Wage and Employment Verification Services

Agency:	Lexington County School District One
State:	South Carolina
Type of Government:	State & Local
NAICS Category:	541612 - Human Resources Consulting Services 561311 - Employment Placement Agencies
Posted Date:	Dec 8, 2023
Due Date:	Jan 12, 2024
Solicitation No:	PT2024.2
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Lexington County School Solicitation Number: PT2024.2

District One

Date Issued: 11/21/2023

Procurement Officer: Jessica Monts

REQUEST FOR PROPOSALS

Phone: (803) 821-1109

E-Mail Address: mmonts@lexington1.net

DESCRIPTION: Wage and Employment Verification Services

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation

Number & Opening Date must appear on package exterior. See "Submitting Your Offer" provision.

SUBMIT YOUR SEALED OFFER TO THE FOLLOWING ADDRESS BELOW:

PHYSICAL/MAILING ADDRESS:

Lexington School District One

Attn: Procurement Services

100 Tarrar Springs Road

Lexington, South Carolina 29072

SUBMIT OFFER BY (Opening Date/Time): 1/12/2024 3:00 PM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 12/08/2023 12:00 Noon (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Original, one "Redacted" copy, One USB Flash Drive with all

documents loaded

CONFERENCE TYPE: N/A

DATE & TIME: N/A

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: N/A

AWARD &

AMENDMENTS

Award will be posted at the Physical Address above on 03/22/2024. The award, this solicitation, any

amendments, and any related notices will be posted at the following web address:

https://www.lexington1.net/Page/4030

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the

terms of the Solicitation. You agree to hold Your Offer open for a minimum of one hundred twenty (120) calendar days after

the Opening Date.

(See "Signing Your Offer" provisions.)

NAME OF OFFEROR:

(full legal name of business submitting the offer)

AUTHORIZED SIGNATURE:

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

TITLE:

OFFEROR'S TYPE OF ENTITY:

(Check one)

____ Sole Proprietorship

____ Partnership

____ Corporate entity (not tax-exempt)

____ Tax exempt corporate entity

(business title of person signing above)

PRINTED NAME:

____ Government entity (federal, state, or local)

DATE SIGNED: ____ Other _________________________

(printed name of person signing above)

(See “Signing your Offer” provision)

INSTRUCTIONS REGARDING OFFEROR’S NAME: Any award issued will be issued to, and the contract will be formed with, the entity identified as the

Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the

branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION

TAXPAYER IDENTIFICATION NO.

(If you are a corporation, identify the state of incorporation.)

(See "Taxpayer Identification Number" provision)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office /

principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract

related notices should be sent.) (See "Notice" clause)

Area Code:

Number:

Extension:

Facsimile:

E-Mail Address:

PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Payment" clause)

(See "Purchase Orders and "Contract Documents" clauses)

____Payment Address same as Home Office Address

____Order Address same as Home Office Address

____Payment Address same as Notice Address (check only one) ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%)

20 Calendar Days (%)

30 Calendar Days (%)

MINORITY PARTICIPATION

Are you a South Carolina Certified Minority Vendor? Yes __________ No__________

If yes, South Carolina Certification # ________________

_____Calendar Days (%)

I. SCOPE OF SOLICITATION

ACQUIRE SERVICES

Lexington County School District One is soliciting proposals from qualified offerors to provide Wage and Employment Verification

Services. The purpose of this solicitation is to acquire services complying with the enclosed description and/or specifications and

conditions. The District does not want to limit your creativeness or ingenuity by over specifying the requirements of this

solicitation.

MAXIMUM CONTRACT PERIOD - ESTIMATED

Start date: 04/01/2024 End date: 03/31/2029 Dates provided are estimates only. Any resulting contract will begin on the date

specified in the notice of award. See clause entitled "Term of Contract - Effective Date/Initial Contract Period".

This is a one-year contract with four one-year renewal options. The maximum contract life is five years.

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS

AMENDMENTS TO SOLICITATION

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following

web site for the issuance of Amendments: https://www.lexington1.net/Page/4030

(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by

identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a

bid that indicates in some way that the bidder received the amendment.

