Washing Machines (Supply and Install)

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
REQUEST FOR BID FOR WASHING MACHINES
(SUPPLY AND INSTALL)
186-26
DUE DATE: 6/19/2025 11:00 AM (EASTERN TIME)
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Table of Contents
1. PURPOSE:...................................................5
2. INSTRUCTIONS TO VENDOR:....................................5
3. BID SUBMITTAL:.............................................5
4. BID INQUIRIES:.............................................5
5. BID DUE DATE:..............................................5
6. ADDENDA:...................................................5
7. TIMELINE:..................................................5
8. TERMS OF SUBMISSION:.......................................5
9. GOVERNING TERMS AND CONDITIONS:............................6
10. NON-EXCLUSIVE CONTRACT:....................................6
11. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:..........6
12. TERMINATION:...............................................7
13. VENDOR CERTIFICATIONS:.....................................7
14. VENDOR RESPONSIBILITY:.....................................8
15. BID RESULTS:...............................................8
16. CONTRACT AWARD:............................................8
17. NOTIFICATION AND AWARD OF CONTRACT(S):.....................8
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18. LIABILITY:.................................................8
19. INSTALLATION REQUIREMENTS:.................................8
20. RETURNED GOODS:............................................8
21. PAYMENT:...................................................9
22. INVOICING:.................................................9
23. TERMS OF PAYMENT:..........................................9
24. F.O.B.:....................................................9
25. WARRANTY REQUIREMENTS:....................................10
26. OBLIGATIONS AND LIABILITY OF THE VENDOR:..................10
27. SPECIFICATIONS:...........................................10
28. SITE VISITATION:..........................................10
29. SCOPE OF SERVICES:........................................10
30. WASHER SPECIFICATIONS:....................................11
31. DRY SPECIFICATIONS..............Error! Bookmark not defined.
32. BID PRICES:...............................................13
33. ENVIRONMENTALLY FRIENDLY PRODUCTS:........................13
34. OFFER:....................................................13
35. DELIVERY:.................................................13
36. VENDOR CONTACT INFORMATION:...............................14
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37. ATTACHMENTS:....................Error! Bookmark not defined.
38. The Bid Opening is open to the public online at the following:
..........................................................14
STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER.................15
CONTRACT TERMS AND CONDITIONS:............................17
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1. PURPOSE:
1.1. The purpose of this bid invitation is to establish a contract, in the form of a purchase order, with the State of
New Hampshire for the supply and installation of the item(s) indicated in the "Offer" section of this bid
invitation, in accordance with the requirements of this bid invitation and any resulting contract.
2. INSTRUCTIONS TO VENDOR:
2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the "Offer" section
(detailed information on how to fill out the pricing information can be found in the "Offer" section);
complete the "Vendor Contact Information" section; and finally, fill out, and sign the bid transmittal letter.
3. BID SUBMITTAL:
3.1. All bids shall be submitted on this form or an exact copy, shall be typed or clearly printed in ink and shall be
received on or before the date and time specified on paragraph 7 of this bid under "Bid closing". Interested
parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to
NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing
agent's name.
3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY
THAT YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.
4. BID INQUIRIES:
4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to
commit their organization to the Terms and Conditions of this bid and shall be received in writing at the
Bureau of Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions
shall not be submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that
submit questions verbally or in writing to any other State entity or State personnel shall be found in violation
of this part and may be found non-compliant.
4.2. Questions shall be submitted by email to Carrie Martin at Carrie.L.Martin@DAS.NH.GOV .
4.3. Submissions shall clearly identify the bid Number, the Vendor's name and address and the name of the
person submitting the question.
5. BID DUE DATE:
5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time
shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be
marked as "Late" and shall not be considered in the evaluation process.
5.2. All bid submissions shall be treated as firm offers to remain valid for acceptance for a period of one hundred
eighty (180) days from the bid due date. The transmittal of a vendor's response or bid submission to any
State agency or office other than the Department of Administrative Services (DAS), Bureau of Purchase and
Property may be grounds for disqualification.
