VMC - Auditorium 1067 Renovation

Agency:	Ohio Facility Construction Commission
State:	Ohio
Type of Government:	State & Local
Posted Date:	Mar 6, 2026
Due Date:	Mar 24, 2026
Solicitation No:	OSU-260069
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Request for Qualifications (CM at Risk Contract)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

Project Name VMC - Auditorium 1067 Renovation

Project Location Veterinary Medical Center (0299)

City / County Columbus / Franklin

Owner

The Ohio State University

Delivery Method CM at Risk

No. of paper copies requested (stapled, not bound) 0

Response Deadline 03/24/2026

10:00 AM local time

Project Number

OSU-260069

Project Manager

Steve Munger

Contracting Authority The Ohio State University

Prevailing Wages

State

No. of electronic copies requested (PDF)

Submit the Statements of Qualifications (Form F110-330) via email to:

VMC_-_Rm_1067_Auditorium_Renovation.01_Selection1@docs.e-builder.net

In the subject line, include the project number and name for the RFQ you are responding to. See Section G of this RFQ for

additional submittal instructions.

Submit all questions regarding this RFQ in writing to Steve Munger at munger.6@osu.edu with the project number and name

included in the subject line (no phone calls please). Questions will be answered and posted to Opportunities page on the

OFCC website at Project Opportunities on a regular basis until one week before the response deadline. The name of the party

submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

The student body is mandated by the State of Ohio to expand to over 200 students. Upgrading the largest auditorium

space to handle the capacity while improving the functionality of the space from a technology and seating standpoint will

be paramount to the College of Veterinary Medicine as they look to fulfill their long-term goals related to creating and

improving student experience.

Renovate the auditorium including seating, lighting, audio-visual equipment and finish throughout the space.

This project will not alter the HVAC systems, with the exception of addressing terminal devices, and any upgrades to VAV

terminal units should the controls require modernization. Plumbing work would be limited to the relocation of any

undiscovered vent stacks or miscellaneous roof drainage which is not visible at this time. No structural work is

anticipated excluding miscellaneous lintels at any modified openings.

Professional design services are being acquired by the Contracting Authority under a separate contract.

The Basis of Design (“BOD”) will be developed as a part of this project by the Architect/Engineer (“A/E”).

All aspects of the project and related issues will be implemented and operated consistent with the Contracting

Authority/Owner’s policies and procedures.

This project includes asset tagging. The Primary firm submitting for the project is required to have the expertise capable of

meeting this prerequisite and is responsible to support their subcontractors to meet this requirement. The Asset Tagging

Process Diagram, Asset Worksheet Template, and LOD Matrix can be accessed via the OSU FOD website

(https://fod.osu.edu/resources) under Design Guidelines, Specifications, Standards; Specifications and Standards;

Building Information Modeling (BIM).

B. Scope of Services

The project and construction budget as listed in this RFQ is estimated.

The selected Construction Manager at Risk, as a portion of its required Scope of Services and prior to submitting its

proposal, will discuss and clarify with the Contracting Authority/Owner, the breakdown of the Agreement detailed cost

components, to address the Owner’s project requirements and refine the project schedule. Participate in the Encouraging

Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.

F170-01-2022-MAR

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Request for Qualifications (CM at Risk Contract) continued

As required by the Agreement, and as properly authorized, provide the following categories of services: provide

constructability review comments on documents produced by the A/E during the Schematic Design, Design Development,

and Construction Document stages; develop and maintain estimates of probable construction cost, Target Value

Budget/Target Value Design, project schedules, and construction schedules; lead and manage the Subcontractor

Prequalification and Bidding process, Construction and Closeout Stage.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at Construction Manager at Risk

Agreements.

The selected CM will be required to sign the standard agreement. No modifications to the requirements in the agreement

will be accepted. Required Professional Liability Insurance will be per General Conditions Articles 10.3.7 and 10.3.8.

The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.

The project team (Owner / A/E / CM) will be required to utilize Trimble Unity Construct (formerly e-Builder), the

University’s Project Management System, for all compatible services required by the University.

The preconstruction and construction services are generally described below. Subcontracts including but not limited to

Plumbing, Fire Protection, HVAC, Electrical and AV/Technology will be awarded by the CM to prequalified vendors using

a competitive process. The parties will engage in an "open book" pricing method in which all subcontracted work shall be

based upon competitive pricing that will be reviewed by the Contracting Authority/Owner, the A/E and the CM. The

Contracting Authority/Owner shall have access to all books, records, documents and other data in the CM's possession

related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement.

Preconstruction Services: The CM will work cooperatively with the Contracting Authority/Owner, A/E, and Project Team,

and will provide, among other services, schedule development, estimate development, Guaranteed Maximum Price

(GMP) proposal, subcontractor prequalification and bidding, constructability review, permits, budgeting, Target Value

Budget/Target Value Design, and preconstruction planning throughout the preconstruction stages. When the drawings

and specifications are at the stage of completion specified in the Agreement, such partially completed documents (the

"Basis Documents") shall be provided to the CM, together with the A/E's detailed listing of any incomplete design

elements and the A/E’s statement of intended scope with respect to such incomplete elements (the "Design Intent

Statement"). Contingent upon the Contracting Authority’s approval of the GMP, the parties will enter into an amendment to

the Agreement establishing the Contract Sum (“GMP Amendment”). If the proposed Contract Sum exceeds the Project

Budget established for construction, then the Contracting Authority may terminate the agreement with the CM and seek

proposals from other firms for completion of the Project.

