Warning Sirens Inspection and Maintenance

COUNTY OF KENOSHA
REQUEST FOR BID (RFB) #2608
Warning Sirens Inspection and Maintenance
THE VENDOR RESPONSIBILITY FORM
MUST BE SUBMITTED BY
FRIDAY, APRIL 24, 2026, 5:00 PM
LATE VENDOR RESPONSIBILITY FORMS MAY CAUSE
YOUR BID TO BE REJECTED

KENOSHA COUNTY BID #2608
WISCONSIN PAGE 2 OF 28
REQUEST FOR BID (RFB)
FOR
Warning Sirens Inspection
and Maintenance
BID #2608
Issued by:
County of Kenosha Purchasing Division
Bids must be submitted
No later than 1 PM on Wednesday, 4/29/2026 (date) to:
County of Kenosha Purchasing Division
1010 56th Street, Second Floor
Kenosha, WI 53140
LATE BIDS WILL BE REJECTED
There will be a public opening for this Bid conducted at
Kenosha County Administration Building
1010 56th Street, 2nd Floor
Kenosha, WI 53140
PRE-BID CONFERENCE FOR ALL VENDORS SHALL BE HELD AT:
Kenosha County Administration Building
1010 56th St, 2nd Floor
Kenosha, WI 53140
Tuesday, April 14, 2026, at 2:00 PM, CT
For further information regarding this
RFB contact:
Jason Freres
(262) 653-2896
Jason.Freres@kenoshacountywi.gov
Issued: 4/2/2026

KENOSHA COUNTY BID #2608
WISCONSIN PAGE 3 OF 28
TABLE OF CONTENTS
SECTION SUBJECT PAGE #
1. GENERAL INFORMATION AND SCOPE .......................................................................................... 4
2. CALENDAR OF EVENTS ........................................................................................................................ 4
3. CONTRACT TERM ................................................................................................................................... 4
4. PRE-BID VENDOR CONFERENCE and/or PRE-BID SITE VISIT ............................................ 4
5. VENDOR REGISTRATION .................................................................................................................... 5
6. THIRD PARTY BID SERVICES ............................................................................................................ 5
7. QUESTIONS ............................................................................................................................................... 5
8. METHOD OF BID ..................................................................................................................................... 5
9. BID SUBMISSION .................................................................................................................................... 5
10. BID RESPONSE REQUIREMENTS ..................................................................................................... 6
11. METHOD OF AWARD ............................................................................................................................ 6
12. BIDDER/CONTRACTOR QUALIFICATIONS .................................................................................. 6
13. VENDOR RESPONSIBILITY ................................................................................................................. 7
14. SPECIFICATIONS..................................................................................................................................... 7
15. ON-SITE SERVICE ................................................................................................................................... 9
16. SUBCONTRACTING OR THIRD PARTY PAYMENTS .................................................................. 9
17. FIRM PRICES ............................................................................................................................................ 9
18. INVOICING REQUIREMENTS .......................................................................................................... 10
19. CONTRACT CANCELLATION ........................................................................................................... 10
20. SPECIAL CONDITIONS OF THIS BID............................................................................................. 10
ATTACHMENT A - SIGNATURE AND AUTHORITY AFFIDAVIT FORM
ATTACHMENT B - REFERENCES SHEET
ATTACHMENT C - BID OFFER FORM
ATTACHMENT D - ETHICS COMPLIANCE NOTICE & ADDENDUM
ATTACHMENT E - STANDARD TERMS AND CONDITIONS
EXHIBITS:
SIREN INFORMATION
SIREN LOCATIONS MAP

