Water chemical bid

NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN the Town Clerk of the Town of Bedford will receive sealed bids for
the furnishing of the following supplies:
1. Zinc Orthophosphoric Acid (Zinc Orthophosphate)
2. Polyaluminum chloride
3. Citric Acid
4. Calcium Hypochlorite
5. Sodium Thiosulfate Crystal
Bids will be received until 10:00 a.m., July 2, 2026 at the office of the Town Clerk, 321 Bedford Road,
Bedford Hills, New York 10507, at which time they will be publicly opened and read aloud.
Specifications and proposal forms may be downloaded from https://bedfordny.gov/Bids.aspx, from
June 9, 2026 to July 2, 2026. Vendors that download the specifications are required to provide their
company name, email address, phone number, and mailing address by email to
highway@bedfordny.gov in order to receive any bid addenda that may be issued.
Bid prices shall remain in effect for all orders placed for delivery on or before June 30, 2027.
The Town of Bedford reserves the right to accept any bid in whole or in part and to reject any or all
bids, as considered to be in the best interests of the Town of Bedford.
No bidder may withdraw their bid within thirty (30) days after the date of the bid opening.
All bids must be enclosed in a sealed envelope plainly marked "Bids for Water Supply Chemicals -
July 2, 2026" on the outside of the envelope. Bids to be returned to the TOWN CLERK, 321 Bedford
Road, Bedford Hills, New York 10507.
Dated: Bedford Hills, New York TOWN BOARD OF THE
June 9, 2026 OF THE TOWN OF BEDFORD
Alexandra Whalen
Town Clerk
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GENERAL SPECIFICATIONS
All materials furnished shall conform to the itemized specifications attached hereto and to the
applicable requirements of the Standard Specifications of the New York State Department of
Transportation, dated January 3, 1978.
Materials shall be delivered in accordance with the itemized specifications on the order of the Public
Works Commissioner or designee, Town of Bedford, in quantities as ordered.
Unit prices bid shall be exclusive of any sales, excise or other taxes for delivery to a tax exempt
Municipality. Tax exempt certificate number 136007284 covers Public Works Department purchases
by the Town of Bedford.
The Town of Bedford reserves the right to purchase material from other vendors as awarded by the
State of New York Office of General Services, without notice to the vendor awarded the Town bid.
All suppliers, submitting bids on items in non-conformance with the specifications or delivery time as
stated, must submit them on a separate sheet of paper clearly stating the variance between their bid and
the specifications. The bid will receive careful consideration if such deviations do not depart from the
intent of this specification and are to the best interests of the Town of Bedford.
Additional information on any of the items as given in the detailed specifications may be secured from
the office of the Commissioner of Public Works or designee.
Each bid must be signed by a person authorized to do so and each bid must include a certificate of non-
collusion and waiver of immunity agreement, as required by law.
Bidders are not to separate the notice and specifications from the proposal form, but must return the
same complete.
Separate bids will be awarded for each item as listed in the proposal.
The Commissioner of Public Works or designee reserves the right to reject any or all bids, to accept
any bid or waive any informality in the proposal as deemed advisable in the best interest of the Town
of Bedford.
Unless otherwise permitted by the Commissioner of Public Works, vendors awarded this
contract are required to deliver chemical(s) to Town of Bedford Water Filtration Plant, 215
Cross River Road, Katonah, NY 10536 within 2 working days of an order being placed.
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ITEMIZED SPECIFICATIONS
1. ZINC ORTHOPHOSPHORIC ACID (ZINC ORTHOPHOSPHATE)
Supply material in 55-gallon drums of zinc orthophosphate as manufactured by Shannon
Chemical Corp. or approved equal. Bid prices shall be on a per gallon basis, with a typical
order of 4 x 55-gallon drums.
Regulatory: NSF Standard 60, drinking water additives
Composition/Information on Ingredients:
Composition
Chemical Name Identifier Percent (%)
Phosphoric Acid CAS:7664-38-2 >50
Zinc Chloride CAS: 7646-85-7 <25
Zinc Phosphate CAS: 7779-90-0 <25
2. POLYALUMINUM CHLORIDE
Supply material in bulk of Polyaluminum Hydroxychlorosulfate PCH 180 as manufactured by
the Holland Company Inc or approved equal. Bid prices shall be on a per gallon basis with a
minimum order of 1000 gallons.
Regulatory:
a) NSF Standard 60, drinking water additives
b) Conform to AWWA standard B-408-10 Liquid Polyaluminum Chloride
Properties:
Polyaluminum Hydroxychlorosulfate coagulant shall be a 33.3% solution of a dry product and
shall meet the following specifications:
% Aluminum (Al) 5.5 +/- 0.20
% Aluminum Oxide (Al2O3) 10.25 +/- 0.25
% Chloride 9.0 +/- 0.50
% Sulfate 2.9 +/- 0.30
% Basicity 70 +/- 2
pH (as is) 2.6 +/- 0.3
pH (1% aqueous solution) 4.0 +/- 0.5
Specific Gravity (20 C) 1.270 +/- 0.01
Freezing Point (C) -12 +/- 1
Turbidity (NTU) Less than 50
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3. CITRIC ACID
Supply material in 55 gallon drums. Bid prices shall be on a per gallon basis, with a minimum
order of 4 x 55-gallon drums.