6. ADDENDA:
6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date,
the NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission
and periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other
materials that may have been issued affecting the bid. The web site address is
https://apps.das.nh.gov/bidscontracts/bids.aspx.
7. TIMELINE:
7.1. The timeline below is provided as a general guideline and is subject to change.
Bid Solicitation distributed on or by: 6/4/2026
Last day for questions, clarifications,
6/8/2026
and/or requested changes to bid:
States response to questions, clarifications,
6/10/2026
and/or requested changes to bid:
Bid Closing (Eastern Time): 6/19/2026 11:00 AM
8. TERMS OF SUBMISSION:
8.1. All material received in response to this bid shall become the property of the State and shall not be returned
to the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information
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presented in a bid response. The content of each Vendor's bid shall become public information once a
contract(s) has been awarded.
8.2. A responding bid that has been completed and signed by your representative shall constitute your company's
acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to
these terms and conditions.
8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time)
until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense
reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public
employee, constitutional official, or family member of any such official or employee who shall select,
evaluate, or award the RFB.
8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been
submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded
purchase order, even if said terms and/or conditions contain language to the contrary.
8.5. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.
Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided
with this bid invitation and in the State's format.
8.6. CHAPTER ADM 600 PROCUREMENT AND PROPERTY RULES APPLY TO AND ARE MADE A
PART HEREOF.
9. GOVERNING TERMS AND CONDITIONS:
9.1. A responding bid that has been completed and signed by Vendor's representative shall constitute Vendor's
acceptance of all State of New Hampshire terms and conditions and shall legally obligate Vendor to these
terms and conditions.
9.2. A signed response further signifies that from the time the bid is published (bid solicitation date and time)
until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense
reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public
employee, constitutional official, or family member of any such official or employee who shall select,
evaluate, or award the RFB.
9.3. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been
submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded
purchase order, even if said terms and/or conditions contain language to the contrary.
10. NON-EXCLUSIVE CONTRACT:
10.1. Any resulting Contract from this RFB will be a non-exclusive Contract. The State reserves the right, at its
discretion, to retain other Contractors to provide any of the Services or Deliverables identified under this
procurement or make an award by item, part or portion of an item, group of items, or total Proposal.
11. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:
11.1. Generally, the full contents of any bid or proposal (including all materials submitted in connection with it,
such as attachments, exhibits, addenda, and vendor presentations) become public information upon
completion of final contract or purchase order negotiations with the selected vendor. Certain information
concerning bids or proposals, including but not limited to pricing or scoring, is generally available to the
public even before this time, in accordance with the provisions of NH RSA 21-G: 37.
11.2. To the extent consistent with applicable state and federal laws and regulations, as determined by the State,
including, but not limited to, NH RSA Chapter 91-A (the "Right-to-Know" Law), the State shall, after final
negotiations with the selected vendor are complete, attempt to maintain the confidentiality of portions of a
bid or proposal that are clearly and properly marked by a bidder as confidential. Any and all information
contained in or connected to a bid or proposal that a bidder considers confidential shall be clearly designated
in the following manner:
11.3. If the bidder considers any portion of a submission confidential, they shall provide a separate copy of
the full and complete document, fully redacting those portions by blacking them out and shall note on
the applicable page or pages of the document that the redacted portion or portions are stamped or
otherwise marked with the notation "confidential." Use of any other term or method, such as stating that
a document or portion thereof is "proprietary", "not for public use", or "for client's use only", is not
acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person
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listed as the point of contact on Page one (1) of this document, the identified information considered to be
confidential must be accompanied by a separate letter stating the
11.4. rationale for each item designated as confidential. In other words, the letter must specifically state why and
under what legal authority each redaction has been made. Submissions which do not conform to these
instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the
rationale for each redaction, by failing to designate redactions in the manner required by these instructions,
or by including redactions which are contrary to these instructions or operative law may be rejected by the
State as not conforming to the requirements of the bid or proposal. The State will generally assume that a bid
or proposal submitted without an additional redacted copy contains no information which the bidder deems
confidential. Bids and proposals which contain no redactions, as well as redacted versions of submissions
that have been accepted by the State, may be released to the public, including by means of posting on State
web sites.
