Volunteer Safety Workers’ Compensation Funding Study IFB

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541690 - Other Scientific and Technical Consulting Services
Posted Date:	Dec 29, 2025
Due Date:	Jan 27, 2026
Solicitation No:	Doc1948979872
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	Doc1948979872
Project Title:	Volunteer Safety Workers’ Compensation Funding Study IFB
Description:	The Department of Insurance is looking for a vendor able to provide actuarial service for the Workers' Compensation Fund pursuant to G.S. 58-87-10. Prior to the completion of the funding study, the Vendor shall also conduct a loss reserve analysis of the Fund. A loss reserve analysis is an actuarial evaluation that estimates the amount of money the Fund must set aside to pay for future claims arising from past incidents.
Opening Date:	1/27/2026 2:00 PM
Posted Date:	12/30/2025
Status:	Open
Department:	DEPARTMENT OF INSURANCE


Solicitation Number * Doc1948979872	Department DEPARTMENT OF INSURANCE	Status Reason Open
Opening Date 2026-01-27T14:00:00.0000000	Posted Date * 2025-12-29T21:27:14.0000000Z	Commodity Code Accounting services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Sloane Chua
Description The Department of Insurance is looking for a vendor able to provide actuarial service for the Workers' Compensation Fund pursuant to G.S. 58-87-10. Prior to the completion of the funding study, the Vendor shall also conduct a loss reserve analysis of the Fund. A loss reserve analysis is an actuarial evaluation that estimates the amount of money the Fund must set aside to pay for future claims arising from past incidents.

Attachments 12-001281 IFB VSWC Funding Study.pdf (509.54 KB)

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STATE OF NORTH CAROLINA

Department of Insurance

Invitation for Bid #: 12-001281

Volunteer Safety Workers’ Compensation Funding Study

Date of Issue: December 29, 2025

Bid Opening Date: January 27, 2026

At 2:00 PM ET

Direct all inquiries concerning this IFB to:

Sloane Chua

Procurement Manager

Email: sloane.chua@ncdoi.gov

Phone: 919-807-6038

STATE OF NORTH CAROLINA

Invitation for Bid #

12-001281

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login

Ver: 11/2023

Bid Number: 12-001281

Vendor: __________________________________________

STATE OF NORTH CAROLINA

Department of Insurance

Refer ALL Inquiries regarding this IFB to the

procurement lead through the Message Board in

the Sourcing Tool. See section 2.5 for details:

Sloane Chua

Using Division: Office of State Fire Marshal

Requisition No.:

Invitation for Bid #: 12-001281

Bids will be publicly opened: January 27, 2026 At 2:00 PM ET

Commodity No. and Description: 841115 Accounting Services

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and

deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of

the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this

IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public

contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this

response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any

such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS

AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

Ver: 11/2023

Bid Number: 12-001281

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

Vendor: __________________________________________

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: _______ days, or if extended by mutual

agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between

the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the

Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of ___________________, 20______, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of North Carolina Department of Insurance)

Ver: 11/2023

Bid Number: 12-001281

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................. 5

1.1 CONTRACT TERM.................................................................................................................... 5

2.0 GENERAL INFORMATION ........................................................................................................ 5

2.1 INVITATION FOR BID DOCUMENT ......................................................................................... 5

2.2 E-PROCUREMENT FEE ........................................................................................................... 5

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................. 6

2.4 IFB SCHEDULE ........................................................................................................................ 6

2.5 BID QUESTIONS....................................................................................................................... 6

2.6 BID SUBMITTAL ....................................................................................................................... 7

2.7 BID CONTENTS ........................................................................................................................ 8

2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................. 8

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ..................................................... 8

3.1 METHOD OF AWARD............................................................................................................... 8

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ........ 9

3.3 BID EVALUATION PROCESS.................................................................................................. 9

3.4 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................. 10

3.5 INTERPRETATION OF TERMS AND PHRASES................................................................... 10

4.0 REQUIREMENTS ..................................................................................................................... 10

4.1 PRICING .................................................................................................................................. 10

4.2 INVOICES................................................................................................................................ 10

4.3 FINANCIAL STABILITY .......................................................................................................... 11

4.4 HUB PARTICIPATION ............................................................................................................ 11

4.5 REFERENCES ........................................................................................................................ 11

4.6 BACKGROUND CHECKS ...................................................................................................... 11

4.7 PERSONNEL .......................................................................................................................... 12

4.8 VENDOR’S REPRESENTATIONS.......................................................................................... 12

4.9 AGENCY INSURANCE REQUIREMENTS MODIFICATION .................................................. 12

5.0 SPECIFICATIONS AND SCOPE OF WORK ........................................................................... 12

5.1 SPECIFICATIONS................................................................................................................... 13

5.2 TASKS/DELIVERABLES ........................................................................................................ 13

6.0 CONTRACT ADMINISTRATION .............................................................................................. 14

6.1 CONTRACT MANAGER AND CUSTOMER SERVICE .......................................................... 14

Ver: 11/2023

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Volunteer Safety Workers’ Compensation Funding Study IFB

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