Regulatory: NSF Standard 60, drinking water additives
Properties:
a) 50% Liquid Citric Acid
4. CALCIUM HYPOCHLORITE BRIQUETTE
Supply material in fifty (50) pound pails of Constant Chlor Plus briquettes as manufactured by
Arch Chemicals Inc or approved equal. Bid prices shall be on a per pail basis with a typical
order of one pallet of twenty four (24) pails.
Regulatory:
a) NSF Standard 60, drinking water additives
b) EP registered as a disinfectant for municipal water supplies, No. 1258-1179
c) AWWA Standard B300, hypochlorites
Properties:
b) Available Chlorine (wt%) 65% minimum
c) Scale Inhibitor (wt%) 0.5%
d) Weight 0.25 oz. (7 grams)
e) Dimensions 1 14 in. x 34 in. x 12 in.
f) Appearance Briquette-Shape Tablet
5. SODIUM THIOSULFATE CRYSTAL
Supply material in 50 pounds bags. Bid prices shall be on a per bag basis, with a minimum
order of 44 bags.
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Proposal for Bid Opening July 2, 2026
To: Town Clerk
Town of Bedford
321 Bedford Road
Bedford Hills, NY 10507
We hereby propose to furnish materials and services to the Town of Bedford Public Works Department
in accordance with the Specifications and Notice, dated June 9, 2026, for material ordered for delivery
on or before June 30, 2027 at unit prices as bid below:
1. ZINC ORTHOPHOSPHORIC ACID (ZINC ORTHOPHOSPHATE)
Per Gallon Delivered, 55 Gallon Drums: $_____________________
2. POLYALUMINUM CHLORIDE
Per Gallon Delivered, Bulk: $_____________________
3. CITRIC ACID
Per Gallon Delivered, 55 Gallon Drums: $_____________________
4. CALCIUM HYPOCHLORITE
Per 50 Pound Pail Delivered: $ __________________
5. SODIUM THIOSULFATE
Per 50 Pound Bag Delivered: $ __________________
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REQUIREMENTS FOR ALL CONTRACTORS PERFORMING LABOR FOR THE
TOWN, OR DELIVERING TO TOWN FACILITIES (INCLUDES ITEMS A-E BELOW)
A. Insurance
The Contractor/Subcontractor shall purchase and maintain insurance in accordance with
MINIMUM INSURANCE REQUIRED BY CONTRACTORS &
SUBCONTRACTORS (a copy of which is attached to this bid document which provides the
coverage details required. blanket contractual including injury to subcontractors' employees.)
B. Safety Provisions
The safety provisions of applicable laws, building and construction codes and the safety rules approved
by the State Labor Commissioner shall be observed. Safety Provision details are provided on the
attached MINIMUM INSURANCE REQUIRED BY CONTRACTORS &
SUBCONTRACTORS form.
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NON-COLLUSIVE BIDDING CERTIFICATION
Made pursuant to Section 103-d of the General Municipal Law of the State of New York
as amended by the Laws of 1966.
(a) By submission of this bid, each bidder and each person signing on behalf of any bidder
certifies, and in the case of a joint bid, each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of his knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion,
consultation, communication, or agreement, for the purpose of restricting competition,
as to any matter relating to such prices with any other bidder or with any competitor;
(2) Unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the bidder and will not knowingly be
disclosed by the bidder prior to the opening, directly or indirectly, to any other
bidder or to any competitor; and
(3) No attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit or not to submit a bid for the
purpose of restricting competition.
(b) A bid shall not be considered for award nor shall any award be made where (a) (1), (2) and (3)
above, have not been complied with; provided, however, that if in any case the bidder cannot
make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed
statement which sets forth in detail the reasons therefore. Where (a) (1), (2) and (3), above,
have not been complied with, the bid shall not be considered for award nor shall any award be
made unless the head of the purchasing unit of the political subdivision, public department,
agency or official thereof to which the bid is made, or his designee, determines that such
disclosure was not made for the purpose of restricting competition.
___________________________ __________________________________________
Date Legal Name of Person, Firm or Corporation
Seal of Corporation: _______________________________________________
_______________________________________________
_______________________________________________
Business Address of Person, Firm or Corporation
by: _______________________________________________________________________
Signature and Title
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BID PROPOSAL
___________________________ __________________________________________
Date Legal Name of Person, Firm or Corporation
Seal of Corporation: _______________________________________________
_______________________________________________
_______________________________________________
Business Address of Person, Firm or Corporation
_______________________________________________
Telephone Number
_______________________________________________
Contact Name
_______________________________________________
Email Address
by: _______________________________________________________________________
Signature and Title
**** NON-COLLUSION STATEMENT MUST ALSO BE SIGNED ****
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TOWN OF BEDFORD
321 Bedford Road, Bedford Hills, NY 10507
MINIMUM INSURANCE REQUIRED BY CONTRACTORS &
SUBCONTRACTORS
Insurance Exhibit
The Contractor/Subcontractor shall purchase and maintain insurance of the
following types of coverage and limits of liability:
1) Commercial General Liability (CGL) coverage with limits of Insurance of not less than
$1,000,000 Per Occurrence/$2,000,000 Annual Aggregate and including a Waiver of
Subrogation.
a) If the CGL coverage contains a General Aggregate Limit, such General Aggregate
shall apply separately to each project.
b) CGL coverage shall be written on ISO Occurrence form CG 00 011093 or a
substitute form providing equivalent coverage and shall cover liability arising from
premises, operations, independent contractors, product-completed operations, and
personal and advertising injury, blanket contractual including injury to subcontractors'
employees.
