Village of Cary FY26-27 Traffic Signal Maintenance

Local Public Agency
Formal Contract Proposal
COVER SHEET
Proposal Submitted By:
Contractor's Name
Contractor's Address City State Zip Code
STATE OF ILLINOIS
Local Public Agency County Section Number
Village of Cary McHenry NA
Route(s) (Street/Road Name) Type of Funds
Traffic Signal Maintenance - Various Local/Corporate
Proposal Only Proposal and Plans Proposal only, plans are separate
Submitted/Approved
For Local Public Agency:
For a County and Road District Project For a Municipal Project
Submitted/Approved Submitted/Approved/Passed
Highway Commissioner Signature & Date Signature & Date
Official Title
Submitted/Approved Mayor
County Engineer/Superintendent of Highways Signature & Date
Department of Transportation
Released for bid based on limited review
Regional Engineer Signature & Date
Note: All proposal documents, including Proposal Guaranty Checks or Proposal Bid Bonds, should be stapled together to prevent loss
when bids are processed.
Completed04/21/26 Page 1 of 6 BLR 12200 (Rev. 01/19/23)

Local Public Agency County Section Number Route(s) (Street/Road Name)
Village of Cary McHenry NA Traffic Signal Maintenance - Va
NOTICE TO BIDDERS
The Village of Cary
Sealed proposals for the project described below will be received at the office of
Name of Office
755 Georgetown Drive, Cary, IL 60013 10:00 AM 05/05/26
until on .
Address Time Date
The Village of Cary
Sealed proposals will be opened and read publicly at the office of
Name of Office
755 Georgetown Drive, Cary, IL 60013 10:00 AM 05/05/26
at on .
Address Time Date
DESCRIPTION OF WORK
Location Project Length
Various
Proposed Improvement
On-year bid contract - complete maintenance of traffic signal in accordance with State approved specifications
incorporated into this specification, located under the jurisdiction of the Village of Cary.
1. Plans and proposal forms will be available in the office of
The Village of Cary Public Works Department located at 454 Cary Woods Circle, Cary, IL 60013
2. Prequalification
If checked, the 2 apparent as read low bidders must file within 24 hours after the letting an "Affidavit of Availability" (Form BC 57) in
triplicate, showing all uncompleted contracts awarded to them and all low bids pending award for Federal, State, County, Municipal
and private work. One original shall be filed with the Awarding Authority and two originals with the IDOT District Office.
3. The Awarding Authority reserves the right to waive technicalities and to reject any or all proposals as provided in BLRS Special
Provision for Bidding Requirements and Conditions for Contract Proposals.
4. The following BLR Forms shall be returned by the bidder to the Awarding Authority:
a. Local Public Agency Formal Contract Proposal (BLR 12200)
b. Schedule of Prices (BLR 12201)
c. Proposal Bid Bond (BLR 12230) (if applicable)
d. Apprenticeship or Training Program Certification (BLR 12325) (do not use for project with Federal funds.)
e. Affidavit of Illinois Business Office (BLR 12326) (do not use for project with Federal funds)
5. The quantities appearing in the bid schedule are approximate and are prepared for the comparison of bids. Payment to the Contractor
will be made only for the actual quantities of work performed and accepted or materials furnished according to the contract. The
scheduled quantities of work to be done and materials to be furnished may be increased, decreased or omitted as hereinafter
provided.
6. Submission of a bid shall be conclusive assurance and warranty the bidder has examined the plans and understands all requirements
for the performance of work. The bidder will be responsible for all errors in the proposal resulting from failure or neglect to conduct an
in depth examination. The Awarding Authority will, in no case, be responsible for any costs, expenses, losses or changes in
anticipated profits resulting from such failure or neglect of the bidder.
7. The bidder shall take no advantage of any error or omission in the proposal and advertised contract.
8. If a special envelope is supplied by the Awarding Authority, each proposal should be submitted in that envelope furnished by the
Awarding Agency and the blank spaces on the envelope shall be filled in correctly to clearly indicate its contents. When an envelope
other than the special one furnished by the Awarding Authority is used, it shall be marked to clearly indicate its contents. When sent
by mail, the sealed proposal shall be addressed to the Awarding Authority at the address and in care of the official in whose office the
bids are to be received. All proposals shall be filed prior to the time and at the place specified in the Notice to Bidders. Proposals
received after the time specified will be returned to the bidder unopened.
9. Permission will be given to a bidder to withdraw a proposal if the bidder makes the request in writing or in person before the time for
opening proposals.
Completed04/21/26 Page 2 of 6 BLR 12200 (Rev. 01/19/23)