11.5. The State shall have no obligation to maintain the confidentiality of any portion of a bid, proposal, or related
material, which is not marked in accordance with the foregoing provisions. It is specifically understood and
agreed that the bidder waives any claim of confidentiality as to any portion of a response to this RFB or RFP
that is not marked as indicated above, and that unmarked (or improperly marked) submissions may be
disseminated to any person, without limitation. Marking an entire bid, proposal, attachment, or full sections
thereof confidential without taking into consideration the public's right to know shall neither be accepted nor
honored by the State.
11.6. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be
subject to public disclosure REGARDLESS of whether or not marked as confidential.
11.7. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal
and if disclosure is not prohibited under NH RSA 21-G:37 or any other applicable law or regulation, bidders
acknowledge and agree that the State may disclose any and all portions of the proposal or related materials
which is not marked as confidential. In the case of bids, proposals or related materials that contain portions
marked confidential, the State shall assess what information it believes is subject to release; notify the bidder
that the request has been made; indicate what, if any, portions of the proposal or related material shall not be
released; and notify the bidder of the date it plans to release the materials. The State is not obligated to
comply with a bidder's designation regarding confidentiality. The State shall have no obligation to advise a
bidder that an individual or entity is attempting to electronically access, or has been referred to, materials
which have been made publicly available on the State's web sites.
11.8. By submitting a bid or proposal, the bidder agrees that unless it obtains and provides to the State, prior to the
date specified in the notice described in the paragraph above, a court order valid and enforceable in the State
of New Hampshire, at its sole expense, enjoining the release of the requested information, the State may
release the information on the date specified in the notice without any liability to the bidder.
11.9. Notwithstanding NH RSA 91-A:4, no information shall be available to the public, or to the members of the
general court or its staff concerning specific responses to this bid invitation from the time this bid is
published until the closing date for responses.
12. TERMINATION:
12.1. The State of New Hampshire shall have the right to terminate this contract at any time by giving the
successful Vendor a thirty (30) day written notice.
13. VENDOR CERTIFICATIONS:
13.1. All Vendors shall be duly registered with the NH Bureau of Purchase and Property as State of New
Hampshire vendors. All Vendors that are corporations, limited liability companies, or other limited liability
business entities (this excludes sole proprietors and general partnerships) shall be duly registered with the
New Hampshire Secretary of State to conduct business in the State of New Hampshire.
13.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor
must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property.
See the following website for information on obtaining and filing the required forms (no fee:
https://DAS.NH.Gov/Purchasing).
13.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a
Vendor that is a corporation, limited liability company, or other limited liability business entity (this
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excludes sole proprietors and general partnerships) must be registered to conduct business in the State of
New Hampshire AND in good standing with the NH Secretary of State. Please visit the following website to
find out more about the requirements for registration with the NH Secretary of State:
https://sos.nh.gov/corporation-division/.
13.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of
the Vendor who will be accessing or working with records of the State of New Hampshire shall be required
to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization
Form. These forms shall be returned to the designated State agency prior to commencing any work.
13.5. CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit
proof of comprehensive general liability insurance coverage prior to performing any services for the State.
The coverage shall insure against all claims of bodily injury, death, or property damage in amounts of not
less than $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New
Hampshire workers' compensation insurance to the extent required by RSA Chapter 281-A.
