Water Meters and Equipment Water Meters and Equipment - ADDENDUM NO. 1

Agency: Town of Manchester
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 221310 - Water Supply and Irrigation Systems
Posted Date: Mar 31, 2020
Due Date: Apr 2, 2020
Solicitation No: 19/20-70 19/20-70
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19/20-70 Water Meters and Equipment

04/02/2020 11:00 a.m.
19/20-70 Water Meters and Equipment - ADDENDUM NO. 1

04/02/2020 11:00 a.m.

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BID RESPONSE LABEL
Proposals sent by U.S. Mail should be addressed to Director of General Services, Town of
Manchester, 494 Main Street, P.O. Box 191, Manchester, CT 06045-0191. Proposals hand
delivered by Federal Express, United Parcel Service or other persons shall be delivered to
Director of General Services, Town of Manchester, 494 Main Street, Manchester, CT 06040.
The appropriate pre-addressed label below must be affixed to the envelope containing your
proposal.
THIS LABEL FOR USE WITH UNITED STATES POSTAL SERVICE DELIVERY
BID NO.
19/20-70
WATER METERS AND EQUIPMENT
TO BE OPENED:
(DATE):
APRIL 2, 2020
(TIME):
11:00 A.M.
TO: DIRECTOR OF GENERAL SERVICES
TOWN OF MANCHESTER
LINCOLN CENTER
494 MAIN STREET
P.O. BOX 191
MANCHESTER, CT 06045-0191
THIS LABEL FOR USE WITH HAND DELIVERY (I.E., FED EX, UNITED PARCEL SERVICE)
BID NO.
19/20-70
WATER METERS AND EQUIPMENT
TO BE OPENED:
(DATE):
APRIL 2, 2019
(TIME):
11:00 A.M.
TO: DIRECTOR OF GENERAL SERVICES
TOWN OF MANCHESTER
LINCOLN CENTER
494 MAIN STREET
MANCHESTER, CT 06040
TOWN OF MANCHESTER
GENERAL SERVICES DEPARTMENT
494 MAIN STREET - P.O. BOX 191
MANCHESTER, CONNECTICUT 06045-0191
CONTRACT PROPOSAL
FOR
WATER METERS AND EQUIPMENT
BID NO. 19/20-70
DATE OF BID OPENING: APRIL 2, 2020
TIME: 11:00 A.M.
INVITATION TO BID
In accordance with the provisions of the Town Charter, sealed proposals will be received in the
Office of the Director of General Services of the Town of Manchester, Connecticut, not later
than the date and time set forth above, for furnishing the commodities and/or services listed
herein. Proposals must be executed in accordance with and subject to instructions and
specifications contained herein.
The Town of Manchester is an equal opportunity employer, and requires an affirmative action
policy for all of its Contractors and Vendors as a condition of doing business with the Town, as
per Federal Order 11246. By signing the Proposal Sheet for this bid, all vendors and contractors
agree to this condition of doing business with the Town and should the Town choose to audit
their compliance, the vendor agrees to cooperate fully.
STANDARD INSTRUCTIONS
STANDARD INSTRUCTIONS TO BIDDERS: SUPPLIES, MATERIALS & EQUIPMENT
attached, are made a part of this Proposal.
SPECIAL INSTRUCTIONS
1. This bid and any addenda will be issued on the Town of Manchester website at
http://generalservices1.townofmanchester.org/index.cfm/bids It shall be the responsibility
of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT
MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder
to receive any such addendum or interpretation shall not relieve such bidder from any obligation
under his bid as submitted. All addenda so issued shall become part of the Contract Documents.
No addenda shall be issued less than 2 calendar days before the due date unless it it to change the
due date.
2. Bid prices may not be withdrawn by bidder for 90 days after bid opening.
3. All questions or inquiries must be submitted at least 7 days before the bid opening.
4. The enclosed pre-addressed label must be attached to the envelope containing your bid.
BOARD OF DIRECTORS
TOWN OF MANCHESTER, CONNECTICUT
RULES AND REGULATIONS FOR COMPETITIVE BIDDING
INCLUDING INSTRUCTIONS TO BIDDERS
These rules and regulations have been adopted by the Board of Directors of the Town of Manchester
pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals
issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials and
necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase
supplies, materials and equipment, where the Town is to sell surplus materials and equipment, or where
the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders
and the Town of Manchester.
GENERAL RULES
1. The Director of General Services may delete or modify any of the instructions to bidders for a
particular proposal, indicating such change in the appropriate section of the proposal documents.
The Director of General Services may insert special instructions in any special contracts which
are subject to competitive bidding.
2. The attached proposal is signed by the bidder with full knowledge of, and agreement with, the
general specifications, conditions and requirements of this bid.
3. Where appropriate, return copy of proposal on the enclosed form.
4. Submit proposal in an envelope marked with the bidder’s name and address on the upper left-
hand corner.
5. Proposals sent by U.S. Mail should be addressed to Director of General Services, Town of
Manchester, 494 Main Street, P.O. Box 191, Manchester, CT 06045-0191. Proposals hand
delivered by Federal Express, UPS or other persons shall be delivered to Director of General
Services, Town of Manchester, 494 Main Street, Manchester, CT 06040. The enclosed pre-
addressed sticker must be affixed to the envelope containing your proposal.
6. Proposals received later than the time and date specified will not be considered. Amendments to,
or withdrawals of bids received later than the time and date set for bid opening will not be
considered.
7. All bids shall be opened publicly and read aloud. Bidders may be present at the opening of bids.
All bids shall be tabulated and copies of said tabulation shall be made available to Bidders upon
their request.
8. All deliveries of commodities or services hereunder shall comply in every respect with all
