Water Distribution Pipe Replacement Project-Phase 3

City of Saratoga Springs, NY
Water Distribution Pipe Replacement Project - Phase 3 - RFP 2026-04 RFP Opening: Tuesday May 12, 2026 at 2:00pm
JOHN SAFFORD
MAYOR
JOANNE KIERNAN
COMMISSIONER OF FINANCE
BK KERAMATI
COMMISSIONER OF PUBLIC WORKS
TIMOTHY COLL
COMMISSIONER OF PUBLIC SAFETY
JESSICA TROISI
COMMISSIONER OF ACCOUNTS
City of Saratoga Springs, NY
RFP PROPOSAL & SPECIFICATION
FOR
Water Distribution Pipe Replacement Project - Phase 3
PREPARED BY:
April 20, 2026
.........................................................................................................................................................
ALL BIDS SHALL BE ENCLOSED IN A SEALED ENVELOPE MARKED:
RFP #: 2026-04 - Water Distribution Pipe Replacement Project - Phase 3
Name of Bidder:
RFP Opening: Tuesday May 12, 2026 at 2 pm
AND RETURN TO:
City of Saratoga Springs
Department of Accounts
474 Broadway Suite 14
Saratoga Springs, NY 12866
Page 1 of 50

City of Saratoga Springs, NY
Water Distribution Pipe Replacement Project - Phase 3 - RFP 2026-04 RFP Opening: Tuesday May 12, 2026 at 2:00pm
TABLE OF CONTENTS
BIDDING AND CONTRACT DOCUMENTS
BIDDING FORMS
Notice to Bidders ............................................................................................................. 4
Instructions to Bidders ..................................................................................................... 5
Bidder Submittal Instructions ........................................................................................... 8
Bid Proposal .................................................................................................................... 9
Statement of Specifications ........................................................................................... 10
Non-Collusive Bidding Certification ................................................................................ 12
Vendor/Supplier Code of Conduct ................................................................................. 12
Risk & Safety Agreement .............................................................................................. 13
Bid Bond........................................................................................................................ 15
Statement of Bidder's Qualifications .............................................................................. 16
Bid Proposal .................................................................................................................. 19
CONTRACT FORMS
City of Saratoga Springs: NY Contract .......................................................................... 37
Performance Bond ........................................................................................................ 44
Labor and Materials Bond ............................................................................................. 46
Waiver of Lien (with final payment requisition) ............................................................... 48
Prevailing Wage Rate Information Page ........................................................................ 50
Standard General Conditions.............................................................................GC1- GC68
Supplementary Conditions .................................................................................SC1-SC11
TECHNICAL SPECIFICATIONS
Special Notes
Special Notes Listing........................................................................I-1
Special Specifications
A. Specifications....................................................... ............... II-1
B. Definitions.................................................................. ....... II-1
C. Special Specifications................................................... ....... II-3
Applicable NYSDOT Standard Specifications
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City of Saratoga Springs, NY
Water Distribution Pipe Replacement Project - Phase 3 - RFP 2026-04 RFP Opening: Tuesday May 12, 2026 at 2:00pm
LIST OF DRAWINGS
Plan Sheet 1 of 18 ........................................................ Title Sheet
Plan Sheet 2 of 18 ........................................................ General Notes and Legend
Plan Sheet 3 of 18 ........................................................ Work Zone Traffic Control Notes
Plan Sheet 4 of 18 ........................................................ Work Zone Traffic Control Plan
Plan Sheet 5 of 18 ........................................................ Plan Index
Plan Sheet 6 of 18 ........................................................ General Plan & Profile-1 - Clinton Street
Plan Sheet 7 of 18 ........................................................ General Plan & Profile-2 - Clinton Street
Plan Sheet 8 of 18 .........................................................General Plan & Profile-3 - Clinton Street
Plan Sheet 9 of 18 ........................................................ General Plan & Profile-4 - Clinton Street
Plan Sheet 10 of 18 ...................................................... General Plan & Profile-5 - Clinton Street
Plan Sheet 11 of 18 ...................................................... General Plan & Profile-6 - Clinton Street & Lathrop Avenue
Plan Sheet 12 of 18 .......................................................General Plan & Profile-1 - Carriage House Lane
Plan Sheet 13 of 18 .......................................................General Plan & Profile-2 - Carriage House Lane & Lathrop Avenue
Plan Sheet 14 of 18 ........................................................General Plan & Profile-1 - Lathrop Avenue
Plan Sheet 15 of 18 .......................................................Miscellaneous Details-1
Plan Sheet 16 of 18 .......................................................Miscellaneous Details-2
Plan Sheet 17 of 18 .......................................................Miscellaneous Details-3
Plan Sheet 18 of 18 .......................................................Estimate of Quantities
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City of Saratoga Springs, NY
Water Distribution Pipe Replacement Project - Phase 3 - RFP 2026-04 RFP Opening: Tuesday May 12, 2026 at 2:00pm
NOTICE TO BIDDERS
The City of Saratoga Springs, New York, will receive sealed bids for the Water Distribution Pipe Replacement
Project - Phase 3. The sealed bid must be received in its' entirety by the City of Saratoga Springs, Office of the
Commissioner of Accounts, 474 Broadway, Suite 14, Saratoga Springs, New York, 12866, by Tuesday May 12,
2026 at 2:00 pm at which time they will be publicly opened and read.
