W065--Hospital Bed Rentals Brand Name or Equal

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Special Notice

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Special Notice
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Special Notice

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Network Contracting Office (NCO) - VA South Texas (VASTHCS) facilities has a requirement a contract for all labor, equipment, supervision and expertise, to provide maintenance services bed rental equipment to the VA North Texas Health Care System (VANTXHCS), 4500 South Lancaster Road, Dallas, Texas 75216, for the sole purpose of patient care for our residents and are within defined time frames for services.
SALIENT CHARACTERRISTICS (Fluidair Elite) Brand Name or Equal:
Adjustable Therapy Levels Dual-Mode Cooling System Integrated Scale
Built-in, retractable side steps Vertically filled side rails Pause feature
Hand and foot operated remote controls

RENTAL EQUIPMENT SPECIFICATIONS: The following items will be delivered as needed:

Rotoprone Therapy System Bed Brand name or Equal
The system shall be designed to support the clinical management of patients who require automated repositioning between supine, prone, and lateral positions, including patients with respiratory conditions or other clinical indications for which prone positioning and rotational therapy have been prescribed.
Provide powered, automated rotation of the patient between supine, prone, and lateral positions.
Provide controlled patient positioning to support prone therapy without requiring manual turning of the patient as the sole means of achieving the position.
Permit authorized clinical personnel to select, initiate, pause, and terminate positioning or rotation functions.
Provide adjustable rotation parameters, including rotation angle, speed, duration, or cycle frequency, when applicable to the proposed system.
Provide a means to return the patient to a safe supine or neutral position in an emergency.
Permit clinical personnel to stop movement immediately through an emergency stop, stop control, or equivalent safety function.
Prevent or minimize unintended rotation, positioning, or movement through appropriate controls, interlocks, alarms, or equivalent safeguards.
Maintain patient support and securement throughout the complete range of intended positioning and rotation.
Accommodate the patient weight, height, body dimensions, and clinical equipment identified by the Government.
The proposed system shall provide a minimum patient rotation range of 62 degrees and shall accommodate a patient weight maximum of 350 pounds, unless a greater capability is offered.

Fluidair Elite Therapy System Bed Brand Name or Equal
The bed shall be a therapeutic support surface and bed system designed for patients requiring advanced pressure redistribution and/or air-fluidized therapy.
The system shall provide therapeutic immersion and envelopment to assist in reducing pressure and shear forces.
The system shall support management of the patient microclimate by assisting with moisture and heat control at the patient/support-surface interface.
The system shall be appropriate for patients with complex wounds, burns, skin-graft procedures, pressure injuries, or other conditions requiring specialized therapeutic support, consistent with the manufacturer s intended use.
The system shall provide a safe patient-support environment during normal operation, transfers, repositioning, treatment, and routine nursing care.
The system shall accommodate patient weights maximum of 300 pounds, or the manufacturer s published safe working load, whichever is applicable.
The system shall include a patient support surface with a minimum usable width of 45.28 inches and a minimum usable length of 82.6Â inches, or equivalent dimensions suitable for the intended patient population. Any vendor who believes they are capable of meeting these requirements and can provide documentation demonstrating they are fully authorized by the Original Equipment Manufacturer (OEM) may submit capability information for consideration.
1.The intent of this notice is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following:

If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response.
b. Please note that VA is particularly interested in determining the availability of Service Disable Veteran Owned Small Business/Veteran Owned Small Business or other Small Business manufacturers or authorized distributors that can provide this item.
c. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept gray market items.
d. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside).

1. Responses should include:
(a) Business Name and Address
(b) Point of Contact
- Name
- Phone Number
- E-mail Address
(c) SAM UID Number
(d) NAICS code
(f) Business Size: SMALL or LARGE
(g) Type of Business: SERVICE DISABLED VETERAN OWNED (SDVOSB), VETERAN OWNED(VOSB), 8A, HUBZone, WOMAN-OWNED (WOSB), etc.
(h) Letter stating OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment and/or services if applicable
(i) GSA/FSS Contract Number if applicable

2. All businesses eligible to provide this item are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement.
Send responses to this notice are requested by November 6, 2026 at 11:00 AM CT to Rafael Rodriguez, e-mail rafael.rodriguez2@va.gov.

DISCLAIMER: This notice complies with the requirements of FAR 5.201 and is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.

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