Walnut Street Oval Traffic Flow & Signals Project

C N , N H
ITY OF ASHUA EW AMPSHIRE
D P W
IVISION OF UBLIC ORKS
IFB0574-050626
WALNUT STREET OVAL
TRAFFIC FLOW & SIGNALS PROJECT
NHDOT PROJECT NO. NASHUA 41586A
FEDERAL PROJECT NO. X-A005 (704)
COUNTY OF HILLSBOROUGH
CONSTRUCTION SPECIFICATIONS
AND
CONTRACT REQUIREMENTS
Prepared By:
City of Nashua, NH
Division of Public Works
Engineering Department
and
Hoyle Tanner
BIDDING & CONTRACT 150 Dow Street
DOCUMENTS Manchester, NH 03101
NOT FOR CO NSTRUC TION
ISSUED FOR BIDS: 4/15/2026
HTA PROJECT NO. 21.902606.10
APRIL 2026
04/09/2026

Walnut Street Oval Traffic Flow & Signals Project NHDOT & Federal Project Numbers:
Nashua #41586A; X-A005 (704)
T C
ABLE OF ONTENTS
DIVISIONS
INVITATION TO BID .........................................................................................................
1. BID DOCUMENTS
A. BID FORM ....................................................................................................
B. SCHEDULE OF VALUES .................................................................................
C. BID BOND .....................................................................................................
D. CONTRACTORS QUALIFICATIONS ................................................................
E. NON COLLUSION AGREEMENT......................................................................
2. PAYMENT BOND ............................................................................................................
PERFORMANCE BOND ...................................................................................................
CERTIFICATE OF LIABILTY INSURANCE .........................................................................
3. CONTRACT AGREEMENT ...............................................................................................
4. GENERAL CONDITIONS ...................................................................................................
5. SUPPLEMENTARY CONDITIONS / PROSECUTION OF WORK ........................................
6. FEDERAL REQUIREMENTS...................................................................................................
7. SPECIAL ATTENTIONS...........................................................................................................
8. EXHIBITS .........................................................................................................................
A. NOTICE OF AWARD
B. NOTICE TO PROCEED
C. CHANGE ORDER
D. CERTIFICATE OF SUBSTANTIAL COMPLETION
E. CERTIFICATE OF FINAL COMPLETION
F. CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
APPENDIX ........................................................................................................................
A. NHDOT QUALITY ASSURANCE PROGRAM FOR MUNICIPALLY MANAGED
FEDERAL AID PROJECTS
B. ENVIRONMENTAL COMMITMENTS
Table of Contents Page 1 of 1

Administrative Services
Purchasing Department
April 15, 2026
INVITATION TO BID
WALNUT STREET OVAL TRAFFIC FLOW & SIGNALS PROJECT
IFB0574-050626
NHDOT PROJECT NO. NASHUA 41586A
FEDERAL PROJECT NO. X-A005 (704)
The City of Nashua, NH invites qualified firms to submit bids for construction related to the Walnut Street
Oval Traffic Flow & Signals Project.
This project involves minor intersection modifications, pavement marking adjustments, signage revisions, and
traffic signal modifications necessary to revise traffic flow directions on West Pearl Street and Factory Street
to support the forthcoming Walnut Oval Intersection Improvement project. Specific improvements will
include removal and paving of the southwest curb extension at the West Pearl Street and Walnut Street
intersection to allow access to the east end of West Pearl Street, pavement marking and signage revisions on
West Pearl Street and Factory Street, implementation of all-way stop control at Factory & Water Street
intersection, and traffic signal and pavement marking modifications at the West Pearl Street & Main Street
and Factory Street & Main Street intersections. Structural evaluation of the traffic signal mast arms on Main
Street and potential replacement will also be required.
Completion Time for the project will be calculated as calendar days from the date specified in the "Notice to
Proceed" as follows:
October 16, 2026 For Substantial Completion
November 20, 2026 For Final Completion
INFORMATION FOR BIDDERS:
The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked
here, Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly
recommend that you give yourself sufficient time and at least one (1) business day before due date to begin
the uploading process and finalize your submission. Copies are also available on the City's website in the
Purchasing section within the Bids section.
If a vendor chooses to submit their bid outside of Bonfire, they may submit one (1) paper copy and one (1)
digital copy on a USB drive sealed in an envelope/package clearly marked "IFB0574-050626". Bids must be
submitted in the format provided and addresses the item(s) specified in the IFB package.
IFB0574-050626 Walnut Street Oval Traffic Flow & Signals Project
229 Main Street * Nashua, New Hampshire 03060 * Phone (603) 589-3330 * Fax (603) 589-3233

