ................9
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ARTICLE 1 - DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below:
A. Issuing Office--The office from which the Bidding Documents are to be issued and where
the bidding procedures are to be administered.
B. Apparent Low Bidder--The lowest Bidder at Bid Opening before the Bids have been
evaluated. The Apparent Low Bidder may or may not be the Successful Bidder.
ARTICLE 2 - COPIES OF BIDDING DOCUMENTS
2.01 Complete sets of the Bidding Documents may be obtained from the Issuing Office in the number
and format, for the deposit sum, if any, stated in the advertisement or invitation to bid.
2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor
Engineer assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents.
2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do
so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for
any other use.
ARTICLE 3 - QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, Bidder shall submit with its Bid (a)
written evidence establishing its qualifications such as financial data, previous experience, and
present commitments, and (b) the following additional information:
A. Evidence of Bidder's authority to do business in the state where the Project is located.
B. Bidder's state or other contractor license number, if applicable.
C. Subcontractor and Supplier qualification information; coordinate with provisions of Article
12 of these Instructions, "Subcontractors, Suppliers, and Others."
D. Other required information regarding qualifications.
3.02 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder's
representations and certifications.
ARTICLE 4 - SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION
OF SITE; OWNER'S SAFETY PROGRAM; OTHER WORK AT THE SITE
4.01 Site and Other Areas
A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-
way, easements, and other lands furnished by Owner for the use of the Contractor. Any
additional lands required for temporary construction facilities, construction equipment, or
storage of materials and equipment, and any access needed for such additional lands, are to
be obtained and paid for by Contractor.
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4.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Supplementary Conditions identify:
a. those reports known to Owner of explorations and tests of subsurface conditions at
or adjacent to the Site.
b. those drawings known to Owner of physical conditions relating to existing surface
or subsurface structures at the Site (except Underground Facilities).
c. reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
4.03 Site Visit and Testing by Bidders
A. Bidder shall conduct the required Site visit during normal working hours and shall not
disturb any ongoing operations at the Site.
B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site
conditions.
C. On request, and to the extent Owner has control over the Site, and schedule permitting, the
Owner will provide Bidder access to the Site to conduct such additional examinations,
investigations, explorations, tests, and studies as Bidder deems necessary for preparing and
submitting a successful Bid. Owner will not have any obligation to grant such access if
doing so is not practical because of existing operations, security or safety concerns, or
restraints on Owner's authority regarding the Site.
D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and
location of utilities, obtain all permits, and comply with all terms and conditions established
by Owner or by property owners or other entities controlling the Site with respect to
schedule, access, existing operations, security, liability insurance, and applicable safety
programs.
E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon
completion of such explorations, investigations, tests, and studies.
4.04 Owner's Safety Program
A. Site visits and work at the Site may be governed by an Owner safety program. As the
General Conditions indicate, if an Owner safety program exists, it will be noted in the
Supplementary Conditions.
4.05 Other Work at the Site
A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the
general nature of other work of which Owner is aware (if any) that is to be performed at the
Site by Owner or others (such as utilities and other prime contractors) and relates to the
Work contemplated by these Bidding Documents. If Owner is party to a written contract for
such other work, then on request, Owner will provide to each Bidder access to examine such
contracts (other than portions thereof related to price and other confidential matters), if any.
