26-041 W. Wright Street Sidewalk Improvements

PROJECT MANUAL FOR
W. WRIGHT STREET SIDEWALK IMPROVEMENTS PROJECT
Bid No. 26-041
CITY OF PENSACOLA
DEPARTMENT OF PUBLIC WORKS AND FACILITIES
ENGINEERING AND CONSTRUCTION SERVICES
JUNE 2026
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INDEX
Bid No. 26-041
W. WRIGHT STREET SIDEWALK IMPROVEMENTS PROJECT
1. INVITATION TO BID
2. PURCHASING GENERAL CONDITIONS
3. INSURANCE AND INDEMNIFICATION
4. INSTRUCTIONS TO BIDDERS
5. SCOPE OF WORK
6. PROPOSAL (all forms to be included in submittal)
A. Proposal page
B. Quantity Sheet(s)
C. State of Florida Affidavit Regarding the Use of Coercion for Labor and Services
D. 52.209-5 FAR Certification Regarding Debarment
E. 52.209-6 FAR Protecting the Government's Interest
F. Certification for Erosion and Sedimentation Compliance
G. Drug-Free Workplace Certificates
H. Veteran Business Enterprise Statement
I. Minority/Women Business Enterprise Statement
J. Small Business Enterprise Statement
K. Bidders List
L. Covenant for the Community Workforce Report
M. Covenant for the Community Local Business Participation Report
N. Required Documents Acknowledgement Form
O. Statement of No Response (Fill in and turn in if choosing not to bid)
7. SAMPLE CONTRACT
8. SAMPLE PUBLIC CONSTRUCTION BOND
9. GENERAL CONDITIONS
Section 1. Definitions
Section 2. Execution of Contract
Section 3. Contractor
Section 4. Control of Work
Section 5. Protection of Persons and Property
Section 6. Payment
A. Pay Application
B. Schedule of Values
Section 7. Prevention, Control, and Abatement of Erosion and Water Pollution
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10. PROJECT SPECIFICATIONS
Section 1 Demolition, Clearing and Grubbing
Section 2 Storm and Sanitary Sewers
Section 3 Erosion and Pollution Control
Section 4 Reinforced Concrete
Section 5 Concrete Sidewalks, Curbing, Curb and Gutter, Valley Gutter
Section 6 Subgrade
Section 7 Crushed Stone Base
Section 8 Superpave Asphalt Concrete Pavement
Section 9 Sodding
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THE CITY OF PENSACOLA, FLORIDA
INVITATION TO BID
BID NO. 26-041
W. WRIGHT STREET SIDEWALK IMPROVEMENT PROJECT
A sealed, complete hardcopy bid with original (or electronic) signature, and one (1)
complete and identical electronic copy (PDF) on flash drive or CD will be received
on July 7, 2026, 2:30 P.M., local time, at the following location.
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The OUTER PACKAGING of the sealed submittal shall identify the respondent, and
the solicitation title and number (whether hand-delivered, mailed, or via UPS/FedEx
or other courier service). Submittals received after the deadline will not be accepted.
Multiple submittals from the same entity will not be accepted.
Alternatively, electronic responses may be submitted to Open Bids (FKA) Demandstar
or Central Bidding. Both sites require registration and varying fees for notifications and
document downloads.
NOTE: If submitting an electronic response and IF a bid/proposal bond is
required:
* An insurance company's executed surety bond may be included with
the electronic submittal.
OR
* An insurance company's executed surety bond, a certified check, or a
cashier's check must be delivered to the address above.
Those submittals received will be opened and publicly acknowledged the following
business day (July 8, 2026, 10:00 A.M., Central time) via Microsoft Teams at the
following link*: Microsoft Teams bid opening link.
Specifications will be posted to the City's website at www.cityofpensacola.com/bids.aspx.
Addenda will be posted to the City's website. Bidders are responsible for obtaining
addenda and are advised to check the website frequently. There is no cost to view or
download documents from the City website.
In order to review the project requirements, an optional pre-bid meeting will be held on
June 18, 2026, 9:00 A.M., Central time, via Microsoft Teams at the following link*:
Microsoft Teams Pre-Bid Meeting link.
Bidders shall submit a cashier's check or bid bond, payable to the City of Pensacola in
the amount of five percent (5%) of the base bid for a period of sixty (60) days.
