Warhill Love Sign

JAMES CITY COUNTY
Issues this
UNSEALED REQUEST FOR PROPOSAL
No. 20260591 B
On behalf of
Parks and Recreation
Sign Design, Fabrication and Installation Services-Warhill "LOVE"
Sign
March 2026

James City County Purchasing Office
101-F Mounts Bay Road
Williamsburg, VA 23185
Phone: (757) 253-6644/6646
Fax: (757) 253-6753
Email: Chris.roh@jamescitycountyva.gov
http://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals
James City County, Virginia
Unsealed Request For Proposals No. 20260591 B
Title: Sign Design, Fabrication and Installation Services-Warhill "LOVE" Sign
Issue Date: March 25, 2026
Non-Mandatory
Pre-Bid Conference: The pre-bid meeting will be held virtually on Thursday, April 2, 2026 @ 10:00am. Bidders
are strongly encouraged to attend. Please send me an email so I can include you in the
pre-bid meeting.
Submit: All proposals must be submitted via Email to:
Chris.roh@jamescitycountyva.gov
Inquiries: Questions pertaining to this project should be directed to Christopher Roh
in writing via email: Chris.roh@jamescitycountyva.gov no later than
12:00 p.m. on April 10, 2026.
All questions that are pertinent to the URFP will be answered in the form of an
addendum, which will be posted to the James City County website:
https://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals
Due Date: April 29, 2026, NO LATER THAN 2:00 P.M. local time via email.
JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF CONTRACTS ON THE BASIS OF RACE,
RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS PROHIBITED BY
STATE AND FEDERAL LAW.
Page 2 of 27
Sign Design, Fabrication & Installation Services-Warhill "LOVE" Sign
URFP No. 20260591 B
March 2026
James City County Parks and Recreation

Cover Sheet
In compliance with this Sealed Request for Proposal and subject to all the conditions thereof, the undersigned
offers to furnish the goods/services requested and certifies he/she has read, understands, and agrees to all terms,
conditions and requirements of this bid and is authorized to contract on behalf of the firm named below.
My signature on this solicitation constitutes certification that I or my designated representative have inspected
the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of
failure to inspect the job site, will not be considered by the County. By my signature on this solicitation, I certify that
this firm/individual is properly licensed for providing the goods/services specified.
The Undersigned certifies that he (they) is the only person (persons) interested in said project and that it is made
without connection with other persons submitting a proposal on the same scope of services; that the proposal is
made without collusion, fraud, or reservation; that no official or employee of the Owner is directly or indirectly
interested in said proposal, or any portion thereof.
PROPRIETARY INFORMATION YES ( ) NO ( )
Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection and exclusion
from the Virginia Freedom of Information Act (2.1-340 et seq.) are set forth below. (Additional sheet may be added
if necessary.
Vendors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list the page
numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary information is stated,
Vendors shall submit One (1) Original and One (1) Redacted copy (removing any proprietary data or
material. Clearly identify on the Cover Sheet the "Original" and "Redacted" copy, as "Redacted Copy of
Original Proposal" URFP# 20260591.
Name of Person, Persons, or Corporation
By: __Date:
Print Name: Title:
Vendor's Registration and Signature (Provide copy with Proposal)
State Corporation Commission ID #:
Company Name:
Address: _ _ _
Telephone: FAX:
Email Address:
Federal Tax ID:
Print Name: Title:
Signature: Date:
This form must be signed in ink.
ACKNOWLEDGE RECEIPT OF ADDENDUM: #1 #2 #3 #4 #5 (Please Initial)
Page 3 of 27
Sign Design, Fabrication & Installation Services-Warhill "LOVE" Sign
URFP No. 20260591 B
March 2026
James City County Parks and Recreation

