Water Department On-Site Fabricated Buildings

LEGAL NOTICE
INVITATION TO SUBMIT PROPOSALS
The City of Spring Hill will accept quotations for the following at the City's Water System
Department located at 3636 Royal Park Boulevard: one (1) 50L''x24W'x13'H metal
building with 12' wide lean-to on each side, one (1) 40'Lx30'Wx13'H metal building with
two (2) roll-up shop doors and manway door and one (1) 96'L'x25'Wx13'H open front
metal building. This Request For Proposal (RFP) is intended to secure competitive pricing
and award for furnishing all equipment, material and labor for a complete installation at the
project site.
Bidders shall submit sealed quotations in the format specified in the Invitation to Submit
Quotations no later than 2:00 PM local time, Tuesday, June 9th, 2026 at which time bids
will be publicly opened and read aloud. No bid may be withdrawn after the scheduled closing
time for a period of 90 days. Bidding documents may be obtained at Spring Hill City Hall
during regular business hours or www.springhilltn.org. Quotations should be mailed or hand
delivered to:
Kyle Therriault, Purchasing Agent
City of Spring Hill
Sealed Bid: Water Department On-Site Fabricated Buildings RFP / 2:00 PM Local
Time, Tuesday, June 9th, 2026
199 Town Center Parkway (for hand delivery or courier services)
P.O. Box 789 (for regular mailing services)
Spring Hill, TN 37174
The City of Spring Hill will not discriminate in the purchase of all goods and services based on
race, color, religion, sex, national origin, age, disability or any other lawfully protected
classification.
Verbal quotations and quotations received after the closing date and time will not be accepted.
The City of Spring Hill reserves the right to reject any, and all, bids to waive technicalities or
informalities and to accept any bid deemed to be in the best interest of the City.
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TABLE OF CONTENTS
Section I: General Information
Section II: Proposal Requirements
Section III: Specification Compliance
Required Forms
Drug-Free Workplace Affidavit
Certificate of Nondiscrimination Title
VI Compliance Survey
Certificate of Non-Illegal Immigrant Use Certificate of
Non-Collusion
Specifications and Exhibits
* Exhibit 1 - Site Map
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SECTION I - GENERAL INFORMATION
A. The City of Spring Hill is requesting proposals for the construction of the following exterior
metal buildings to be constructed/erected on-site at the Water Department Building located at 3636
Royal Park Boulevard. The metal buildings shall be as follows: one (1) 50L''x24W'x13'H metal
building with 12' wide lean-to on each side, one (1) 40'Lx30'Wx13'H metal building with
two (2) roll-up shop doors and manway door and one (1) 96'L'x25'Wx13'H open front
metal building. This Request For Proposal (RFP) is intended to secure competitive pricing and
award for furnishing and delivery to the project site only. Refer to the product specifications
included in this RFP for more information.
Owner: Spring Hill City Hall
199 Town Center Parkway
P.O. Box 789
Spring Hill, TN 37174
Contact: T.C. Norman - Water Distribution Superintendent/SPARTAN
8060 Station Hill Drive
Spring Hill, TN 37174
Questions are to be directed to T.C. Norman via E-mail: tcnorman@springhilltn.org and Ryan
Chamblee, P.E. chamblee.r@tandh.com.Questions must be in writing and not verbal. All
questions and clarifications will be reviewed and answered via an addendum which will be
published on the City's website prior to bid date.
Site visits shall be scheduled through, and approved by, T.C. Norman, Water Distribution
Superintendent/SPARTAN - Spring Hill Water; (931)-982-0961 the time of 8:00 am - 11:00 am
and 1:00 pm - 3:00 pm, M-F for the two-week period May 25th through June 5th.
B. The City of Spring Hill reserves the right to reject any, and all bids, to waive technicalities or
informalities and to accept any bid deemed to be in the best interest of the City. Bids may not
be withdrawn after scheduled closing time for a 90-day period.
C. The bidder shall abide by and comply with the true intent of the specifications and not take
advantage of any unintentional error or omission but shall fully address the full intent and
meaning of each aspect of the specifications.
D. All forms shall be completed and included as an integral part of each bidder's proposal.
E. Freight shall be paid by the contractor and should be included in the unit price bid.
F. The City is a tax-exempt organization.
G. Mail is delivered after 4:00 p.m. Monday through Friday.
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SECTION II - SPECIFICATIONS FOR BUILDING MATERIAL AND CONSTRUCTION
This project is intended to allow for storage of equipment and materials used by the City's personnel.
The project scope is based on the criteria below or equivalent:
1. Site Preparation:
* All buildings shall be installed on the exiting asphalt parking lot. The asphalt parking lot
shall remain in place and buildings shall be anchored as necessary.