KENOSHA COUNTY BID #2608
WISCONSIN PAGE 4 OF 28
1. GENERAL INFORMATION AND SCOPE
The County of Kenosha, Wisconsin (County), through its Purchasing Division (Purchasing), requests bids
to establish a contract for the inspection and maintenance of the County's emergency warning system.
The services included are outlined in the following specifications and the associated siren equipment list.
The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these
bid documents. Conditions of bid that include the word "must" or "shall," describe a mandatory
requirement. All specifications are defined as mandatory minimum requirements unless otherwise
stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves
the right to delete that specification or condition of bid. Failure to meet specification requirements may
disqualify your bid. Vendors may not submit their own contract document as a substitute for these
terms and conditions.
Retain a copy of these Bid documents for your files. Should you receive an award, these Bid Documents
become your contract terms and conditions.
Definitions: The following definitions are used throughout the RFB documents:
Bidder/Vendor means a company or individual submitting a bid response to this RFB
Contractor means a bidder awarded the contract
County means the County of Kenosha, Wisconsin
Purchasing means the County of Kenosha Purchasing Division
RFB means Request for Bid
State means the State of Wisconsin
Vendor Portal means the State of Wisconsin's Vendor Portal (eSupplier)
2. CALENDAR OF EVENTS
This calendar is subject to change at the sole discretion of Kenosha County. All attempts will be made to
adhere to this calendar. However, due to circumstances beyond our control, it may be necessary to
modify the events and/or dates and times.
Event Date
Pre-Bid Conference 4/14/2026 2PM
Last Date for Questions 4/17/2026 5PM
Addendum Posted (estimated and if needed) 4/22/2026
Vendor Responsibility Due 4/24/2026 5PM
Bids Due 4/29/2026 1PM
Award of Contract (estimated) 5/13/2026
Work Commences 4/2027
Contract Completed 10/2031
3. CONTRACT TERM
The date of award through October 2031 (final inspection). Any extension must be authorized by mutual
agreement of the vendor and the County.
4. PRE-BID VENDOR CONFERENCE and/or PRE-BID SITE VISIT
A vendor conference pre-bid meeting will be held on Tuesday, April 14, 2026 at 2:00PM at the Kenosha
County Administration Building. A bid addendum will be issued if the meeting is changed or cancelled.

KENOSHA COUNTY BID #2608
WISCONSIN PAGE 5 OF 28
This meeting is suggested but not required; failure to attend or to examine all bid documents prior to
submitting a bid will in no way relieve the successful bidder from the necessity of furnishing, without
additional cost to the County, any materials or equipment or performing any work that may be required
to complete the work in accordance with the specifications. No additional charges shall be allowed for
lack of information.
5. VENDOR REGISTRATION
Complete Bid or Proposal packages may be obtained from the State of Wisconsin's VendorNet website
https://vendornet.wi.gov/. To receive notifications of addendum and future bids, vendors must register
with https://esupplier.wi.gov. There is no fee to register. If you do not have internet access, contact this
office for a hard-copy of this bid.
6. THIRD PARTY BID SERVICES
Kenosha County is not responsible for the content of any bid package received through any 3rd party or
bid service. It is the sole responsibility of the vendor to ensure the completeness of the documents
received through any 3rd party source.
7. QUESTIONS
If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency
in this RFB, they shall notify the contact person named below of such error and request a modification or
clarification.
Any communications or questions regarding the specifications or special conditions of the bid should be
written and submitted to Purchasing as soon as possible, but no later than 4/17/2026. Purchasing will
respond to questions if necessary by issuing an official addendum, posted on The State of Wisconsin's
Vendor Portal. Bidders are responsible for checking the portal for any addenda before submitting a bid.
Failure to acknowledge addenda may disqualify your bid.
Any correspondence or questions submitted must include the bid number.
Submit questions in writing via email to:
Jason Freres, Purchasing Specialist,
e-mail: Jason.Freres@kenoshacountywi.gov
No other employee or representative of Kenosha County is authorized to interpret or give information as
to the requirements of this bid in addition to that contained in or amended to this written bid document.
Bidders are instructed not to contact any other County department or employee regarding this bid.
Any unauthorized contact regarding this bid may be cause for rejection of a bid, at the sole discretion of
the County.
8. METHOD OF BID
Bidder must submit a unit price and extended total for each item and a total price as designated. All
prices must be quoted in U.S. Dollars.
Bidder must bid on the enclosed Bid Offer Form.
9. BID SUBMISSION
Bids must be received in a sealed envelope or container no later than the time set for the receipt of bids.
Delivery of a bid to any other Kenosha County department or office is not acceptable and may result in
your bid arriving late in the Purchasing Division office. Receipt of a bid by the US mail system does not
constitute receipt of a bid by Purchasing. Late bids will not be accepted.