The project includes installation of 4,000 lf of water mains along Clinton Street, Carraige House Lane, and Lathrop
Avenue. The contractor will provide all labor, materials, machinery, tools, equipment and other means of
construction necessary and incidental to the completion of the Water Distribution Pipe Replacement Project - Phase
3.
Copies of the request for proposal (RFP) may be obtained on the City's web page at www.saratoga-springs.org,
under current bids. There is no fee for these documents.
This is a unit price bid. Each bid must be accompanied by a Bid Security in the amount of ten (10) percent of the
base bid in accordance with the Instructions to Bidders. The successful bidder will be required to furnish a
Performance Bond and a Labor and Materials Bond, each in the full amount of the contract price.
Addenda, if any, will be issued only to those persons whose name and address are on record with the City as having
obtained a bid packet. Addenda to the bid, when issued, will be on file in the City Clerk's Office at least five days
before the bid opening date. If you have obtained a bid packet through the City's web site and would like to be on
record for any Addenda please email stefanie.richards@saratoga-springs.org with your name, bid packet obtained,
and email address.
Questions regarding the bid should be directed to Stefanie Richards in writing at stefanie.richards@saratoga-
springs.org. All question must be submitted at least 7 business days before the bid opening. All bids must be made
on the official bid form or an exact copy by reproduction thereof and enclosed is a sealed envelope.
All bids must be made on the official bid form or an exact copy by reproduction and enclosed in a sealed envelope.
No bidder may withdraw his/her bid within sixty (60) calendar days after the actual date of the opening thereof.
Subsequent to sixty days an offer may be withdrawn in writing. State Finance Law 163(9)(e).
The City of Saratoga Springs reserves the right to reject any and all bids, to waive any and all informalities and the
right to disregard all nonconforming, non-responsive or conditional bid documents. State Finance Law 163(9)(d)
`
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City of Saratoga Springs, NY
Water Distribution Pipe Replacement Project - Phase 3 - RFP 2026-04 RFP Opening: Tuesday May 12, 2026 at 2:00pm
INSTRUCTIONS TO BIDDERS
1. RFP DOCUMENTS
This document includes a complete set of the RFP specifications and required documents, which are for the
convenience of Bidders and are not to be detached from the bid. Failure to submit the required forms at the
time of bid submission may disqualify the bid submission.
2. INTERPRETATION OR ADDENDA
No oral interpretation will be made to any Bidder as to the meaning of the bid or any part thereof. Every request
for such an interpretation shall be made in writing to the City. Any inquiry received seven (7) or more days prior
to the date fixed for opening of bids shall be given consideration. Every interpretation made to a Bidder shall be
in the form of Addenda to the bid, and when issued, shall be on file in the City Clerk's Office at least five (5) days
before bids are opened. All Addenda shall be emailed to each person whose name and address are on record
with the City as having obtained a bid packet or has attended a pre-bid meeting. All such Addenda shall become
part of the bid and all Bidders shall be bound by such Addenda, whether or not received by the Bidders.
3. BIDS
All bids shall be submitted on documents supplied by the City and shall be subject to all requirements of the bid,
including any plans, and these Instructions to Bidders. All bids shall be regular in every respect and no
interlineations, excisions or special conditions shall be made or included in the bid documents by the Bidder. The
City may consider as irregular any bid on which there is an alteration of or departure from the bid forms hereto
attached and at its' option may reject the same. Purchases by the City of Saratoga Springs are not subject to any
sales or federal excise taxes.
4. NON-COLLUSIVE BIDDING AND VENDOR CERTIFICATIONS:
Each Bidder submitting a bid to the City for the work contemplated by the documents on which bidding is based
shall execute and attach thereto, the Non-Collusion and Vendor Code of Conduct Affidavit on the form herein
provided, to the effect that he/she has not colluded with any other person, firm or corporation in regard to any bid
submitted.
