2026 Water Emergency Response Plan (ERP) for America’s Water Infrastructure Act (AWIA)

NOTICE OF REQUEST FOR PROPOSALS (RFP)

FOR

CITY OF TRACY

NOTICE IS HEREBY GIVEN that the CITY OF TRACY (hereinafter "CITY") requests proposals for the

2026 Water Emergency Response Plan (ERP) for

America’s Water Infrastructure Act (AWIA)

and will receive proposals in the office of the Public Works Administrative Building, addressed to:

CITY OF TRACY – PUBLIC WORKS DEPARTMENT

ATTN: ROBIN KLOEPFER, MANAGEMENT ANALYST

520 S. TRACY BLVD

TRACY, CA 95376

UP TO THE HOUR OF3:00 P.M., ON Tuesday, the 9th day of September, 2025.

1. The services to be performed by the successful PROPOSER(s) are described in the Request for Proposals. Additional Copies of the Request for Proposals are available from the CITY’S website: www.cityoftracy.org . Any questions should be directed to Robin Kloepfer, Management Analyst, in the Utilities Division by email at robin.kloepfer@cityoftracy.org .
2. Any changes to the RFP will be posted on the CITY website in the form of an addendum. PROPOSER(s) shall periodically check the CITY website at www.cityoftracy.org for any addenda issued for this request and acknowledge the inclusion in the proposal documents.
3. Proposals shall be submitted and clearly marked as follows:
   

   “SEALED PROPOSAL FOR 2026 Water Emergency Response Plan (ERP) for America’s Water Infrastructure Act (AWIA) – DO NOT OPEN WITH REGULAR MAIL."

   Please provide one (1) original printed copy and one (1) electronic copy of the proposal in a sealed envelope. The preferred method for the electronic copy is a Flash Drive; emailed submissions will not be accepted.

4. All responsive proposals shall be reviewed and evaluated by the CITY in order to determine which PROPOSER best meets the CITY's needs by demonstrating the competence and professional qualifications necessary for the satisfactory performance of the required services. The criteria by which the CITY shall evaluate Proposals are set forth in the RFP.
5. The CITY reserves the right to reject any and all Proposals or waive any irregularities in any Proposal, this Request for Proposals, or the proposal process.
6. The City, through this RFP, intends to select one proposal to update its 2026 Water Emergency Response Plan (ERP) for America’s Water Infrastructure Act (AWIA). A Professional Services Agreement (PSA) (Exhibit A) will be executed between the City and the selected consultant. Should the City fail to successfully negotiate an acceptable maximum fee for services for a specific project with the Consultant involved, the City reserves the right to seek and retain said services through other means or other consultant(s).

RFP Packet

Exhibit A - Professional Service Agreement