ARTICLE 5 - BIDDER'S REPRESENTATIONS
5.01 It is the responsibility of each Bidder before submitting a Bid to:
A. examine and carefully study the Bidding Documents, and any data and reference items
identified in the Bidding Documents;
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B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and
become familiar with and satisfy itself as to the general, local, and Site conditions that may
affect cost, progress, and performance of the Work;
C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost,
progress, and performance of the Work;
D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or
adjacent to the Site and all drawings of physical conditions relating to existing surface or
subsurface structures at the Site that have been identified in the Supplementary Conditions,
especially with respect to Technical Data in such reports and drawings, and (2) reports and
drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site
that have been identified in the Supplementary Conditions, especially with respect to
Technical Data in such reports and drawings;
E. consider the information known to Bidder itself; information commonly known to
contractors doing business in the locality of the Site; information and observations obtained
from visits to the Site; the Bidding Documents; and the Site-related reports and drawings
identified in the Bidding Documents, with respect to the effect of such information,
observations, and documents on (1) the cost, progress, and performance of the Work; (2) the
means, methods, techniques, sequences, and procedures of construction to be employed by
Bidder; and (3) Bidder's safety precautions and programs;
F. agree, based on the information and observations referred to in the preceding paragraph, that
at the time of submitting its Bid no further examinations, investigations, explorations, tests,
studies, or data are necessary for the determination of its Bid for performance of the Work at
the price bid and within the times required, and in accordance with the other terms and
conditions of the Bidding Documents;
G. become aware of the general nature of the work to be performed by Owner and others at the
Site that relates to the Work as indicated in the Bidding Documents;
H. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies
that Bidder discovers in the Bidding Documents and confirm that the written resolution
thereof by Engineer is acceptable to Bidder;
I. determine that the Bidding Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for the performance and furnishing of the Work;
and
J. agree that the submission of a Bid will constitute an incontrovertible representation by
Bidder that Bidder has complied with every requirement of this Article, that without
exception the Bid and all prices in the Bid are premised upon performing and furnishing the
Work required by the Bidding Documents.
ARTICLE 6 - PRE-BID CONFERENCE
6.01 A pre-Bid conference will be held at the time and location stated in the invitation or
advertisement to bid. Representatives of Owner and Engineer will be present to discuss the
Project. Bidders are encouraged to attend and participate in the conference. Engineer will transmit
to all prospective Bidders of record such Addenda as Engineer considers necessary in response to
questions arising at the conference. Oral statements may not be relied upon and will not be
binding or legally effective.
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ARTICLE 7 - INTERPRETATIONS AND ADDENDA
7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to
Engineer in writing. Interpretations or clarifications considered necessary by Engineer in response
to such questions will be issued by Addenda delivered to all parties recorded as having received
the Bidding Documents. Questions received less than 72 hours prior to the date for opening of
Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other
interpretations or clarifications will be without legal effect.
7.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.
ARTICLE 8 - BID SECURITY
8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of
Bidder's maximum Bid price (determined by adding the base bid and all alternates) and in the
form of a certified check, bank money order, or a Bid bond (on the form included in the Bidding
Documents) issued by a surety meeting the requirements of Paragraphs 6.01 and 6.02 of the
General Conditions.
8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the
contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the
required contract security, and met the other conditions of the Notice of Award, whereupon the
Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract
Documents and furnish the required contract security within 15 days after the Notice of Award,
Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of
that Bidder will be forfeited. Such forfeiture shall be Owner's exclusive remedy if Bidder
defaults.
8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving
the award may be retained by Owner until the earlier of seven days after the Effective Date of the
Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will
be released, if requested by the respective Bidder.
8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving
the award will be released within seven days after the Bid opening, if requested by the respective
Bidder.
ARTICLE 9 - CONTRACT TIMES
9.01 The number of days within which, or the dates by which, the Work is to be substantially
completed and ready for final payment are set forth in the Agreement.
ARTICLE 10 - LIQUIDATED DAMAGES
10.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial
Completion, or completion of the Work in readiness for final payment, are set forth in the
Agreement.
ARTICLE 11 - SUBSTITUTE AND "OR-EQUAL" ITEMS
11.01 The Contract for the Work, if awarded, will be on the basis of materials and equipment specified
or described in the Bidding Documents, and those "or-equal" or substitute or materials and
equipment subsequently approved by Engineer prior to the submittal of Bids and identified by
Addendum. No item of material or equipment will be considered by Engineer as an "or-equal" or
substitute unless written request for approval has been submitted by Bidder and has been received
by Engineer at least 15 days prior to the date for receipt of Bids in the case of a proposed
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substitute and 5 days prior in the case of a proposed "or-equal". Each such request shall comply
with the requirements of Paragraphs 7.04 and 7.05 of the General Conditions. The burden of
proof of the merit of the proposed item is upon Bidder. Engineer's decision of approval or
disapproval of a proposed item will be final. If Engineer approves any such proposed item, such
approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not
rely upon approvals made in any other manner. Substitutes and "or-equal" materials and
equipment may be proposed by Contractor in accordance with Paragraphs 7.04 and 7.05 of the
General Conditions after the Effective Date of the Contract.
