Virgil Darnell Hawkins Community Center
| Agency: | Okahumpka Community Club |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| Posted Date: | Jul 25, 2025 |
| Due Date: | Aug 12, 2025 |
| Solicitation No: | VDHCC-2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
Okahumpka Community Club
Okahumpka Community Club
Status
Active
Active
Fiscal Year
2025
2025
Number
VDHCC-2025
VDHCC-2025
Type
Request for Proposal
Request for Proposal
Department
District WIde
District WIde
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
Scope of Phase-2 Community center construction RFP RFP - Request for Proposal - New Construction - Community Center. The Okahumpka Community Club, Inc. is seeking competitive sealed bids from qualified, experienced, licensed, and insured contractors for the final phase of the Okahumpka Historic Rosenwald School Restoration Project. This phase consists of the construction of a single-story Concrete Masonry Unit building, which will be the designated meeting place for visitors to the Historic School, as well as being named the Virgil Darnell Hawkins Community Center. ALL other requirements noted on plan-set numbered 2024-018 drawn by MAJ Architecture and Design, as well as all accompanied engineering and design drawings designs, that will also include site preparation to final finished landscaping. Winning contractor is responsible for securing the Lake County Building permits as required from documents previously submitted to the Building Dept and Planning & Zoning Departments. Contractor shall supply all labor and materials except for items listed in the accompanying documentation or at the discretion of the owners or Architect. This project is being funded by grants from the Florida Department of State’s Historic Resources division, and also by a Lake County Community Development Block Grant. Bidders must be willing to work within these agencies’ policies, reporting procedures, payment schedules, documentation requirements, and respond to requests from these agencies as their policies require. See bid documents that are part of this bid for further information.
The Architects stamped drawings contain some specific materials due to design principals. Please see materials addendum for information regarding materials being donated or being provided by client for this phase of the historic project.
ALL BIDS must be submitted through this website by the deadline, or make arrangements to submit by email to client.
Become a welcomed partner in this local, State, and NATIONALLY recognized and supported Historic project.
Funding is limited, so help the Okahumpka Community to be able to complete this project and make many lives better in their community.
PROPOSALS SHALL CONTAIN DETAILED BID BREAKDOWNS OF ALL REQUIRED ARCHITECTURAL SUBMITTALS, AND MUST INCLUDE THESE BUDGETED LINE ITEMS AS INDIVIDUAL BID LINE ITEMS TO INCLUDE ALL LABOR AND MATERIALS COMBINED BID.
1. DOORS AND DOOR HARDWARE
2. WINDOWS
3. AWNINGS AND/OR CANOPIES
4. STANDING SEAM METAL ROOF SYSTEM
5. PLUMBING FIXTURES, and RESTROOM ACCESSORIES (Includes tying into an existing well system.)
6. ELECTRICAL SYSTEMS AND LIGHTING (includes tying Phase-1s Historic School as a sub-feed)
7. EMERGENCY POWER GENERATOR
8. EARLY WARNING FIRE DETECTION, AND SECURITY SYSTEM
9. EXTERIOR CLADDING – (Please reference the James Hardie materials notice.)
10. INTERIOR FINISHES / PAINT, STAIN, SEALING, VARNISHING
11. EXTERIOR FINISHES / PAINT, STAIN, SEALING, VARNISHING
12. CEMENT FOR SIDEWALKS, RAMPS, FOOTERS, BUILDING PADS, PORCHES
13. SEPTIC SYSTEM
14. SITE WORK, RETENTION HOLDING SWAILS, REMOVAL OF REQUIRED TREES
15. PARKING LOT AND DRIVEWAY
16. REQUIRED FINAL LANDSCAPING
17. ANY OTHER ADDITIONAL WORK AS OUTLINED AND/OR DETAILED IN THE PLAN-SET
Please submit Questions to okahumpkacommunityclubinc@gmail.com
JAMES HARDIE FIBER CEMENT PRODUCTS
Bidders, please take note:
The Globel Company of James Hardie Building Products is making a materials donation to this phase of the Okahumpka Historic Rosenwald School Restoration Project. Hardie building materials are being used throughout the course of construction, and the Architects plans for this NEW construction phase. This notice is made as an addendum to and made part-of the official Request for Proposal. Any location that a James Hardie manufactured product is being called for, bidders should only figure their labor costs to install the Hardie Building Product and not factor in any cost for materials. The James Hardie products are being used both on the exterior, and on the interior. Architectural drawings clearly denote each instance where these products are being used.