14. VENDOR RESPONSIBILITY:
14.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid,
and any resulting contract. All State of New Hampshire bid invitations and addenda to these bid invitations
are advertised on our website at: https://apps.das.nh.gov/bidscontracts/bids.aspx. It is a prospective Vendor's
responsibility to access our website to determine any bid invitation under which the Vendor desires to
participate. It is also the Vendor's responsibility to access our website for any posted addenda. The website
is updated several times per day; it is the responsibility of the prospective Vendor to access the website
frequently to ensure that no bidding opportunity or addendum is overlooked. It is the prospective Vendor's
responsibility to forward a signed copy of any addendum requiring the Vendor's signature to the Bureau of
Purchase and Property with the bid response.
14.2. In preparation of a bid response, the prospective Vendor shall:
14.2.1. Provide pricing information as indicated in the "Offer" section; and
14.2.2. Provide all other information required for the bid response (if applicable); and
14.2.3. Complete the "Vendor Contact Information" section; and
14.2.4. Complete the company information on the "Transmittal Letter" page, and sign under penalty of
unsworn falsification in the space provided on that page.
15. BID RESULTS:
15.1. Bid results may be viewed when available, once the award has been made, on our web site only at:
https://apps.das.nh.gov/bidscontracts/bids.aspx.
15.2. For Vendors wishing to attend the bid closing, please be advised that: Only the names of the Vendors
submitting responses and total cost shall be made public. In lieu of in person public bid openings the State
shall conduct openings via electronic means until further notice.
16. CONTRACT AWARD:
16.1. The award shall be made to the Vendor meeting the criteria established in this RFB and providing the lowest
cost in total. The State reserves the right to reject any or all bids or any part thereof and add/delete
items/locations to the contract. All awards shall be, in the form of a State of New Hampshire purchase order.
17. NOTIFICATION AND AWARD OF CONTRACT(S):
17.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the
vendors submitting responses and pricing shall be made public. Other specific response information shall not
be given out. Bid results shall be made public after final approval of the contract(s).
17.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.
18. LIABILITY:
18.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work
performed prior to contract issuance.
19. INSTALLATION REQUIREMENTS:
19.1. Successful Vendor shall be required to supply, deliver, uncrate, set into place, make all of the final
connections, start-up and test all of the equipment (turn-key) awarded in accordance with Bid Specifications.
20. RETURNED GOODS:
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20.1. The successful Vendor shall resolve all order and invoice discrepancies within five business days from
notification. Products returned due to quality issues, duplicate shipments, over-shipments, etc. shall be
picked up by the successful Vendor within ten business days of notification with no restocking or freight
charges and shall be replaced with specified products or the agency shall be refunded/credited for the full
purchase price. Unauthorized substitutions for any products are not allowed.
21. PAYMENT:
21.1. Payments shall be made via ACH. Use the following link to enroll with the State Treasury for ACH
payments: https://www.nh.gov/treasury/state-vendors/index.htm.
22. INVOICING:
22.1. Invoices shall be submitted to Accounts.Payable@NHVH.NH.GOV after completion of work.
22.2. Itemized invoices shall be submitted to the using agency after delivery of the products and include the
following at a minimum:
22.2.1. State of NH purchase order (PO) number
22.2.2. State of NH contract number if applicable
22.2.3. State of NH ordering agency information
22.2.3.1. Name and contact information of ordering individual
22.2.3.2. Name of ordering state agency / department
22.2.3.3. Address of ordering state agency / department
22.2.3.4. Name and contact information of ordering state agency accounts payable office
22.2.4. Date of purchase
22.2.5. Date of delivery
22.2.6. Vendor order number
22.2.7. Vendor account representative name and contact information
22.2.8. Product description, quantity ordered, quantity delivered, unit price, total price for payment
22.2.9. Items backordered and their delivery date
23. TERMS OF PAYMENT:
23.1. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all
items have been delivered, inspected, and accepted by the agency, whichever is later.