applicable laws of the Federal Government and/or the State of Connecticut. Purchases made by
the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut
Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption
certificates, if requested, will be furnished.
9. The Bidder, where applicable, shall insert the price per stated unit and extend a total price for
each item. In the event there is a discrepancy between the unit price and the extension, the unit
price will govern.
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10. Bidders shall, where applicable, submit terms for payment in spaces provided in the proposal
form, showing the amount of cash discount which shall apply to bid prices when paid within the
stated number of days in the proposal.
11. All inquiries, whether oral or written, shall be submitted within the time limitations specified in
the bid documents and shall be directed to the General Services Office, Town of Manchester, 494
Main Street, P.O. Box 191, Manchester, CT 06045-0191, by email, gensvcs@manchesterct.gov
or fax (860) 647-5206. All information given by the Town except by written addenda shall be
informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by
any bidder or prospective bidder against the Town.
12A. The Town reserves the right to reject any and all bids. To waive technical defects and to make
such awards including accepting a bid, although not the low bid, as it deems in its sole discretion
to be in the best interest of the Town. The Town reserves the right to reject any bid if the bidder,
any officer of the bidder, or any other company owned in whole or in part by any officer(s) of the
bidder, is delinquent in the payment of any taxes or fees owed to the Town. The Town reserves
the right to require a disclosure statement from the bidder listing the name(s) of all officers of the
company.
12B. In the event the Town determines that a contractor is delinquent in any payment due the Town,
then the Town may offset the delinquent amount due to the Town against the sums owed the
contractor.
13. The Town of Manchester may make such investigation as deemed necessary to determine the
ability of the bidder to discharge a contract. The bidder shall furnish the Town with all such
information and data as may be required for that purpose. The Town reserves the right to reject
any bid if the bidder fails to satisfactorily convince the Town that he is properly qualified by
experience and facilities to carry out the obligations of the contract and to satisfactorily complete
the work called for herein, or if the bid is conditional in nature.
14. Except where otherwise provided, a contract between the Town and a successful bidder shall
consist of the Invitation to Bid, Specifications, Plans, Bid including Proposal sheet, and
Acceptance by the Town and these Rules and Regulations. Acceptance by the Town may be by
purchase order for the portion of the work awarded a contractor.
15. All Invitations to Bid shall be publicly advertised on at least three (3) occasions in a newspaper
having a general circulation within the Town of Manchester, Connecticut. The last advertising
date shall be at least seven (7) calendar days before the date which is advertised for the opening
of bids.
16. Copies of bids shall be made available to all interested persons for a fee to be determined by the
Director of General Services which fee will be refundable at the discretion of the Director of
General Services upon return of said documents.
17. Alternate bids shall not be accepted unless otherwise specified in the bid documents.
18. Any act or acts of misrepresentation or collusion, shall be a basis for disqualification of any bid or
bids submitted by such persons guilty of said misrepresentation of collusion. In the event that the
Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and
such conduct is discovered after the execution of said contract, the Town may cancel said contract
without incurring liability, penalty or damages.
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19. In the event that any bidder wishes to protest the potential award of a bid or any procedure of act
in the advertising or soliciting of the bids, said bidder must make said protest in writing which
shall state the reason therefore and request a conference with respect thereto. Said protest must
be received in the Town, Office of General Services within FIVE (5) business days after the
mailing of bid results or decisions.
20. A conference with respect to said protest shall be scheduled by the Director of General Services
forthwith and shall be attended by him or his designee and such other persons as the Director of
General Services and the General Manager shall require to attend. The subject matter of said
conference shall be limited to the reasons for the protest specified in the written request for said
conference. Said conference shall also include a discussion of all possibilities for a resolution of
dispute. The Town shall make a decision in writing within three (3) business days after said
conference and forward the same to the protesting bidder forthwith.
21. In the event that any protesting bidder wishes to take legal action against the Town, he must first
fully comply with all of these Rules and Regulations, including those which have been changed
by the Director of General Services pursuant to paragraph 1 herein.
22. Except for special instructions inserted in special contracts by the Director of General Services
pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations
and the terms and conditions of any document these Rules and Regulations shall prevail.
23. All Awards shall be made by the Director of General Services.
24. These Rules and Regulations, as revised, shall be effective as of June 23, 1993.
Revised:
April 14, 1981
March 13, 1984
August 1, 1989
June 23, 1993
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