BIDDING NOTES 1) CONTRACTOR SHALL BE FAMILIAR WITH JOB SITE CONDITIONS. THE LACK OF SPECIFIC INFORMATION ON THE DRAWINGS SHALL NOT RELIEVE THE CONTRACTOR OF ANY RESPONSIBILITY. CONTRACTOR SHALL BECOME THOROUGHLY ACQUAINTED WITH THE CONSTRUCTION DETAILS BEFORESUBMITTING A BID AS NO ALLOWANCES WILL BE MADE BECAUSE OF THE CONTRACTOR`S UNFAMILIARITY WITH THE JOB SITE CONDITIONS. 2) PRIOR TO EXECUTING CONSTRUCTION CONTRACT, GENERAL CONTRACTOR MAY BE REQUESTED TO REVISE THEIR BID TO REFLECT THE FINAL CONSTRUCTION SET THAT MAY CONTAIN BIDDING ADDENDA’S, REGULATORY COMMENTS, CLIENT REVISIONS, DRAWING CLARIFICATIONS, OR VARIOUS OTHER MODIFICATIONS. 3) NO DOCUMENT SET OTHER THAN THE CONSTRUCTION SET SHALL BE USED FOR CONSTRUCTION, NOR ALLOWED AFTER CULMINATION OF THE BIDDING PHASE ON SITE OR DISTRIBUTED TO ANY SUB CONTRACTORS/VENDORS/TRADES WITHOUT CLIENT/ARCHITECT APPROVAL AND SPECIFIC NOTIFICATION TO THE RECIPIENT THAT THE DOCUMENTS BEING PROVIDED ARE NOT THE FINAL "CONSTRUCTION SET" AND SHALL NOT BE USED FOR CONSTRUCTION. 4) IF CONFLICTS EXIST, IN DRAWINGS AND/OR SPECIFICATIONS, THE GENERAL CONTRACTOR IS TO BID THE MOST EXPENSIVE OPTION TO RESOLVE THE CONFLICT UNLESS TOLD OTHERWISE VIA ADDENDUM 5) SCOPE OF WORK SHALL INCLUDE ALL LABOR, MATERIALS, TOOLS, EQUIPMENT, RIGGING ETC. TO PERFORM THE WORK AS INDICATED ON THE DRAWINGS AND HEREIN SPECIFIED FOR A COMPLETE INSTALLATION. WHERE THE TERMS "APPROVED EQUAL", "EQUAL TO", OR OTHER GENERAL QUALIFYING TERMS ARE USED, IT SHALL BE UNDERSTOOD THAT REFERENCE IS MADE TO THE RULING AND JUDGEMENT OF THE ARCHITECT. 6) HE GENERAL CONTRACTOR IS RESPONSIBLE FOR ENSURING THE SUB-CONTRACTOR`S ARE BIDDING FROM A COMPLETE SET OF DRAWINGS. NO ADD-ONS WILL BE APPROVED BY THE ARCHITECT DUE TO THE SUBS FAILURE TO COORDINATE BETWEEN ALL DRAWINGS. 7) THE GENERAL CONTRACTOR IS RESPONSIBLE FOR THE COORDINATION OF ALL WORK BY ALL TRADES, INCLUDING THOSE PROVIDED AND DIRECTED BY THE OWNER.