AWARD NOTIFICATION

Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the date specified on

the Cover Page or, if applicable, any notice of extension of award. Should the contract resulting from this Solicitation have a total or

potential value in excess of fifty thousand dollars, such notice will be sent electronically to all Offerors responding to the

Solicitation and any award will not be effective until the calendar day (including weekends and holidays) immediately following the

seventh business day after such notice is given.

BID/PROPOSAL AS OFFER TO CONTRACT

By submitting Your Bid or Proposal, You are offering to enter into a contract with the Using Governmental Unit(s). Without further

action by either party, a binding contract shall result upon final award. Any award issued will be issued to, and the contract will be

formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal entity; "joint bids"

are not allowed.

BID ACCEPTANCE PERIOD

In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the Procurement Officer in

writing.

BID IN ENGLISH and DOLLARS

Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise permitted by

the Solicitation.

CERTIFICATE OF INDEPENDENT PRICE DETERMINATION

GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER

YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND

OTHER APPLICABLE LAWS.

(a) By submitting an offer, the Offeror certifies that-

(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any

consultation, communication, or agreement with any other Offeror or competitor relating to-

(i) Those prices;

(ii) The intention to submit an offer; or

(iii) The methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the Offeror, directly or indirectly, to any

other Offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a

negotiated solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the Offeror to induce any other concern to submit or not to submit an

offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-

(1) Is the person in the Offeror’s organization responsible for determining the prices being offered in this bid or proposal,

and that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3)

of this certification; or

(2) (i) Has been authorized, in writing, to act as agent for the Offeror’s principals in certifying that those

principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3)

of this certification [As used in this subdivision (b)(2)(i), the term "principals" means the person(s) in the

Offeror’s organization responsible for determining the prices offered in this bid or proposal];

(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification

have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this

certification; and

(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs

(a)(1) through (a)(3) of this certification.

(c) If the Offeror deletes or modifies paragraph (a)(2) of this certification, the Offeror must furnish with its offer a signed statement

setting forth in detail the circumstances of the disclosure.

CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS

(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-

(i) Offeror and/or any of its Principals-

(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award

of contracts by any state or federal agency;

(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment

rendered against them for: commission of fraud or a criminal offense in connection with obtaining,

attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of

Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement,

theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or

receiving stolen property; and

with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.

(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for

default by any public (Federal, state, or local) entity.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons

having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant

II. INSTRUCTIONS TO OFFERORS – B. SPECIAL INSTRUCTIONS

CONTENTS OF OFFER: (a) Offers should be complete and carefully worded and should convey all of the information requested.

(b) Offers should be prepared simply and economically, providing a straightforward, concise description of offeror's capabilities to

satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. (c) Each copy of your offer should

be bound in a single volume where practical. All documentation submitted with your offer should be bound in that single volume.

(d) If your offer includes any comment over and above the specific information requested in the solicitation, you are to include this

information as a separate appendix to your offer. Offers which include either modifications to any of the solicitation’s contractual

requirements or an offeror's standard terms and conditions may be deemed non-responsive and not considered for award.

OPENING PROPOSALS -- INFORMATION NOT DIVULGED

In competitive sealed proposals, neither the number nor identity of Offerors nor prices will be divulged at opening.

PROTESTS

Any protest must be addressed to the Chief Financial Officer, Lexington County School District One, and submitted in writing by e-

mail or post-delivery as follows:

Mailing Address:

Email:

Lexington County School District One

Procurement Services, Chief Procurement Officer

100 Tarrar Springs Road

Lexington, South Carolina 29072

Ref: Protest – Solicitation Number

jmiller@lexington1.net and mmonts@lexington1.net

Subject Line: Protest - Ref: Solicitation Number

III. SCOPE OF WORK / SPECIFICATIONS

SCOPE OF WORK

See attached Scope of Work/Specifications.

BIDDING SCHEDULE

See Bidding Schedule

DELIVERY/PERFORMANCE LOCATION -- SPECIFIED

After award, all deliveries shall be made and all services provided to the following address, unless otherwise specified:

Lexington County School District One

100 Tarrar Springs Road

Lexington, SC 29072

IV. INFORMATION FOR OFFERORS TO SUBMIT

INFORMATION FOR OFFERORS TO SUBMIT – GENERAL

Wage and Employment Verification Services

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