INVITATION TO BID
Walnut Street Oval Traffic Flow & Signals Project
IFB0574-050626
Regardless of the method of submission bids must be received no later than Wednesday, May 6, 2026 at
3:00pm, in the Purchasing Department; City Hall, 229 Main Street, Lower Level, Room 11, Nashua NH 03061.
Postmarks or other timestamps will not be accepted in lieu of actual delivery. Bidders can use whatever
delivery mechanism it chooses as long as it remains clear that the Bidder is responsible for submissions prior
to the date and time.
Complete specifications and related documentation are available on our website www.nashuanh.gov, under
Services, Bid Opportunities, Current Bids; and on the Bonfire website. Refer to Document IFB0574-050626
and related documents. Please note paper copies of bid documents are not available in the City's Purchasing
Office.
Bids will be opened publicly on the due date and time. Results of the proposal opening will be posted on the
City's website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Documents
IFB0574-050626) within twenty-four (24) hours of opening.
The timeline for this project is as follows:
Item Date
Pre-Bid Meeting (OPTIONAL) Thursday, April 23, 2026 at 10:00am
Deadline for Bidder Questions Tuesday, April 28, 2026 at 3:00pm
Answers/clarifications posted Thursday, April 30, 2026 at Noon
Bids Due Wednesday, May 6, 2026 at 3:00pm
A NON-MANDATORY Pre-Bid Meeting to discuss the project is scheduled to begin promptly at the Division of
Public Works, 848 West Hollis Street, Nashua, NH 03062, DPW Administration Building, The Veteran's Parkway
Conference Room, on Thursday, April 23, 2026 at 10:00am. The Pre-Bid Meeting can be attended by Zoom if
preferred.
Join Zoom Meeting
https://us02web.zoom.us/j/6035893330?pwd=YjZ5ZUtSMURySmdBRms1bXBLQ1NUdz09&omn=87294918180
Meeting ID: 603 589 3330
Passcode: 5893333
One tap mobile
+13092053325,,6035893330#,,,,*5893333# US
The meeting is an opportunity for the City of Nashua to overview the project and objectives, and participants
to request additional information directly from City of Nashua staff managing or participating in the project.
Bidders are encouraged to submit questions via email; however, the City assumes no liability for assuring
accurate and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquires must
IFB0574-050626 Walnut Street Oval Traffic Flow & Signals Project
Page | 2

INVITATION TO BID
Walnut Street Oval Traffic Flow & Signals Project
IFB0574-050626
be submitted in writing, citing the IFB title/number, Page, Section, and must be received no later than Tuesday,
April 28, 2026 at 3:00pm to:
City of Nashua
229 Main Street, Room 11, Nashua, NH 03060
purchasing@nashuanh.gov
The City of Nashua will consider all timely-received inquiries and, if reasonable and appropriate, will issue an
addendum to clarify or modify this IFB on the City's website www.nashuanh.gov, under Services, Bid
Opportunities; Current Bids; (Refer to Document IFB0574-050626) and on Bonfire no later than Thursday, April
30, 2026 at Noon.
The City of Nashua hereby notifies all bidders that it will affirmatively insure that in any contract entered into
pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit
bids in response to this invitation and will not be discriminated against on the grounds of race, color, religion,
national origin, sex, age, sexual orientation, disability or handicap in consideration for an award.
Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are
biodegradable, can be or have been recycled, or are environmentally sound. Due consideration will be given to
the purchase of such products. If you are proposing any such products which qualify, please so indicate in a
cover sheet by item number and description. We are also conscious of energy use and encourage Bidders to
propose products that are energy efficient.
All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any resulting
contract, whichever is later.
Bids must be submitted in the format provided and address the items specified in this request. The City may
reject any or all of the bids on any basis without disclosure of a reason. The failure to make such a disclosure
shall not result in accrual of any right, claim or causes of action by any unsuccessful bidder against the City. The
City reserves the right to waive any irregularities when the public interest will be served thereby. The City also
reserves the right to negotiate any change or amendment in any bid without soliciting further requests for bids
if the action is necessary for the best interest of the City.
The City of Nashua will reject the bid of any proposed bidder who is presently debarred, declared ineligible or
excluded by any Federal department or agency, and reserves the right to reject the bid of any proposer who has
previously failed to perform any contract properly for any purchaser, or to complete on time, contracts or a
similar nature, who is not in the position to perform the contract, or who has neglected the payment of bills or
otherwise disregarded its obligations to clients, purchases, subcontractors, material men, or employees.
The City is exempt of all taxes. All bids must be FOB Nashua, NH. All bidders must comply with all applicable
Equal Employment Opportunity laws.
Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a Contractor who is in default on
the payment of taxes, licenses or other monies due the City. Therefore, this bid request is void as to anyone
who is in default on said payments.
IFB0574-050626 Walnut Street Oval Traffic Flow & Signals Project
Page | 3