KENOSHA COUNTY BID #2608
WISCONSIN PAGE 6 OF 28
The following information must be clearly marked on the front of the envelope/shipping package:
Name & Address of Bidder
Due Date of Bid
Bid Number & Title
The following sample mailing label is provided here for your convenience:
From:
Sample
Mailing
Label
To: Jason Freres
Purchasing Specialist
Kenosha County Purchasing Division
1010 - 56th Street
Kenosha, WI 53140
SEALED BID
RFB #2608 Warning Siren Inspection and Maintenance
Due Date: Wednesday, April 29, 2026 at 1:00 PM
10. BID RESPONSE REQUIREMENTS
In order for your bid to be considered, the following information shall be provided by the bid due date
and time. Include:
10.1 Signature and Authority Affidavit Form, Attachment A
10.2 References Sheet, Attachment B
10.3 Bid Offer Form, Attachment C
10.4 Ethics Compliance Addendum, Attachment D
10.5 Bid Bond
The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in
the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid
or by a person who has been authorized in writing to act as agent for the person responsible for the
decision on prices and services. Failure to provide these forms/information with your bid submittal may
disqualify your bid. The County encourages all bidders to print their submission double-sided to save
paper.
11. METHOD OF AWARD
Award(s) shall be made based on the lowest total cost from a responsive, responsible bidder who meets
specifications. Timeliness of delivery may be considered when making this award.
12. BIDDER/CONTRACTOR QUALIFICATIONS
To be eligible for a contract award, you must be qualified and able to provide the following:
12.1 Bidder must supply references of three firms to which similar services have been provided during
the past five years to a comparable-sized institution or company. If contacted, all of those
references must verify that a high level of satisfaction was provided. Use Attachment B to list
references.

KENOSHA COUNTY BID #2608
WISCONSIN PAGE 7 OF 28
12.2 Bidder must be in the business of siren inspection, repairs, and maintenance for the past five
years.
13. VENDOR RESPONSIBILITY
A bid may be rejected if a bidder fails to meet any one of the following qualifications:
Responsibility Questionnaire: To be considered a responsible bidder, a company or individual
must have appropriate legal authority to operate in the State of Wisconsin, a satisfactory record of
integrity, adequate financial, organizational, and operational capacity and controls, and acceptable
performance on previous contracts, if any. Vendors submitting responses to this bid invitation are
required to complete and submit the attached Vendor Responsibility Questionnaire. The
completed questionnaire will be evaluated by the County or its consultant, and responsibility
determinations will be made by the County. Kenosha County reserves the right to disqualify a
vendor based on past violations of Federal, state, or local law and/or any other information
obtained from this questionnaire. Providing false, misleading, incomplete, or inaccurate
information is grounds for disqualification. The completed questionnaire is valid for the current
calendar year; however, the County may require an updated form to be submitted upon request.
Per statute 66.0901(2), the contents of this form are to be kept confidential by the County and are
not considered a public record. Vendors may also be required to submit additional information
upon request.st.
13.1 Financial and Organizational Capacity: Factors to be considered include, but are not limited to,
assets, liabilities, recent bankruptcies, equipment, facilities, personnel resources and expertise,
availability in consideration of other business commitments, or existence of appropriate
accounting and auditing procedures for control of property and funds.
13.2 Legal Authority: Factors to be considered include, but are not limited to, authority to do business
in the State of Wisconsin, licensing, debarment by the State of Wisconsin or Federal Government
due to a prevailing wage violation, OSHA violations, violations of other local, state or Federal law,
etc.
13.3 Integrity: Factors to be considered include, but are not limited to, criminal indictments or
convictions, civil fines and injunctions imposed by governmental agencies, anti-trust investigations,
ethical violations, tax delinquencies, debarment by federal, state or local governments, or prior
determinations of integrity-related non-responsibility.
13.4 Previous Contract Performance: Factors to be considered may include reports of less than
satisfactory performance, early contract termination for cause, contract abandonment, court
determinations of breach of contract, etc.
14. SPECIFICATIONS
The following services shall be provided for each location listed in the specification. Please note that not
all tests may apply to every location. Kenosha County owns all sirens and associated equipment. The
inspection schedule will be coordinated through Sgt. Christopher Hannah, Director, Kenosha County
Emergency Management at (262) 605-7900. The inspections shall be done on a 18 month cycle
beginning April 1, 2027, then every 18 months thereafter.
Inspection Schedule: April 2027 October 2028 April 2030 October 2031