Local Public Agency County Section Number Route(s) (Street/Road Name)
Village of Cary McHenry NA Traffic Signal Maintenance - Va
PROPOSAL
1. Proposal of
Contractor's Name
.
Contractor's Address
2. The plans for the proposed work are those prepared by The Village of Cary Public Works Department
and approved by the Department of Transportation on .
3. The specifications referred to herein are those prepared by the Department of Transportation and designated as "Standard
Specifications for Road and Bridge Construction" and the " Supplemental Specifications and Recurring Special Provisions" thereto,
adopted and in effect on the date of invitation for bids.
4. The undersigned agrees to accept, as part of the contract, the applicable Special Provisions indicated on the "Check Sheet for
Recurring Special Provisions" contained in this proposal.
5. The undersigned agrees to complete the work within working days or by 04/30/27 unless additional time
is granted in accordance with the specifications.
6. The successful bidder at the time of execution of the contractwill be required to deposit a contract bond for the full amount of
the award. When a contract bond is not required, the proposal guaranty check will be held in lieu thereof. If this proposal is accepted
and the undersigned fails to execute a contract and contract bond as required, it is hereby agreed that the Bid Bond of check shall be
forfeited to the Awarding Authority.
7. Each pay item should have a unit price and a total price. If no total price is shown or if there is a discrepancy between the products of
the unit price multiplied by the quantity, the unit price shall govern. If a unit price is omitted, the total price will be divided by the
quantity in order to establish a unit price. A bid may be declared unacceptable if neither a unit price nor a total price is shown.
8. The undersigned submits herewith the schedule of prices on BLR 12201 covering the work to be performed under this contract.
9. The undersigned further agrees that if awarded the contract for the sections contained in the combinations on BLR 12201, the work
shall be in accordance with the requirements of each individual proposal for the multiple bid specified in the Schedule for Multiple Bids
below.
10. A proposal guaranty in the proper amount, as specified in BLRS Special Provision for Bidding Requirements and Conditions for
Contract Proposals, will be required. Bid Bonds be allowed as a proposal guaranty. Accompanying this proposal is either
a bid bond, if allowed, on Department form BLR 12230 or a proposal guaranty check, complying with the specifications, made payable
to: The Village of Cary Treasurer of .
The amount of the check is ( ).
Attach Cashier's Check or Certified Check Here
In the event that one proposal guaranty check is intended to cover two or more bid proposals, the amount must be equal to the
sum of the proposal guaranties which would be required for each individual bid proposal. If the proposal guaranty check is
placed in another bid proposal, state below where it may be found.
The proposal guaranty check will be found in the bid proposal for: Section Number .
Completed04/21/26 Page 3 of 6 BLR 12200 (Rev. 01/19/23)

Local Public Agency County Section Number Route(s) (Street/Road Name)
Village of Cary McHenry NA Traffic Signal Maintenance - Va
CONTRACTOR CERTIFICATIONS
The certifications hereinafter made by the bidder are each a material representation of fact upon which reliance is placed should the
Department enter into the contract with the bidder.
1. Debt Delinquency. The bidder or contractor or subcontractor, respectively, certifies that it is not delinquent in the payment of any tax
administered by the Department of Revenue unless the individual or other entity is contesting, in accordance with the procedure
established by the appropriate Revenue Act, its liability for the tax or the amount of the tax. Making a false statement voids the
contract and allows the Department to recover all amounts paid to the individual or entity under the contract in a civil action.
2. Bid-Rigging or Bid Rotating. The bidder or contractor or subcontractor, respectively, certifies that it is not barred from contracting
with the Department by reason of a violation of either 720 ILCS 5/33E-3 or 720 ILCS 5/33E-4.
A violation of section 33E-3 would be represented by a conviction of the crime of bid-rigging which, in addition to Class 3 felony
sentencing, provides that any person convicted of this offense, or any similar offense of any state or the United States which contains
the same elements as this offense shall be barred for 5 years from the date of conviction from contracting with any unit of State or
local government. No corporation shall be barred from contracting with any unit of State or local government as a result of a conviction
under this Section of any employee or agent of such corporation if the employee so convicted is no longer employed by the
corporation: (1) it has been finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to
contract that entity finds that the commission of the offense was neither authorized, requested, commanded, nor performed by a
director, officer or a high managerial agent on behalf of the corporation.
A violation of Section 33E-4 would be represented by a conviction of the crime of bid-rotating which, in addition to Class 2 felony
sentencing, provides that any person convicted of this offense or any similar offense of any state or the United States which contains
the same elements as this offense shall be permanently barred from contracting with any unit of State of Local government. No
corporation shall be barred from contracting with any unit of State or Local government as a result of a conviction under this Section of
any employee or agent of such corporation if the employee so convicted is no longer employed by the corporation and: (1) it has been
finally adjudicated not guilty or (2) if it demonstrates to the governmental entity with which it seeks to contract and that entity finds that
the commission of the offense was neither authorized, requested, commanded, nor performed by a director, officer or a high
managerial agent on behalf of the corporation.
3. Bribery. The bidder or contractor or subcontractor, respectively, certifies that, it has not been convicted of bribery or attempting to
bribe an officer or employee of the State of Illinois or any unit of local government, nor has the firm made an admission of guilt of such
conduct which is a matter or record, nor has an official, agent, or employee of the firm committed bribery or attempted bribery on
behalf of the firm and pursuant to the direction or authorization of a responsible official of the firm.
4. Interim Suspension or Suspension. The bidder or contractor or subcontractor, respectively, certifies that it is not currently under a
suspension as defined in Subpart I of Title 44 Subtitle A Chapter III Part 6 of the Illinois Administrative code. Furthermore, if
suspended prior to completion of this work, the contract or contracts executed for the completion of this work may be canceled.
Completed04/21/26 Page 4 of 6 BLR 12200 (Rev. 01/19/23)