23.2. Payment shall be made after receipt of the invoice and acceptance of the corresponding goods and/or
services to the State's satisfaction according to the following milestones:
23.2.1. Phase 1: Receipt of Materials
23.2.2. Phase 2: Installation of Electrical
23.2.3. Phase 3: Installation/connection to water supply
23.2.4. Phase 4: minimum of 3 complete wash cycles (testing)
23.2.5. Phase 5: minimum of 3 complete drying cycles (testing)
24. F.O.B.:
24.1. The F.O.B. shall be destination to the following delivery/installation point:
N.H. Veterans Home
139 Winter Street
Tilton, NH 03276
Annabelle Desjardins
Requisition No.: 257900
The signature of state personnel on shipping documents shall signify the receipt but not the acceptance of
the shipment signed for.
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25. WARRANTY REQUIREMENTS:
25.1. Successful Vendor shall be required to warranty all equipment awarded to Vendor for a period of not less
than three (3) year from the date the items are received, inspected and accepted by the State of New
Hampshire. The warranty shall cover 100% of all parts, shipping, labor, travel, lodging and expenses.
26. OBLIGATIONS AND LIABILITY OF THE VENDOR:
26.1. The successful Vendor shall perform all work and furnish all materials, tools, equipment, and safety devices
necessary to perform the requested services in the manner and within the time hereinafter specified. The
Vendor shall provide said services to the satisfaction of the State and in accordance with the specifications
and at the price set forth herein. All work to be performed and all equipment to be furnished pursuant to the
Scope of Services included herein shall be performed and furnished in strict accordance with the
specifications included herein, the terms of any contract awarded as a result of this solicitation, any
associated contract drawings, and the directions of State representatives as may be given from time to time
while the work is in progress.
26.2. The successful Vendor shall take full responsibility for the work to be performed pursuant to the Scope of
Services included herein; for the protection of said work; and for preventing injuries to persons and damage
to property and utilities on or about said work. The Vendor shall in no way be relieved of such responsibility
by any authority of the State to give permission or issue orders relating to any part of the work, by any such
permission given or orders issued, or by any failure of the State to give such permission or issue such orders.
The successful Vendor shall bear all losses accruing to the Vendor as a result of the amount, quality, or
character of the work required, or because the nature or characteristics of the work location is different from
what the Vendor estimated or expected, or due to delays or other complications caused by the weather,
elements, or other natural causes.
26.3. The successful Vendor agrees that any damage to any buildings, materials, equipment, or other property
resulting from the Vendor's performance of the requested services shall be repaired at the Vendor's own
expense so that such buildings, materials, equipment, or other property are satisfactorily restored to their
prior condition.
27. SPECIFICATIONS:
27.1. Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation.
In responding to the bid invitation, the prospective Vendor shall address all requirements for information as
outlined herein.
27.2. Vendors shall provide material safety data sheets with the delivery of any and all products covered by RSA
277-A, the "Worker's Right to Know Act."
28. SITE VISITATION:
28.1. Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of the
intended service, to determine everything necessary to accomplish the services. Failure of the Vendor to
make a site visit does not relieve the Vendor of responsibility to fully understand what is necessary to
accomplish a successful and complete services. Coordinate site visits with Annabell Desjardins at (603)
527-4870 or at Annabelle.A.Desjardins@nhvh.nh.gov
29. SCOPE OF SERVICES:
29.1. Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and
required to perform services as described herein.
29.2. Except as otherwise provided in this Scope of Services, all services performed under any contract resulting
from this solicitation shall be performed between the hours of 8:00 A.M. and 4:00 P.M. unless other
arrangements are made in advance with the State. Any deviation in work hours shall be pre-approved by the
Contracting Officer. The State requires ten-day advance knowledge of said work schedules to provide
security and access to respective work areas. No premium charges shall be paid for any off-hour work.
29.3. The Vendor shall not commence work until a conference is held with State agency intending to utilize the
Vendor's services, at which representatives of the Vendor and the State are present. The conference shall be
arranged by the State agency.
29.4. The State shall require correction of any defective work and the repair of any damage to any part of a
building, or its appurtenances caused by the Vendor or its employees, subcontractors, equipment or supplies.
The Vendor shall correct, repair, or replace all defective work, as needed, to complete said work in
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