Note: c) Town of Bedford and their agents, officers, directors and employees shall be
included as additional insured on the CGL, using ISO Additional Insured Endorsement
CG 20 10 1185 or an endorsement providing equivalent or broader coverage to Town of
Bedford and their agents, officers, directors and employees. The coverage must be
underwritten by an Insurance Company with at least 'A 7' Best rating as defined by A.M.
Best. Coverage for the additional insured shall apply as Primary and Non-Contributing
Insurance before any other insurance or self-insurance, include any deductible,
maintained by, or provided to, the additional insured's.
d) Contractor/Subcontractor shall maintain CGL coverage for itself and all additional
insureds for the duration of the project and maintain Completed Operations coverage for
itself and each additional insured for at least 2 years after completion of the Work.
e) XCU may not be excluded
2) Automobile Liability
a) Business Auto Liability with limits of at least $1,000,000 each accident.
b) Business Auto coverage must include coverage for liability arising out of all owned,
leased, hired and non-owned automobiles.
c) Town of Bedford and their agents, officers, directors and employees shall be included
as additional insured on the auto policy.
d) Also needs to include waiver of subrogation
3) Workers Compensation and Employers Liability and N.Y.S Disability
a) Statutory Workers' Compensation, Employers' Liability and N.Y.S. Disability
Benefits Insurance for all employees.
b) Where applicable, U.S. Longshore and Harbor Workers Compensation Act
Endorsement shall be attached to the policy.
c) Where applicable, the Maritime Coverage Endorsement shall be attached to the
policy.
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d) Workers Compensation must include a waiver of subrogation.
4. Contractors Pollution Liability (if applicable), with limits of no less than $2,000,000 Per
Claim / $2,000,000 Aggregate. Contractor shall maintain and cause its Subcontractors
doing such work to maintain Contractors Pollution Liability Insurance including coverage
for third-party liability claims covering any environmental claims, liabilities, loss or damage,
including property damage, bodily injury, disease, transporter liability and properties
contaminated during transportation caused by pollution conditions that arise from the
operations of the Contractor and its Subcontractors of every tier. Such insurance shall
provide coverage for actual, alleged or threatened emission, discharge, dispersal, seepage,
release or escape of pollutants, including any loss, cost or expense incurred as a result of
any cleanup of pollutants, or in the investigation, settlement or defense of any claim, action,
or proceedings arising from the operations under the Contract. Such insurance shall be in
the Contractor's name and name the Town of Bedford as an additional insured on a
primary, non-contributory basis including a Waiver of Subrogation in favor of the Town of
Bedford. Additional Insured coverage shall be at least as broad as provided to the
Contractor for this Project.
NOTE: ACORD forms are not acceptable proof of workers compensation coverage; must
provide C-105.2 and Disability to be provided on DB-120.1.
6) The Contractor shall not sublet any part of his work without assuming full
responsibility for requiring similar insurance from his subcontractors and shall submit
satisfactory evidence to that effect to the Town of Bedford. Each such insurance
policy, except the Workers' Compensation and Disability policies, shall include The
Town of Bedford and their agents, officers, directors and employees as an additional
insured.
7) Policy shall be endorsed to provide that 30 days written notice prior to cancellation be
given to the Town of Bedford. Policies that lapse and/or expire during the term of
occupancy shall be re-certified and received by Town of Bedford no less than 30 days
prior to cancellation or renewal.
8) Contractor acknowledges that failure to obtain such insurance on behalf of the Town
of Bedford Constitutes a material breach of contract and subjects it to liability for
damages, indemnification and all other legal remedies available to the Town of
Bedford. The contractor/permittee is to provide the Town of Bedford with a certificate
of insurance, evidencing the above requirements have been met, prior to the
commencement of work or use of facilities. The failure of the Town of Bedford to object
to the contents of the certificate or absence of same shall not be deemed a waiver of
any and all rights held by the Town of Bedford.
10) Asbestos/Lead Abatement and Environmental Clean-Up - If applicable. Coverage for
the removal of asbestos and/or lead and related pollution events, including coverage
for third-party liability claims for bodily injury, property damage and clean-up costs.
$1,000,000 per occurrence/$2,000,000 aggregate including products and completed
operations. If a retroactive date is used, it must pre-date the inception of the contract.
Safety Provisions
The safety provisions of applicable laws, building and construction codes and the safety
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