Water:  Bottled Drinking & Cooler Rental

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*****THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. Visit the SWIFT Supplier Portal @ mn.gov/supplier*****

PURPOSE: The purpose of this Request for Proposal (RFP) is to establish contracts for the supply of bottled water and water cooler rentals for State agencies and Cooperative Purchasing Venture (CPV) members throughout Minnesota. The contract will also include provisions for the delivery of bottled water and water cooler rentals to locations with contaminated drinking water sources. Additionally, the contractor must be capable of providing expedited delivery in emergency situations. The contractor may also offer residential delivery and pick-up services at their facility. Orders will be placed on an as-needed basis, quantities varying depending on demand.

CONTRACT VALUE:  The estimated total dollar value of the contract for one year is $400,000.00 to $500,000.00. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.

CONTRACT PERIOD:  The term of this contract is anticipated to be from March 1, 2025 to February 28, 2027, with the option to extend up to an additional three (3) years in increments determined by the State.

QUESTION AND ANSWER PERIOD: Questions must be submitted in writing to cassandra.m.jensen@state.mn.us by 3:00 PM Central Time, November 20, 2024.  All questions received by the due date and time will be responded to via an addendum.  Contact regarding this solicitation with any State personnel other than the buyer listed above may result in the rejection of the response.

For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.

Responders need to submit all requested documentation, including, but not limited to, the following documents:
1.        Attachment A: Responder Declarations
2.        Attachment B: Exceptions to State's Standard Terms and Conditions
3.        Attachment D: Responder Forms
a.        Veterans Preference Form, if applicable
b.        Workforce Certification and Equal Pay Declaration Page
4.        Attachment E: Additional Information
5.     Exhibit D: Pricing
a.        Exhibit D, Supplement 1: Sample Invoice and Sample Quote
b.        Exhibit D, Supplement 2: Price Schedule

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