Construction Services: The CM shall construct the Project pursuant to the construction documents and in accordance with

the schedule requirements. The CM shall hold all subcontracts and shall be fully responsible for the means and methods

of construction, project safety, project completion within the schedule agreed upon in the preconstruction phase,

compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment,

and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All

subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-03-02. The Contracting Authority

reserves the right to approve the CM’s selection of subcontractors and any supplemental terms to the form subcontract.

The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors

and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within

Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:

https://fod.osu.edu/resources, under the section titled “Construction Site Safety Requirements.”

Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using e-

Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio

State University Project Closeout Standards can be accessed via the OSU FOD vender resource website

(https://fod.osu.edu/resources) under Post Construction / Close Out.

F170-01-2022-MAR

Publish Date:3/6/2026

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Request for Qualifications (CM at Risk Contract) continued

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Experience working in occupied academic and clinical buildings

2. Project Delivery Method (CMR)

3. Projects with short-duration schedules requiring pre-procurement

For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),

projects must have been completed by the Construction Management Firm.

Funding / Estimated Budget

Total Project Cost $3.75M

Construction Cost $2.50M

State Funding $0

Other Funding $3.75M

Anticipated Schedule

CM Preconstruction Services Start

Construction Stage Notice to Proceed

Substantial Completion of all Work

CM Services Completed

04 /26

05 /26

09 /26

12 /26

EDGE Participation Goal

Percent of the CM’s total compensation

excluding CM’s Contingency*

5.0%

*Preconstruction Stage Compensation plus Contract Sum

minus CM’s Contingency

F. Evaluation Criteria for Selection

Selection Criteria: The CM will be selected using (i) qualifications-based process during the Request for Qualifications

(RFQ) stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualifications-

based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from

short listed firms will include such factors that are determined to derive or offer the greatest value to the State and Owner,

combining both qualifications and fee.

Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the

qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After

evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates

that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are

qualified, it will only select the qualified firms.

Request for Proposal: The short-listed firms shall be sent a Request for Proposal (“RFP”) that will invite the firms to submit

pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs,

itemized construction stage general conditions costs, construction stage contingency percentage, and construction stage

fee percentage. The short-listed candidates will also receive (i) form of Agreement with the Contracting Authority

containing the contract terms and conditions, (ii) set of the most recent design documents and (iii) proposed Project

schedule.

Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually

with the Contracting Authority/Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an

opportunity to ask the Contracting Authority/Owner questions in an individual setting to help the firms prepare their

responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the pre-

proposal meetings.

At the pre-proposal meeting, short-listed firms will be required to submit the completed Contractor Pre-Work Evaluation

form, available here https://fod.osu.edu/resources, under the section titled “Construction Site Safety Requirements.”

Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting

Authority/Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key

personnel, and understand the project approach and ability to meet the stated objectives for the Project. Please be

prepared to discuss with specificity the firm’s capacity to conduct this work in compliance with the timetable, budget and

EDGE expectations. The Contracting Authority will notify each short-listed firm to schedule individual times for the

interviews.

F170-01-2022-MAR

Publish Date:3/6/2026

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Request for Qualifications (CM at Risk Contract) continued

Selection Schedule: Tentative schedule is subject to change.

Qualifications Due

RFP issued to the Short-Listed Firms

Proposals Due

Interviews

Selection of CM

2026-03-24

2026-03-27

2026-04-09

2026-04-14

2026-04-16

Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for

any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall

have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right

to waive minor variations in the selection process.

Interested CM firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business Enterprise(s), as a part of the CM’s team. The Intent to Contract and to Perform

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

attached to the CM’s Proposal. Both forms can be accessed via the OFCC website at Procurement Forms. The Intent to

Contract and to Perform form is again required at the Fee Proposal stage.

If the CM firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested CM firms must indicate on their Statement of Qualifications, the locations where their services will be performed

in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to

providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases

from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to

be rejected.

G. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at Procurement Forms.

Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ

and your firm’s name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the “print” feature of Adobe Acrobat or similar

software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go

to Advanced, then PDF Optimizer. Also, please insert the project number and name in the email subject line.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and

subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following

information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals

which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance.

Proposers are requested to submit the following information in response to this RFQ within Section H of Form F110-330.

1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the

Project.

2. Staffing: Identify individuals in the following roles:

• Project Management Lead (PM and Senior Leadership)

• Project Administration Lead (Project Engineer)

• Technical Staff (Preconstruction, estimation, prevailing wage, safety)

• Construction Administration Staff (superintendent)

F170-01-2022-MAR

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Request for Qualifications (CM at Risk Contract) continued

3. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget

(e.g. a letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the

construction budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's

current limits of liability for commercial general liability, employer's liability, business automobile liability, and

professional liability insurance.

4. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the

Project.

a. The project team (Owner / AE / CM) will be required to utilize eBuilder, the University’s Project

Management System, for all compatible services required by the University. Please comment on

incorporating this system into your construction services and in conjunction with your prescribed corporate

project management systems, if any.

5. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a

competitive process and, if so, the nature of the work and capability to self-perform.

6. Estimating: Demonstrated track record of performance of in-house estimating on projects comparable to the

Project.

7. Scheduling: Demonstrated track record of performance managing projects to the original schedule.

Firms are requested to identify professional registrations, memberships and credentials including but not limited to:

LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and

construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the

F110-330 form.

F170-01-2022-MAR

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

VMC - Auditorium 1067 Renovation

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