Warren State Hospital Dessert Misc Food Qtr Bid

Agency:	State Government of Pennsylvania
State:	Pennsylvania
Type of Government:	State & Local
NAICS Category:	311999 - All Other Miscellaneous Food Manufacturing 722310 - Food Service Contractors
Posted Date:	Aug 11, 2026
Due Date:	Aug 26, 2026
Solicitation No:	6100066447
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

General Information

Department for this solicitation:

Procurement

Date Prepared:

08/11/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100066447

Solicitation/Project Title:

Warren State Hospital Dessert & Misc Food Qtr Bid

Description:

Warren State Hospital Dessert and Miscellaneous Food Quarterly Bid

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	Warren State Hospital 33 Main Drive Warren Pa 16365
County:	Warren	Duration:	October through December 2026

Contact Information
First Name:	Denise	Last Name:	Ely
Phone Number: (XXX-XXX-XXXX)	814-726-4497	Email:	dely@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	08/12/26
Solicitation Due Date:	08/26/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	08/26/26	Solicitation Opening Time:	10:10 AM
Opening Location:	Warren State Hospital Procurement Office 33 Main Drive Warren Pa 16365
No. of Addendums:	0

Amended Date:	08/11/26

Related Solicitation Files

Original Files

	Bidding Guide 8.3.18.pdf
	New Vendor Registration Guide.pdf
	02. 6100066447 Specifications (1).pdf

Attachment Preview

SPECIAL INSTRUCTIONS AND SPECIFICATIONS

MISCELLANEOUS FOODS

1. INSPECTION: All meat and poultry products must be processed or

manufactured in plants operated under the Meat and Poultry Inspection

program of the Food Safety and Inspection Services of the U.S. Department

of Agriculture or under an inspection program approved by that agency.

The official inspection legend and plant number must appear on all

shipping containers and/or individually packaged items.

2. LABELING: Shipping containers and/or individually packed items shall be

legibly labeled, printed, or stenciled with product & brand name, date of

pack, name and location of packer or distributor, net weight, and

appropriate ingredient statement. A straightforward calendar date or

other coding method must identify date of production/pack. If another

coding method is used, explanation will be sent to the Chairperson of the

DPW Dietary Advisory Committee with a copy to each facility Director of

Dietetic Services by the vendor. All products, when received, must have

a minimum of 30 days remaining before the stamped "sell by" or "expiration

date" expires.

3. DELIVERY TIME LIMITATIONS: Items from freezer storage must be delivered

within 90 days from date of processing.

4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of

refrigeration all deliveries must be made on freezer trucks. Frozen items

shall be delivered at internal temperatures not higher than 10°F (-

12.2°C), be solidly frozen and show no evidence of defrosting, refreezing,

freezer burn, dehydration or mishandling. To prevent mass nesting of

frozen products, packaging units must be individually frozen to a solid

state, packaged or unpackaged as specified, before being placed in master

container. Final acceptance of frozen items may be based on inspection of

the thawed product, not to exceed 15 business days after delivery.

5. PACKAGING AND PACKING: Products that are placed in polybags shall be

securely closed; staples and paper coated metal wire ties are not

permitted. Containers shall be of a size and shape normally used for the

product and packed to full capacity without slack filling or overfilling.

The minimum bursting strength of the fiberboard and the maximum net weight

of the containers shall comply with Table I in the General Requirements

of the Institutional Meat Purchase Specifications (IMPS). All Case closure

to be accomplished by taping, strapping, or gluing. Staples shall not be

used as a final case closure.

6. CONTENTS: When specified, product items shall contain only those kinds of

ingredients. Amounts and kinds of ingredients must be within tolerances

permitted by the appropriate inspection regulations. The facility

reserves the right to submit samples for laboratory analysis. If

laboratory analysis verifies that the ingredients do not meet the

appropriate regulations, the cost of laboratory analysis will be charged

to the vendor. No further awards will be made to any firm with any unpaid

laboratory bill.

7. ACCEPTABLE BRANDS: Any brand and product identified in a specification

will be the only brand(s) accepted. Bidder must circle product/brand being

bid for each item when submitting bid. Products and brands not previously

approved by the DPW Dietary Advisory Committee will not be accepted.

Samples may be submitted to the DPW Dietary Advisory Committee for formal

evaluations and approval.

Samples must be properly labeled and identified with name of bidder and

applicable item name, corresponding specification number and brand name

and code number and ingredient statement. Failure to comply with the

requested information will be cause for rejection. Written request for

product review should be submitted to the Chairperson of the DPW Dietary

Advisory Committee at:

Dietary Management Service Specialist Bureau of

Children and Youth Programs 607 South Drive, Rm. 339

Harrisburg, PA 17120

Telephone: 717-772-0759

State

8. FEDERAL GOVERNMENT DONATED COMMODITY PROGRAM: This facility is eligible

to participate in the Federal Government Donated Commodity Program. Items

so designated are to be bid both with and without Government Donated

Commodities (GDC) and will be awarded by the lowest bid.

9. DELIVERY DATES: Delivery must be made on dates and during hours as

specified in contract. Vendors shall obtain prior approval for any

schedule changes from the Director of Dietary Services or delivery may be

rejected.