2. Building Supports:
* The building supplier/manufacturer shall be responsible for meeting all local and state
building code requirements and shall size the buildings supports and members as necessary
to meet all code requirements.
* Contractor shall cooperate with regulatory agencies or authorities to provide data as
requested.
* Contractor to obtain and pay for all building permits and inspections as required by the
City of Spring Hill, including stamped engineered drawings, if required.
3. Building Structures:
* Car port style buildings anchored on an asphalt parking lot. Anchoring must be temporary
(car port style) to allow removal for future moving of the buildings, without damage to
parking.
* A-frame style construction
* 4' Brace on every post
* Vertical roof and sides with adequate bracing
* Frame, Minimum 2-1/2 by 2-1/2 Galvanized 14-gauge square tubing
* Minimum 29-gauge Metal all sides and roof.
* Anchors must be able to support wind speeds of 105 to 145 MPH
* Roof tops White in color
* Sides Pewter Grey
* Trim and doors White
* Color chart to be provided for final selection
Building 1 - 50x24x13 with 50x12x12 lean-to on each side.
* Open Front and rear
* Sides of lean-tos enclosed on north and south sides
* Enclosed between roof and lean to roof
Building 2 - 40x30x13 Shop
* Fully enclosed
* Two 12x12 (min.) rollup garage doors on the west side
* Walk in door on the south side far west
* Two 36x36 windows on the south side
* Two 36x36 windows on the east side
* Three 36x36 windows on the north side
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Building 3 - 96x25x13 Open Front Shed, with four (4) 25x24x13 bays
* Enclosed on sides and rear
* Open Front with post support between each bay
4. General Requirements:
* Contractor is responsible for locating all utilities in the work area and is responsible for
repair to any damaged utilities or facilities.
* Contractor is responsible for clean-up of any debris or damage from their work on the
project.
* Contractor shall perform due diligence to visit site and verify site conditions.
* The Owner will perform final inspection before last invoice is paid. Any problems will
be communicated to the contractor.
5. Construction To Include:
* Labor
* Materials and furnishings
* Installation
* Anchoring
* Cleanup
6. Quality Assurance
* Fabricate members in accordance with standard industry practice.
7. Qualifications
* Contractor shall have proper licensing for work
* Contractor shall be responsible for all materials, whether furnished by themself or a
subcontractor, and proper storage of the same.
SECTION III - SPECIFICATION COMPLAINCE
This RFP is for procurement purposes only. The lump sum price quoted shall include furnishing and
delivery and construction of all buildings. No manufacturer substitutions are permitted without the
written approval of the Engineer and/or Spring Hill. Manufacturer's data, fabrication details, cut
sheets and testing reports shall be submitted to the City's consultant Thomas and Hutton (Ryan
Chamblee, P.E., chamblee.r@tandh.com (629) 900-4906 for review and approval.
No bidder may withdraw a bid for a period of ninety (90) days after bids have been opened. The City
has the right to reject any/and all bids or to waive all technicalities. The Contractor's Name and
Address must be placed on the envelope containing their proposal, otherwise the bid will not be
opened.
ERROR IN BID - in case of error in the prices in the bid, the written price will govern. No bid shall
be altered, amended, or withdrawn after specified time for opening bids. Negligence on the part of
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the bidder in preparing the bid confers no right for the withdrawal of the bid after it has been opened.
SPECIFICATIONS - it is understood that reference to specifications shall be sufficient to make the
terms of such specifications binding on the supplier/bidder. In addition to the attached technical
specifications and drawings, the contractor shall adhere to the Spring Hill Ordinances, Manuals,
Policies & Permits, which can be found on the City's website at
https://www.springhilltn.org/421/Ordinances-Manuals-Policies-Permits
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Bid Proposal
TOTAL LUMP SUM BID COST
(Written Bid in words)
$________________________________
Building 1 - 50x24x13 with 50x12x12 lean-to on each side
$________________________________
Building 2 - 40x30x13 Shop
Building 3 - 96x25x13 Open Front Shed, with four (4)
$________________________________
25x24x13 bays
Total Lump Sum Bid $________________________________
In compliance with the conditions stated above and attached specifications and conditions, the
undersigned offers, and agrees, if this bid is accepted within 90 days from opening date, to
furnish and deliver all items at the prices set above. Upon receipt of written notice of the
acceptance of this bid, the Bidder will execute the formal contract attached within ten (10) days
and deliver a surety bond or bonds as stipulated herein. The bid security attached in the sum of
FIVE PERCENT (5%) Dollars ($ ) shall become the property of the
Owner in the event the contract and bond are not executed within the time set forth as liquidated
damages for the delay and additional expense to the Owner caused thereby.