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Any questions concerning the bid should be addressed and submitted in writing no later
than 10:00 A.M., local time, June 25, 2026, to:
Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main St.
Pensacola, FL 32502
purchasing@cityofpensacola.com
A bid tabulation or a Notice of Intent to Award will be posted to the City's website at
www.cityofpensacola.com/bids.aspx. Bidders are advised to check the website
frequently.
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs, and activities. Please
email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be
made at least 48 hours in advance of the event in order to allow the City time to provide
the requested services.
The City of Pensacola reserves the right to accept or reject any or all bids, to award bids
on a split-order basis by item number when applicable, to waive any bid informalities and
to re-advertise for bids when deemed in the best interest of the City of Pensacola.
Attest: CITY OF PENSACOLA
Ericka L. Burnett D. C. Reeves
City Clerk Mayor
The City of Pensacola provides equal access in employment and public services.
Participation in a Microsoft Teams meeting requires a microphone and speakers;
however, webcams are optional. Participants may join the meeting either via a PC or
Smartphone. Please be sure to check the system requirements at the following link:
Microsoft Teams System Requirements Check.)
SECURITY NOTICE
Visitors to City Hall are required to stay in the lobby unless
otherwise directed.
Late submittals will not be accepted.
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PURCHASING GENERAL CONDITIONS
To ensure acceptance, all bidders submitting bids to the City of Pensacola shall be
governed by the following conditions, attached specifications, and bid form(s) unless
otherwise specified. Bids not submitted on the bid form(s) provided shall be rejected,
and bids not complying with these conditions will be subject to rejection. Multiple
submittals from the same entity will not be accepted.
1. Approved Equivalents or Equals: Any manufacturer's names, trade names, brand
names, model numbers, etc. listed in the specifications are for information only and
not intended to limit competition. The Bidder may offer any brand for which he is an
authorized representative, which meets or exceeds the specifications as written. If
the bid is based on an "approved equivalent or equal" item(s) or service(s),
supportive information in the form of the manufacturer's printed literature or
brochures, sketches, diagrams, and/or complete specifications must accompany the
bid. The bidder must explain in detail the reasons why the proposed equivalent or
equal will meet specifications and not be considered an exception thereto. The City
of Pensacola reserves the right to determine acceptance of proposed equivalent or
equal item(s) or service(s).
2. Award of Bids: Recommendations for award of bids are made to the Mayor or City
Council based on the lowest and best responsible bidder meeting all conditions and
requirements of the specifications.
3. Bid Bond: The particular item(s) or service(s) outlined within the attached
specifications require(s) that a cashier's check, or insurance company's
executed bond made payable to the City of Pensacola in the amount specified
on the Invitation to Bid page. To ensure its prompt return, please include the
company's name and return address on the face of your good faith check or
draft. Checks or drafts accepted as good faith deposits will be retained within the
City's Finance Department until award and execution of contract is complete, or until
a purchase order is issued to the successful proposer. Any proposer withdrawing his
proposal after the proposal opening forfeits the right of return of his good faith
deposit.
4. Bid Withdrawal: No bid may be withdrawn after closing time for receipt of bids for a
period of sixty (60) days thereafter. The contract award shall be legally binding at the
time of award by Mayor or City Council.
5. Delivery: Bid quotations shall include all freight costs to Pensacola, Florida to a
point(s) specified herein or specified at the time the purchase order is placed. No
title to the item(s) or service(s) ordered nor any risk of loss shall be passed to the
City of Pensacola until after receipt of delivery has been acknowledged by an
authorized representative of the City of Pensacola.
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6. Discounts: Terms offering a discount for prompt payment will be considered in
determining the low bid. The discount period shall begin whenever (1) the conditions
of the specifications have been fully met and the product or service judged
acceptable to the City of Pensacola or (2) a correct invoice and other required
documents have been received, whichever is later. Discounts offered for a period of
less than thirty (30) days will not be considered in determining low bid.
7. E-Verify System (Mandatory): In compliance with the provisions of F.S. 448.095,
the parties to this contract and any subcontractors engaged in the performance of
this contract hereby certify that they have registered with and shall use the E-Verify
system of the United States Department of Homeland Security to verify the work
authorization status of all newly hired employees, within the meaning of the statute.