10. QUANTITIES: Quantities listed are estimates only and may be increased or

decreased in accordance with the actual requirements of the facility. The

facility may cancel any quantity of an order by providing notice at least

15 days prior to a scheduled delivery date, and will only pay the vendor

for products actually accepted by the Department.

11. AMOUNTS & PAYMENT OF COMMODITIES:

Vendor shall indicate at the time of delivery any discrepancies between

actual net weight or count and the contracted amount and record the

discrepancy on the delivery slips. Vendor agrees that the Commonwealth

will accept and pay only for actual net weight or count determined at the

time of delivery. Any discrepancy between actual net weight or count

indicated by the vendor will be recorded on the delivery slips. Payment

will be made upon receipt of invoices after commodities have been

delivered and accepted.

12. VENDOR RESPONSIBILITIES - The vendor assumes responsibility over products

supplied under the contract. This includes the provision of properly

labeled and identified products. Alterations to brands and codes must be

brought to the attention of the Dietary Management Service Specialist as

soon as possible. When pack size changes from stated/current pack (for

approved brands); award will be made on cost/unit. Vendor must specify

new pack size, count and weight/case. It is the responsibility of the

distributor/bidder to forward this information on pack changes to the

Dietary Management Service Specialist (see Acceptable Brands section of

special instructions and conditions). Failure to forward information

regarding changes may result in removal of products from the acceptable

brand list.

13. MANUFACTURER PRODUCT INFORMATION SHEETS: Distributors must supply

Manufacturer Product Information Sheets to those facilities participating

in the National School Lunch/School Breakfast Program. This information

must be provided at the initial delivery and/or upon request by each

participating facility.

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE:

COMMODITY CLASS

MISCELLANEOUS FOODS

NAME OF FACILITY

ITEM NUMBER

DESCRIPTION OF COMMODITY

PROPOSAL NUMBER

QTY.

UNIT UNIT

PRICE

TOTAL

BAKED ITEMS

Note: Bidder must circle product/brand being bid

for each item.

5B DANISH SWEET ROLLS-Individually Frozen and

wrapped. Flavors: Apple, cheese, strawberry, cherry or

assorted. Minimum weight: 2.25 oz. or 3.25 oz. per roll.

(Buyer to specify flavor and weight.)

Acceptable Brands

Code(s)

SaraLee (Assorted)

8349 (24/tray)

Hadley Farms:

Apple/Raisin

Cheese

Blueberry

472IW 72/3oz

476IW 72/3oz.

470IW 72/3oz.

10 doz

Otis Spunkmeyer

- Apple

- Cheese

- Cherry

80870

80880

80875

Delivery Dates

10/05/26

Doz/Delivery

10 Dozen

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE:

COMMODITY CLASS

MISCELLANEOUS FOODS

NAME OF FACILITY

ITEM NUMBER

DESCRIPTION OF COMMODITY

PROPOSAL NUMBER

QTY. UNIT UNIT

TOTAL

PRICE

6B MUFFINS-Baked, Ready to Serve. Kind: Blueberry,

16 doz.

Raisin Bran, Corn or Apple. Size: Minimum weight: Approximately BLUEBERRY

1.5 oz. or 2.5 oz. each. (Buyer to specify kind and size.)

Acceptable Brands 1.5 oz./Code(s) 2.5 oz./code(s)

Pillsbury

- Apple cinn.

- Blueberry

Otis Spunkmeyer

- Apple cinnamon

- Blueberry

- Harvest Bran

08515 (2.12oz)

08531 (2.37oz)

09145 (2.25oz) (96/cs) Indiv Wrpped

09100 (2.25oz) (96/cs) Indiv Wrpped

09110 (2.25oz) (96/cs) Indiv Wrpped

Sara Lee:

- Corn

- Blueberry

- Bran

- Bluberry

- Banana Nut

- Cheese Streusel

08611

08605

08606

08666

08665

08668

(2.125 oz)

(2 oz)

(24/4/cs)

(48/cs)

Bake Crafters

- Apple

- Banana

- Bran

- Orange

- Blueberry

1380

1306

1337

1307

1343

(2 oz)

(96/cs) Indiv Wrpped

Delivery Dates

11/15/26

Doz/Delivery

16 Dozen

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE:

COMMODITY CLASS

MISCELLANEOUS FOODS

NAME OF FACILITY

ITEM NUMBER

DESCRIPTION OF COMMODITY

PROPOSAL NUMBER

QTY.

UNIT

PRICE

TOTAL

8B FRENCH TOAST-Individually Frozen. Toaster Ready.

Kind: Plain or Cinnamon. Weight: 1.5 - 1.75 oz.

each. Deep-fat fried not acceptable. Packaged

in cartons or polybags; 96-144/case.

(Buyer to specify kind.)

72 doz.

Acceptable Brands

Code(s)

Echo Lake

Krustz (Heat & serve)

Mrs. Butterworths

MF8000

10374 (1.5 oz) 144/cs

46003 (1.5 oz) 144/cs

Delivery Dates

11/02/26

Doz/Delivery

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Warren State Hospital Dessert Misc Food Qtr Bid

Description

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