5. RISK AND SAFETY AGREEMENT AND CERTIFICATE OF INSURANCE:
Bidder must execute the Risk and Safety Agreement and include the agreement with the bid response
submission. A Certificate of Insurance providing proof of the required insurance as outlined in the Risk and Safety
Agreement with the bid response submission
6. APPRENTICESHIP PROGRAM:
The City of Saratoga Springs hereby requires any contractor on a project in excess of Two Hundred Thousand
Dollar ($200,000.00) aggregate, at the time of bid date, or submission of quote, and prior to entering into a
construction contract with the City of Saratoga Springs, or any sub-contractor on such a project with a sub-
contract in excess of Fifty Thousand Dollar ($50,000.00) aggregate, at the time of bid date, or submission of
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City of Saratoga Springs, NY
Water Distribution Pipe Replacement Project - Phase 3 - RFP 2026-04 RFP Opening: Tuesday May 12, 2026 at 2:00pm
quote, and prior to entering into a sub-contract with a contractor who has a construction contract with the city of
Saratoga Springs on a project in excess of Two Hundred Thousand Dollar ($200,000.00)aggregate, to have
apprenticeship agreements traditionally and historically appropriate for the type and scope of work to be
performed, which have been registered with, and approved by, the New York State Commissioner of Labor, and
which have a graduation rate of at least thirty percent (30%).
7. CORRECTIONS:
The Bidder must initial erasures or other changes in the bid.
8. RECEIVING BIDS:
Bids received prior to the advertised time of opening shall be securely kept, sealed. The City Clerk's office, whose
duty it is to open them shall decide when the specified time has arrived to open bids, and no bid received
thereafter will be considered. LATE BIDS shall be rejected. E-mail or faxed bid submissions are not
acceptable and shall not be considered.
9. OPENING OF BIDS:
At the time and place fixed for the opening of bids, the City shall cause to be opened and publicly read aloud
every bid that was received within the time set for receiving bids. Bidders and other persons properly interested
may be present, in person or by representative.
10. WITHDRAWAL OF BIDS:
Bids may be withdrawn on written request dispatched by the Bidder in time for delivery in the normal course of
business prior to the time fixed for opening; provided that written confirmation of withdrawal over the signature of
the Bidder is placed in the mail and postmarked prior to the time set for bid opening.
11. EVALUATION PROCESS:
After the bid opening, each Bidder's proposal will be screened for completeness and conformance with the
requirements for this bid submission as set forth under the Bidders Submittal Instructions. Written bid amounts
are the legally binding bid amount. Numeric bid amounts are viewed as a convenience. Proposals that do not
meet the City's requirements, as outlined in the RFP, may be deemed nonresponsive and given no further
consideration. Proposals meeting the City's requirements shall be evaluated first on technical information (i.e.
operational plan, company background, staffing and personnel biographies, relevant experience, references) and
then on the cost proposal.
12. AWARD OF CONTRACT: REJECTION OF BIDS
If the contract is awarded, it shall be awarded to the responsive and responsible Bidder submitting the best value
bid complying with the conditions and qualifications of the Notice to Bidders and Instructions to Bidders. The
Bidder to whom the award is made will receive a "Notice of Award" at the earliest possible date.
The City, however, reserves the right to:
a. reject any and all bids and to waive any informality in bids received whenever bid packages are submitted
incomplete without the required attachments and/or such rejections or waivers are in the City's best interest;
b. consider as not responsible any Bidder who does not habitually perform with their own forces at least fifty
percent (50%) of the dollar value of the work involved in the contract;
c. award the bid, in part, on the Bidder's ability to provide timely technical assistance, part(s) replacement and
service for repairs;
d. give preference to Minority Women Business Enterprise (MWBE) businesses; and/or
e. extend the contract for one (1) year from expiration under the same terms and conditions as long as the
extension is agreeable to both the City and the Contractor.
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City of Saratoga Springs, NY
Water Distribution Pipe Replacement Project - Phase 3 - RFP 2026-04 RFP Opening: Tuesday May 12, 2026 at 2:00pm
13. EQUAL EMPLOYMENT OPPORTUNITY:
The City, state and federal government have stringent requirements for ensuring that all Bidders comply with
regulations requiring that employees and applicants for employment are not discriminated against because of
their race, color, religion, sex or national origin. Bidders will be required to abide by those requirements.
14. AMERICANS WITH DISABILITIES ACT:
The Bidder agrees to comply with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation
Act of 1973 and not discriminate on the basis of disability in the admission or access to, or treatment of
employment in its services, programs, or activities. The Bidder agrees to hold harmless and indemnify the City
from costs, including but not limited to damages, attorney's fees and staff time, in any action or proceeding
brought alleging a violation of ADA and/or Section 504 caused by the Bidder. The Bidder agrees that
accommodations will be provided upon request to allow individuals with disabilities to participate in all services,
programs and activities provided by the Bidder.
15. CIVIL RIGHTS:
The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC
2000d to 2000d-4) and its regulations, hereby notifies all Bidders that it will affirmatively ensure that any contract
entered into pursuant to this advertisement will provide the opportunity for disadvantaged business enterprises
to be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, or national origin in consideration for an award.