*SCC Requirement per the Virginia Public Procurement Act, VPPA:
2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact business
in the Commonwealth. -- A. All public bodies shall include in every written contract a provision that a contractor
organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or
registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth
as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise required by law.
B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include in the
solicitation a provision that requires a bidder or offeror organized or authorized to transact business in the
Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued
to it by the State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact
business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by
law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so
authorized.
C. Any bidder or offeror described in subsection B that fails to provide the required information shall not receive
an award unless a waiver of this requirement and the administrative policies and procedures established to
implement this section is granted by the Director of the Department of General Services or his designee or by the
chief executive of a local governing body.
D. Any business entity described in subsection A that enters into a contract with a public body pursuant to this
chapter shall not allow its existence to lapse or its certificate of authority or registration to transact business in the
Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term
of the contract.
E. A public body may void any contract with a business entity if the business entity fails to remain in compliance
with the provisions of this section.
*Virginia State Corporation Commission ("SCC") registration information: The undersigned Offeror:
is a corporation or other business entity with the following SCC identification number: -OR-
is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or
business trust -OR-
is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and
customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees
or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become
contracts, and not counting any incidental presence of the Offeror in Virginia that is needed in order to assemble,
maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into
Virginia from bidder's out-of-state location) -OR-
is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and
completely discloses the undersigned Offeror's current contacts with Virginia and describes why those contacts do
not constitute the transaction of business in Virginia within the meaning of 13.1-757 or other similar provisions
in Titles 13.1 or 50 of the Code of Virginia.
**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have
pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish
to be considered for a waiver to allow you to submit the SCC identification number after the due date for proposals
(the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):
Page 4 of 27
Sign Design, Fabrication & Installation Services-Warhill "LOVE" Sign
URFP No. 20260591 B
March 2026
James City County Parks and Recreation

CERTIFICATION OF COMPLIANCE WITH IMMIGRATION LAWS AND REGULATIONS
Section 40.1-11.1 of the City/County Code requires that any person or entity doing
business with the City/County of , including its boards and commissions, shall include a
sworn certification by the Contractor of compliance with all federal immigration laws and regulations. These laws
include the Federal Immigration Reform and Control Act, which makes it unlawful for a person or other entity to
hire, recruit or refer for a fee for employment in the United States, an alien knowing the alien is unauthorized, and
Section 40.1-11.1 of the Code of Virginia, which makes it unlawful for any employer to knowingly employ an
alien who cannot provide documents indicating that he or she is legally eligible for employment in the United
States. The state law, in particular, places an affirmative duty on employers to ensure that aliens have proof of
eligibility for employment.
Accordingly, this certification shall be completed and attached to all contracts and agreements for goods and
services made by the City/County of or any of its boards and commissions. Failure to
attach a completed certification shall render the contract or agreement void.
Type or print legibly when completing this form.
Legal Name of Contractor: (Note: This is your name as reported to the IRS. This should match your Social Security card or
Federal ID Number.)
Type of Business Entity:
Sole proprietorship (Provide full name and address of owner):
Limited Partnership (Provide full name and address of all partners):
General Partnership (Provide full name and address of all partners):
Limited Liability Company (Provide full name and address of all managing members):
Corporation (Provide full name and address of all officers):
Doing Business As:
If Applicable (Note: This is the name that appears on your invoices but is not used as your reporting name.)
Name and Position of Person Completing this Certificate:
Page 5 of 27
Sign Design, Fabrication & Installation Services-Warhill "LOVE" Sign
URFP No. 20260591 B
March 2026
James City County Parks and Recreation

Physical Business Address:
Primary Correspondence Address (If different from physical address):
Number of Employees:
Are all Employees Who Work in the United States Eligible for Employment in the United States?
Under penalties of perjury, I declare on behalf of the Contractor listed above that to the best of my knowledge and based
upon reasonable inquiry, each and every one of the Vendor's employees who work in the United States are eligible for
employment in the United States as required by the Federal Immigration Reform and Control Act of 1986 and Section 40.1-
11.1 of the Code of Virginia. I further declare on behalf of the Contractor that it shall use due care and diligence to ensure
that all employees hired in the future who will work in the United States will be eligible for employment in the United States.
I affirm that the information provided herein is true, correct, and complete.
Sworn this day of , 202_ on behalf of as evidenced by the following
signature and seal:
Name of Contractor:
Printed Name of Signatory:
Signature:
Date:
COMMONWEALTH OF VIRGINIA:
CITY/COUNTY OF , to-wit:
The foregoing instrument was acknowledged before me this day of , 202 , by
.
Notary Public
Registration No.:
Page 6 of 27
Sign Design, Fabrication & Installation Services-Warhill "LOVE" Sign
URFP No. 20260591 B
March 2026
James City County Parks and Recreation