INVITATION TO BID
Walnut Street Oval Traffic Flow & Signals Project
IFB0574-050626
Contract will be awarded to the Bidder that is designated by the City of Nashua as the lowest responsive and
responsible Bidder.
GENERAL REQUIREMENTS:
A. To be eligible for an award, a Bidder must be deemed "responsible" by demonstrating the following:
has the ability, capacity and skill to provide the goods or services required;
can provide the goods or services within the time frame specified;
has a satisfactory record of integrity, reputation, judgment and experience;
has sufficient financial resources to provide the goods or services;
is on the NHDOT's pre-qualified Contractor's list; and
has developed a positive track record with the City of Nashua to the extent the Bidder has
previously provided goods or services.
B. Some common reasons why a bid might be found "nonresponsive" are:
failure to sign the bid and/or signature by the appropriate person;
failure to furnish any required bid bonds;
failure to include a unit bid price for each item;
failure to include a total amount for the bid;
failure to prepare the bid in ink;
failure to submit a noncollusion affidavit; and
inclusion of any unauthorized additions, conditional or alternative bids that make the bid package
incomplete, indefinite, or ambiguous.
bid considered to be unbalanced
C. The Successful Bidder will be required to provide the City with certificates of insurance for coverage as
listed below and endorsements affecting coverage required by the contract within ten (10) calendar days
after the City issues the Notice of Award. The City requires thirty (30) calendar day's written notice of
cancellation or material change in coverage. The certificate and endorsements for each insurance policy
must be signed by a person authorized by the insurer and who is licensed by the State of New Hampshire.
General Liability, Employers Liability and Auto Liability policies must name the City of Nashua as an
additional insured and be reflected on the certificate of insurance.
* General Liability: $1,000,000 per Occurrence
$2,000,000 Aggregate
* Motor Vehicle Liability: $1,000,000 Combined Single Limit
*Coverage must include all owned, non-owned and hired vehicles
* Workers' Compensation Coverage according to Statute of the State of New Hampshire:
$100,000 / $500,000 / $100,000
IFB0574-050626 Walnut Street Oval Traffic Flow & Signals Project
Page | 4

INVITATION TO BID
Walnut Street Oval Traffic Flow & Signals Project
IFB0574-050626
All Bidders and subcontractors at every tier under the Bidder will fully comply with NH RSA Chapter 281-
A, "Workers' Compensation".
It is the responsibility of the Contractor to submit to the City of Nashua certificates of insurance for the
Contractor and all other subcontractors prior to the start of the project. It is the responsibility of the
Contractor to provide the City of Nashua with updated certificates of insurance for the Contractor and
all subcontractors 10 days prior to the expiration of coverage. The City of Nashua may, at any time, order
the Contractor to stop work, suspend the contract or terminate the contract for non-compliance. All
subcontractors are subject to the same insurance requirements as the Contractor.
D. The Successful Bidder will be required to post the following bonds. Cost of bond premiums to be
incorporated into the bid item costs.
* Bid Bond: A bid guarantee from each bidder equivalent to 5% of the bid prices. The "bid
guarantee" must consist of a firm commitment such as a bid bond, certified check, or other
negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance
of the bid, execute such contractual documents as may be required within the time specified.
* Payment & Performance Bonds: Successful Bidder shall furnish Performance and Payment
Bonds, each in an amount at least equal to the Contract Price, as security for the faithful
performance and payment of all obligations under the Contract Documents. These Bonds
shall remain in effect at least until one year after the date when final payment becomes due,
except as provided otherwise by Laws and Regulations or by the Contract Documents.
Successful Bidder shall also furnish such other Bonds as are required by the Contract
Documents. When Successful Bidder delivers the executed agreements to the City, Successful
Bidder shall also deliver to the City such Bonds as may be required to furnish.
E. The City also reserves the right to negotiate any change or amendment in any bid without soliciting
further bids if the action is necessary for the best interest of the City.
F. The City may conduct discussion with responsible Bidders prior to selection. Successful Bidders shall
begin performance upon receipt of an executed contract and a valid purchase order issued from the City.
G. The City may reject any and all responses on any basis without disclosure of a reason. The failure to make
such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful
bidder against the City.
H. After the initial designation of a Bidder, City Staff will work with the selected Bidder to negotiate final
terms and conditions between the City and the successful Bidders prior to the Contract Award. A draft
contract is attached.
I. The Bidder shall meet all requirements of the Americans with Disabilities Act.
IFB0574-050626 Walnut Street Oval Traffic Flow & Signals Project
Page | 5