8. Exceptions to Specifications: During the drafting of written specifications, a
sincere effort is made to describe products and services best suited to the needs of
the City; however, in order that consideration be given in evaluating bids, any
exceptions to or deviations from the specifications as written must be noted and fully
explained. The Mayor is the final authority in determining the acceptability of any
exceptions to specifications.
9. Governing Law: The laws of the State of Florida shall be the laws applied in the
resolution of any action, claim or other proceeding arising out of this contract.
10. Identical Tie Bids: In the event that two or more bids are identical in price,
preference shall be given to business with Drug-Free Workplace Programs. A Drug-
Free Workplace Certificate is enclosed.
11. Intent of Specifications: It is the intent of the specifications attached hereto to set
forth and describe a certain item(s) or service(s) to be purchased by the City of
Pensacola including all materials, equipment, machinery, tools, apparatus, and
means of transportation (including freight costs) necessary to provide the item(s) or
service(s).
12. Interpretations: All questions concerning the specifications or conditions shall be
directed in writing to the Purchasing Office at least ten (10) days prior to submittal
deadline, unless otherwise instructed on the Invitation to Bid Page. Inquiries must
reference the bid item(s) or service(s) and the date of the bid submittal deadline.
Interpretations will be made in the form of an addendum placed on the City's
website. The City shall not be responsible for any other explanation or interpretation.
13. Legal Requirements: All applicable provisions of Federal, State, County, and local
laws including all ordinances, rules, and regulations shall govern the development,
submittal and evaluation of all bids received in response to these specifications, and
shall govern any and all claims between person(s) submitting a bid response hereto
and the City of Pensacola, by and through its officers, employees and authorized
representatives. A lack of knowledge by the bidder concerning any of the
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aforementioned shall not constitute a cognizable defense against the legal effect
thereof. The Bidder agrees that it will not discriminate on the basis of race, creed,
color, national origin, sex, age or disability.
14. Licenses, Registration and Certificates: Each bidder shall possess at the time of
submitting its bid all licenses, registration and certificates necessary to engage in the
business of contracting (or special contracting if the work to be performed
necessitates a particular type of specialty contractor) in the City of Pensacola.
Bidder must also possess all licenses, registrations and certificates necessary to
comply with federal, state and local laws and regulations. The awarded bidder shall
be registered at the time of contract execution as an active vendor with the Florida
Department of State, Division of Corporations (www.sunbiz.org).
15. Mistakes: Bidders are expected to examine the conditions, scope of work, proposal
prices, extensions, and all instructions pertaining to the item(s) or service(s)
involved. Failure to do so will be at the bidder's risk. Unit prices bid will govern in
award.
16. Payment of Invoices: The City of Pensacola issues checks for payment of invoices
on the 10th of each month. The signed receiving copy of the purchase order and a
correct invoice must have been received by Accounts Payable Activity prior to the
4th of the month. Item(s) or service(s)s received on or after the 4th will be processed
in the following month. All invoices are payable by the City under the terms of Florida
Prompt Payment Act, Florida Statute 218.70. All purchases are subject to
availability of funds in the City's budget.
17. Permits and Taxes: The bidder shall procure all permits, pay all charges, fees, and
taxes, and give all notices necessary and incidental to the due and lawful
prosecution of the work. Bidders who use public roads of the City of Pensacola,
Florida for transport of goods of any kind which said goods were transported from a
point without the City of Pensacola, Florida to a point within the City of Pensacola
shall obtain a "Use of Streets" permit for a fee not in excess of the license paid for by
local licensees engaged in the same business.
18. Pre-Bid Meetings: If a bid requires a mandatory pre-bid meeting, any
representative of a firm wishing to submit a bid must sign in with the name of the
bidding firm.
19. Prohibited Conduct by Bidders: Upon the publication of any solicitation for sealed
bids, requests for proposals, requests for qualifications, or other solicitation of
interest or invitation to negotiate by any authorized representative of the City of
Pensacola, any party interested in submitting a bid, proposal, or other response
reflecting an interest in participating in the purchasing or contracting process shall be
prohibited from engaging in any communication pertaining to formal solicitations
with the Mayor, any member of Pensacola City Council or any member of a
selection/evaluation committee for RFPs/RFQs, whether directly or indirectly or
through any representative or agent, whether in person, by mail, by facsimile, by
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telephone, by electronic communications device, or by any other means of
communication, until such time as the City has completed all action with respect to
the solicitation.