NON-COLLUSION AFFIDAVIT
(James City County) Virginia project:
URFP 20260591 Sign Design, Fabrication & Installation Services-Warhill
"LOVE" Sign
Date:
COMMONWEALTH OF VIRGINIA
(City/County)
This day personally appeared before the undersigned, a Notary Public in and for the City/County and State
aforesaid, who having been first duly sworn according to law, did depose and aver as follows:
(a) That he/she is
(Owner, Partner, President, etc.)
of
(Insert name of Offeror)
(b) That he/she is personally familiar with the Proposal submitted in connection with the above captioned
Owner's project.
(c) That said proposal was formulated and submitted in good faith as the true Proposal of said Offeror.
1. In preparation and submission of this Proposal, the Offeror did not either directly or indirectly,
enter into any combination or agreement with any person, firm or corporation or enter into any
agreement, participate in any collusion, or otherwise take any action in the restraint of free,
competitive bidding in violation of the Sherman act (15 U.S.C. Section 1) or sections 59.1-9.1
through 59.1-9.17 or sections 59.1-68.6 through 59.1-68.8 of the Code of Virginia.
2. The undersigned Offeror hereby certifies that neither this Proposal nor any claim resulting
therefrom, is the result of, or affected by, any act of collusion with, or any act of another person
or persons, firm or corporation engaged in the same line of business or commerce; and that no
person acting for or employed by the Owner has any personal interest in this Proposal.
3. The undersigned hereby further agrees that upon request of the Owner, the records and books
pertaining to this Proposal will be voluntarily supplied, furnished, and released to the Owner.
4. The undersigned hereby further certifies that the Offeror has not knowingly falsified, concealed,
misled, or covered up by any trick, scheme, or device a material fact in connection with this
Proposal. The undersigned also certifies that the Offeror has not made any false, fictitious or
fraudulent statements or representations or made or used any false writing or documents knowing
the same to contain any false, fictitious or fraudulent statement or entry in connection with this
Proposal.
5. The undersigned further agrees that the Offeror will comply with section 2.2-4374 of the Code of
Virginia, 1950, as amended, and has not bought or purchased any equipment from any person
employed by the Owner as an independent contractor to furnish architectural or engineering
Page 7 of 27
Sign Design, Fabrication & Installation Services-Warhill "LOVE" Sign
URFP No. 20260591 B
March 2026
James City County Parks and Recreation

services for this Project, nor from any partnership, association or corporation in which such
architect or engineer has a pecuniary interest.
6. The undersigned further agrees to inform and require compliance by the following persons and
entities with this anti-collusion statement as a condition of payment: all subcontractors,
consultants, sub-consultants, or any person, corporation, or legal entities that provide or furnish
labor, material, equipment, or work related to this project. This paragraph is expressly limited to
those in a direct contractual relationship with the undersigned of over $10,000 except those
persons whose only direct contractual agreement with the undersigned is an employment contract.
All Covenants and Agreements made by the Contractor are made by it on behalf of the Contractor
and its successors, personal representatives and assigns, the same as if they had been specifically
named in each instance.
7. The signature on the Proposal Form of this solicitation constitutes certification by the Offeror or
the Offeror's designated representative that the Offeror has inspected the job site(s) and is aware
of the conditions under which the work must be accomplished. Claims, as a result of failure to
inspect the job site, will not be considered by the Owner.
And further this deponent saith not
Subscribed and sworn to before me this day of , 20
My commission expires: , 20
Notary Public
Page 8 of 27
Sign Design, Fabrication & Installation Services-Warhill "LOVE" Sign
URFP No. 20260591 B
March 2026
James City County Parks and Recreation

CERTIFICATION REGARDING DEBARMENT/ENJOINMENT
This is to certify that this person/firm/corporation is not now debarred nor enjoined by the Federal
Government or by the Commonwealth of Virginia or by any other state, or by any town, city, or county,
from submitting Bids on contracts for construction covered by this solicitation, nor are they an agent of any
person or entity that is now so debarred.
Name of Official
Title
Firm or Corporation
Date
Page 9 of 27
Sign Design, Fabrication & Installation Services-Warhill "LOVE" Sign
URFP No. 20260591 B
March 2026
James City County Parks and Recreation

SAFETY CERTIFICATION
Project Title: Contract No.:
Name of Firm:
Project Safety Responsibility (Name): Telephone Number:
Cell Number: Email: Emergency
Contact (Name):
Contract No.:
Telephone Number:
Cell Number: Email:
The undersigned hereby attests that the project has been carefully evaluated for the safety risks it presents,
and all safety procedures required based on these risks by Virginia Occupational Safety & Health,
referenced in the Bid document, will be implemented. Virginia Occupational Safety & Health and all other
applicable Federal, State and local laws referenced in the Bid document, will be implemented. All
workers on this project will be properly trained in the use of safety equipment and safe work practices.
By:
(Type Name and Title)
(Signature) (Date)
Page 10 of 27
Sign Design, Fabrication & Installation Services-Warhill "LOVE" Sign
URFP No. 20260591 B
March 2026
James City County Parks and Recreation