KENOSHA COUNTY BID #2608
WISCONSIN PAGE 8 OF 28
All inspections shall meet or exceed the siren manufacturer's recommendations for annual inspections.
In addition, all inspections shall include, but may not be limited to the following tasks:
Bid specifications may not be revised without an official written addendum issued by Purchasing.
14.1 Inspect motor contacts and amperage
14.2 Change oil for rotational gear reducer
14.3 Inspect drive chain or belt and lubricate as necessary
14.4 Inspect and clean collector ring contacts
14.5 Inspect and clean contactors in control cabinet
14.6 Inspect for moisture problems and prepare report for owner on any unusual conditions
encountered
14.7 Inspect and verify encode and decode signals on radio system
14.8 Test each signal for proper operation
14.9 Inspect and test batteries; replace if necessary (if applicable)
14.10 Inspect and test battery charging system and controls (if applicable)
14.11 Inspect for damaged components due to vandalism, wear and tear or breakage and prepare report
for the owner
All inspections must be completed within six weeks of the start date, for each 18-month inspection cycle.
Upon completion of the inspection, the contractor shall submit a written report to Kenosha County Emergency
Management Division detailing test results and system deficiencies or problems.
The inspection cost is to include all labor, fuel, (no fuel surcharges allowed), equipment and materials
necessary to perform the testing as outlined above.
All equipment, tools, hardware, lifts, vehicles, trucks, bucket trucks, including labor shall be provided by the
successful bidder. Kenosha County is not responsible for the required equipment to complete the inspection.
While conducting the siren inspection, the successful bidder shall inspect and examine the siren poles or
mounting bracket if not mounted on a pole. Kenosha County does not own all the towers and is not
responsible for the towers that are not owned by the County, except for the mounting bracket(s) attached to
the tower. See siren inventory, bid Section eight (8) for County owned siren poles.
1. The contractor shall inspect for rust, stability, and degradation of the County owned pole and or
bracket.
2. The contractor shall inspect for lightning rods or lightning abatement devices on each pole or built into
the siren system.
3. If there are no such lightning devices, the contractor shall provide written report along with a
quotation on their report for lightning abatement.
4. The contractor shall submit a written report to Kenosha County Emergency Management Division
detailing test results and deficiencies to the tower or mounting bracket(s).
5. The contractor shall provide Kenosha County Emergency Management Division with a written
quotation for repair of the tower or mounting bracket(s).