Scope of Phase-2 Community center construction RFP RFP - Request for Proposal - New Construction - Community Center. The Okahumpka Community Club, Inc. is seeking competitive sealed bids from qualified, experienced, licensed, and insured contractors for the final phase of the Okahumpka Historic Rosenwald School Restoration Project. This phase consists of the construction of a single-story Concrete Masonry Unit building, which will be the designated meeting place for visitors to the Historic School, as well as being named the Virgil Darnell Hawkins Community Center. ALL other requirements noted on plan-set numbered 2024-018 drawn by MAJ Architecture and Design, as well as all accompanied engineering and design drawings designs, that will also include site preparation to final finished landscaping. Winning contractor is responsible for securing the Lake County Building permits as required from documents previously submitted to the Building Dept and Planning & Zoning Departments. Contractor shall supply all labor and materials except for items listed in the accompanying documentation or at the discretion of the owners or Architect. This project is being funded by grants from the Florida Department of State’s Historic Resources division, and also by a Lake County Community Development Block Grant. Bidders must be willing to work within these agencies’ policies, reporting procedures, payment schedules, documentation requirements, and respond to requests from these agencies as their policies require. See bid documents that are part of this bid for further information.
The Architects stamped drawings contain some specific materials due to design principals. Please see materials addendum for information regarding materials being donated or being provided by client for this phase of the historic project.
ALL BIDS must be submitted through this website by the deadline, or make arrangements to submit by email to client.
Become a welcomed partner in this local, State, and NATIONALLY recognized and supported Historic project.
Funding is limited, so help the Okahumpka Community to be able to complete this project and make many lives better in their community.
PROPOSALS SHALL CONTAIN DETAILED BID BREAKDOWNS OF ALL REQUIRED ARCHITECTURAL SUBMITTALS, AND MUST INCLUDE THESE BUDGETED LINE ITEMS AS INDIVIDUAL BID LINE ITEMS TO INCLUDE ALL LABOR AND MATERIALS COMBINED BID.
1. DOORS AND DOOR HARDWARE
2. WINDOWS
3. AWNINGS AND/OR CANOPIES
4. STANDING SEAM METAL ROOF SYSTEM
5. PLUMBING FIXTURES, and RESTROOM ACCESSORIES (Includes tying into an existing well system.)
6. ELECTRICAL SYSTEMS AND LIGHTING (includes tying Phase-1s Historic School as a sub-feed)
7. EMERGENCY POWER GENERATOR
8. EARLY WARNING FIRE DETECTION, AND SECURITY SYSTEM
9. EXTERIOR CLADDING – (Please reference the James Hardie materials notice.)
10. INTERIOR FINISHES / PAINT, STAIN, SEALING, VARNISHING
11. EXTERIOR FINISHES / PAINT, STAIN, SEALING, VARNISHING
12. CEMENT FOR SIDEWALKS, RAMPS, FOOTERS, BUILDING PADS, PORCHES
13. SEPTIC SYSTEM
14. SITE WORK, RETENTION HOLDING SWAILS, REMOVAL OF REQUIRED TREES
15. PARKING LOT AND DRIVEWAY
16. REQUIRED FINAL LANDSCAPING
17. ANY OTHER ADDITIONAL WORK AS OUTLINED AND/OR DETAILED IN THE PLAN-SET
Please submit Questions to okahumpkacommunityclubinc@gmail.com
JAMES HARDIE FIBER CEMENT PRODUCTS
Bidders, please take note:
The Globel Company of James Hardie Building Products is making a materials donation to this phase of the Okahumpka Historic Rosenwald School Restoration Project. Hardie building materials are being used throughout the course of construction, and the Architects plans for this NEW construction phase. This notice is made as an addendum to and made part-of the official Request for Proposal. Any location that a James Hardie manufactured product is being called for, bidders should only figure their labor costs to install the Hardie Building Product and not factor in any cost for materials. The James Hardie products are being used both on the exterior, and on the interior. Architectural drawings clearly denote each instance where these products are being used.
