WALK-IN FREEZER FOR HEPHZIBAH MIDDLE SCHOOL; RFP#26-207

864 Broad Street - 4th Floor
Augusta, Georgia 30901 - 1215
(706) 826-1000 Fax: (706) 826-4612
Shawnda Stovall DR. MALINDA B. COBB Bobby A. Smith, CPA
President Superintendent of Schools Chief Financial Officer
COVER SHEET
WALK-IN FREEZER for HEPHZIBAH MIDDLE SCHOOL RFP #26-207
Date:
Vendor Name:
Address:
Phone:
Fax:
Email: ____________________________________________________________________________________
BID
TOTAL
#1 #2
Addendum(s) Acknowledged: (If Applicable)
#3 #4
Yes: _________________ NO: _______________ Yes: _________________ NO: _______________
Yes: _________________ NO: _______________ Yes: _________________ NO: _______________
SEALED BIDS ARE DUE WEDNESDAY, MAY 27, 2026 @ 3:00 P.M.
Page 1 of 17

864 Broad Street - 4th Floor
Augusta, Georgia 30901 - 1215
(706) 826-1000 Fax: (706) 826-4612
Shawnda Stovall DR. MALINDA B. COBB Bobby A. Smith, CPA
President Superintendent of Schools Chief Financial Officer
TO:
FROM: DEALERS IN FOOD SERVICE EQUIPMENT
DRAITCHE:M OMNDay C 1O,U 2N0T2Y6 BOARD OF
SEUDBUJCEACTTI:O N WALK-IN FREEZER f or HEPHZIBAH MIDDLE SCHOOL;
RFP #26-207
WALK-IN FREEZER
You are invited to submit sealed bids on a as described in the
following specifications. Items will be F.O.B. HEPHZIBAH, GA 30815. Transport and
delivery of product must be on a dealer's truck or manufacturer's truck with a deal
representative present. Principal
Hephzibah Middle School Kitchen, 2427 Mims Road;
HIteemp hmzairbkaedh ,t oG tAh e 3a0tt8en1t5io. n of , and marked for and delivered
to,
All freight and delivery charges MUST be
included in the unit cost.
We will have a pre-bid meeting on Thursday, May 14, 2026 @ 2:00 p.m. Location will
be Hephzibah Middle School Cafeteria; 2427 Mims Road; Hephzibah, GA 30815.
The company awarded the bid is expected to have delivery and set up
completed in the most expedient time frame available.
Anticipated award date is June 16, 2026, and we prefer
the installation to be complete by July 24, 2026. You will
need to submit along with your pricing a delivery -
installation estimated time frame. The Richmond County School
System Nutrition Services Director will need to be notified and approve of any
delays in the time frame you submit with your sealed bid. Also note further
requirements under the following standard terms and conditions:
Page 2 of 17

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
MAY 1, 2026 WALK-IN FREEZER FOR
HEPHZIBAH MIDDLE SCHOOL; RFP#26-207
STANDARD TERMS AND CONDITIONS
(1) TIME AND PLACE TIME AND PLACE:
Wednesday, May 27, 2026
: Bids will be received by the Richmond County School
(S2y)stLeAmT uEn tBilI D3:S0 0A Np.Dm .P ERSOTP, oOnS ALS: , at 864 Broad Street, Augusta, GA 30901.
Regardless of cause, late bids and quotes will not be accepted
and will automatically be disqualified from b id consideration. It shall be solely the vendor's risk to
e nsure delivery at the designated office by the designated time. Late bids and quotes will not be
o(3p)e nBeIdD aFnOdR mMay be returned to the vendor.
: All bids must be made on the provided bid form. All blank spaces for bid prices
must be filled in with ink or typewritten and the Bid Form must be fully completed and executed
w(4h)e SnE sAuLbEmDit BteIdD. ROEnQlyU oInReE cMoEpNy Tof the Bid Form is required.
: Each bid must be submitted in a sealed envelope addressed to
Dr. Malinda B. Cobb, Superintendent of Schools, c/o Mr. "BWobAbLyK A-I.N S mFRitEhE, ZCEhRie fF FOiRna HncEiPalH OZfIfBicAeHr,
MRiIcDhmDLoEn dS CCoHuOnOtyL S cRhFoPo l #S2ys6t-e2m0,7 8"64 Broad Street, Augusta, Georgia 30901. Each sealed envelope
containing a bid must be plainly marked on the outside
and the envelope must bear on the outside the name and
complete address of the vendor. If forwarded by mail, the sealed envelope containing the bid must
be enclosed in another envelope addressed to Dr. Malinda B. Cobb, Superintendent of Schools, c/o
Mr. Bobby A. Smith, CFO, Richmond County School System, 864 Broad Street, Augusta, Georgia
(350)9 0M1A, RNFPF A#2C6T-2U07R. ER'S NAME AND MODEL NUMBERS
: Manufacturer's name and product
model numbers as listed in these specifications shall be used to establish minimum quality and
design features which are acceptable. Unless so specified, similar products of other reputable
manufacturers will be acceptable, provided it is determined to the satisfaction of the Director of
Nutrition Services or her designated representative. This determination shall rest solely with the
Director of School Nutrition or a designated representative, subject to review by the Board of
Education. Should manufacturer be other than the particular manufacturer listed herein for
proposed use, you must include all technical specifications and warranties with your submitted bid
documents. If technical specifications are not included, the alternate product will not be
considered. Submission of specifications and warranties does not guarantee approval of
acceptance of the product.
Page 3 of 17