INVITATION TO BID
Walnut Street Oval Traffic Flow & Signals Project
IFB0574-050626
J. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or
subcontractors.
K. The Bidder should understand that under the New Hampshire Right-to-Know Law, all documents
submitted in response to this request, including financial information, are considered public
information and will be made available to the public upon request, unless specifically exempted under
the law.
L. Any Bidder submitting a bid may appeal a pending award prior to award by the City. The appellant
must:
a) Submit a written protest to the City's Purchasing Manager within five (5) business days after the
bid opening;
b) Describe, in the written protest, the issues to be addressed on appeal;
c) Post, with the written protest, a bond with a surety meeting the requirements of General
Condition 5.02 authorized to do business in this state or submit other security in a form approved
by the City who will hold the bond or security until a determination is made on the appeal;
d) Post the bond or other security in the amount of 25% of the total dollar value of the appellant's
bid, up to a maximum bond or other security amount of $250,000.00;
e) Not seek any type of judicial intervention until the City has rendered its final decision on the
protest.
If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant.
If the appeal is denied or not upheld, a claim may be made against the bond for expenses suffered by
the City because of the unsuccessful appeal. The City is not liable for any costs, expenses, attorney's fees,
loss of income, or other damages sustained by the appellant in a bid appeal process.
M. The City assumes no liability for the payment of costs and expenses incurred by any Bidder in
responding to this request. All bids become sole property of The City. This is not a contract and shall
not be interpreted as such but rather serves as an instrument through which qualifications and cost
bids are solicited.
N. Bid Document Submission List:
To be considered a complete response, the following documents must be submitted along with
your bid.
a) Division 1 of the Bidding Specifications and Contract Requirements
i. Bid Form - which includes a tabulation of Subcontractors, Suppliers and other
individuals and entities required to be identified in this Bid;
ii. Schedule of Values;
iii. Bid Bond; and
iv. Construction Contractor's Qualification Statement
v. Non-Collusion Affidavit
IFB0574-050626 Walnut Street Oval Traffic Flow & Signals Project
Page | 6

INVITATION TO BID
Walnut Street Oval Traffic Flow & Signals Project
IFB0574-050626
b) Any and all addendums issued after the release of this IFB. Upon issuance, addendums
can be found on the City website or on Bonfire with the original bid documents.
ADDITIONAL CONSIDERATIONS:
The Bidder selected shall be expected to comply with all applicable federal and state laws in performance of
services. The consideration of all bids and subsequent selection of the Successful Bidder shall be made without
regard to race, color, sex, age, handicap, religion, political affiliation or national origin. Services provided by
the Successful Bidder shall be rendered through a Standard Form of Agreement Between Owner and
Contractor Contract, which has been included in Division 3 of the Bidding Specifications and Contract
Requirements.
Bidder must identify any exceptions or objections it has to the City's sample Standard Form of Agreement
Between Owner and Contractor, General Conditions, Supplementary Conditions documents. Copies are part of
the Bidding Specifications and Contract Requirements.
The City may from time to time revise the above listed documents. The City will not accept or entertain any
exceptions or objections to the above listed documents at any time after Bid submittal except and only to the
extent the City subsequently makes a material change to a substantive provision of the above listed terms and
conditions.
The bid must declare that it is made without collusion with any other person or entity submitting a bid
pursuant to this IFB.
Disclosure of any potential conflict or statement that there are none to the best knowledge of the Bidder(s).
Also, Bidder(s) should state its intention to conform to the no conflict provisions of the IFB.
Prospective applicants who have any questions regarding this opportunity may contact:
Amy Girard, Purchasing Manager
City of Nashua, Administrative Services Division
229 Main Street, Nashua, NH 03060
Email: purchasing@nashuanh.gov
Ph: 603-589-3332
IFB0574-050626 Walnut Street Oval Traffic Flow & Signals Project
Page | 7

DIVISION 1
IFB0574-050626
WALNUT STREET OVAL TRAFFIC FLOW & SIGNALS PROJECT
BID FORM
SCHEDULE OF VALUES
BID BOND
CONTRACTOR'S QUALIFICATIONS
NON COLLUSION AGREEMENT