Warehouse Services Supplies 2024
| Agency: | Middle Tennessee State University |
|---|---|
| State: | Tennessee |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Jan 22, 2024 |
| Due Date: | Feb 6, 2024 |
| Solicitation No: | 181176516 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
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181176516
Warehouse Services Supplies 2024
Issue Date: 1/22/2024
Response Deadline: 2/6/2024 12:00 PM (CT)
Contact Information
Contact: Tracy Kinderdine Procurement Specialist
Address: Middle Tennessee State University
1672 Greenland Drive, P O Box 18
Murfreesboro, TN 37132
Phone: 1 (615) 8985437
Fax:
1 (615) 8985597
Email: tracy.kinderdine@mtsu.edu
Page 1 of 8 pages
Deadline: 2/6/2024 12:00 PM (CT)
181176516
Event Information
Number:
181176516
Title:
Warehouse Services Supplies 2024
Type:
ITB (Informal)
Issue Date:
1/22/2024
Response Deadline: 2/6/2024 12:00 PM (CT)
Notes:
NO DELIVERIES BETWEEN 11:30AM AND 1PM OR AFTER 3:30PM
Ship To Information
Contact: Receiving Department
Address: Middle Tennessee State University
1672 Greenland Drive
Murfreesboro, TN 37132
Phone: 1 (615) 898-2959
Billing Information
Contact: Accounting Services
Address: Middle Tennessee State University
CAB 106 CART
Murfreesboro, TN 37132
Phone: 1 (615) 898-2940
Email: invoice@mtsu.edu
Bid Attachments
BID_TERMS_AND_CONDITIONS_Oct_2018.pdf
Download
BID_TERMS_AND_CONDITIONS_Oct_2018
Ethnicity Report Form.doc
View Online
Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report
on file in MTSU Procurement it is not necessary to complete this form again.
W9 Form.pdf
Download
W9
Bid Attributes
1 MTSU Standard Terms and Conditions
I have read and understand Middle Tennessee State University's Standard Terms and Conditions.
Yes, will comply
(Required: Check if applicable)
2 Other MTSU Departments
I certify that if selected as the successful proposer, this proposal may be applied to other MTSU Departments. This
does not mean that other departments are required to purchase under this ITB.
Yes, I will comply.
(Required: Check if applicable)
3 Other TBR, UTK Institutions and State of Tennessee
I certify that if selected as the successful proposer, this proposal may be applied to all TBR Member Institutions, with
the option for the University of Tennessee System of Higher Education and the State of Tennessee Departments to
utilize the resulting Agreement. This does not mean that other TBR, UTK, institutions or State of Tennessee
Departments are required to purchase under this Bid/Contract.
Yes, I will comply
(Optional: Check if applicable)
Page 2 of 8 pages
Deadline: 2/6/2024 12:00 PM (CT)
181176516
4 Corporations
Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of
Tennessee.
5 Number of Years in Business
Company must have been in business providing commodity or services for a minimum of three (3) years. Enter the
number of years your company has been in retail/wholesale business.
(Required: Numbers only)
6 License and Permits
Proposer must have all Licenses and Permits and Certificates of Insurance required by The Federal and State Laws
for the performance of this Contract. The Purchasing Department reserves the right to require any Proposer to
provide evidence of possession of all Licenses and Permits and Certificates of Insurance.
7 Prompt Payment Discount
The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.
It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.
A prompt payment discount will be considered in the award process when given for 30 days(Ex. 1% Net 30).
Proposer is not required to submit a payment discount, however the University will attempt to take advantage of any
payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before 30
days. Payment terms for less than thirty-(30) days will not be considered and may cause your entire proposal be
considered non-compliant.
(Optional: Maximum 1000 characters allowed)
8 Award Criteria
An award for this bid shall be made to the lowest responsive and responsible bidder for each item, group, or total.
Award may be split when it is in the best interests of the Institution.
Receipt of goods must be within 60 days of receipt of PO. Must be delivered in full.
9 Firm Price Period
Proposer agrees that their bid prices or bid discounts will be firm for one (1) year from date of award.
Yes, I Agree
(Required: Check if applicable)
1 Freight on Board (FOB)
0 All Quotations shall be FOB destination. The Term FOB destination shall mean Delivered as specified on the
purchase order with all charges for Transportation and Unloading prepaid by the Vendor/Contractor. All Prices
should include freight and shipping charges. Failure to include these charges shall cause forfeiture of all rights to
collect freight.
Yes, will comply
(Required: Check if applicable)
1 Volume
1 The total purchases of any individual item on the contract is not known. The Purchasing Department does not
guarantee that the University will buy any amounts of any specified item or any total amount.