11.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor
will furnish the materials and equipment specified or described in the Bidding Documents, as
supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of
"or-equal" or substitution requests are made at Bidder's sole risk.
11.03 If an award is made, Contractor shall be allowed to submit proposed substitutes and "or-equals"
in accordance with the General Conditions.
ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS
12.01 If required by the bid documents, the apparent Successful Bidder, and any other Bidder so
requested, shall within five days after Bid opening, submit to Owner a list of the Subcontractors
or Suppliers proposed for those portions of the Work for which such identification is required.
A. If requested by Owner, such list shall be accompanied by an experience statement with
pertinent information regarding similar projects and other evidence of qualification for each
such Subcontractor, Supplier, or other individual or entity.
B. If Owner or Engineer, after due investigation, has reasonable objection to any proposed
Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is
given, request apparent Successful Bidder to submit an acceptable substitute, in which case
apparent Successful Bidder shall submit a substitute, Bidder's Bid price will be increased (or
decreased) by the difference in cost occasioned by such substitution, and Owner may
consider such price adjustment in evaluating Bids and making the Contract award.
12.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the
Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, or
other individuals or entities. Declining to make requested substitutions will constitute grounds for
forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so
listed and against which Owner or Engineer makes no written objection prior to the giving of the
Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent
revocation of such acceptance as provided in Paragraph 7.06 of the General Conditions.
12.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity
against whom Contractor has reasonable objection.
12.04 The Contractor shall not award work to Subcontractor(s) in excess of the limits stated in
Supplementary Conditions 7.06.
ARTICLE 13 - PREPARATION OF BID
13.01 The Bid Form is included with the Bidding Documents.
A. All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink.
Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid
price shall be indicated for each section, Bid item, alternate, adjustment unit price item, and
unit price item listed therein.
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B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is
optional, and Bidder elects to not furnish pricing for such optional alternate item, then
Bidder may enter the words "No Bid" or "Not Applicable."
13.02 A Bid by a corporation shall be executed in the corporate name by a corporate officer (whose title
must appear under the signature). The corporate address and state of incorporation shall be
shown.
13.03 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose
title must appear under the signature). The official address of the partnership shall be shown.
13.04 A Bid by a limited liability company shall be executed in the name of the firm by a member or
other authorized person and accompanied by evidence of authority to sign. The state of formation
of the firm and the official address of the firm shall be shown.
13.05 A Bid by an individual shall show the Bidder's name and official address.
13.06 A Bid by a joint venture shall be executed by an authorized representative of each joint venturer
in the manner indicated on the Bid Form. The official address of the joint venture shall be shown.
13.07 All names shall be printed in ink below the signatures.
13.08 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall
be filled in on the Bid Form.
13.09 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be
shown.
13.10 The Bid shall contain evidence of Bidder's authority and qualification to do business in the state
where the Project is located, or Bidder shall covenant in writing to obtain such authority and
qualification prior to award of the Contract and attach such covenant to the Bid. Bidder's state
contractor license number, if any, shall also be shown on the Bid Form.
13.11 Each bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder,
address, and the name of the project for which the bid is submitted. Any bid not bearing the
Bidder's utility contractor's license number issued by the State of Georgia Construction Industry
Licensing Board, when required by State Law, may not be considered by the Owner. If forwarded
by mail, the sealed envelope containing the Bid must be enclosed in another envelope addressed
as specified in the Bid Form. The Owner may reject any bid that is not properly prepared and
accompanied by required certifications.
ARTICLE 14 - BASIS OF BID
14.01 Lump Sum: Bidders shall submit a Bid on a lump sum basis as set forth in the Bid Form.
14.02 Unit Price:
A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the unit price
section of the Bid Form.
B. The "Bid Price" (sometimes referred to as the extended price) for each unit price Bid item
will be the product of the "Estimated Quantity" (which Owner or its representative has set
forth in the Bid Form) for the item and the corresponding "Bid Unit Price" offered by the
Bidder. The total of all unit price Bid items will be the sum of these "Bid Prices"; such total
will be used by Owner for Bid comparison purposes. The final quantities and Contract Price
will be determined in accordance with Paragraph 13.03 of the General Conditions.
C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in
favor of the unit prices. Discrepancies between the indicated sum of any column of figures
and the correct sum thereof will be resolved in favor of the correct sum.
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