Water Elevation Monitoring Services - Annual Contract

PURCHASING DIVISION
Charlotte County Administration Center
18500 Murdock Circle, Suite 344
Port Charlotte, Florida 33948-1094
Phone 941.743.1378
Fax 941.743.1384
TO: PROSPECTIVE PROPOSERS
DATE: June 3, 2026
PROPOSAL DUE DATE: 3:00 p.m. (EST), JUNE 9, 2026
RE: ADDENDUM #3, RFP NO. 20260423, WATER ELEVATION MONITORING SERVICES - ANNUAL
CONTRACT
Firms are hereby notified that this addendum shall be made a part of the above-named proposal and contract
documents. The following are issued to revise/clarify the proposal and contract documents, and these items shall
have the same force and effect as the original proposal and contract documents. Proposals to be submitted on
the above-specified date at Purchasing shall conform to the revisions and clarifications as listed herein.
ITEM # 1- QUESTIONS/ANSWERS
Q1: Addendum #1 states that the anticipated budget is $500,000. Is this amount intended as the
total budget over the full contemplated program term, the budget for the initial contract term, an
annual budget/appropriation amount, or another structure?
A1: The $500,000 is for the full five-year duration of the project, so it would include the two optional years.
Q2: RP-19 describes a five-year monitoring network, while RP-02 states that the initial contract
term runs from award through September 30, 2029, with two optional one-year renewals. Should
proposers price the full five-year contemplated program, the initial term only, or the initial term
plus optional renewal years?
A2: There shouldn't be pricing included in the proposals, the RFP submittals received will be evaluated
on Firm's qualifications, prices were not requested at this time. Those will be decided/discussed during
negotiations with top-ranked firm.
This addendum is binding and is to be considered as if contained within the original proposal documents of RFP
No. 20260423. Firms are required to acknowledge receipt of this addendum on their proposal forms.
Kimberly A. Corbett, C.P.M., CPPB
Senior Division Manager - Purchasing
KAC/rm
cc: Professional Services Committee
Clerk
File