BIDDING NOTES 1) CONTRACTOR SHALL BE FAMILIAR WITH JOB SITE CONDITIONS. THE LACK OF SPECIFIC INFORMATION ON THE DRAWINGS SHALL NOT RELIEVE THE CONTRACTOR OF ANY RESPONSIBILITY. CONTRACTOR SHALL BECOME THOROUGHLY ACQUAINTED WITH THE CONSTRUCTION DETAILS BEFORESUBMITTING A BID AS NO ALLOWANCES WILL BE MADE BECAUSE OF THE CONTRACTOR`S UNFAMILIARITY WITH THE JOB SITE CONDITIONS. 2) PRIOR TO EXECUTING CONSTRUCTION CONTRACT, GENERAL CONTRACTOR MAY BE REQUESTED TO REVISE THEIR BID TO REFLECT THE FINAL CONSTRUCTION SET THAT MAY CONTAIN BIDDING ADDENDA’S, REGULATORY COMMENTS, CLIENT REVISIONS, DRAWING CLARIFICATIONS, OR VARIOUS OTHER MODIFICATIONS. 3) NO DOCUMENT SET OTHER THAN THE CONSTRUCTION SET SHALL BE USED FOR CONSTRUCTION, NOR ALLOWED AFTER CULMINATION OF THE BIDDING PHASE ON SITE OR DISTRIBUTED TO ANY SUB CONTRACTORS/VENDORS/TRADES WITHOUT CLIENT/ARCHITECT APPROVAL AND SPECIFIC NOTIFICATION TO THE RECIPIENT THAT THE DOCUMENTS BEING PROVIDED ARE NOT THE FINAL "CONSTRUCTION SET" AND SHALL NOT BE USED FOR CONSTRUCTION. 4) IF CONFLICTS EXIST, IN DRAWINGS AND/OR SPECIFICATIONS, THE GENERAL CONTRACTOR IS TO BID THE MOST EXPENSIVE OPTION TO RESOLVE THE CONFLICT UNLESS TOLD OTHERWISE VIA ADDENDUM 5) SCOPE OF WORK SHALL INCLUDE ALL LABOR, MATERIALS, TOOLS, EQUIPMENT, RIGGING ETC. TO PERFORM THE WORK AS INDICATED ON THE DRAWINGS AND HEREIN SPECIFIED FOR A COMPLETE INSTALLATION. WHERE THE TERMS "APPROVED EQUAL", "EQUAL TO", OR OTHER GENERAL QUALIFYING TERMS ARE USED, IT SHALL BE UNDERSTOOD THAT REFERENCE IS MADE TO THE RULING AND JUDGEMENT OF THE ARCHITECT. 6) HE GENERAL CONTRACTOR IS RESPONSIBLE FOR ENSURING THE SUB-CONTRACTOR`S ARE BIDDING FROM A COMPLETE SET OF DRAWINGS. NO ADD-ONS WILL BE APPROVED BY THE ARCHITECT DUE TO THE SUBS FAILURE TO COORDINATE BETWEEN ALL DRAWINGS. 7) THE GENERAL CONTRACTOR IS RESPONSIBLE FOR THE COORDINATION OF ALL WORK BY ALL TRADES, INCLUDING THOSE PROVIDED AND DIRECTED BY THE OWNER.
Dates(All times are listed as
EST
)
Broadcast Date
7/25/2025 8:00 AM EST
7/25/2025 8:00 AM EST
Question End Date
8/8/2025 5:00 PM EST
8/8/2025 5:00 PM EST
Due Date
8/12/2025 2:00 PM EST
8/12/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 2
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 7/30/2025 | 9:30 AM | No | 27908 VIRGIL HAWKINS CIRCLE, OKAHUMPKA, FLORIDA 34762 |
| 7/31/2025 | 9:30 AM | No | 27908 VIRGIL HAWKINS CIRCLE, OKAHUMPKA, FLORIDA 34762 |
Documents
Total: 16
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 5
| Code | Description |
| [906-38] | General Construction - Architectural |
| [909-22] | Building Construction, Non-Residential (Office Bldg., etc.) |
| [909-24] | Building Construction, Commercial and Institutional |
| [909-30] | Building Construction (Not Otherwise Classified) |
| [914-55] | Masonry |
Publications
Total: 6
| Publication | Date |
| Orlando Sentinel Public Notices | 7/25/2025 |
| Orlando Sentinel Public Notices | 7/30/2025 |
| Daily Commercial | 7/25/2025 |
| Daily Commercial | 7/27/2025 |
| OCALA GAZETTE Public Notices | 7/25/2025 |
| OCALA GAZETTE Public Notices | 8/1/2025 |
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