Local Public Agency County Section Number Route(s) (Street/Road Name)
Village of Cary McHenry NA Traffic Signal Maintenance - Va
SIGNATURES
(If an individual) Bidder Signature & Date
Business Address
City State Zip Code
Firm Name
(If a partnership)
Signature & Date
Title
Business Address
City State Zip Code
Insert the Names and Addresses of all Partners
Corporate Name
(If a corporation)
Signature & Date
Title
Business Address
City State Zip Code
Insert Names of Officers President
Completed04/21/26 Page 5 of 6 BLR 12200 (Rev. 01/19/23)

Secretary
Attest:
Treasurer
Secretary
Completed04/21/26 Page 6 of 6 BLR 12200 (Rev. 01/19/23)

Instructions for BLR 12200 - Page 1 of 2
Note: Instructions should not be included when the form is submitted.
This form is used when a Local Public Agency desires to solicit bids for a project.
This form shall be included in all formal contract proposals for bidding purposes. This includes both maintenance and construction
projects. Refer to Chapter 12 of the Bureau of Local Roads and Streets Manual for more information. Specifications must be included in
the proposal packet, along with plans, if applicable. For signature requirements refer to Chapter 2, Section 3.05(b) of the BLRS Manual.
Proposal Submitted By:
Contractor's Name (to be completed by Bidder) Contractor will insert their name when submitting a proposal packet for bid.
Contractor's Address (to be completed by Bidder) Contractor will insert legal address when submitting a proposal packet for bid.
Local Public Agency Insert the name of the Local Public Agency (LPA) soliciting bids for the project.
County Insert the name of the County in which the LPA is located.
Section Number Insert the section number assigned to this project without dashes.
Route(s) (Street/Road Name) Insert the name of the street or route on which the project is located. For projects
that include several streets or routes, insert various.
Type of Funds Insert the type of funds being used to fund this project.
Proposal Only/Proposal and Plans/
Proposal Only, Plans are separate Check the box that is applicable to this packet.
For a County and Road District Project
Highway Commissioner Signature For a Road District Project, the Highway Commissioner shall sign and date here.
County Engineer/Superintendent of Highways For a road district project or county project, the County Engineer/Superintendent of
Highways shall sign and date here.
For a Municipal Project
Signature and Date For a Municipal project, the appropriate municipal official shall sign and date here.
Official Title Insert the title of the official who signed above.
Department of Transportation
Regional Engineer Signature and Date Upon a limited review, the Regional Engineer shall sign and date here.
NOTICE TO BIDDERS
Name of Office Insert the name of the office where proposals will be received.
Address Insert the address of the office where sealed proposals will be received.
Time Insert the time, including AM or PM, that proposals will be accepted until.
Date Insert the date that proposals will be accepted until.
Name of Office Insert the name of the office where proposals will be open and read.
Address Insert the address of the office where proposals will be open and read.
Time Insert the time, including AM or PM, that proposals will be read.
Date Insert the date that proposals will be read.
Location Insert the location description of the project.
Length Insert the length of project in miles.
Proposed Improvement Insert the description of the proposed improvement.
1 Office of Insert the name of the office, along with the address where plans and proposals will
be available.
2 Prequalification Check this box if prequalification is or will be required.
Completed04/21/26 BLR 12200 (Rev. 01/19/23)