20. Protests: Protests of the plans, specifications, and other requirements of bids and
requests for proposals must be received in writing by the Purchasing Office at least
ten (10) business days prior to the scheduled bid submittal deadline. A detailed
explanation of the reason for the protest must be included. Protests of the intended
award of bid or contract must be in writing and received in the Purchasing Office
within five (5) business days of the notice of intent to award. A detailed explanation
of the protest must be included.
21. Public Entity Crimes: By submitting a proposal each proposer is confirming that the
company has not been placed on the convicted vendors list as described in Florida
Statute 287.133 (2) (a).
22. Public Records: Any material submitted in response to this Invitation to Bid will
become a public document pursuant to Florida Statute 119.07. This includes
material which the responding bidder might consider to be confidential or a trade
secret. Any claim of confidentiality is waived upon submission, effective after
opening the bid pursuant to Florida Statute 119.07.
23. Public Records Law: The Parties shall each comply with Florida Public Records
laws. The Parties hereby contractually agree that each Party shall allow public
access to all documents, papers, letters, or other public records as defined in
Chapter 119, Florida Statutes, made or received by either Party in conjunction with
this agreement, or related thereto, unless a statutory exemption from disclosure
exists. Notwithstanding any provision to the contrary, it is expressly agreed that
Contractor's failure to comply with this provision, within seven (7) days of notice from
the City, shall constitute an immediate and material breach of contract for which the
City may, in the City's sole discretion, unilaterally terminate this agreement without
prejudice to any right or remedy.
24. Rejection of Bids: The City of Pensacola reserves the right to accept or reject any
or all bids, to award bids on a split-order basis by item or service number, to waive
any minor bid irregularities, technicalities, or informalities, and to re-advertise for
bids when deemed in the best interest of the City of Pensacola.
25. Sealed Response: All executed City forms must be submitted. All responses must
be signed by an authorized representative of the proposer.
A. Hardcopy response: In the event more than one submittal deadline is scheduled
for the same date and time, do not include responses concerning different sets of
specifications within the same envelope. The face of the sealed envelope shall
be plainly marked identifying the responder, the bid/RFP/RFQ title and number. It
shall be the sole responsibility of the respondent to assure receipt of the
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submittal at the Purchasing Office prior to the published time for the submittal
deadline.
B. Electronic response: Respondent may submit an electronic submittal to the sites
mentioned on page 1. Offers by telephone, fax, or email will NOT BE
ACCEPTED.
26. Tax: The City of Pensacola is exempt from all State and local sales tax.
27. Unauthorized Aliens: The City of Pensacola shall consider the employment by any
contracted vendor of unauthorized aliens a violation of Section 274A of the
Immigration and Nationality Act. Such violation shall be cause for unilateral
termination of this contract.
28. Venue: Venue for any claim, action or proceeding arising out of this contract shall be
Escambia County, Florida.
ANY AND ALL SPECIAL CONDITIONS AND SPECIFICATIONS ATTACHED
HERETO WHICH VARY FROM THESE GENERAL CONDITIONS SHALL HAVE
PRECEDENCE.
INSURANCE AND INDEMNIFICATION
GENERAL
Before starting and until termination of work for, or on behalf of the City, the Contractor shall
procure and maintain insurance of the types and limits specified.
The term City, as is used in this section, is defined to mean the City of Pensacola, itself, any
subsidiaries or affiliates, elected and appointed officials, employees, volunteers, representatives
and agents.
COVERAGE
Insurance shall be issued by an insurer whose business reputation, financial stability and claims
payment reputation is satisfactory to the City, for the City's protection only. Unless otherwise
agreed, the amounts, form and type of insurance shall conform to the following minimum
requirements.
Worker's Compensation
The Contractor shall purchase and maintain Worker's Compensation Insurance Coverage
for all Workers' Compensation as legally required. Additionally, the policy, or separately
obtained policy, must include Employers Liability Coverage of at least $100,000 each
person - accident, $100,000 each person - disease, $500,000 aggregate - disease.
Commercial General, Automobile, Contractor's Pollution Liability and Umbrella
Liability Coverages
The Contractor shall purchase coverage on forms no more restrictive than the latest editions
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