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
MAY 1, 2026 WALK-IN FREEZER FOR
HEPHZIBAH MIDDLE SCHOOL; RFP#26-207
(6) DELIVERY AND FREIGHT REQUIREMENTS
: Bid prices will include all delivery and freight
charges with deliveries to be made to:
Hephzibah Middle School Kitchen
2427 Mims Road
(7) NOTHIeFpYh: z iWbaOh,R GKA T I3M08E1 A5N D DELIVERIES MUST BE CLEARED THROUGH MR. EMMETT
RHODES WITH THE DEPARTMENT OF MAINTENANCE AND FACILITIES (706) 737-7189
(O) OR (706)220-8260 (C) RhodeEm@boe.richmond.k12.ga.us
(8) NOTE TO BIDDERS:
Bidders must satisfy themselves of the accuracy of the bid pricing by
reviewing the bid specifications and a review of the job site. A pre-bid meeting is scheduled for
Thursday, May 14, 2026 @ 2:00 p.m. Location: Hephzibah Middle School Cafeteria; 2427 Mims
Road; Hephzibah, GA 30815. After bids have been submitted, the bidder shall not assert that there
was a misunderstanding concerning the quantities of work, the utilities available or the nature of
t(h9e) w MoArkT tEoR bIAe Ld oSnUeP. PLIERS
: The low bidder must supply the names and addresses of material
(s1up0p) l iCeErsR wThIFeInC rAeTqIuOeNst:e d to do so by the Richmond County School System.
The Richmond County School System may make such investigations as
he deems necessary to determine the ability of the bidder to perform the work and the bidder
shall furnish the Owner all such information and data for this purpose as it may request.
The School System reserves the right to reject any bid if the evidence submitted by or
investigation of such bidder fails to satisfy the Board that such bidder is properly qualified to
(c1ar1r)y o uPt RthOe oObFlig aOtioFn s IoNf SthUeR aAgNreCeEm: e nt and to complete the work.
The vendor will be required to carry Workmen's
Compensation Insurance, Contractor's Protective Liability Insurance, and Contractor's Public
Liability Insurance, Personal Injury, including death limits of $200,000 for each person and
$500,000 for each accident, Property Damage limits of $100,000 for each accident and $200,000
for the aggregate of operations. Certificate of Insurance must be sent to the Richmond County
School System Business Office (perkice@boe.richond.k12.ga.us) once award notice has been
made and prior to commencement of work.
Page 4 of 17

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
MAY 1, 2026 WALK-IN FREEZER FOR
HEPHZIBAH MIDDLE SCHOOL; RFP#26-207
(12) PRE-BID CONFERENCE
: A non-mandatory pre-bid meeting will be held on Thursday, May
14, 2026 @ 2:00 p.m. Location: Hephzibah Middle School Cafeteria; 2427 Mims Road; Hephzibah,
GA 30815.
(13) RIGHT TO RE-BID
: The Richmond County School System reserves the right to reject
any and all proposals. The right is reserved to reject any and all quotations, to omit any items
(c1al4le)d R fEoJrE oCrT tIoO aNc cOepFt PthReO pPrOoSpAosLaSl: d eemed best for the Richmond County School System.
The Richmond County School System reserves the right to
reject, in whole or in part, any and all proposals received, to waive technicalities, or to negotiate
any term(s) or provision(s) of such proposals as meet the requirements and specifications of
this RFP, such rejection, waiver, or negotiation to be accomplished in any manner necessary to
serve the best interests of the Richmond County School System. The Richmond County School
System also reserves the right to be the sole judge of the suitability of any and all proposals for
use by the Richmond County School System.
The Richmond County School System reserves the right to reject or otherwise disregard, in whole
or in part, any ambiguous proposals or proposals which are uncertain as to terms or
c(1om5)p NliOanNc-eW wITitHh DspReAciWficAaLti PonEsR. IOD:
Proposals may not be withdrawn for a period of thirty (30)
days from the date of bid
o(1p6en) i nWgA. RRANTY
: The successful vendor will provide in writing to the Richmond County Board
of Education, marked to the attention of the Director of School Nutrition, a warranty to replace
or repair at no expense to the Richmond County School System any or all items found to be
defective in materials, workmanship or damage in shipment for a period of three (3) years from
date of acceptance by the Director of School Nutrition. ThWisa wrraarnratyn tsye wrvililc ien cmluudset lbaeb oprr coovsitdse tdo
pweirtfhoirnm 4 8an hyo wurasr roafn nteodt iwficoartki.o nIf. there is a standard warranty for a period of longer than three
(3) years, then it will be provided in lieu of the above.
Page 5 of 17