Instructions for BLR 12200 - Page 2 of 2
PROPOSAL
1 Proposal of (to be completed by Bidder) Insert the bidder's name and address.
2 Prepared by Insert the name of the LPA consulting engineering company who prepared the
plans.
Approved Insert the date of approval of the plans by the Department of Transportation.
5 Working Days Insert the number of working days for the project as provided in the estimate of
time, is applicable.
Completion Date Insert the completion date, if applicable.
6 Section Number (to be completed by Bidder) If applicable, insert the section number without dashes of the proposal packet
where the proposal guaranty can be found.
7 The LPA will complete this with the contract bond requirement.
11 The LPA will complete as it applies to the acceptance of bid bonds.
Payable to Insert the name of the LPA.
Insert the amount of the check in words followed by numerical format in ().
Amount of Check Insert the BLR 12201. This will need to be completed by the bidder.
Attach Cashier's Check or Certified Check Here Attached a certified or cashier's check here unless the proposal guaranty is found in
another proposal packet. If so, indicate the packet section number where the
guarantee can be found.
Signatures
If an individual If the bidder is an individual, the bidder shall sign, date, and insert their address on
the line below.
If a partnership
Firm Name and Address If the bidder is a partnership, the Firm name shall be inserted. The appropriate firm
individual shall sign, date, and insert the firm's address on the line below.
Name and Addresses of Partners On a separate line, insert each partner's name and address.
If a corporation
Corporate Name Insert the corporate name of the bidder. This is to be followed by the signature of
the corporate president.
Business Address Insert the business address for the corporation.
Insert the Names of Officers Insert the name of the corporation's president, Secretary and Treasurer.
Attest The secretary of the corporation shall sign and date here.
A minimum of four (4) signed originals must be submitted to the Regional Engineer's District office.
Following the Regional Engineer's approval, distribution will be as follows:
Local Public Agency Clerk (2)
Engineer (Municipal, Consultant or County)
District File
Completed04/21/26 BLR 12200 (Rev. 01/19/23)

Schedule of Prices
Print With Instructions Reset Form
Print Form
Contractor's Name
Contractor's Address City State Zip Code
Local Public Agency County Section Number
Village of Cary McHenry NA
Route(s) (Street/Road Name)
Traffic Signal Maintenance - Various - Base Bid Contract Beginning May 19, 2026, through April 30, 2027.
Schedule for Multiple Bids
Combination Letter Section Included in Combinations Total
Schedule for Single Base Bid
(For complete information covering these items, see plans and specifications.)
Item Number Items Unit Quantity Unit Price Total
A -1 a Traffic Signal: W. Main Street @
Cal Mo 12
High Road
A-1 b Traffic Signal: Three Oaks Road
Cal Mo 12
@ Georgetown Drive
A-1 c Traffic Signal: Three Oaks Road
Cal Mo 12
@ Silver Lake Road
A-1 d Traffic Signal: Three Oaks Road
Cal Mo 12
@ First Street
A-3 a RRFB: Silver Lake Road @
Lions Park Entrance, RRFB x 2 Cal Mo 12
(SOLAR)
A-3 b RRFB: Georgetown Drive @
New Haven Drive, RRFB x 2 Cal Mo 12
(SOLAR)
A-3 c RRFB: Three Oaks Road @ Oak
Valley Drive, RRFB X 2 Cal Mo 12
(SOLAR)
A-3 d RRFB: W. Main Street @ Wulff
Cal Mo 12
Street RRFB X 2 (SOLAR)
Printed 04/09/26 Page 1 of 2 BLR 12201 (Rev. 05/07/21)

A-3 e RRFB: Three Oaks Road @
Cal Mo 12
Crest Drive, RRFB X4 (SOLAR)
A-3 f RRFB: High Road @ Metra Lot,
RRFB x 2 (SOLAR) Note:
Installation date scheduled in Cal Mo 12
2027. The exact date of
installation is to be determined.
A-3 g RRFB: New Haven Drive @
Savoy Drive, RRFB x 2 (SOLAR)
Note: Installation date scheduled Cal Mo 12
in 2026. The exact date of
installation is to be determined.
A-3 h RRFB: New Haven Drive @
Hoffman Park, RRFB x 2
(SOLAR) Note: Installation date
Cal Mo 12
scheduled in 2026. The exact
date of installation is to be
determined.
A-4 a BEACON: Three Oaks Road @
Montana Drive, Warning Cal Mo 12
Beacons x 4 (AC)
A-4 b BEACON: First Street @ Oak
Knoll School Flashing LED Sign Cal Mo 12
System x 2 (SOLAR)
B-1 Hourly Rate for Extra Work Hour 100
C-1 Inductive Loop Sealant Foot 100
C-2 Inductive Loop Detector Amp. Each 2
C-3 Detector Loop, Type 1 Foot 400
C-4 Transceiver - Fiber Optic Each 2
C-5 Service Installation Each 2
Printed 04/09/26 Page 2 of 2 BLR 12201 (Rev. 05/07/21)