OWNER CITY OF SPRING HILL CONTRACTOR
By: ________________________________
By:
Kyle Therriault, Purchasing Agent
Attest: Attest:
City Clerk
Address for giving notices
Address for giving notices P.O. Box 789
Spring Hill, TN 37174
Agent for service to process:
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AFFIDAVIT
STATE OF TENNESSEE DRUG-FREE WORKPLACE AFFIDAVIT
COUNTY OF OF PRIME BIDDER
NOW COMES AFFIANT, who being duly sworn, deposes and says:
1. He/She is the principal officer for ;
2. That the bidding entity has submitted a bid to the City of Spring Hill for the construction
of ;
3. That the bidding entity employs no less than five (5) employees;
4. That Affiant certifies that the bidding entity has in effect, at the time of submission of its
bid to perform the construction referred to above, a drug-free workplace program that
complies with 50-9-113, Tennessee Code Annotated;
5. That this affidavit is made on personal knowledge.
Further Affiant saith not.
AFFIANT
SUBSCRIBED AND SWORN TO before me this day of , 20 .
NOTARY PUBLIC
My Commission expires:
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50-9-113. State and local government construction contracts.
(a) Each employer with no less than five (5) employees receiving pay who contracts
with the state or any local government to provide construction services or who is
awarded a contract to provide construction services or who provides construction
services to the state or local government shall submit an affidavit stating that such
employer has a drug-free workplace program that complies with this chapter, in effect
at the time of such submission of a bid at least to the extent required of governmental
entities. Any private employer that certifies compliance with the drug-free workplace
program, only to the extent required by this section, shall not receive any reduction
in workers' compensation premiums and shall not be entitled to any other benefit
provided by compliance with the drug-free workplace program set forth in this chapter.
Nothing in this section shall be construed to reduce or diminish the rights or privileges
of any private employer who has a drug-free workplace program that fully complies with
this chapter. For purposes of compliance with this section, any private employer shall
obtain a certificate of compliance with the applicable portions of the Drug-free
Workplace Act from the department of labor and workforce development. No local
government or state governmental entity shall enter into any contract or award a contract
for construction services with an employer who does not comply with the provisions of
this section.
b) For the purposes of this section, "employer" does not include any utility or unit of local
government. "Employer" includes any private company and/or corporation.
(c) If it is determined that an employer subject to the provisions of this section has entered
into a contract with a local government or state agency and such employer does not have
a drug-free workplace pursuant to this section, such employer shall be prohibited
from entering into another contract with any local government or state agency until
such employer can prove compliance with the drug-free workplace program pursuant to
this section. If the same employer again contracts with any local government or state
agency and does not have a drug- free workplace program pursuant to this section, then
such employer shall be prohibited from entering into another contract with any local
government or state agency for not less than three (3) months from the date such violation
was discovered and verified and shall be prohibited from entering into another contract
until such employer complies with the drug-free workplace program pursuant to this
section. If the same employer for a third time contracts with any local government or
state agency and does not have a drug-free workplace program pursuant to this section,
then such employer shall be prohibited from entering into another contract with any
local government or state agency for not less than one (1) year from the date such
violation was discovered and verified and shall be prohibited from entering into another
contract until such employer complies with the drug-free workplace program pursuant to
this section.
(d) A written affidavit by the principal officer of a covered employer provided to a local
government at the time such bid or contract is submitted stating that the employer is in
compliance with this section shall absolve the local government of all further
responsibility under this section and any liability arising from the employer's compliance
or failure of compliance with the provisions of this section.
[Acts 2000, ch.918, 1,2.]
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CITY OF SPRING HILL, TENNESSEE
INDEMNIFICATION AGREEMENT
____________________________________________________________________
(NAME OF CONTRACTING COMPANY)
agrees to indemnify and save, the Government of Spring Hill; the City
of Spring Hill; Thomas & Hutton; and sub-consultants working under
Thomas & Hutton; on or off duty, officers, and employees of the City
of Spring Hill; Thomas & Hutton; and sub-consultants working under
Thomas & Hutton, harmless from any and all losses, damages and
expenses, including court costs and attorney's fees, by reason of any
loss, whatsoever, arising out of or in consequence of the work done
in connection with the contract of which this Agreement is a part,
excepting only such losses as shall be occasioned solely by the
negligence of the City of Spring Hill; Thomas & Hutton; and those
sub-consultants working under Thomas & Hutton, on this project.
The contractor further agrees to protect, defend, and save the City
its elected and appointed officials, agents, employees and volunteers
while working in the scope of their duties as such, harmless from and
against all claims, demands, and causes of action of any kind or
character, including the cost of their defense, arising in favor of
the contractor's employees or third parties on account of bodily or
personal injuries, death or damage to property arising out of services
performed or omissions of services or in any way resulting from the
acts or omissions of the contractor and/or its agents, employees,
subcontractors, representative or the City under this agreement.
Company
Title
Date
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