16. SEXUAL HARRASSMENT:
Every employer in the New York State is required to adopt a sexual harassment prevention policy giving all
employees a legal right to a workplace free from sexual harassment. The City is committed to maintaining a
workplace free from sexual harassment. Per New York State law, the City has a sexual harassment prevention
policy in place. This policy applies to all employees, paid or unpaid interns and non-employees in our workplace,
regardless of immigration status.
17. COMPLIANCE
Failure to comply with any of the above terms or any evidence of poor quality or service will be considered cause
of discontinuing business with the successful Bidder.
18. CONSTRUCTION SCHEDULE
The work shall be substantially complete by October 15, 2026 and finally completed by November 15, 2026.
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City of Saratoga Springs, NY
Water Distribution Pipe Replacement Project - Phase 3 - RFP 2026-04 RFP Opening: Tuesday May 12, 2026 at 2:00pm
BIDDING SUBMITTAL INSTRUCTIONS
Failure to submit RFP documents as required may lead to an immediate disqualification.
In order to guard against premature opening of the bid documents, your bids must be
returned and enclosed in a sealed and clearly labeled envelope as follows:
Step One: You MUST execute and include the following documents, one original and one
THUMB DRIVE, with your response:
* Your response to the RFP in question
* Non-Collusive Bidding and Vendor Code of Conduct Certification
* Risk & Safety Agreement and Certificate of Insurance
Step Two: Enclose your bid in a sealed envelope marked:
RFP #: 2026-04 - Water Distribution Pipe Replacement Project - Phase 3
Name of Bidder:
RFP Opening: Tuesday May 12, 2026 at 2 pm
Step Three: Please return your response to this RFP to the following address:
City of Saratoga Springs
Department of Accounts
474 Broadway Suite 14
Saratoga Springs, NY 12866
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City of Saratoga Springs, NY
Water Distribution Pipe Replacement Project - Phase 3 - RFP 2026-04 RFP Opening: Tuesday May 12, 2026 at 2:00pm
BID PROPOSAL
ALL BIDS SHALL BE ENCLOSED IN A SEALED ENVELOPE MARKED:
RFP #2026-04 - Water Distribution Pipe Replacement Project - Phase 3
RFP Opening: Tuesday May 12, 2026 at 2:00PM
AND RETURN TO:
City of Saratoga Springs
Department of Accounts
474 Broadway Suite 14
Saratoga Springs, NY 12866
BID PROPOSAL SUBMITTED BY
Bidder: ,
(Contractor)
DEAR COMMISSIONER:
The undersigned has inspected the proposed work site, reviewed the Instructions to Bidders, Plans and
Specifications and hereby agrees to perform the Water Distribution Pipe Replacement Project - Phase 3 work,
complete as indicated on the project documents including all labor, materials, machinery, sheeting, tools,
equipment and other means of construction necessary and incidental, complete and ready for use, as outlined in
the project documents. The work, which the contractor is required to perform under this contract, shall be
commenced as stipulated in the Notice to Proceed to Contractor. The project shall be substantially complete by
October 15, 2026 and finally completed by November 15, 2026.
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City of Saratoga Springs, NY
Water Distribution Pipe Replacement Project - Phase 3 - RFP 2026-04 RFP Opening: Tuesday May 12, 2026 at 2:00pm
STATEMENT OF SPECIFICATIONS: Water Distribution Pipe Replacement Project - Phase 3
The specification herein states the minimum requirements of the City. All bids must be regular in every respect.
Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City may consider as
"irregular" or "non-responsive" any bid not prepared and submitted in accordance with the bid document and
specification, or any bid lacking sufficient technical literature to enable the City to make a reasonable determination
of compliance to the specification.
It shall be the bidder's responsibility to carefully examine each item of the specification. Failure to offer a
completed bid or failure to respond to each section of the technical specification may cause the proposal to be
rejected without review as "non-responsive". All variances, exceptions and/or deviations shall be fully described in
the appropriate section.
Information purposes only
TASK ITEM # TASK TITLE TASK VALUE
Base Bid Watermain Installations on Clinton Street
$
Bid Alternate 1 Mill and Fill of Clinton Street $
Watermain Installations on Carriage House
Bid Alternate 2 $
Lane and Lathrop Avenue
Mill and Fill of Carriage House Lane and
Bid Alternate 3 $
Lathrop Avenue
Total Bid: Total Base Bid + Bid Alternates 1 $
Thru 3
Value (Written Words):
Base Bid:
Bid Alternate 1:
Bid Alternate 2:
Bid Alternate 3:
Total Bid:
COMPANY NAME:
ADDRESS:
Phone No. ( ) -
(City) (State) (Zip)
E-MAIL ADDRESS:
AUTHORIZED SIGNATURE:
PRINTED NAME:
TITLE: DATE:
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