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
MAY 1, 2026 WALK-IN FREEZER FOR
HEPHZIBAH MIDDLE SCHOOL; RFP#26-207
(17) STATE-MANDATED WALK AWAY PROVISION
: In the event a contract is awarded for more than
one year: 202-2-506
"Pursuant to O.C.G.A. 20-2-506, notwithstanding any other provision herein this contract shall terminate
absolutely and without further obligation on behalf of the School System at the close of each calendar year
in which it was executed and at the close of each successive calendar year for which it may be renewed
provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end
of such calendar year.
In addition, this contract shall terminate immediately and absolutely at such time that appropriated and
otherwise obligated funds are no longer available to satisfy the obligation of the School System under the
contract.
This contract shall be deemed to obligate the School System for the sums payable during the calendar year
the agreement was executed or in the event of a renewal by the School System for those sums payable at
the end of any renewed calendar year.
The contract shall be deemed to have been automatically renewed for each applicable calendar year, not to
exceed the initial term of contract, unless positive action is taken by the School System to terminate such
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This contract shall be governed and constructed in accordance with
the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of
co(m19p)e t eDnUt TjuYri sTdOic tPioRnO inT ERCicThm: ond County, Georgia.
The Contractor (or Vendor) shall not knowingly send any employee,
agent or subcontractor personnel who is a registered sex offender or who has been convicted
of sexual abuse to any school building or school property when students are attending school or
a school related activity.
The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized
by O.C.G.A. 35-3-34, as now written, or here-after amended; or allowed by all or any other laws
allowing such inquiry, to identify these persons who have been convicted of sexual abuse or
any other act which would require such person to be entered into a national or state sexual
offender registry.
For the purpose of this policy, the term periodic shall mean that the criminal history record
inquiries shall be made current upon the awarding of a successful bid on contract and checked no
less than annually during the duration of the contract. See ATTACHMENT "A" for Sex Offender
Acknowledgement Form.
Page 6 of 17

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
MAY 1, 2026 WALK-IN FREEZER FOR
HEPHZIBAH MIDDLE SCHOOL; RFP#26-207
(20) E-VERIFY:
a. The Contractor agrees to comply with the requirements of A.R.S. 41-4401.
The Contractor warrants compliance with all Federal immigration laws and regulations relating to
employees and warrants its compliance with Section A.R.S. 23-214, Subsection A. (That subsection
reads: "After December 31, 2007, every employer, after hiring an employee, shall verify the
b. employment eligibility of the employee through the E-Verify program.)
A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed
c. a material breach of the contract and the Contractor may be subject to penalties up to and including
termination of the contract.
The Owner retains the legal right to inspect the papers of any employee who works on the contract
to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty
under paragraph (a).
S(2ee1 )A T STMACOHKME EFNRTE "EB "E fNorV EIR-VOeNrMifyE ANfTfi:d avit Form.
Bidder shall post notice and prohibit employees from
using or displaying tobacco products, including smokeless tobacco, while the employee is on duty
at the assigned location. There shall be no use of any tobacco products on any property of the
R(2ic2h)m AonWd ACoRuDnt y MScEhToHolO SDystem.
: Contract will be awarded based on lowest responsible and
r(e2s3p)o TnIsMivEe ObiFd dTeHrE m EeSeStiEnNgC sEp:e Fciafiiclautrioen and overall general value received.
of the successful vendor to perform contracted service or
deliver the merchandise within the required time shall constitute a material breach of contract.
If a breach occurs, the vendor may be responsible for any damages the school system incurs.
Page 7 of 17