Page 3 of 8 pages
Deadline: 2/6/2024 12:00 PM (CT)
181176516
1 Brand/Model or equivalent
2 Specifications: Reference to available specifications shall be sufficient to make the terms of the specifications
binding on the bidder. The use of the name of a manufacturer, or any special brand or make in describing an item
does not restrict the bidder to that manufacturer or specific article, unless specifically stated. Equal products of
other manufacturers will be considered if proof of equality is provided as part of the bid. Bidders are required to
notify the Institution's ITB Buyer whenever specifications/procedures are not perceived to be fair and open. All
suggestions or objections shall be made in writing and received by the ITB Buyer at least three (3) working days
prior to the bid opening. The articles on which the bids are submitted must be equal or superior to that specified.
Informative and Descriptive Literature: The bidder must show brand or trade names of the articles bid, when
applicable. It shall be the responsibility of the vendor, including vendors whose product is referenced; to furnish with
the bid such specifications, catalog pages, brochures or other data as will provide an adequate basis for
determining the quality and functional capabilities of the product offered. Failure to provide this data may be
considered valid justification for rejection of bid
1 Purchase Order
3 Notwithstanding any provision contained herein or in any solicitation document, submission of a bid or a proposal
shall not create rights, interests or claims of entitlement in any bidder or proposer, including the successful bidder
or proposer. Notwithstanding any action or agreement to the contrary, no such right, interest, or claim shall exist
unless and until a purchase order has been issued.
1 Returns/Refunds
4 Inferior or subpar items will be returned at Vendor's expense either for free replacement or full credit.
Yes, I will comply.
(Required: Check if applicable)
1 Tax Exempt Institution
5 MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to, or
performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible
personal property used in connection with the contract or furnished to vendors by the state for use under the
contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.
1 Tennessee Sales and Use Tax Registration
6 A) Before a purchase resulting from this ITB can be made, the apparent successful Bidder must be registered with
the Tennessee Department of Revenue for the collection of Tennessee sales and use tax and must provide a copy
of its registration to Institution’s Office of Procurement Logistic Services. This is a mandatory requirement for an
award of any purchase or contract pursuant to this solicitation
B) However, nothing in this section shall require a Bidder to register if the Bidder does not make sales to customers
in Tennessee of taxable goods or services. IF the Vendor does not make sales to customers in Tennessee of
taxable goods or services, by its signature on this ITB, it is certifying to the Institution that it does not make sales to
customers in Tennessee of taxable goods or services.
[Vendor Must Select and Provide] Yes - I have attached Sales & Use Tax Certificate
No - I do not sell goods or services in Tennessee
(Required: Check only one)
Page 4 of 8 pages
Deadline: 2/6/2024 12:00 PM (CT)
181176516
1 Billing Instructions
7 Billing Instructions:
The contractor shall invoice the Institution only after completion of the work described in the purchase
order/contract, and as required below prior to any payment.
The contractor shall submit an invoice, with all necessary supporting documentation, to: Institution’s billing address:
Such invoice shall clearly and accurately detail the following required information.
Invoice/reference number; (assigned by the contractor) Invoice date;
Contract and/or purchase order number; (assigned by the Institution)
Account name; procuring Department and Requestor’s Name
Account/customer number; (uniquely assigned by the contractor to the above-referenced account name; Contractor
name;
Contractor federal employer identification number;
Contractor contact (name, phone, and/or fax for the individual to
Contact with billing questions);
Contractor remittance address;
Description of delivered item or service; and total amount due for delivered item or service
The contractor understands and agrees that the invoice shall; include only charges for service described in
contract or purchase order and in accordance with payment terms and conditions set forth in contract or purchase
order; not include any future work but will only be submitted for completed service; and not include sales tax or
shipping charges (unless otherwise stipulated in the contract or purchase order).
The contractor agrees that timeframe for payment (and any discounts) begins when the Institution is in receipt of a
correct invoice meeting the minimum requirements above.
Yes, I agree
(Required: Check if applicable)
1 State Contracts
8 Procurement Services reserves the right to utilize existing Institution Contracts, Tennessee Board of Regents
authorized Contracts, University of Tennessee Contracts and State of Tennessee Contracts to fulfill part or all of any
Contract when it is deemed to be in the best interests of the Institution.
1 Open Records Act
9 All proposals shall become public documents of the State of Tennessee, open for review by the public in
accordance with the requirements of the Tennessee Open Records Act. If an ITB is re-advertised, all prior offers
and/or proposals shall remain closed to inspection by the bidders and/or public until evaluation of the responses to
the re-advertisement is complete.
Yes, I agree
(Required: Check if applicable)
2 Waiver of Minor Deviations
0 Institution may waive minor variances in a Vendor’s proposal. Such a waiver does not change the specifications of
the ITB.
2 Expansion of Services
1 At INSTITUTION’S sole discretion, it may request an expansion or reduction of the services provided by the
CONTRACTOR herein, at which time the parties shall negotiate in good faith commensurate with the expansion or
reduction.
Page 5 of 8 pages
Deadline: 2/6/2024 12:00 PM (CT)
181176516
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