KENOSHA COUNTY BID #2608
WISCONSIN PAGE 9 OF 28
Kenosha County will consider the extent of the recommended repairs and is under no obligation to make
repairs or add lightning abatement at that time.
On-Call Siren Maintenance and Repair
These repairs or services fall outside the standard inspection requirements and require a
maximum 72-hour response time from a qualified technician. All work must comply with
applicable Federal, State, OSHA, and local safety codes.
15. ON-SITE SERVICE
In carrying out the scope of this contract, the Contractor shall be required to perform services on County
property. Bidders must include all transportation and insurance charges.
Failure to include these costs may disqualify your bid.
16. SUBCONTRACTING OR THIRD PARTY PAYMENTS
All subcontracting shall be pre-approved upon award by the County before any work begins.
Subcontractors must abide by all terms and conditions of the contract. The prime contractor shall be
responsible for all subcontractor(s) work and payment. County reserves the right to accept or reject the
use of subcontractors in the performance of this contract.
The Contractor must provide the County with a list of all subcontractors, suppliers, and service providers
performing, furnishing, or procuring labor, services, materials, plans, or specifications under the contract
either with the bid submittal or no later than seven calendar days after the notice of the intent to award
date. The Contractor shall not replace any subcontractor, supplier or service provider without written
approval from the County.
The County reserves the right to make direct payment to subcontractors or to pay the prime contractor
with checks that are made payable to the prime contractor and to one or more subcontractors. In the
event the County receives notice from any person, subcontractor, supplier or other third party, that the
Contractor has failed to pay such person(s) for work performed in accordance with the project, the
Contractor shall, at the request of the County, and in no more than 10 calendar days, provide all
documentation the County believes necessary to determine whether such payment is due, or reasons for
non-payment of disputed amounts. In the event the County determines the claim to be valid and
payment is due, or in the absence of aforementioned documentation, the County may authorize direct
payment of any unpaid bills, withholding from the Contractor's unpaid compensation a sum of money
deemed reasonably sufficient to pay any and all such claims until satisfactory documentation is furnished
that all liabilities have been fully discharged or reasons for non-payment of disputed amounts are
provided by the Contractor. In no event shall these provisions be construed to impose any obligations
upon the County to either the Contractor or the Contractor's Surety. For the sole purpose in paying any
unpaid bills of the Contractor relating to the work, the County shall be deemed the agent of the
Contractor, and any payment so made by the County, shall be considered as a payment made under the
Contract by the County to the Contractor for its account and the County shall not be liable to the
Contractor for any such payment made in good faith.
17. FIRM PRICES
The awarded contractor must hold the accepted costs for the entire contract period. The County will
review any adjustment of costs before the beginning of a contract renewal period. Price increase
requests must be justified by supporting documentation of industry-wide increases.

KENOSHA COUNTY BID #2608
WISCONSIN PAGE 10 OF 28
18. INVOICING REQUIREMENTS
The County's terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it
must also verify that all invoiced charges are correct as per this contract. Only properly submitted
invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices
be clear and complete in conformity with the instructions below.
All invoices must be itemized showing:
a. Purchase order number
b. Bid number
c. Vendor remit to address
d. Complete detailed product or service description as stated on your bid
e. Prices per the Contract
The original invoice must be sent to the bill-to address shown on the Purchase Order.
19. CONTRACT CANCELLATION
This Contract may be terminated under the following conditions:
19.1 The County may terminate the contract at any time at its sole discretion by delivering 10 days
written notice to the Contractor.
If the problem is service performance, Contractor may be warned either verbally or in writing of
unsatisfactory performance and intent to cancel this contract. Contractor may be given a period
of time to 'cure' the performance. If the performance does not improve, Contractor will be given
10 days written notice that the contract will be cancelled.
Upon termination, the County's liability will be limited to the pro rata cost of the services
performed as of the date of termination.
19.2 If at any time the Contractor's performance threatens the health and/or safety of the County or
the public, the County has the right to cancel and terminate the contract without notice.
19.3 If the Contractor fails to maintain and keep in force the insurance as required, the County has the
right to cancel and terminate the contract without notice.
20. SPECIAL CONDITIONS OF THIS BID
20.1 INDEMNITY AND INSURANCE REQUIREMENTS:
A bid may be rejected if a bidder fails to meet any one of the following insurance requirements:
20.1.1. Contractor agrees to indemnify, hold harmless and defend Kenosha County, its officers,
agents and employees from any and all liability including claims, demands, losses, costs,
damages and expenses of every kind and description or damage to persons or property
arising out of or in connection with or occurring during the course of this agreement
where such liability is founded upon or occurring out of the acts or omissions of the
Contractor, its agents or employees, regardless of whether or not it is caused in part by
Kenosha County. Contractor shall notify Kenosha County immediately upon the
commencement of any litigation against Contractor where there is any possibility
Kenosha County may be made a party thereto. Should Contractor hire/engage any
subcontractor(s) to perform work on its behalf or in conjunction with Contractor's work,
Contractor will require such subcontractor(s) to carry the same insurance as is outlined
and required below of the Contractor.