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
MAY 1, 2026 WALK-IN FREEZER FOR
HEPHZIBAH MIDDLE SCHOOL; RFP#26-207
(24) NONDISCRIMINATION CLAUSE
:
The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers,
employers, and applicants for employment on the bases of race, color, national origin, age,
disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital
status, familial or parental status, sexual orientation, or if all or part of an individual's income is
derived from any public assistance program, or protected genetic information in employment or
in any program or activity conducted or funded by the Department. (Not all prohibited bases
will apply to all programs and/or employment activities.)
If you wish to file a Civil Rights program complaint of discrimination, complete the USDA
Program Discrimination Complaint Form, found online at
http://www.ascr.usda.gov/complaint_filing_cust.html or at any USDA office, or call (866) 632-
9992 to request the form. You many also write a letter containing all of the information
requested in the form. Send your completed complaint form or letter to us by mail at U.S.
Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W.,
Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.
Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through
the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (in Spanish).
USDA is an equal opportunity provider and employer.
(25) CERTIFICATION REGARDING DEBARMENT
:
The vendor certifies, by submitting proposal, that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any governmental agency. Signed certification regarding
lobbying; debarment, suspension and other responsibility matters; and drug-free workplace
requirements form #AD-1048. This form is located at the end of this document and must be
completed and submitted with the vendor's bid quote.
(26) TAX EXEMPT:
The Richmond County School system is exempt for State sales taxes. Bid prices shall
exclude Federal or State taxes that can be eliminated in sales to public school systems
in the state of Georgia.
Page 8 of 17

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
MAY 1, 2026 WALK-IN FREEZER FOR
HEPHZIBAH MIDDLE SCHOOL; RFP#26-207
(27) QUESTIONS, REQUEST FOR CLARIVICATION, OR INTERPRETATIONS
REGARDING THIS REQUEST FOR QUOTATION:
All communications concerning this
request for quotation must be submitted in writing by electronic mail to:
Richmond County School System - Business Office
Attn: Ms. Cecilia Perkins (706) 826-1298
Email perkice@boe.richmond.k12.ga.us
Only written questions submitted by email will be accepted. No response other than what is
written and distributed by the Business Office will be binding upon the Richmond County School
System.
Originating departments may be called upon for clarification in their area of expertise at the
discretion of the Business Office. Written responses to questions, requests for clarification, or
interpretations will be furnished to all participating vendors.
MAY 19, 2026
All requests for clarification or interpretations must be submitted to the Business Office on or
before the close of business , 5:00 P.M.
(28) ADDENDUMS:
In the event an addendum becomes necessary, it will originate in the
Business Office and will be distributed via the website www.rcobe.org/bids. Any addenda issued
during the time of the request for proposal distribution should be acknowledged by the
(p2a9rt)i cIiNpaStPinEgC TcoIOntNra OctFo Pr UanBdL IaCt tRacEhCeOdR tDo Sth:eir response form.
All information received from vendors shall be subject
to inspection once the bid is awarded under Georgia Public Records Act.
Page 9 of 17

RICHMOND COUNTY SCHOOL SYSTEM NURTIRITION SERVICES DEPARTMENT
MAY 1, 2026 WALK-IN FREEZER FOR
HEPHZIBAH MIDDLE SCHOOL; RFP#26-207
WALK-IN FREEZER
Hephzibah Middle School
General Construction:
Thursday, May 14, 2026 2:00 p.m Hephzibah
Middle School Cafeteria; 2427 Mims Road; Hephzibah, GA 30815.
We will have a pre-bid meeting on @ . Location will be
ITEM 01 AMERIKOOLER FREEZER
Provide Amerikooler prefabricated freezer storage room assembly measuring 18'0" in length by 10'0" in width,
with overall height of 8'0". Exact overall size to be field verified prior to fabrication.
Insulation:
A. 4" thick 4.0 lb. density AK-XPS4 extruded foam with R-value of R-32 for all freezer panels, with a 50 Year
Thermal Warranty. UL Classified Core Flame Spread 15, Smoke Rating less than 165. Polystyrene thermal
insulation rigid cellular type X in accordance with ASTM C578 27P4.
Coved corners:
B. NSF required 0.5" R corners for floor-to-wall and wall-to-wall panel connections.
Cam lock fasteners:
C. All panel intersections and wall, floor and ceiling intersections are secured by cam-lock fasteners
Finishes:
D. All exterior finishes shall be 26 Ga. Stucco Embossed Acrylume with interior finishes to be 26 Ga. Galvanized
White
Doors:
E. Amerikooler Standard 36" x 76" Left/right hinged flush door with brushed hardware. Interior door finish shall
be 26 Ga. Galvanized White. Exterior door finish shall be 26 Ga. Stucco Embossed Acrylume. Bottom of the door
to have diamond tread kickplates on interior and exterior. Energy saving temperature regulating thermostat
heater wire and heated relief vent. Heavy duty deadbolt handle latch with 1/4 turn inside release. Door is to
include a heated viewport window mounted at eye level. Digital LED Thermometer with pilot light switch. Above
the door, mounted to the frame, shall be a 1807 11w, Vapor Proof, 120V, LED fixture, 82 Lumens /watt Angled
face. Strip curtain. Requires 115vac. 2.2 amps. With third hinge, curtain
Page 10 of 17